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Tender Information
Source (Name of Power station) PANIPAT THERMAL POWER STATION
Classification Works Contract (Mentioned below)
NIT Number 645 / BM-II / 570
Brief NIT Description Repairing of damaged Steel Supporting
Structure, Beams, Channels and
Bracings etc. of Boiler Unit-3&4, PTPS, Panipat
Tender Issue Date: 25.06.2013
Document Sale Close Date 26.07.2013up to 13:00 Hrs.
Bid Submission Date 26.07.2013up to 17:00 Hrs.
Bid Opening Date 29.07.2013at 15:00 Hrs.
Contact Info Executive Engineer/ BMD-II, PTPS, Panipat
Mobile No. 9355084538
NIT DetailsSeparate file in word attached.
Corrigendum Detail
EMD Amount Rs. 14,500/-
Tender Document Cost Rs. 1132/- (Including sales tax)
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PANIPAT THERMAL POWER STATION, PANIPAT(A Unit of Haryana Power
Generation Corporation Limited)
(ISO:9001, ISO:14001 and OHSAS:18001 Certified Company)
ASSANDH ROAD, ASSAN, PANIPAT (Haryana)
Phone No. & Fax No. 0180-2566023, 2561573
NOTICE INVITING TENDER
Note: The detail of above NITs along with tender documents can
be seen and downloaded from HPGCL web
sitewww.hpgcl.gov.in
Sd/-
Executive Engineer/BMD-II
For Chief Engineer/PTPS-I
HPGCL, Panipat
Sr.
No.NIT Number Brief Scope of work
Last date of
submission of bids
1. 645 / BM-II / 570
Repairing of damaged Steel Supporting Structure,
Beams, Channels and Bracings etc. of Boiler Unit-
3&4, PTPS, Panipat
26.07. 2013 up to
17:00 Hrs
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Annexure-I
GENERAL INSTRUCTIONS TO THE TENDERERS
The following instructions must be carefully observed by all
tenderers, offers /tenders not strictly in
accordance of these instructions will be liable to
rejection.
1. TENDERS DOCUMENTS:
a) Tenders documents can be downloaded from the website of HPGCL
i.ewww.hpgcl.gov.inand cost
of tender documents of Rs. 1132/-must be enclosed in a separate
envelope marked as Cost of
Tender Documentsduring submission.
b) Tender documents can also be received from the office of
XEN/BMD-II after depositing the cost oftender documents of Rs.
1132/- in cash in the form of BA-16 or in the form of Demand Draft
in favour
of Sr. A.O.(O&M-I), PTPS, PANIPAT, payable at State Bank of
Patiala, PTPS, Panipat upto
26.07.2013 up to 13:00 Hrs.
2. QUALIFYING CRITERIA: Qualifying documents will have to be
supplied by the firm in a separate envelope
marked as Qualifying Documents for NIT No. 645 / BM-II / 570
andsame will be approved of only
those firms who produce the followings proofs.
a) The tender documents shall be issued to only those firms who
produce documentary evidence to the
entire satisfaction of committee of having carried out similar
type of work in boiler like Fabrication
works / Erection works / Repair works / welding works /
Overhauling of Boiler & its Auxiliaries etc. in
any unit of 110 MW or above in any Thermal Power station of
minimum value of Rs. 3 lakhs (Single
order) during last 3 years along with satisfactory performance
certificates from Govt. / Semi Govt. /
PSUs or repeated work orders from same organization.
b) Firms should have registration with EPF & labour
commissioner & ESI authority & should submit the
copy along with the tender documents.
c) The committee nominated by HPGCL shall evaluate the
qualifying criteria of all the tenders received
and tenders of only those firms shall be considered who meet the
qualifying criteria as mentioned
above.
d) The decision of the committee shall be final.
3. Tenders should be accompanied in two parts addressed to
Executive Engineer BMD-II, PTPS Panipat-
132105.
a) PartI shall comprise of qualifying documents, technical bid
conditions, quality control and
supervision, completion schedule and deviations if any, along
with the earnest money in separate
envelope and income tax clearance certificate. Qualifying
documents, technical bid and earnestmoney should be submitted in
separate sealed envelope.
b) PartIIshall comprise of price bid only.
c) Both part-I &II are required to be submitted in separate
seal covers each superscripted Tender
enquiry number and Earnest Money amounting to Rs. 14,500/- is
enclosed along with part-I
tender in separate envelope.
4. The tenders will be received in the office of XEN/BMD-II,
PTPS, Panipat 26.07.2013up to 17:00 Hrs.
and Part-I of tenders shall be opened on 29.07.2013at 15:00
Hrs.
5. The Part-II tenders of those firms would be opened who meet
the qualifying requirement. The decision of
the committee would be binding upon the bidders.
6. EARNEST MONEY
a) The tenderers shall be required to deposit Earnest Money of
Rs. 14,500/- in the form of demanddraft drawn on the state bank of
Patiala payable at thermal plant, Panipat or any scheduled bank
at
Panipat in favour of Sr. A.O./O&M-I, PTPS Panipat
-132105.
b) The earnest money of successful tenderer will be treated by
the HPGCL as part of the security
deposit for faithful execution of the contract.
c) The Bank charges, if any, will be to the account of
tenderer.
d) No claim shall be entertained against the HPGCL in respect of
interest on earnest money deposit or
its depreciation in value.
e) The failure on the part of successful tenderer to honour his
commitment given in the tender will
constitute a default and in that event, his earnest money will
stand forfeited by the HPGCL.
f) The earnest money should be submitted in a separate envelope
along with part-I which should bear
the words Earnest money of Rs. 14,500/- enclosed. The envelope
should be properly sealed &signed by the tenderer. NIT No. 645
/ BM-II / 570, due date of submission of tenders i.e.
26.07.2013
should also be mentioned on this envelope.
7. Tenders must be competed in all respects. Telegraphic
tenders/offers will not be accepted. Tendersshould be submitted in
DUPLICATE, by registered post or by hand. All the pages of each
copy should
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be duly signed & stamped, both copies should be separately
tagged & clearly marked as ORIGINAL andDUPLICATE. Offers not
received in duplicate may be ignored. Offers / tenders should
positively reachbefore last date prescribed for their receipt,
tenders received late will not be considered irrespective ofwhether
the same was sent by Regd. Post and place of posting.
Tenders/offers received without earnestmoney shall be straight way
rejected. The offer / tenders will be typed or written in ink.
Offer/tenderwritten in pencil will be ignored. The offers/tenders
will be received / opened up to / on the date & timeprescribed
in the Notice Inviting Tender Documents. In case, the date of
opening falls on a holiday or aholiday is subsequently declared on
that day, the tenders will be received / opened up to / on the
nextworking day following the holiday. The prices quoted by the
tendered should be competitive and asprevailing in the market and
should be firm. Since the contractor will be handling
sophisticated
equipments, he must have proper skilled staffs who have already
worked on similar jobs. Qualification &experience of all
skilled workers as well as Engineers should be given in tenders.
The period for whichthese categories of people have been working
with the firm and their experience on similar jobs should
beindicated distinctly.
8. STUDY OF TENDER DOCUMENTS: Before quoting, the tenderer shall
carefully study all the clausesand specifications of the tender
documents. If tenderers have any doubt for the meaning of any
portion ofthe tender specifications or find discrepancies or
omissions in the drawings or the tender documentsissued are
incomplete or needs clarification in technical aspects, scope of
work etc, he shall at oncecontact the authority inviting the tender
for clarification before submission of the tender. No arguments
onthis account whatsoever shall be entertained after the last date
& time of submission of tenders.
9. SITE OF WORK INSPECTION: Before submitting the tender, the
tenderer is advised to inspect the site ofwork, the environment,
other prevalent conditions, facilities available etc. No claim will
be entertainedlater, on the ground of lack of knowledge.
10. RATES / PRICE QUOTING METHOD: The tenderer shall quote the
prices in English language andinternational numerals. The rates be
in whole rupees and shall be entered in figures as well as in
words.For the purpose of tender, the metric system of unit shall be
used.a) The tenders will quote their rates strictly as per the rate
quoting sheet at annexure-V.b) Conditional discount offered by any
tenderer will not be considered for the purpose of relative
comparisons of rates quoted by participating tenderers.c) To
regulate the payments of each activity of part thereof on the basis
of work actually executed / extra
work to be executed.d) The firm, which is lowest in total lump
sum prices for main scope of work including taxes will be
treated as L-I firm. Negotiations, if required would be held
with L-I bidder only.
e) Unit rates may be quoted separately for variation purpose in
scope of work only (detailed inannexure-V) which may not be
considered for comparison purpose.
11. OVERWRITING: All entries in the tender shall either be typed
or written in ink. Erasers and overwriting
are not permitted and may render summarily rejection of tender.
In case of cancellations and insertions,that must be duty attested
by the tenderer. The power of attorney in the name of signatory on
behalf ofthe company, for signing the tender documents and other
pages of the contract should be furnished withPartI tender.
12. DEVIATION: Tenderers offer and remarks and any deviation
shall be strictly with reference to sectionsand clause numbers
given in the tender schedule, which should be strictly adhere
to.
13. The office inviting tenders reserves the right to modify the
tender as whole or in parts and will not beresponsible and will not
pay for any expenses or losses that may be incurred by the tenderer
in thepreparation of the tender.
14. The officer inviting tenders reserves the right to accept or
reject any or all tenders, without assigning anyreasons and will
not responsible and will not pay for any expenses or losses that
may be incurred by thetenderers in preparation of the tenders.
15. VALIDITY: The validity of tenders should atleast be for a
period of 120 days from the date of opening ofPartII tender.16.
LIST OF ENCLOSURES:
17. All the enclosures must be submitted by the tenderers in
separate envelops.18. Cost of tender document of Rs. 1132/- in a
separate envelop marked as cost of tender documents
against NIT No. 645 / BM-II / 570.19. Earnest money of Rs.
14,500/- in the form of demand draft drawn on the state bank of
Patiala
payable at thermal plant, Panipat or any scheduled bank at
panipat or BA-16 in favour of Sr. A.O. /O&M-I, PTPS,
Panipat-132105 in separate envelope marked as Earnest money against
NIT No. 645/ BM-II / 570.
20. Part-I containing qualifying documents & technical bid
in separate envelope marked as PART -I(Qualifying Documents &
Technical Bid) against NIT No. 645 / BM-II / 570. However,
Qualifyingdocuments, technical bid and earnest money should be
submitted in separate sealed envelope.
21. Part-II containing price bid in separate envelope marked as
PART-II (Price Bid) against NIT No. 645/ BM-II / 570.
XEN / BMD-II
PTPS-I, PANIPAT
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Annexure -II
SCOPE OF WORK
1. Through cleaning of damaged Steel Supporting Structure,
Beams, Channels and Bracings etc. of Boiler
Unit-3&4 with the help of water jet, wire brush, chisel etc.
so that rust / deposits can be completely
removed.
2. Cutting of different size of patches as per the damaged
portion of the steel structure from MS plate (to be
provided by HPGCL).
3. Complete welding of the plate using linear running welding
using 02 runs on each side of each patch.
4. Providing the proper supports / clamps etc. over the damaged
beams, structure etc.
5. Total length of linear running welding using 02 runs comes
out to be 3600 meter appx. for both boiler
unit3&4.
6. M.S. Plate (10 to 12mm) for repairing / patch work, nuts
& bolts will be provided by HPGCL at free of cost.
7. Welding of bracing / beams / channels etc. wherever
damaged.
8. Repairing / patches is to be done upto the height of 500mm
appx. from the foundation (zero meter).
9. Repairing of other damaged bracing / beams / angles /
channels etc. wherever required with the help of
the beams / angles / channels etc.
10. Removal of the scrap material immediately from the working
place and transported the same to the scrap
yard after completion of the work.
11. Any other work required for completion of job is deemed to
be included in scope of work of the contractor.
XEN/BMD-II
PTPS-I, Panipat
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ANNEXURE-III
GENERAL TERMS & CONDITIONS
1. SECURITY DEPOSIT
a) The contractor shall deposit the security equal to 10% of the
total value of the work order with Sr.
A.O. / O&M-I, PTPS, Panipat within 07 days of receipt of
work order, otherwise the security deposit
amount will be deducted from the first payment bill of the
contractor.
b) The earnest money amount of Rs. 14,500/- deposited by the
firm vides DD No. / BA-16 No.
_____________, dated will be adjusted against security
deposit.
c) No claim shall be entertained against HPGCL in respect of
interest or any depreciation in the value ofsecurity deposit.
d) If the contractor fails or neglects to observe or perform any
of his obligations under the contract, it
shall be lawful for the HPGCL to forfeit either in whole or in
part, in its absolute discretion, the security
deposit furnished by the contractor.
e) The forfeiture of security deposit shall be without prejudice
to the right of HPGCL to recover any
further amount or any liquidated and/or other damages, under
payments or over payments made to
the contractor under this contract or any other contract.
f) The security deposit of the contractor shall be retained by
HPGCL for the entire period of contract
including the warranty/guarantee period as per clause of
"Warranty/Guarantee."
g) The security of the contractor shall be released after 90
days of successful completion of
warranty/guarantee period.
2. COMPLETION PERIOD
a) Work is to be completed within 60 days from the date of
clearance for start of work (as notified by
XEN/BMD-II separately).
b) The work shall be started immediately but not later than 03
days from the date of notice for start of
work, which will be given to the contractor. However, the actual
date of commencement for the
purpose of completion period and application of penalty clause
shall be notified by officer-In charge of
the work i.e. XEN/BMD-II.
c) The Repairing work will require to be done only under
supervision of Engineer-in-incharge.
d) The work shall be carried out to match with other activities
in progress of the unit.
e) The quantum of work may increase or decrease depending upon
the plant / equipment conditions,
availability of spares.
f) Payment shall be made for the actual work done. In case of
increase in quantum of work, thecontractor will have to complete
the job within stipulated period.
g) The contractor will have to work under the strict supervision
of Engineer-in-incharge and may have to
do the work a number of times if required till the work are
found satisfactory and required parameters
are achieved.
h) To complete the work within the stipulated period, work will
be carried out round the clock with full
strength in all the three shifts, if required.
3. SHORT CLOSURE: The contract can be terminated by HPGCL by
giving a notice of 10 days to the
contractor without assigning any reason.
4. GUARANTEE / WARRANTY
a) The contractor shall stand guarantee / warranty for any
defect due to poor workmanship during the
work as per scope of work (Annexure-II) after successful
completion of work for a period of 90 daysfrom date of completion
of work on NJSP of Rs. 10/- to attend any defect free of cost which
may be
attributed due to poor workmanship of contractor.
b) The security of the contractor shall be released after 90
days of successful completion of
warranty/guarantee period. During this period if any defect is
observed due to the poor workmanship,
the same will have to be attended again without any additional
charges to PTPS. In case the
contractor fails to respond within a reasonable time, the job
will be got done from any other agency
and entire expenditure thus incurred will be debited to the
contractor.
5. PENALTY CLAUSE & TERMS OF PAYMENT:
4.1 PENALITY CLAUSE
a) The contractor will ensure timely completion of the job as
per completion period. However, if any part
of the job is not completed within the stipulated period as
mentioned above, penalty @ 1% of thecontract value of the work
order per day subject to maximum 10% of the contract value of the
work
order.
b) Quantum of work may increase/decrease to any extent (known
after opening of unit/work, contractor
will arrange additional manpower to complete the additional
work, if any within above completion
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period. For the purpose of imposition of penalty, date of
completion of job will be taken into
consideration.
4.2 TERMS OF PAYMENTS
a) The quantity of Repairing works is tentative depending upon
the quantum of work which may
increase/decrease to any extent. The payment will be made as per
the actual work done.
b) 50% payment of contract value will be paid as running payment
but on the certificate by
Engineer-InCharge of work that 60% work stands completed.
c) Next 30% of the contract value will be paid after successful
completion of 100% of the work.
d) Next 10% of the contract value will be paid after submission
of protocols on completion of work.e) 10% balance after successful
completion of guarantee / warranty period of 90 daysfrom date
of
completion of work on firms letter head to attend any defect
free of cost which has already been
deducted from the bill of the contractor in the shape of
security deposit as per clause no. 1 a).
6. FORCE MAJEURE: PTPS may consider the request for reasonable
extension of completion period of
work, without levy of the damages for delay/penalty, due to
strike, lock out, natural calamities,
commission/omission on the part of the PTPS and labour problems
which are beyond the reasonable
control of the contractor etc.
7. FAILURE & TERMINATION OF CONTRACT: If the contractor
fails to adhere to the time schedule or if
his services are found to be unsatisfactory, the PTPS will be
entitled at its option either:
a) To cover damages as per penalty clause mentioned at S. No.
4.1 above if the said delay is not
covered by the force majeure reasons. OR
b) To get the work done from any other agency after serving a
notice of 03 dayson the contractor at his
risk and cost and without prejudice to the provision of the work
order. OR
c) To cancel the contract & forfeit the security.
8. CONTRACT AGREEMENT: The contractor shall execute a contract
agreement on specific Performa on
NJSP of Rs. 10/- on receipt of work order within 07 days.
9. ADVANCE PLANNING
a) Immediately after receipt of work order but not later than 07
days, the contractor will submit the
Schedule i.e. Planning for completion of work within the
stipulated period to concerned Mtc. Division
i.e. BMD-II. This will be prepared in consultation with the
concerned Mtc. Division In charge of the
work i.e. XEN/BMD-II.
b) Contractor will also give the details of the manpower
proposed to be deployed by him to the Mtc. wing
so as to ensure completion of the total job well within the
stipulated completion period.10. EXTRA CHARGES
a) No extra charges shall be paid for any minor
repair/rectification to be carried out for any reasons not
attributed to the contractor but required to complete the job.
However, for major
repair/rectification/modification not covered in the scope of
work, extra charges shall be paid on the
basis of lump sum/man hour/unit rates quoted/agreed mutually, at
the time of occurring of such
events. The report of extra work shall be jointly signed by the
contractor and concerned HPGCL
supervisory officers.
b) No extra payment will be made for any work carried out by the
contractor for rectifying any defective
work due to any cause by the contractor.
c) Depending upon the site condition/availability of
spares/other reasons, if the quantum of work actually
carried out is more or less than as provided in the scope of
work, payment will be increased ordecreased on the basis of actual
work done & regularized as per unit rates quoted/agreed by
the
contractor.
11. IDLE LABOUR CHARGES: No idle labour charges will be
admissible in the event of any stoppage
caused in the work resulting in contractor's labour being
rendered idle due to any cause.
12. OVER RUN CHARGES: No over run charges shall be paid in the
event of the completion period being
extended for any reasons.
13. ACCOMODATION: Only unfurnished limited accommodation, if
available, will be provided in Thermal
Colony of PTPS, Panipat, for the duration of work, on chargeable
basis at standard/market rent,
whichever is higher. Furnished accommodation in the Field Hostel
will be provided, if available, at the
prevailing daily rates.
14. WATCH & WARD: The watch and ward of T&P & other
material will be the responsibility of thecontractor.
15. FACILITIES TO BE ARRANGED BY CONTRACTOR: The contractor
shall make his own arrangement
for providing all facilities like boarding, furniture and
transportation etc. for his supervisors/staff engaged
by him for the job.
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16. INCOME TAX CLEARANCE CERTIFICATE: After acceptance of the
tender, the contractor will be
required to submit Income Tax clearance certificate in original
or a certified copy thereof to the Accounts
Wing before the release of his payments.
17. INCOME TAX & SALES TAX: Sr. A.O./O&M-I, PTPS,
Panipat shall make statutory deduction on account
of Income tax & Sales Tax including surcharge as applicable
at source from the bills of the contractor at
the prevailing rates. The PAN No. of the firm shall be supplied
by the firm while submitting the bill.
18. FACTORY ACT/MINIMUM WAGES ACT/INSURANCE ACT/EPF ACT ETC.:
Strict adherence of various
applicable labour laws like the factories Act, Minimum wages
Act, ESI Act, Payment of wages Act, the
workmans compensation Act, EPF Act, Contractor labour
(Regulation & Abolition) Act, 1970 and all otherstatutory
requirements as amended from time to time to the entire
satisfaction of Central/State Govt.
Authorities shall be responsibility of the Contractor and he
shall have to make good loss, if any, Suffered
by HPGCL on account of default in this regard by the contractor.
Contractor shall comply with all these
laws. The contractor will submit the copy of EPF challan &
EPF Inspection report at the time of 90%
payment. The EPF contribution will be deposited by the
contractor in his own EPF code No. The firm shall
also obtain ESI PAN No from the ESI authority and shall submit
at the time of 90% payment.
19. INSURANCE: The contractor will be solely responsible for any
liability for his accident, injury arising out
and in course of contractors employment. To meet his aforesaid
obligation under the workmen
compensation Act, The contactor will obtain cover note from the
insurance Company under W.C. policy in
respect person employed by him for carrying out his work and
obligation under the agreement. The
premium payable for the aforesaid Insurance policy shall be
borne by the contractor. Contractor shall
ensure that the said Insurance policy of this Insurance cover is
required to be submitted by the contractor
to Engineer-in-charge of work immediately after issue of LOI,
but before the start of work. Payment
against the work done will not be released to the contractor
until and unless the contractor submits
photocopy of Insurance cover. Contractor for any accident at his
own cost shall arrange insurance office
workers. HPGCL shall not pay any compensation on account of
this.
20. SAFETY RULES: Contractor shall have to comply with all the
provisions of safety rules. The Chief Safety
Officer shall impose penalty of Rs. 200/- per day per head if
the workers of contractor are found to be
working carelessly without proper protective equipments in
unsafe conditions. Against violation of any
other clause, a penalty of Rs. 500/- per violation (minimum)
shall be levied. In case of repeated violation
of serious nature resulting in various serious accidents or
direct loss to the corporation /threatens to
cause severe consequences, higher penalty rates may be imposed
including suspension/termination of
the contract. In case of any fatal/non fatal accident or any
other violation of factory act, 1948, PB. & HR.factory rules,
1952 or any other industrial or labour act are made by/with the
workers of the contractor and
if prosecution is launched by chief inspector of factories,
Chandigarh against occupier/factory manager or
any other authority of HPGCL the contractor shall be liable to
deposit the amount of fine/penalty decided
by the court on the same day. In case of the amount shall be
recovered from the outstanding
dues/liabilities of the contractor against this contract or any
other contract at PTPS besides other action
HPGCL may deem fit.
21. The scope of work at Annexure-IIis tentative and as per the
prevailing condition of the equipment. The
actual quantum of the work will be known after opening of the
work / equipment at time of execution of
work.
22. The activities mentioned in the scope of work at
Annexure-IIwhich consist the details of possible works
with the repairing / fabrication of equipments. However, it is
not possible to list out all the minor activitiesin detail. So, all
such minor/any other left out activities essential for repair work
shall be deemed to be
included in the scope of work.
23. SUB LETTING: No sub letting of the contract shall be allowed
and any subletting will lead to cancellation
of the contract. However, as a special case, CE/O&M-I after
considering technical capability of the
contractor may allow subletting for which the successful
contractor will submit requisite documents to
XEN/In-charge of the work.
24. As the manpower will be handling costly & sophisticated
equipments of the powerhouse, therefore, the
contractor will ensure that only skilled personnel, who have
already handled such equipments during
fabrication works, should be deployed. The contractor will
deploy competent site supervisor who should
have at least 2-years experience in case of diploma holders
& above qualification and at least 10-years
experience of particular discipline in case of non-diploma
holder. The proof of their deployment with thefirm for at least 6-
months needs to be supplied along with list of supervisors to
Engineer- In-charge of
work before start of work.
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25. This office reserves the right to claim adequate
compensation from the contractor on account of any
damage caused to the plant & equipment handed over to him
for execution of the work, due to careless
handling or negligence on the part of the contractor.
26. The recovery in respect of any spares which get damaged due
to negligence on the part of the contractor
will be done at the rates as mentioned in the price catalogue of
BHEL or any other PO/Source, plus 10%
supervision charges.
27. During the course of this work, the contractor shall keep a
competent authorized representative and his
assistants so that the progress of the work is not hampered. The
representative shall represent the
contractor in his absence and all directions given to him shall
be binding as if given to the contractor. Inno case, the authorized
representative can refuse to receive the instructions.
28. All disputes or differences of any kind pending or arising
between the parties in respect of meanings or
effect of any clause/clauses of this contract or the right and
liabilities of the parties to this contract, shall
be referred to the Arbitration of MD / HPGCL, PTPS, Panipat or
any other Officer/Officers appointed by
him on his behalf and award given by such officers shall be
conclusive and binding on the parties.
29. The contract is subject to the jurisdiction of courts of
Panipat only.
30. The contractor will bring the required material from the
Store/other sites to the site of the work and should
ensure the return of the dismantled/damaged parts to the
Store.
31. The contractor shall keep the site clear and remove silt and
dispose of all the waste material and rubbish
from site as & when it accumulates and as directed and shall
carry out any measure required to comply
with healthy and hygienic conditions. The site should be left
clean and tidy to the satisfaction of Engineer-
in-Charge.
32. HPGCL reserves the right to cancel the work order at any
time without assigning any reasons and will not
be responsible and will not pay for any expenses or losses that
may be incurred by the contractor towards
preparation/mobilization for execution of the job against work
order.
33. Clearance certificate from CSO and CLWO will be attached
with the bill.
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Annexure -IV
TECHNICAL TERMS & CONDITIONS
1. T & P: The contractor will arrange all the T&P
(Whether heavy or light) required for smooth
execution of the complete job including welding set, gas cutting
set, winches, chain blocks,
pulleys etc.
2. CONSUMABLES: All consumables like welding electrodes (General
& Special) including TIG
wire, TGSM, TGS-1cm- 2cm, Enconnel 1-02, welding & cutting
gasses, Argon gas, waste
cotton, emery papers, cleaning agents, Oxygen and DA Gas
cylinder, wire brush, Fire hose
pipes etc. shall be arranged by the contractor at his own cost.
Welding electrodes will be of
following make and will be got approved from Engineer-in-charge:
(i) L&T (ii) D&H (iii) Advani
(iv) ESAB.
3. Repairing of damaged Steel Supporting Structure, Beams,
Channels, Bracings etc. of Boiler
Unit-3&4 will be carried out under strict supervision of
Engineer-in-incharge.
4. M.S. Plate (10 to 12mm) for Repairing / patch work, nuts
& bolts will be provided by HPGCL at
free of cost.
5. Contractor shall arrange transportation of material from
Store to site and dismantled material
from site to Store.
6. EOT Crane, chain pulley block, wherever provided/available at
site shall be provided by HPGCLfree of cost. If during the use, any
damage occurs on account of mishandling on their part, the
same shall be got repaired by the contractor. Otherwise, the
contractor will make his own
arrangement for the same at his own risk and without affecting
the schedule of overhauling.
7. Water, electricity, compressed air will be given by HPGCL
free of cost at the nearest point
available. Further connections of the same shall, however, be
made by the contractor up to the
site of works at his cost.
8. The existing facilities available in Departmental Workshop
shall be provided by HPGCL free of
cost wherever available; otherwise, the contractor shall be
responsible for carrying out the job
by making his own arrangement without affecting the completion
schedule in any way.
9. Contractor shall fully associate with trial run,
commissioning and balancing of the equipments, ifrequired, up to
the full load and keep sufficient manpower to attend fault etc, if
any.
10. The contractor shall arrange the hydraulic jack with more
than 100 Ton capacity. Any short
coming, defect/deficiencies noticed during testing &
commissioning shall have to be rectified by
the contractor immediately at his own risk and cost to avoid any
delay in the overall
commissioning of the unit, irrespective of any reason whatsoever
may be.
11. The contractor will have to make their own arrangement for
storing their T&P, all consumables
and material.
12. The work will be carried out round the clock with full
strength of technicians and supervisors.
13. The contractor will deploy parallel groups who will work
simultaneously in parallel round the
clock in full strength.
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Annexure -V
RATE QUOTING SHEET
(Note: The rates must be quoted in whole rupees and shall also
be entered in figures as well
as in words also)(A) Main Scope Of work:
S.
No.Description of Work
Qty.
(Nos.)Lumpsum
Rate to be
Quoted1
Repairing of damaged Steel Supporting Structure, Beams,
Channels and Bracings etc. including miscellaneous works
of Boiler Unit-3&4 using linear welding
(As per scope of work).
3600
meters
(B) Unit rates to be quoted for variation purpose in scope of
work
S.
No.Description of Work UOM
Unit Rate to
be Quoted1
Repairing of Steel Supporting Structure, Beams,
Channels and Bracings etc. using linear running
welding using linear welding.
Per meter
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ANNEXURE-VI
LABOUR LAWS1) Registration of Establishment (PTPS) and obtaining
the Labour License/ Renewal: The Registration of Panipat
Thermal Power Station with the list of working Contractors is
required under Section -7 of Contract Labour Act, 1970. The name
ofworking Contractor must be on the list of Contractors otherwise
he (contractor) will not get Labour License/Renewal from the
LabourDepartment, Haryana Govt. So as and when the work is awarded
to the contractors other then included in the list of
contractorsattached with the Registration of Panipat Thermal Power
Station, the contractor will ensure that his name on the
prescribedPerforma is intimated to the Centralized Agency by the
officer in charge of the work for getting his name including in the
said list.Further after the needful, the contractor will be under
obligation to obtain labour license/ its renewal under Section 12
of ibid Actfrom the Labour Department, Haryana Govt. by completing
the requisite formalities.
2) Payment of wages to the workers deployed on the work Under
Section 63 to 73 of Contract Labour Act-1970:The contractorwill be
bound to pay wages to the workers deployed by him on the work as
per minimum wages fixed by Labour Department,
Haryana Govt., Chandigarh and follow revision from time to time.
He will display on the notice Board of his site office, the date
ofmaking monthly wages payment which should be on or before 7
thof every month. The payment shall be made in currency &
coins in
the presence of authorized representative of the Principal
Employer/ official from the Labour Department Haryana Govt. In case
ofdefault, the contractor will be liable for prosecution under the
ibid Act.
3) Maintaining the Registers and records Under Section - 74 to
78 (a to d) of Contract Labour Act-1970: The contractorshall
maintain necessary records under the provisions of ibid Act viz.
Register of Workman employed (Section -75), Issuing ofEmployment
Car
%; (Section 76), Service Certificate (Section 77), Register of
wages (Section 78 (a) to (d),Attendant Register,
Register of Over time , Register of deduction, Register of
advance, Register of fines, Issuing of Wages Slips, etc., the same
shall bemade available with the site In charge of the work or
authorized representative of the contractor for checking/
inspection as andwhen required by the officer In charge of PTPS
authorities or Labour Department, Govt. of Haryana. Non
maintaining/nonproduction of the above Registers /Forms, under
Section- 23 - 24 of the ibid Act will be treated as offence and
contractor will beliable for prosecutions by the Labour Department,
Govt. of Haryana.
4) Age limit of the workers : No labour below the prescribed
limit of age i.e. 18 years and above 60 years shall be employed by
thecontractor on his allotted works.
5. Compliance of various Labour Acts.A) The contractor shall
abide by all the labour laws required to be followed and he shall
furnish an undertaking on NJSP of appropriate
value duly attested by the Notary Public to the effect that he
will comply with all the Acts, laws and Regulations as may be
applicablewith regard to performance of work including Factory
Act-1948, Industrial Dispute Act-1947, Employees State Insurance
Act-1948,Employee Provident Fund Act-1952, Payment of Wages
Act-1936 , Minimum Wages Act-1948, Contract Labour Act (R&A ,
1970)Workmen compensation Act 1923 and others rules and regulation
as framed by the Central /StaeGovt in this regard from time
totime.
B) The contractor shall also specify in the above Undertaking
that all the labour workmen engaged by him for rendering the
servicesunder the contract, will be the employees of the
contractors for all intents and purposes and shall have no claim /
right on theHPGCL. All the risks, responsibilities and liabilities
towards his labour shall be owned by him. The contractor will take
such steps asmay be directly responsible for any dispute arising
between him and his labour / workmen and keep the HPGCL and its
officersindemnified from and against all losses, damages andany
claim/ liability arising there from.Under no circumstances
whatsoever,HPGCL would be held responsible in respect of
contractor's workers. In case any expenditure is incurred by HPGCL
as a result ofcertain dues on the part of the contractor's labour
or otherwise, the HPGCL is entitled to recover / claim such
dues/compensationfrom the contractor's pending payments bills or
through court of law.
C) Besides the above, the contractor shall obtain an affidavit
on the NJSP value duly signed and witnessed by him under his seal
andduly attested by the Notary Public from his each and every
individual worker/ employee that they will not claimany employment
inHPGCL in lieu of services rendered by them to the contractor
namely M/S ____________Work Order No. ______Dated_______
and all the disputes, whatsoever and of any nature, will be
settled by their contractor who has engaged them. These affidavits
alongwith his own undertaking as per Para-A&B above shall be
submitted by the contractor to the Officer-in-Char (Applicable
forARC/AMC type contracts only).
6) Deposit of EPF contribution of the workers along with
Employer share: It is statutory obligation for the contractor to
deductEPF contribution for the employee drawing wages up to
Rs.6500/- per month. The rate of deduction i.e. 12% on the minimum
wagesfixed of the labour by the Govt. or actual wages drawing (i.e.
basic pay +DA +cash value of food concession +leaveencashment) and
deposit the same with his share @ 12% (8.33 % in pension fund and
3.67% in employees contribution) anddeposited the same with the EPF
Department with 1.61% administrative charges in their allotted EPF
Code up to 15
thof due month
failing which interest and damages will be charged., Copy of the
deposit challan for 25.61% as mentioned above shall be submi
ttedalong with running bills in the office of officer in charge of
the work by the contractor. The monthly return on il i form by
mentioningthe social security No. of each worker which may be
obtained from EPF Department shall also be submitted in the office
of RegionalCommissioner and copy of the same shall be submitted to
the officer incharge of the work/ Accounts Branch. The
contractorpossessing the EPF Code of out of State of Haryana where
R-I form is not applicable/introduced , they will supply the Form
3A, 6A,12A, 5, 10 as applicable in that State by the EPF
Department. It is responsibility of the contractor to make the
inspection of record ofdeposit of EPF contribution of their labor
from the EPF Department and copy of the same will be submitted to
the officer incharge ofwork / Accounts Branch. The contractors
having out of state EPF Code will also get their record inspected
from Local EPF office,
(Panipat).7) Deposit of ESI Contribution of the workers along
with Employer share: It is statutory requirement for the contractor
under ESIAct 1948 that the workers drawing gross wages up to
Rs.10000/- , 1.75% contribution is deducted from the wages of such
workerand deposit along with Employer share of 4.75% i.e. total
6.5% with the authorized bank/ branches of ESI Department by
thecontractor to cover their workers under ESI Scheme up to 21
stof due month, otherwise, interest and damage will be charged
on
deposit of delayed payment. The contractors will get their ESI
Code. It is also responsibility of the contractor to get the
facilities asprovided under ESI scheme, extended to their workers
viz. issuance of ESI Cards, filing the Returns on prescribed Form-
6 on duedates i.e. 12 May, 11 November, every year in local ESI
office., otherwise he will be prosecuted by the ESI Department as
providedin the ibid Act. In case of non issuance of ESI Cards, the
workers will not get the medical facilities / pension benefits to
the widowwhich are provided by the ESI Department and contractor
will be responsible for consequence.
8) Deposit of Labour Welfare Fund along with Employer share: In
pursuance of Haryana Govt. Labour Department GazetteNotification
dated 4
thApril, 2007, the contractors are required to deduct Labour
Welfare Fund @ Rs.5/-from each worker and deposit
the same with Employer's share @ Rs.10/- per worker (total
Rs.15/- each worker) with the Welfare Commissioner,
Haryana,Chandigarh in shape of Demand Draft in their favour along
with list of workers for whom the same is being deposited. The copy
ofproof in this respect shall be submitted along with bills to
officer-in-charge/ Account Branch.
XEN / BMD-IIPTPS-I, Panipat
