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NOTICE INVITING TENDER

Sealed two part tenders are invited in duplicate by CE/ PTPS-2, Panipat on behalf of HPGCL

for the following works to be carried out during the Mini Overhauling of 250 MW, Unit-7, PTPS,

Panipat : -

1. Tender Enquiry No. : 738 /MP-724/PR/14

2. Description of work : Overhauling of Furnace Pressure Parts &

Burners, HP valves including Safety

Valves etc of Boiler of 250 MW, Unit-7,

PTPS, Panipat.

3. Cost of tender : Rs.1, 132/-(Non-refundable)

4. Earnest money : Rs. 60,000/-

5. Last date & time for issue of tender : 17.02. 2014 upto1600 Hours

6. Last date & time for submission of tenders : 18.02.2014 up to 1300 Hours

7. Due date & time for opening of tenders : 18.02.2014 at 1630 Hours

Note:-

1) Negotiations, if required would be held with L-I bidder only.

2) For other details visit web sitewww.hpgcl.gov.in

XEN/Mtc. Planning-IFor Chief Engineer /PTPS-2

HPGCL, Panipat

HPGCL

PANIPAT THERMAL POWER STATION

(A Unit Of Haryana Power Generation Corporation Ltd.)

An ISO:9001,ISO:14001 and OHSAS:18001 Certified Company

Assan - Panipat -132105

Tele Fax: 0180-2566015, Mobile:9355084881

E-mail: xenmtcplg1@gmail.com

http://www.hpgcl.gov.in/http://www.hpgcl.gov.in/http://www.hpgcl.gov.in/mailto:xenmtcplg1@gmail.commailto:xenmtcplg1@gmail.commailto:xenmtcplg1@gmail.comhttp://www.hpgcl.gov.in/

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Tender Information

Source(Name of Power

station)

PANIPAT THERMAL POWER STATION, PANIPAT

Classification WORKS CONTRACT

NIT Number 738 /MP-724/PR/14

Brief NIT Description Overhauling of Furnace Pressure Parts & Burners, HP valvesincluding Safety Valves etc of Boiler of 250 MW, Unit-7, PTPS,

Panipat

Tender Issue Date: 29.01.2014

Document Sale Close

Date

17.02 .2014 up to 1600 hours

Bid Submission Date 18.02 .2014 up to 1300 hours

Bid Opening Date 18.02.2014 at 1630 hours

Contact Info XEN/Mtc. Planning-I,PTPS, PanipatPhone 9355084881

NIT Details Separate file in word is attached

Corrigendum Detail Not applicable

EMD Amount 60,000/-

Tender Document Cost 1,132/-

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Press Tender Enquiry No. 738 /MP-724/PR/14

Opening due on 18.02.2014EMD- Rs. 60,000/-

From

Chief Engineer/PTPS-2,

HPGCL, Panipat.

To

M/s___________________________________

____________________

Memo No.: Ch- 08 /MP-724/PR/14 Dated: 29.01.2014

Sub: Press Tender Enquiry No. 738/MP-724/PR/14 for Overhauling of Furnace Pressure Parts &Burners, HP valves including Safety Valves etc of Boiler of 250 MW, Unit-7, PTPS,Panipat

Dear Sir,

Enclosed please find herewith a set of tender enquiry of subject cited work, consisting of the

following Annexure: -

1. Details of Notice Inviting Tender Annexure-I

2. General Instructions Annexure-II

3. Scope of work Annexure-III

4. Loading Sheet Annexure-IV

5. Rate Quoting sheet (Main Scope of work) Annexure-V

6. Rate Quoting sheet (Unit Rates) Annexure-VI

7. General Terms& Conditions Annexure-VII

8. Labour Laws Annexure-VIII

9. Completion Period, Penalty Clause, Payment Terms Annexure-IX

10. Special Terms & Conditions Annexure-X

11. Supervision/Quality control Annexure-XI

The same may please be gone thorough carefully before submission of tender. Deviations from

terms and conditions, if any, should be specifically indicated by the Tenderer in their forwarding letter of

Part-Ioffer, otherwise it should be confirmed that the firm agrees to all the terms & conditions of tender

enquiry. Rate quoting sheet should be separately enclosed in a sealed envelope, super scribed as

Part-II offer/Price bid.

Thanking you,Yours faithfully,

DA/As above (17 Nos. Pages)

Xen/Mtc. Planning-I,For CE/ PTPS-2, HPGCL, Panipat

HPGCL

PANIPAT THERMAL POWER STATION(A Unit Of Haryana Power Generation Corporation Ltd.)

An ISO:9001,ISO:14001 and OHSAS:18001 Certified CompanyAssan - Panipat -132105

Tele Fax: 0180-2566015, Mobile:9355084881E-mail: xenmtcplg1@gmail.com

mailto:xenmtcplg1@gmail.commailto:xenmtcplg1@gmail.commailto:xenmtcplg1@gmail.com

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Annexure-I

DETAILS OF NOTICE INVITING TENDER

1. Sealed Tenders are invited in Two Parts on behalf of CE/PTPS-2, PTPS, HPGCL for the

execution of following works during forthcoming Mini overhauling of 250 MW, Unit-7:-

Overhauling of Furnace Pressure Parts & Burners, HP valves including Safety Valvesetc of Boiler of 250 MW, Unit-7, PTPS, Panipat

1. NITNO : 738 /MP-724/PR/14 DATED: 29.01.2014

2. TENDER COST :- Rs.1,132/-( Non Refundable)

3. EARNEST MONEY :- Rs. 60,000/-

4. LAST DATE AND TIME FOR ISSUE :-17.02.2014 upto1600 hoursOF TENDER DOCUMENTS

5. LAST DATE AND TIME FOR SUBMISSION :- 18.02.2014 upto1300 hoursOF TENDER

6. DUE DATE & TIME OF OPENING OF :-18.02.2014 at 1630 hoursTENDER

2. Set of Tender Documents can be received from the office of XEN/Mtc. Planning-I, PTPS,

Panipat on request by remitting the cost of tender documents of Rs. 1132/- (Non-refundable) in

cash at the counter of PTPS, Panipat / DD in favour of Sr. A.O. (O&M-II), PTPS, Panipat.

Alternatively the set of tender documents can also be downloaded from the HPGCL

website www.hpgcl.gov.in and cost of tender documents of Rs. 1132/- in the form of

DD/BA-16 must be enclosed in a separate envelope at the time of submission of tender. The

tender submitted without tender cost shall not be entertained.

3. QUALIFYING REQUIREMENTS:- The tender of only those bidder shall be considered who will

produce the documentary proofs in support of following qualifying criteria:-

THE FIRM SHOULD:-

1. Have already successfully executed similar type of works of overhauling of

Pressure Parts of Boiler of 110 MW capacity or above, during preceding

05 years reckoned from 31.12.13 against a single work order at least

amounting to Rs. 12.00 Lac, placed directly on them by any of the Power Plant

of NTPC/ Electricity Board / State Power utilities/PSUs.

The firm shall submit the copy of work order along with the relevant

satisfactory work completion certificate or the copy of repeat work orders for

similar works from the same Organization, duly attested/Notarized in support

of qualifying conditions.

2. Possess the valid PAN, EPF & Service Tax nos.

Note: a.) The Work Order value referred above is exclusive of all taxes and duties.

4 Issuance of Tender documents to any party shall not construe that such party is considered to be

qualified.

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5. PROCEDURE FOR SUBMISSION OF OFFERS/TENDERS:-

A)Tenders ( in duplicate ) should be submitted by the bidders, in Two Partsand in five separate

sealed envelopes, as detailed below, addressed to XEN/Mtc. Planning-I, PTPS Panipat -

132105 along with list of following enclosures/envelopes on or before of last date of

submission of Tenders:-

a) 1stSealed Envelope shall contain the Cost of tender documents of Rs. 1132/-in the form of

DD/BA-16 and marked as Cost of tender documents against NIT No..... (For downloaded

tenders only.)

b) 2ndSealed Envelope shall contain the Earnest money in the form of Demand draft drawn

on the State Bank of Patiala payable at Thermal plant or any scheduled bank at Panipat in

favour of Sr. A.O.(O&M-II), PTPS, Panipat-132105 and marked as Earnest money against

NIT No........

c) 3rdSealed Envelopeshall contain the Documentary proof of meeting Qualifying criteria and

marked as Qualifying documents against NIT No................

Note:-Tenders/offers received without any of the above mentioned documents shall be

liable to rejection.

d) 4th Sealed Envelope shall contain Part-I tender comprising of Techno commercial offer

i.e. Technical Bid containing the Scope of work , General/Special Terms and Conditions ,

Labour laws, Supervision & Quality control of work, Payment Terms, Completion Schedule &

deviations if any and sealed in separate sealed cover super scribed with NIT no.---------------.

e) 5thSealed Envelope shall contain Part-II tender i.e. Price Bid only and sealed in separate

sealed cover super scribed with NIT no. -------------------.

B) All these five sealed envelopes shall be kept in a separate sealed cover super scribed NIT

No.& details of all the five sealed envelopes and shall be submitted/sent to the office ofXEN/Mtc. Planning-I, PTPS Panipat, on or before the date and time of submission of

offers/tenders of subject cited tender enquiry.

C) Tenders received late i.e. after the due date & time will not be entertained irrespective of

whether the same was sent by registered post. HPGCL takes no responsibility for any

loss/delay/non receipt of tender sent by post. Offers received late/incomplete are liable for

rejection.

6. Opening of Tenders:-

On due date & time of opening, only 03 envelopes i.e. 1st, 2nd& 3rdenvelope containing cost of

tender documents, Earnest money & credentials in support of qualifying criteria shall be opened.The Committee nominated by HPGCL shall evaluate the same in respect to the parameters

indicated under heading Qualifying requirements at Sr. No. 3 above. Subsequently, the Part-I

shall be opened of only those firms who are qualified by the committee. The decision of the

committee shall be final and would be binding upon the bidders.

7. In case, no deviation is found in Part-I, thenPart-IIof tenders shall be opened on the same day;

otherwise Part-IIof tenders shall be opened on subsequent date.

8. In case due date of sale/receipt/opening of tender happens to be holidays in PTPS the needful

will done on next working day.

9. CE/PTPS-2, PTPS, HPGCL, Panipat reserves the right to cancel the NIT or to reject any/all

tenders without assigning any reason, and will not responsible & will not pay for any expenses

or losses that may be incurred by the tenderer in preparation of the tenders/offers.

10. Negotiations, if required would be held with L-I bidder only.

Xen/Mtc. Planning-I,

For CE/PTPS-2, HPGCL, Panipat

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ANNEUXRE-II

GENERAL INSTRUCTIONS TO TENDERERS

All tenderers must carefully observe the following instructions and offers/tenders not

strictly in accordance with these instructions will be liable to rejection:-

1. Tenders must be complete in all respects.

2. Telegraphic tenders/offers will not be accepted.

3. Tenders should be submitted in DUPLICATE, per Registered post or by hand, all

the pages of each copy should be duly signed & stamped, both copies should be

separately tagged & clearly marked as ORIGINAL & DUPLICATE.

4. Offers/tenders should positively reach before last date prescribed for their receipt,

those received late will not be considered irrespective of whether the same was sent

by Regd. post and place of posting.

5. Tenders/offers received without earnest money shall be straight way rejected.

6. The offer/tender should be typed or written in ink. Offer/tender written in pencil shall

be ignored.

7. The offers/tenders will be opened on the date & time prescribed in the Notice InvitingTender Documents. In case, the date of opening falls on a holiday or a holiday is

subsequently declared on that day, the tenders will be opened on the next working

day following the holiday.

8. The prices quoted by the tenderer should be competitive and as prevailing in the

market and should be firm. Prices should be quoted per unit also wherever

applicable and asked.

9. Since the contractor will be handling sophisticated equipments, he must have proper

skilled staff that has already worked on similar jobs. Qualification & experience of all

skilled workers as well as Engineers should be given in tenders. The period for

which these categories of people have been working with the firm and theirexperience on similar jobs should be indicated distinctly.

10. The contractor is required to mobilize all the men, material & T&P etc. at site within

03 daysof the notice which will be given to him.

11. STUDY OF TENDER DOCUMENTS

Before quoting, the tenderer shall carefully study all the clauses and specifications of the

tender documents. If tenderers have any doubt for the meaning of any portion of the tender

specifications or find discrepancies or omissions in the drawings or the tender documents

issued are incomplete or needs clarification in technical aspects, scope of work etc., he shall

at once contact the authority inviting the tender for clarifications before submission of the

tender. No arguments on this account whatsoever shall be entertained after the last date &time of submission of tenders.

12. SITE OF WORK INSPECTION

Before tendering, the tenderer is advised to inspect the site of work & the

environment and make acquaint with the actual work & other prevalent conditions,

facilities available, position of material & labour. No claim will be entertained later, on

the ground of lack of knowledge.

13. EARNEST MONEY

a) The tenderer shall be required to deposit earnest money of Rs. 60,000/-

in one of the following forms-

i) Demand draft drawn on the State Bank of Patiala, payable at Thermal Plant,

Panipat or any scheduled Bank at Panipat in favour of Sr.AO/O&M-II, PTPS,

Panipat-132105.

ii) Cash at counter of PTPS (but limiting to Rs. 20,000/- only), Panipat in the form

of BA-16. Earnest money in the name of any officer other than the mentioned

above & in any other form will not be accepted.

b) The earnest money of successful tenderer will be treated by the HPGCL as

part of the security deposit for faithful execution of the contract.

c) The bank charges, if any, will be to the account of tenderer.

d) No claim shall be entertained against the Board in respect of interest on

earnest money deposit or its depreciation in value.

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e) The failure on the part of successful tenderer to honour his commitment given in

the tender will constitute a default and in that event, his earnest money will stand

forfeited by the HPGCL.

f) If the bidder withdraw his tender at any stage during the currency of his validity

period, his earnest money shall stand forfeited in full.

g) The earnest money should be submitted in a separate envelope, which should

bear the works Earnest money amount Rs. 60,000/-enclosed. The envelope

should be properly sealed & signed by the tenderer. Tender enquiry No-------------

-------------------------due date _ ______should also be mentioned on this

envelope.

14. RATE/PRICE QUOTING METHOD

The tenderer shall quote the prices in English language and international numerals.

The rates shall be in whole rupees and shall be entered in figures as well as in

words. For the purpose of tender, the metric system of units shall be used.

15. OVERWRITING

All entries in the tender shall either be typed or written in ink. Erasers and over-writing are not permitted and may render tenders liable to summary rejection. The

tenderer shall duly attest all cancellations and insertions.

The power of attorney in the name of signatory on behalf of the company, for

signing the tender documents and other papers of the contract should be furnished

with Part-I tender.

16. DEVIATION

Tenderers offer and remarks and any deviation shall be strictly with reference to

sections and clause numbers given in the tender schedule, which should be strictly

adhered to.

17. RATE QUOTING SHEETi) The tenderer will quote their rates STRICTLY AS PER THE RATE QUOTING

SHEET AT ANNEXURE-V &VI.

ii) CONDITIONAL DISCOUNT offered by any tenderer will not be considered for the

purpose of relative comparison of rates quoted by participating tenderers.

18. The officer inviting tenders reserves the right to modify the tender as a whole or in

parts and will not be responsible and not pay for any expenses or losses that may be

incurred by the tenderer in the preparation of the tender.

19. The officer inviting tenders reserves the right to accept or reject any or all tenders

without assigning any reasons and will not be responsible and will not pay for any

expenses or losses that may be incurred by the tenderers in preparation of the

tenders.

20. VALIDITY

The validity of tenders should at least be for a period of 90 days from the date of

opening of Part-II of thetender(Price Bid).

21. The whole work against this tender shall be awarded to a single firm whose overall

quoted/equated prices are lowest for the complete package.

22. Any statutory taxes/levies, if to be charged extra, should be clearly indicated by

tenderer in their offer separately, failing which it will be presumed that their quoted

prices are inclusive of all such statutory taxes/levies.23. Any tenderer who has participated in Original NIT/ Corrigendum can revise Price bid /

Part-II tendersuo-moto any times and at any time before opening of Price-bids but in that

case all the Price bids including original one shall be opened and lowest bid shall be

considered for all the purposes.

Xen/Mtc. Planning-I,

For CE/PTPS-2, HPGCL, Panipat.

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ANNEXURE-III

SCOPE OF WORK FOR PRESSURE PARTS & VALVES

ITEM-A: FURNACE PRESSURE PARTS:

1. Erection and dismantlement of cup locks scaffolding in the furnace (first pass and second pass)

for carrying out the various activities of overhauling as per the scope of work. All men and

material for erection and dismantlement of scaffolding including scaffolding material, to and frotransportation of scaffolding material etc. shall be in the scope of the contractor.

A. First Pass:

Erection of scaffolding will be done with following terms & conditions:

a) Staircase on one side in staggered form up to 54 Mtr ( approx.) elevation approx with

side railings.

b) Erection will be done round the clock by experienced staff with proper safety protective

equipments within 4 days (including staircase etc.) after issue of clearance to start the

work and dismantling within 2 days after completion of work.

c) Peripheral working platform steel batons must be properly clamped/ fixed to exact size

and there should be side railings at all platforms for safe working.d) Erection of stair case will be done in parallel to erection of scaffolding frame and

platforms.

e) It should consist of peripheral platforms on all 4 sides at every 2 to 3 Mtrs height. This

includes preparation of bottom frame for scaffolding erection of required width. Support

brackets should be used to avoid damage to S- panel. Scaffolding must be erected in

such a way so that inspection/repair of heating surface up to roof may be carried out

properly including platen SH, Spacer tube, DMW joints, Soot blower area tubes etc.

B. Second Pass:

Erection of scaffolding with wooden planks/steel board in following critical areas for thorough

inspection (Including pulling and locking of coils in FSH (LHS & RHS ) to make passage.

a) Front, middle and rear of RH, Front and rear of FSH, LTSH terminal tubes, WW screentubes, SCW screen tubes at every 2.5 Mtr. height up to roof.

b) Spacer tube inspection, ECO bottom above entire ECO hopper.

c) Any other location such as pent house, Bottom seal trough, Bottom ring header,

Hangers etc. as per instruction of EIC.

2. Cleaning & Hydro jet washing of the pressure parts & outer furnace including buck stays,

ducts etc. Lifting & dumping of the ash to the ear marked area near ash disposal pond or as per

instruction of Engineer in charge of work. Hydro jet washing includes the works i.e. through and

complete cleaning of first pass including RH & PTSH coils first by water jet and then by manual

scrubbing. Jet cleaning will have to be managed by contractor at his own cost. He has to deployminimum two jet cleaning M/Cs. Each Jet machine should be of minimum 300-400 bar / 50-70

lit/74HP capacity & hand operated nozzles. It should be equipped with all safety features &

should have sufficient hose length to be reached up to first pass ceiling. Both the M/C need to

be operated on continuous basis and each M/C should record minimum 90% running in terms of

time utilization.

3. Measurement of thickness of around 5000 tubes/bends by D-Metering specifically at point of

maximum erosion by minimum 4 experienced persons, (D-Meters to be arranged by the

contractor) in the following areas after cleaning/water washing :-

o Water wall in Burner zone at all the four corners & at other critical locations

o Extended water wall & SCW and spacer tubes.o Steam cooled walls (Left, right, front and rear).

o Supply tube bends at SHH-9.

o LTSH (Upper & Lower).

o Economizer (Upper and Lower).

o Re-heater (Front and Rear).

o Water wall screen tubes.

o Platen SH

4. Replacement of worn out/damaged tubes in above and other pressure part areas wherever

required.

5. Lifting of 6 nos. LTSH (UPPER & LOWER) coil modules (each module consisting of 2 coils)

after cutting from the headers. Thorough inspection of the coils after cleaning. Identification of

the eroded/damaged tubes/bends. Repair/Replacement of worn out tubes/bends. Repositioning

of the coil modules & their connection with the header.

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6. Lowering/raising of 6 nos. Economizer(upper and lower) coil modules (each module consisting

of 2 coils). Repair/Replacement of damaged/worn out tubes. Repositioning of the coil modules &

their connection with the header.

7. Alignment of ECO/LTSH coils (Straightening of hanger strips, Putting U clamps, Stopper

connectors and making coil gap uniform and tubes straightening), Repair of cassette baffles.

Exclusive gang to be deployed for this job throughout the overhauling.

8. Contractor has to carry out 100% radiography of stub/connection joints and 10% radiography of

all other joints as per instruction of engineer in charge. No. of joints to be radio graphed mayincrease beyond scope, in such a case additional payment shall be made based on unit rates.

Repairing of joints found defective during radiography shall be in the scope of contractor.

Radiography source to be arranged by the contractor at his cost.

9. The total number of HP joints including header connection joints for LTSH & Economizer coils

are restricted to 1600 nos. For joints exceeding/reducing from 1600 nos., additional payment

/deduction will be done as per quoted unit rates. The HP joints/welding are to be carried out by

I.B.R. certified and approved welder having certificate duly endorsed by C.I.B., Haryana. Metal

build up of the tubes as per directions of engineer- in charge wherever required. The buildup

shall be considered as 1/3 of H.P. joint.

10. DP testing of 16 Nos. liner stubs of the de-super heater headers of the super heater. Re-

welding of 4 Nos. stubs wherever welding is found cracked. Welding is to be carried out after

removing the weld metal completely. Preheating & post heating is to be carried out.

11. To carry out the Hydro Test successfully in the presence of C.I.B., Haryana will be the

responsibility of the contractor. However, necessary fee will be deposited by HPGCL.

12. DPT of 10% stub joints / hand holes (Pent house, SHH-9, intermediate header, ECO inlet

header etc.), safety valves welds. DPT kit will be arranged by the contractor at his own cost.

13. Cleaning of complete pent houses, galleries and drum deck by removal of ash. Repair inside the

drum deck wherever required to make it air tight. Repair of various trays, heat shields, crown

and shrouds etc .for platen, Re heater and final super heater coils in the main pent house.

14. Replacement/repair of the pins of the buck stays in first and second pass.

15. Replacement of the manhole gaskets of the boiler drum (Left and right), ifrequired.

16. Servicing of 56 nos. Wall Soot Blowersincluding replacement of spare parts and change of oil.

17. Removal of old shields for inspection of the pressure parts tubes & providing of 1000 nos.

new/old shields on pressure parts tubes at different locations wherever required.

18. Providing of 5.0 MT refractoryat different locations, wherever required.

19. Checking of hanger readings of MS, CRH and HRH pipe lines in boiler area in cold & hot

conditions. Minor adjustment wherever required.

20. Fin weldingof 300 Mtrsat different locations as per requirement.

21. Disengaging the burner tilt mechanism.

22. Removal of 24 nos. fuel inlet elbows at burners including cover plates, insulation and other

interference, if any.

23. Repair/Replacement by filling the worn out portion & hard facing of fuel inlet elbows wherever

required.

24. Replacement of all 24 Nos. coal compartmentassemblies with new/ pre repaired assemblies

after removing all interface like inner & outer cover plates etc.

25. Re-fixing of the cover plates etc after replacement of the assemblies.

26. Repair/replacement of guide pipes of scanners, igniters & oil guns wherever required.

Repair/cleaning of 12 nos. oil guns.

27. Re-fixing and alignment of coal nozzles tips, coal nozzles bodies, fuel inlet bellows, cast steel

bends and other accessories as per the manufacturer recommendations.

28. Repair of oil/air nozzle tip in situ position as per requirement.29. Alignment of coal nozzle tips and matching with the outside tilt mechanism.

30. Servicing of burner tilt mechanism to ensure smooth and trouble free operation in cold as well

as hot condition of furnace.

31. Servicing of SADC dampers for its free movement.

32. Repair of expansion bellows of wind box at all the four corners to make it air tight.

33. Replacement/providing of asbestos rope /cloth wherever required in the wind box and

manholes/peepholes to make it air tight and their servicing if required.

34. Any other job to complete the above activity is included in the scope of work.

NOTE: Fabrication of bends wherever required is included in scope of contractor. However bends

available in store shall be provided free of cost.

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ITEM-B: OVERHAULING OF VALVES and HFO/ LDO pumps:-

1. 156 nos. valves as detailed below are to be serviced and gland packing /gaskets to be

replaced wherever required by the contractor. The new sets of gland packing and gaskets shall

be provided by HPGCL.

a) Size from 25mm to 40mm: 70 Nos.

b) do- 50mm to 100mm: 70 Nos.

c) do- 150mm to 200mm: 08 Nos.

d) do- 250mm & above. 08 Nos.

Total: 156 Nos.

2. Servicing of following safety valves:

a) Drum safety valve: 3 Nos.

b) HRH safety valve: 4 Nos.

c) CRH safety valve: 1 No.

d) SH safety valve: 2 Nos.

e) PRDS safety valve: 4 Nos.

f) Steam ejector safety valve: 1 No.

Scope of work for overhauling of above mentioned Safety valves & Valves is as

under:

a) Dismounting of valve actuator wherever required.

b) Dismantlement of the valve. Its complete cleaning & inspection. Identification of the

damaged parts. Replacement of the parts found damaged.

c) Minor repair of the valve parts which is possible at site.

d) Replacement of HP valves up to 50mm dia. found damaged beyond repair.

e) Lapping of valve seats with the plug/wedge and blue matching of the same to avoid any

passing.

f) To adjust the valve disc in case of stop valves and to give proper wedge action ifrequired.

g) To replace the gland packing and sealing rings and other damaged spares as per

requirement.

h) After servicing the valve stem should travel back and forth with least resistance when

operated.

i) To box up the valve after servicing and tighten up the flange/bonnet bolts wherever

necessary and re-tightening in hot condition when unit is synchronized.

Any steam/water leakages observed from the valve will be attended by contractor.

j) Dismantlement of valve actuator. Servicing of actuator including replacement of

damaged parts & oil. Actuator is to be serviced in presence of OEM/HPGCL engineers.The services of OEM engineers will be provided by HPGCL free of cost.

k) Remounting of valve actuator after servicing/replacement of valve.

l) Adjustment of the safety valves floating pressure & blow down as per design after

lighting up the Boiler. The Hydra set/seat cutting machine along with the operating

personnel will be provided by HPGCL free of cost as per requirement.

m) To adjust the control valve setting in case of pneumatically operated valves to avoid any

passing through the valves.

n) Any other job required to complete the above activity is also included is also in the scope

of work.

3. The following sizes of valves/NRV/Steam traps and pipe lines are to be replaced with new by

cutting, edge preparation and welding. The welding is to be done by IBR qualified welder.

Sr.No. Size of the valves Nos. of valves

1. Valves, traps, NRV up to 25mm: 20 nos.

2. Valves above 25mm up to 50mm 20 nos.

3. Valves above 50 mm up to 65 mm 10 nos.

4. Pipeline/tracing line up to 25mm dia. 150 Mtrs.

4. Servicing/overhauling of three no. HFO pumps and two no. LDO pumps. These will be got

overhauled one by one as per availability. Completion period for each pump will be two days.

The site clearance for each pump will be issued separately.

Xen/Mtc. Planning-I,For C.E./ PTPS-2, Panipat

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Annexure-IV

LOADING SHEET FOR UNIT RATE ITEMS

The tentative loading of extra works as per quoted unit rates for the purpose of comparisonof over all prices/complete evaluation of the tenders, shall be done as given below:-

Sr.No.

Description of work for variation purpose Loading Qty

01 Service & setting of following safety valvesa Any drum safety valve 1 No.

b Any M.S. Safety Valve/ ERV 1 No.

c Any R.H Safety Valve/ ERV 1 No.d Any PRDS safety valve 1 No.

02 Lifting of any LTSH coil (Upper & lower) repositioning after carrying

out repairs / replacement wherever required. (HP joints and

radiography excluded)2 Nos.

03 Lifting of any ECO coil (Upper & lower) repositioning after carrying

out repairs / replacement wherever required. (HP joints and

radiography excluded)

2 Nos.

04 Repair & Replacement of any castle baffle 1 No.

05 Replacement of Shield / Shroud 100 Nos.06 Providing refractory 1 MT

07 HP joints including cutting, edge preparation etc. upto 76 dia mm 100 Nos.

08 Servicing of Valves:-

a 25 mm to 40 mm 02 Nos.

b 50 mm to 100 mm 02 Nos.

c 150 mm to 200 mm 01 No.

d 250 mm & above 01 No.

09 Man hour rates (including T&P gas, consumables etc.)

a Skilled labour / welder 50 hrs.

b Semi Skilled 50 hrs.c Un-skilled 50 hrs.

10 Thickness measurement of tubes by D-metering 100 nos.11 Replacement of HP/ LP piping in per Mtr. running length:-

a Upto 25 mm 5 Mtrs.

b Upto 50 mm 5 Mtrs.

12 Replacement of HP/ LP valves:-

a Size Upto 15 mm 5 Nos.

b 25 mm to 40 mm 5 Nos.

c 50 mm to 100 mm 5 Nos.d 150 mm to 200 mm 1 No.

e 250 mm & above 1 No.13 Servicing of wall blowers. 1 No.14 Servicing of hangers in critical piping 1 No.

15 Replacement of hanger in critical piping 1 No.16 Repair / servicing of oil burner valve and replacement if required. 1 No.

17 Removal of oil tip & its refitting including alignment. 1 No.

18 Removal of air tip & its refitting including alignment. 1 No.

19 Fin Welding 10 Mtrs.

20 Servicing / overhauling of HFO /LDO Pumps 1 No.

21 Radiography 10 Nos.

Xen/Mtc. Planning-I,For C.E./ PTPS-2, Panipat

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Annexure-V

RATE QUOTING SHEET

Sr.No.

Description of Work Lump sum Rates tobe quoted by the

contractor in Rs.(I). Main Scope of Work:-

A. O/H of Boiler Furnace Pressure Parts and Burnersetc. as per scope of work.

B. O/H of HP/LP Valves including Safety Valves etc.as per scope of work.Grand Total

Grand Total in words:-----------------------------------------------------------------------------------------

Service Tax :-------------------------------------------------------------------------------------------------------------

Note: Any statutory taxes/levies, if to be charged extra, should be clearly indicated bytenderer in their offer separately, failing which it will be presumed that their quoted

prices are inclusive of all such statutory taxes/levies.

Signature & Stamp of the contractor

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Annexure-VI

RATE QUOTING SHEET (FOR UNIT RATE ITEMS)

Sr.No.

Description of work for variation purpose Unit rates to bequoted by thecontractor

01 Service & setting of following safety valvesa Any drum safety valve

b Any M.S. Safety Valve/ ERV

c Any R.H Safety Valve/ ERVd Any PRDS safety valve

02 Lifting of any LTSH coil (Upper & lower) repositioning after carrying

out repairs / replacement wherever required. (HP joints and

radiography excluded)

03 Lifting of any ECO coil (Upper & lower) repositioning after carrying

out repairs / replacement wherever required. (HP joints and

radiography excluded)04 Repair & Replacement of any castle baffle

05 Replacement of Shield / Shroud

06 Providing refractory07 HP joints including cutting, edge preparation etc. upto 76 dia mm

08 Servicing of Valves:-

a 25 mm to 40 mmb 50 mm to 100 mm

c 150 mm to 200 mmd 250 mm & above

09 Man hour rates (including T&P gas, consumables etc.)

a Skilled labour / welder

b Semi Skilledc Un-skilled

10 Thickness measurement of tubes by D-metering

11 Replacement of HP/ LP piping in per Mtr. running length:-a Upto 25 mm

b Upto 50 mm

12 Replacement of HP/ LP valves:-

a Size Upto 15 mm

b 25 mm to 40 mmc 50 mm to 100 mm

d 150 mm to 200 mm

e 250 mm & above13 Servicing of wall blowers.

14 Servicing of hangers in critical piping

15 Replacement of hanger in critical piping

16 Repair / servicing of oil burner valve and replacement if required.17 Removal of oil tip & its refitting including alignment.

18 Removal of air tip & its refitting including alignment.

19 Fin Welding

20 Servicing / overhauling of HFO /LDO Pumps

21 Radiography

Service Tax :-------------------------------------------------------------------------------------------------------------

Note: Any statutory taxes/levies, if to be charged extra, should be clearly indicated by

tenderer in their offer separately, failing which it will be presumed that their quoted

prices are inclusive of all such statutory taxes/levies.

Signature & Stamp of the contractor

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GENERAL TERMS & CONDITIONS ANNEXURE-VII1. SECURITY DEPOSIT

I. The contractor shall deposit the security equal to 10% of the total value of the work order withSr.AO/O&M-II, PTPS, Panipat within 07 days of receipt of work order, otherwise the securitydeposit amount will be deducted from the first payment bill of the contractor.

II. The earnest money amount of Rs. 60,000 /- deposited by the firm vide DD No datedand drawn on Bank, will be adjusted against security deposit.No claim shall be entertained against HPGCL in respect of interest or any depreciation in the valueof security deposit.

III. If the contractor fails or neglects to observe or perform any of his obligations under the contract, itshall be lawful for the HPGCL to forfeit either in whole or in part, in its absolute discretion, thesecurity deposit furnished by the contractor.

If the work order has been issued but the contractor refuses to comply with it, the EMDdeposited by contractor shall be forfeited in full, irrespective of Whether HPGCL sustains any losson account of his default or not.The forfeiture of security deposit shall be without prejudice to the right of HPGCL to recover any

further amount or any liquidated and/or other damages as admissible under the law, underpayments or over payments made to the contractor under this contract or any other contract as wellas to take such administrative action against the contractor as blacklisting etc

In the event of breach of contract in any manner, the security deposit shall be forfeited and adjustedagainst the claim of HPGCL on the contractor for any damages or for any loss sustained by HPGCLon account of such breach.

IV. The security deposit of the contractor shall be retained by HPGCL for the entire period of contractincluding the warranty/guarantee period as per clause of Warranty/Guarantee. and the same shallbe released after warranty/guarantee period of successful running of the equipment (s) afteroverhauling.

2. COMPLETION PERIODI. The work shall be completed as per Annexure-IX

II. The work shall be started immediately but not later than 01 dayfrom the date of notice which willbe given to the contractor. However, the actual date of commencement for the purpose ofcompletion period and application of penalty clause shall be notified by XEN /In charge of the worki.e. XEN/BMD-V Divn.

III. The work shall be carried out to match with other activities in progress of the unit.

IV. The quantum of work may increase or decrease to any extent depending upon the plant/equipmentcondition, availability of spares. Payment shall not be made for the work not done. In case ofincrease of quantum of work, the contractor will have to complete the job within stipulated period.

V. The contractor will have to work under the strict supervision of PTPS Engineers and may have todo the work a number of times if required till the work is found satisfactory and required parametersare achieved.

VI. To complete the work within the stipulated period, work will be carried out round the clock with fullstrength in all the three shifts.

3. WARRANTY/GUARANTEE

I. The contractor shall stand guarantee for the workmanship of overhauling and repair ofequipment(s) for a period of 90 days from the date of commissioning of equipment(s) after

overhauling.II. During this period if some equipment(s), which has been attended by the contractor, is found to be

defective, the same will have to be attended again without any additional charges to PTPS. In casethe contractor fails to respond within a reasonable time, the job will be got done from any otheragency and entire expenditure thus incurred will be debited to the contractor..

4. FORCE MAJEURE

PTPS may consider the request for reasonable extension of completion period of work, without levyof the damages for delay/penalty, due to strike, lock out, natural calamities, commission/omissionon the part of the PTPS and labour problems which are beyond the reasonable control of thecontractor etc.

5. FAILURE & TERMINATION OF CONTRACT

If the contractor fails to adhere to the time schedule or if his services are found to be unsatisfactory,

the PTPS will be entitled at its option either:-a) To cover damages as per penalty clause, if the said delay is not covered by the force majeure

reasons.OR

b) To get the work done from any other agency after serving a notice of 03 dayson the contractorat his risk and cost and without prejudice to the provision of the work order.

ORc) To cancel the contract & forfeit the security.

6. CONTRACT AGREEMENTThe contractor shall execute a contract agreement on specific Performa on NJSP of Rs.10/- onreceipt of work order within 07 days.

7. ADVANCE PLANNINGImmediately after receipt of work order but not later than 07 days, the contractor will submit to

concerned Mtc. Division i.e. XEN/ BMD-V Divn.& Mtc. Planning-I Division, the Bar Charts/PertCharts/Schedule i.e. Planning for completion of work within the stipulated period. This will beprepared in consultation with the concerned Mtc. Division In charge of the work i.e . XEN/BMD-VDivn.Contractor will also give the details of the manpower proposed to be deployed by him to the Mtc.Wing so as to ensure completion of the total job well within the stipulated completion period.

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8. EXTRA CHARGES

8.1 No extra charges shall be paid for any minor repair/rectification to be carried out for any reasonsnot attributed to the contractor but required to complete the job. However, for majorrepair/rectification/modification not covered in the scope of work, extra charges shall be paid on thebasis of lump sum/man hour/unit rates quoted/agreed mutually, at the time of occurring of suchevents. The report of extra work shall be jointly signed by the contractor and concerned PTPSsupervisory officers in regard to number of man hours, working persons engaged for a job,description of work, quantity of work done, time put in from____________to___________. No. ofworking hours, daily with dated signature of contractors authorized representa tive and concerned

PTPS supervisory officers

8.2 No extra payment will be made for any work carried out by the contractor for rectifying anydefective work done by the contractor.

8.3 Depending upon the site conditions/availability of spares/other reasons, if the quantum of workactually carried out is more or less than as provided in the scope of work, payment will beincreased or decreased on the basis of actual work done & regularized as per unit ratesquoted/agreed by the contractor.

9. IDLE LABOUR CHARGESNo idle labour charges will be admissible in the event of any stoppage caused in the work resultingin contractors labour being rendered idle due to any cause.

10. OVER RUN CHARGES

No over run charges shall be paid in the event of the completion period being extended for anyreasons.

11. ACCOMODATION

Only unfurnished limited accommodation will be provided in Thermal Colony of PTPS, Panipat, forthe duration of overhauling of unit, on chargeable basis at standard/market rent, whichever ishigher. Furnished accommodation in the Field Hostel will be provided, if available, at the prevailingdaily rates.

12. WATCH & WARD

The watch and ward of T&P & other material will be the responsibility of the contractor.

13. FACILITIES TO BE ARRANGED BY CONTRACTOR

The contractor shall make his own arrangement for providing all facilities like boarding, furnitureand transportation etc. for his supervisors/staff engaged by him for the job.

14. INCOME TAX & SALES TAX

Statutory deduction on account of Income Tax & Sales Tax including surcharge shall be made atsource from the bills of the contractor at the prevailing rates by Sr.A.O/O&M-II, PTPS, Panipat.

15 SAFETY RULES

AFirm shall have to comply with all the provisions of safety rules. The Chief Safety Officer shall imposepenalty of Rs.200/- per day per headif the workers of Firm are found to be working carelessly withoutproper protective equipments in unsafe conditions. Against violation of any other clause, a penalty ofRs 500 /- per violation (minimum) shall be levied. In case of repeated violation of serious nature

resulting in various serious accident or direct loss to the corporation/threatens to cause severeconsequences, higher penalty rates may be imposed including suspension/ termination of the contract.In case of any fatal/non fatal accident or any other violation of factory act,1948, Pb. Hr. factoryrules,1952 or any other industrial or labour act are made by/with the worker of the contractor and ifprosecution is launched by Chief inspector of factories, Chandigarh against occupier/factory manageror any other authority of HPGCL the contractor shall be liable to deposit the amount of fine/penaltydecided by the court on the same day. In case of the amount shall be recovered from the outstandingdues/liabilities of the contractor against this contract or any other contract at PTPS besides otheraction HPGCL may deem fit.

B A safety clearance certificate from the chief safety officer has to be attached along with the bill.

16 The scope of work (Annexure-III) is only tentative and as per the prevailing conditions of theequipment. The actual quantum of work will be known after opening of the equipment at the time ofexecution of work.

17 The activities mentioned in the scope of work in Annexure-III are details of possible works connectedwith the overhauling of equipments. However, it is not possible to list out all the minor activities indetail. So, all such minor/any other left out activities essential for overhauling & commissioning of theequipments shall be deemed to be included in the scope of work.

18 SUB LETTING

No sub letting of the contract shall be allowed and any subletting will lead to cancellation of thecontract. However, as a special case, CE/PTPS-2 after considering technical capability of the subcontractor may allow sub letting for which the successful contractor will submit requisite documents toXen/In charge of the work.

19 As the manpower will be handling costly & sophisticated equipments of the powerhouse, therefore, thecontractor will ensure that only skilled personnel, who have already handled such equipments duringoverhauling, should be deployed. The contractor will deploy competent site supervisor who shouldhave at least 2-years experience in case of diploma holders & above qualification and at least 10-

years experience of particular discipline in case of non-diploma holder. The proof of their deploymentwith the firm for at least 6- months needs to be supplied along with list of supervisors to Xen/In chargeof work before start of work.

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20 LIABILITY

This office reserves the right to claim adequate compensation from the contractor on account of anydamage caused to the plant & equipment handed over to him for execution of the work, due tocareless handling or negligence on the part of the contractor. However the total liability arising out ofthis contract shall be limited to the contract value.

21 The recovery in respect of any spares which get damaged due to negligence on the part of thecontractor will be done at the rates as mentioned in the price catalogue of BHEL or any otherPO/Source, plus 10% supervision charges.

22 During the course of this work, the contractor shall keep a competent authorized representative andhis assistants so that the progress of the work is not hampered. The representative shall represent thecontractor in his absence and all directions given to him shall be binding as i f given to the contractor. Inno case, the authorized representative can refuse to receive the instructions.

23 Set Off Clause:- Any sum of money due and payable to the supplier under a contract (includingsecurity deposit returnable to the supplier) may be appropriated by the Corporation and set off againstany claim of the Corporation for the payment of a sum of money arising out of that or any othercontract entered into by the supplier with the Corporation.

24 Arbitration:- All matters, questions, disputes differences and / or claims arising out of and / orconcerning and / or in connection with, and /or in consequence of, and /or relating to any contractunder these Regulations, whether or not obligations of either or both the supplier and the corporationunder that contract be subsisting at the time of such dispute and whether or not the contract has been

terminated or purported to be terminated or completed, shall be referred to the sole arbitration of MD,HPGCL or an officer appointed by MD, HPGCL as his nominee. The award of the Arbitrator shall befinal and binding on both the parties to the contract.The objection that the Arbitrator has to deal with matters, to which the contract relates, in the course ofhis duties or, he has expressed his views on any or all of the matters in dispute or difference, shall notbe considered as a valid objection.The Arbitrator may, from time to time, with the consent of the parties to the contract enlarge the timefor making the award. The venue of the arbitration shall be the place from which the acceptance ofoffer is issued or such other place as the Arbitrator, in his discretion, may determine.

All arbitration proceedings under this Regulation shall be governed by the provisions of the Arbitrationand Conciliation Act, 1996 and the Rule there under, with any statutory modifications thereof for thetime being in force.

25 The contract is subject to jurisdiction of Courts of Panipat only.

26 The contractor will bring the required material from the Store/other sites to the site of the work andshould ensure the return of the dismantled/damaged parts to the Store.

27 The contractor shall keep the site clear and remove silt and dispose of all the waste material andrubbish from site as & when it accumulates and as directed and shall carry out any measure requiredcomplying with healthy and hygienic conditions. The site should be left clean and tidy to thesatisfaction of Engineer-in-Charge.

28 HPGCL reserves the right to cancel the work order at any time without assigning any reasons and willnot be responsible and will not pay for any expenses or losses that may be incurred by the contractortowards preparation/mobilization for execution of the job against work order.

29 For payment through R.T.G.S., the contractor will provide complete bank detai ls like name of Bank,Account No., IFSC Code, Type of account and branch name to Sr.A.O./PTPS-II. RTGS Bank chargesto be born by the contractors/suppliers.

Xen/Mtc. Planning-I,For CE/, PTPS-2, Panipat.

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ANNEXURE-VIII

LABOUR LAWS

1). Registration of Establishment (PTPS) and obtaining the Labour License/ Renewal.The Registration of Panipat Thermal Power Station with the list of working Contractors is required under Section -7 of ContractLabour Act, 1970. The name of working Contractor must be on the list of Contractors otherwise he (contractor) will not get LabourLicense/Renewal from the Labour Department, Haryana Govt. So as and when the work is awarded to the contractors other thenincluded in the list of contractors attached with the Registration of Panipat Thermal Power Station, the contractor will ensure thathis name on the prescribed Performa is intimated to the Centralized Agency by the officer in charge of the work for getting hisname including in the said list.

Further after the needful, the contractor will be under obligation to obtain labour license/ its renewal under Section 12 ofibid Act from the Labour Department, Haryana Govt. by completing the requisite formalities.

2) Payment of wages to the workers deployed on the work Under Section 63 to 73 of Contract Labour Act-1970 .The contractor will be bound to pay wages to the workers deployed by him on the work as per minimum wages fixed by Labour

Department, Haryana Govt. , Chandigarh and follow revision from time to time. He will display on the notice Board of his siteoffice, the date of making monthly wages payment which should be on or before 7

thof every month. The payment shall be made in

currency & coins in the presence of authorized representative of the Principal Employer/ official from the Labour DepartmentHaryana Govt. In case of default , the contractor will be liable for prosecution under the ibid Act.

3) Maintaining the Registers and records Under Section 74 to 78 (a to d) of Contract Labour Act-1970 .The contractor shall maintain necessary records under the provisions of ibid Act viz. Register of Workman employed (Section -75), Issuing of Employment Cards (Section 76), Service Certificate (Section 77), Register of wages (Section 78 (a) to (d)),

Attendant Register, Register of Over time , Register of deduction, Register of advance, Register of fines, Issuing of WagesSlips, etc., the same shall be made available with the site In charge of the work or authorized representative of the contractor forchecking/ inspection as and when required by the officer In charge of PTPS authorities or Labour Department , Govt. of Haryana.Non maintaining/ non production of the above Registers /Forms , under Section- 2324 of the ibid Act will be treated as offenceand contractor will be liable for prosecutions by the Labour Department, Govt. of Haryana.

4) Age limit of the workers.No labour below the prescribed limit of age i.e. 18 years and above 60 years shall be employed by the contractor on his allottedworks.

5.A) Compliance of various Labour Acts.The contractor shall abide by all the labour laws required to be followed and he shall furnish an undertaking on NJSP of appropriatevalue duly attested by the Notary Public to the effect that he will comply with all the Acts, laws and Regulations as may beapplicable with regard to performance of work including Factory Act-1948, Industrial Dispute Act-1947 , Employees State Insurance

Act-1948 , Employee Provident Fund Act-1952, Payment of Wages Act-1936 , Minimum Wages Act-1948, Contract Labour Act(R&A , 1970) Workmen compensation Act 1923 and others rules and regulations as framed by the Central/ State Govt. in thisregard from time to time.

(B). The contractor shall also specify in the above Undertaking that all the labour / workmen engaged by him for rendering the servicesunder the contract, will be the employees of the contractors for all intents and purposes and shall have no claim / right on theHPGCL. All the risks , responsibilities and liabilities towards his labour shall be owned by him. The contractor will take such stepsas may be directly responsible for any dispute arising between him and his labour / workmen and keep the HPGCL and its officersindemnified from and against all losses, damages and any claim/ liability arising there from. Under no circumstances whatsoever ,HPGCL would be held responsible in respect of contractors workers . In case any expenditure is incurred by HPGCL as a result ofcertain dues on the part of the contractors labour or otherwise, the HPGCL is entitled to recover / claim such dues /compensationfrom the contractors pending payments bills or through court of law.(C ) Besides the above, the contractor shall obtain an affidavit on the NJSP value duly signed and witnessed by him under his seal

and duly attested by the Notary Public from his each and every individual worker/ employee that they will not claim anyemployment in HPGCL in lieu of services rendered by them to the contractor namely M/S ____________________Work Order No.____________ dated_____and all the disputes, whatsoever and of any nature, will be settled by their contractor who has engagedthem. These affidavits along with his own undertaking as per Para-A&B above, shall be submitted by the contractor to the Officer-in-Charge (Applicable for ARC/AMC type contracts only).

6) Deposit of EPF contribution of the workers along with Employer share.It is statutory obligation for the contractor to deduct EPF contribution for the employee drawing wages up to Rs.6500/- per month.The rate of deduction i.e. 12% on the minimum wages fixed of the labour by the Govt. or actual wages drawing (i.e. basic pay+DA +cash value of food concession +leave encashment) and deposit the same with his share @ 12% (8.33 % in pension fundand 3.67% in employees contribution ) and deposited the same with the EPF Department with 1.61% administrative charges in theirallotted EPF Code up to 15

th of due month failing which interest and damages will be charged., Copy of the deposit challan

alongwith ECR for 25.61% as mentioned above shall be submitted along with running bills in the office of officer in charge of thework by the contractor. It is responsibility of the contractor to make the inspection of record of deposit of EPF contribution of theirlabour from the EPF Department and copy of the same will be submitted to the officer incharge of work / Accounts Branch/CLWOand only after that the security of the firm will be released.The contractors having out of state EPF Code will also get their record inspected from Local EPF office. (Panipat).

7) Deposit of ESI Contribution of the workers along with Employer share.It is statutory requirement for the contractor under ESI Act 1948 that the workers drawing gross wages up to Rs.15000/- , 1.75%contribution is deducted from the wages of such worker and deposit along with Employer share of 4.75% i.e. total 6.5% with theauthorized bank/ branches of ESI Department by the contractor to cover their workers under ESI Scheme up to 21

stof due month,

otherwise, interest and damage will be charged on deposit of delayed payment. The contractors will get their ESI Code.It is also responsibility of the contractor to get the facilities as provided under ESI scheme , extended to their workers viz.

issuance of ESI Cards , filing the Returns on prescribed Form- 6on due dates i.e. 12 May, 11 November, every year in local ESIoffice., otherwise he will be prosecuted by the ESI Department as provided in the ibid Act. In case of non issuance of ESI Cards ,the workers , will not get the medical facilities / pension benefits to the widow which are provided by the ESI Department andcontractors will be responsible for consequences.

8) Deposit of Labour Welfare Fund along with Employer share.In pursuance of Haryana Govt. Labour Department Gazette Notification dated 12

th April, 2012 with latest amendment, the

contractors are required to deduct Labour Welfare Fund @ Rs10/- from each worker and deposit the same with Employers share @Rs.20/- per worker (total Rs.30/- each worker ) with the Welfare Commissioner, Haryana , Chandigarh in shape of Demand Draft intheir favour along with list of workers for whom the same is being deposited. The copy of proof in this respect shall be submittedalong with bills to officer-in-charge/ Account Branch.

9. Factory ACT/Minimum Wages ACT/Insurance ACT/EPF ACT EtcStrict adherence of various applicable labour laws like the Factories Act, Minimum Wages Act, ESI Act, Payment of Wages Act, theworkmans compensation Act, EPF Act, Contractor labour (Regulation & Abolition) Act, 1970 and all other statutory requirements asamended from time to time to the entire satisfaction of Central/State Govt. Authorities, shall be the responsibility of the Contractorand he shall have to make good loss, if any, suffered by HPGCL on account of default in this regard by the contractor. Thecontractor will submit the copy of EPF Challan alongwith ECR and ESI Challan alongwith its contribution details at the time of 90%payment to CLWO. The EPF contributions will be deposited by the contractor in his own EPF code no.

10 INSURANCE OF WORKERS

The contractor will be solely responsible for any liability for his workers in respect of any accident, injury arising out andin course of contractors employment. To meet his aforesaid obligation under the workmen Compensation Act, the contractor wil lobtain cover note from the Insurance Company under W.C. Policy in respect of persons employed by him for carrying out his workand obligation under the agreement. The premium payable for the aforesaid Insurance Policy shall be borne by the contractor. Thecontractor shall ensure that the said Insurance Policy of this insurance cover is required to be submitted by the contractor toEngineer-in-charge of work/CLWO immediately after issue of LOI, but before the start of work. Payment against the work done willnot be released to the contractor until and unless the contractor submits photocopy of Insurance cover. This is mandatory for allthe contractors workers who are not covered under ESI, while working in PTPS premises.

11.) The labour clearance certificate from CLWO, PTPS, Panipat is to be attached along with the bill.

XEN/Mtc. Planning-I,For C.E / PTPS-2, Panipat

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Annexure -IX

COMPLETION PERIOD, PENALTY CLAUSE & TERMS OF PAYMENT

1. COMPLETION PERIOD

Work is to be completed within 19 daysfrom the date of commencement of work( as notified

by XEN/BMD-V) as per the following schedule:-

a. Boiler is to be made ready for hydraulic test by 18th day.

b. Boiler is to be made ready for light up on 19th day.

2. PENALITY CLAUSE

a) The contractor will ensure timely completion of the job as per completion period. However,

if any part of the job is not completed within the stipulated period as mentioned above,

penalty @ 1% of the contract value of the work order per day subject to maximum 10% of

the contract value of the work order.

b) Quantum of work may increase/decrease to any extent (known after opening of unit).

c) Contractor will arrange additional manpower to complete the additional work, if any within

above completion period. For the purpose of imposition of penalty, date of completion of job

will be taken into consideration.

3. TERMS OF PAYMENTS

a) 50% payment of contract value will be paid as running payment but on the certificate by

Engineer-InCharge of work that 60% workstands completed.

b) Next 30%of the contract value will be paid after successful completion of the air tightness

test and completion of 100%of the work.

c) Next 10%of the contract value will be paid after submission of protocols.

d) 10%balance will be paid after 30 daysfrom the synchronization of the Unit.

Xen/Mtc. Planning-I,For C.E./ PTPS-2, Panipat

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Annexure -X

SPECIAL TERMS & CONDITIONS

1. T & P

The contractor will arrange all the T&P (Whether heavy or light) required for smooth execution of

the complete job including welding set, gas cutting set, winches, chain blocks, pulleys etc.

2. CONSUMABLES

All consumables like welding electrodes (general & special) including TIG wire, TGSM, TGS-1cm-

2cm, Enconnel 1-02, welding & cutting gasses, Argon gas, waste cotton, emery papers, cleaning

agents, Oxygen and DA Gas cylinder shall be arranged by the contractor at his own cost. Welding

electrodes will be of following make and will be got approved from Engineer-in-charge: (i) L&T (ii) D

& H (iii) Advani (iv) ESAB. However, special electrodes for the hard facing / repair of coal burners,

SS Tubes & SS Valves will be provided by HPGCL free of cost.

3. All HP welding is to be done by qualified IBR Welder whose IBR certificate duly endorsed by CIB,

Haryana is required to be submitted to this office before start of work.

4. All the spare parts which from the part of the equipments like gaskets, grease, oil for final filling,

nuts, paint & joining materials shall be arranged by HPGCL free of cost.

5. Contractor shall arrange transportation of material from Store to site and dismantled material from

site to Store.

6. EOT Crane, chain pulley block, wherever provided/available at site shall be provided by HPGCL

free of cost. If during the use, any damage occurs on account of mishandling on their part, the same

shall be got repaired by the contractor. Otherwise, the contractor will make his own arrangement for

the same at his own risk and without affecting the schedule of overhauling.

7. Water, electricity, compressed air will be given by HPGCL free of cost at the nearest point available.

Further connections of the same shall, however, be made by the contractor up to the site of works

at his cost.

8. The contractor shall arrange all testing equipments such as D-meters, Ultrasonic machine, dye

penetration test kit, radiography test kit, stress relieving equipment, heat treatment process etc. as

per the job requirement.

9. The existing facilities available in Departmental Workshop shall be provided by HPGCL free of cost

wherever available; otherwise, the contractor shall be responsible for carrying out the job by making

his own arrangement without affecting the completion schedule in any way.

10. Contractor shall fully associate with trial run, commissioning and balancing of the equipments, if

required, up to the full load and keep sufficient manpower to attend fault etc, if any.

11. The contractor shall arrange the hydraulic jack with more than 100 Ton capacity. Any short coming,

defect/deficiencies noticed during testing & commissioning shall have to be rectified by the

contractor immediately at his own risk and cost to avoid any delay in the overall commissioning of

the unit, irrespective of any reason whatsoever may be.12. The contractor shall abide by all the clauses of the Boiler Acts, as applicable. The HPGCL will

deposit the inspection fees of the Boiler with Chief Boiler Inspector, Haryana. But the contractor

shall be responsible for getting the Boiler passed from CIB, Haryana. In case Boiler needs to be re-

inspected, charges for the same will be deposited by the contractor. Permission to carry out repair

works from CIB, Haryana and all requisite documents will be arranged by the contractor.

13. The work will be carried out round the clock with full strength of technicians and supervisors.

14. The contractor will deploy parallel groups who will work simultaneously in parallel round the clock in

full strength.

Xen/Mtc. Planning-I,For C.E. / PTPS-2, Panipat

8/11/2019 HPGCL17188

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ANNEXURE-XI

SUPERVISION/QUALITY CONTROL OF WORK

1. 100% checking/supervision of the work will be done by the concerned Mtc.

Division i.e. BMD-V.2. The supervision will be supplemented with random/stage inspection by

Mtc. Planning Division,

3. The contractor will submit the advance programme/list of jobs/activities

proposed to be done during the week at the start, to the Mtc. Planning

Division as well as to Mtc. Division. This programme shall be chalked out

in consultation with the concerned Mtc. Division i.e. BMD-V.

4. The contractor shall also submit the details of the actual work done at the

end of every week to Mtc. Planning Division as well as Mtc. Division for

record and reference whenever required. This will also be one of the basis

for signing the PROTOCOLSas per clause5 below after full completion

of the work and successful commissioning of the equipments.

5. After completion of the job/work and successful commissioning of the

equipments to place on record that the work has been done by the

contractor as per scope of work of the work order, PROTOCOLSwill be

prepared by the contractor in consultation with concerned Mtc. Division

(executing agency) & Mtc. Planning -I (Contract Cell) and got signed from:

a) AE/AEE & Xen of the concerned Mtc. Divn i.e. BMD-V &AE/AEE & Xen of

Mtc. Planning Divn.-I, PTPS, Panipat.

ON THIS PROTOCOL a certificate will be recorded by the contractor that

all the observations pointed out during supervision by HPGCL were

attended.

Xen/Mtc. Planning-I,For C.E. / PTPS-2, Panipat.