HR Created on 8/12/2014 5:16:00 PM

Training Guide

HR

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Table of Contents HR.................................................................................................................................. 1

Manager Self Service ........................................................................................................... 1 Employee Special Information Type................................................................................................ 1

Viewing Work Permit/Visa Information ..................................................................................................... 1 Recording an Exit Interview ........................................................................................................................ 5

Training Guide HR

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HR

Manager Self Service

Employee Special Information Type

Viewing Work Permit/Visa Information

Procedure

In this topic you will learn how to:

• View an Employee's Work Permit/Visa information

Step Action

1. Managers can navigate through their Manager Self Service menu to either view

or update their employee's Personal Employment and Assignment information.

In this process, we are Duncan Cornwell's team manager and we are going to

access his Work Permit/Visa details in order to view his Right to Work

Category.

Step Action

2. Click the + icon to expand the HR Manager Self Service responsibility.

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Step Action

3. Click the + icon to expand the Personal Information for my Team folder.

Step Action

4. Click the My Team Work Permits/Visas form.

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Step Action

5. The People in Hierarchy window displays those employees supervised by this

manager.

We will now open Duncan's Work Permit/Visa details in order to retrieve his

Right to Work Category.

Step Action

6. Click the Action button.

7. Duncan's Work Permits/Visa information is clearly Summarised.

As his Manager we can identify that Duncan's Right to Work Category is Tier

2 - Skilled Workers.

We cannot add, update or delete any information contained in this form as it is

Read Only.

Details here would have been recorded by Shared Services.

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Step Action

8. Click the Back button.

Step Action

9. Click the Home link.

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Step Action

10. You have successfully completed the following:

• Viewing an Employee's Work Permit/Visa information

End of Procedure.

Recording an Exit Interview

Procedure

In this topic you will learn how to:

• Enter details of an Exit Interview

Step Action

1. All employees who are voluntarily leaving the Council will be offered an

Exit Interview.

When an Employee tenders his/her resignation the manager should invite them

to attend an Exit Interview as per the Exit Interview procedure.

In this process, Duncan Cornwell is leaving the Council. His Exit Interview

took place on 08-JUL-13. Duncan has also advised that he has Completed his

Exit Questionnaire.

As his Manager we need to Enter this information against Duncan's Employee

Record using HR Manager Self Service.

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Step Action

2. Click the + icon to expand the HR Manager Self Service responsibility.

Step Action

3. Click the + icon to expand the Personal Information for my Team folder.

4. Click the My Team Exit Interview form.

5. The People in Hierarchy window displays those employees supervised by this

manager.

We will now open Duncan's Exit Interview form in order to record his details.

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Step Action

6. Click the Action button.

7. This is the Exit Interview screen where we need to Add a record for Duncan.

Step Action

8. Click the Add button.

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Step Action

9. Click on the drop down arrow against Interview Conducted.

10. Click on Yes.

11. Click the Calender icon.

12. Duncan's interview was undertaken on 08-Jul-13.

13. Click the Month pick list.

14. Click on July.

15. Click on 8.

16. Click on the drop down arrow against Questionnaire Completed.

17. Click on Yes.

18. Click the Apply button.

19. Before submitting the information One Oracle requires us to review the details

first.

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Step Action

20. Click the Next button.

21. Here we see the Proposed information for us to review.

As we are happy with the details we can now Submit them.

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Step Action

22. Click the Submit button.

23. Here we see confirmation that the new details have been recorded.

24. Click the Home button.

25. You have successfully completed the following:

• Enterring an Employee's Exit Interview details

End of Procedure.