How to Work with the Golden Tax System (GTS) in SAP ... · PDF fileHow to Guide SAP Business One 8.8 PL 13 and Higher, 9.0 and 9.1 Document Version: 1.0 – 2015-03-26 PUBLIC How to

How to Guide

SAP Business One 8.8 PL 13 and Higher, 9.0 and 9.1

Document Version: 1.0 – 2015-03-26

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How to Work with the Golden Tax System (GTS) in SAP Business One P.R China

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© 2015 SAP SE or an SAP affiliate company. All rights reserved.

How to Work with the Golden Tax System (GTS) in SAP Business One

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Document History

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© 2015 SAP SE or an SAP affiliate company. All rights reserved. 3

Document History

Version Date Change

1.0 <YYYY-MM-

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Table of Contents

Table of Contents

Introduction ................................................................................................................................................................. 5

Process Flow ................................................................................................................................................................ 6

Document Mapping Between SAP Business One and the Golden Tax System .................................................. 7 Invoice Mapping Object and GTS Mapping Object ............................................................................................................ 7 GTS Invoice Object and GTS Invoice Number ................................................................................................................... 8 GTS Mapping Number.......................................................................................................................................................... 9

GTS Statuses of Documents ................................................................................................................................... 10

Setting Up the Golden Tax System ........................................................................................................................ 12 General Settings: Path Tab ................................................................................................................................................ 12 General Settings Window ................................................................................................................................................... 13 Item Master Date: General Tab ......................................................................................................................................... 14 Business Partner Master Date: General Tab .................................................................................................................... 14 A/R Invoice: Contents Tab ................................................................................................................................................ 15

Working with the Golden Tax System .................................................................................................................... 16 Exporting Documents to the Golden Tax System ........................................................................................................... 16

Previewing Documents to Be Exported ............................................................................................................... 18 Grouping Documents to Be Exported ..................................................................................................................20 Revalidating Documents to Be Exported ............................................................................................................20 Document Splitting................................................................................................................................................ 22

Voiding Documents ............................................................................................................................................................ 23 Resetting Document GTS Status ...................................................................................................................................... 24 Importing Documents from the Golden Tax System ...................................................................................................... 25

Generating Golden Tax System Reports ............................................................................................................... 28 Generating the GTS Mapping Report ............................................................................................................................... 28 Generating the GTS Invoice Report .................................................................................................................................. 31 Generating the GTS Export Import Differences Report .................................................................................................. 33


Introduction

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Introduction

In the People’s Republic of China, it is legally required that invoices relevant for value-added tax (VAT) be

processed and issued through a government-owned tax system called the golden tax system (GTS). This tax

system contains various sub-systems dealing with functions such as invoice printing, VAT reporting, and invoice

authentication. The golden tax system contains a pre-defined format for invoices and assigns a unique number to

each invoice.

SAP Business One now provides an interface between SAP Business One and the golden tax system to automate

invoice processing, reducing manual work to a minimum.

This document describes the following:

Initial setup for working with the golden tax system, page 12

Export of invoice information from SAP Business One to the golden tax system, page 16

Voiding of invoices between their export from and import into SAP Business One, page 23

GTS status reset of exported or voided invoices, page 24

Import of invoice information from the golden tax system into SAP Business One, page 25

Generation of reports related to the golden tax system, page 28

Note

As the golden tax system is available only in the Chinese localization, only the Chinese local currency is

supported in the enhancements. If any document with any other currencies is involved, the amounts in

the document are converted to the Chinese local currency first, and only the converted amounts (that is,

amounts in the Chinese local currency) are saved in SAP Business One.

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Process Flow

Process Flow

A .txt file serves as the medium between SAP Business One and the golden tax system. The working process is as

follows:

1. You select the invoices whose information is to be exported to the golden tax system.

2. You export the invoice information from SAP Business One in an outbound .txt file.

3. You import the outbound .txt file into the golden tax system.

4. You process the invoices in the golden tax system, for example, printing them out as legal documents.

After the invoices are processed in the golden tax system, specific GTS information is attached to them.

5. You export the invoice information from the golden tax system in an inbound .txt file.

6. You import the inbound .txt file into SAP Business One.

The process flow of working with the golden tax system in SAP Business One is as follows:


Document Mapping Between SAP Business One and the Golden Tax System

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The relationship between invoices in SAP Business One and those in the golden tax system is a multiple-multiple

relationship. The following three situations are possible:

Situation 1: Multiple invoices in SAP Business One are exported to the golden tax system as one invoice.

Example

There are multiple invoices for the same customer in SAP Business One. You might want to create only

one invoice in the golden tax system. For more information, see Grouping Documents to Be Exported.

Situation 2: One invoice in SAP Business One is exported to the golden tax system as multiple invoices.

Example

There is an invoice exceeding the maximum amount defined on the GTS tab of the General Settings

window. It must be split into multiple invoices in the golden tax system. For more information, see

Document Splitting.

Situation 3: One invoice in SAP Business One is exported to the golden tax system as one invoice.

Invoice Mapping Object and GTS Mapping Object

Due to the complex relationship, two new objects are introduced in SAP Business One: invoice mapping object

and GTS mapping object.

An invoice mapping object contains the basic information of and a link to the invoice in SAP Business One.

A GTS mapping object contains detailed information of the invoice mapping object. For more information, see

Generating the GTS Mapping Report.

The mapping objects function as bridges in the three situations mentioned above:


The invoices in SAP Business One are mapped to one invoice mapping object. 1.

The invoice mapping object is mapped to one GTS mapping object. 2.

The GTS mapping object is mapped to one invoice in the golden tax system. 3.


The invoice in SAP Business One is mapped to one invoice mapping object. 1.

The invoice mapping object is mapped to multiple GTS mapping objects. 2.

Each of the GTS mapping objects is mapped to one invoice in the golden tax system. 3.

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The invoice in SAP Business One is mapped to one invoice mapping object. 1.

The invoice mapping object is mapped to one GTS mapping object. 2.

The GTS mapping object is mapped to one invoice in the golden tax system. 3.

GTS Invoice Object and GTS Invoice Number

To record information imported from the golden tax system, a new object is introduced in SAP Business One: GTS

invoice object.

The GTS invoice object contains detailed information of the GTS mapping object and information from the golden

tax system. It has a one-to-one relationship with the GTS mapping object. For more information, see Generating

the GTS Invoice Report.

SAP Business One automatically assigns a GTS invoice number, starting with 1, to each GTS invoice object when

the invoice information is imported into SAP Business One.

The relationships between the objects in SAP Business One are as follows:



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GTS Mapping Number

To track invoices while they are being exported to the golden tax system and imported into SAP Business One,

SAP Business One automatically assigns a GTS mapping number to link the GTS mapping object and the GTS

invoice object. The GTS mapping number is useful as a selection criterion in voiding invoices, resetting the GTS

status of invoices, and generating relevant reports.

To be relevant to the document numbers in SAP Business One, the GTS mapping numbers are defined by default

for the three possible situations:


The GTS mapping number is: “the document number of the first invoice in the group” + “|” + “number of

invoices in the group”.

Example

The invoices with the following document numbers are grouped to be exported to the golden tax system

as one invoice: 13, 25, and 48. The GTS mapping number of the GTS mapping object and the GTS invoice

object is 13|3.


The GTS mapping number is: “the document number of the original invoice” + “-“ + “the sequence number of

each invoice split from the original one”.

Example

The invoice with the document number of 37 is split to be exported to the golden tax system as 3 invoices.

The GTS mapping numbers of the GTS mapping objects and the GTS invoice objects are: 37-1, 37-2, and

37-3.


The GTS mapping number of the GTS mapping object and the GTS mapping number of the GTS invoice object

are the same as the document number in SAP Business One.

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GTS Statuses of Documents


Documents in SAP Business One have the following statuses:

Exported

Voided

Imported

The relationships between the statuses are as follows:



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The application applies the following rules:

GTS mapping objects are created only at the time of export. Before the export, there are documents only in

SAP Business One.

A document with the status Exported cannot be exported again directly. You have to reset its GTS status

before re-exporting the document.

After documents are exported, and before they are imported, you can void them in SAP Business One by

exporting a document voiding file, even if they have been processed.

A document with the status Voided cannot be exported again directly. You have to reset its GTS status

before re-exporting the document.

A document with the status Imported cannot be exported, reset, or voided.

Once a document is reset, its GTS mapping object is deleted, and is created again only at the time of export.

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Setting Up the Golden Tax System


This section describes the UI enhancements for settings before you work with the golden tax system in SAP

Business One.

General Settings: Path Tab

Two new fields were added to this tab.

To access the tab, from the SAP Business One Main Menu, choose Administration System Initialization

General Settings Path.

Newly-Added Fields

Field Description/Action

GTS Outbound Folder If required, choose the (Browse) button to specify

the path to the folder that saves outbound files

exported from SAP Business One to the golden tax

system.

When modified, this setting is updated per company,

for all users.

If this path is not specified, the SAP Business One

application folder is used by default.

GTS Inbound Folder If required, choose the (Browse) button to

specify the path to the folder that saves inbound files

imported from the golden tax system into SAP

Business One.

When modified, this setting is updated per company,

for all users.

If this path is not specified, the SAP Business One

application folder is used by default.



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General Settings Window

A new tab named GTS was added to this window.

To access the window, from the SAP Business One Main Menu, choose Administration System Initialization

General Settings.

GTS Tab Fields


Separator Specify the character that appears between fields in

the GTS .txt file.

The default character is ~~.

Default Checker If required, from the list of employees, specify the

default checker of invoices.

Default Payee If required, from the list of employees, specify the

default payee of invoices.

Max. Amount Specify the maximum amount for separating

documents. When the document amount exceeds the

maximum amount, you can choose to block the export

or split the document.

The default value is 500,000.00.

Response to Documents Exceeding Max. Amount To block the export when the document amount

exceeds the maximum amount, select the Block Export

radio button.

To split the document when the document amount

exceeds the maximum amount, select the Split

Document radio button. For more information, see

Document Splitting.

The Block Export radio button is selected by default.

Note

When modified, settings on this tab are updated per company, for all users.

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Item Master Date: General Tab


To access the tab, from the SAP Business One Main Menu, choose Inventory Item Master Data General.

Newly-Added Fields


Item Specification If required, enter the item specification for invoice

information in the golden tax system.

Item Tax Category If required, specify the item tax category for invoice

information in the golden tax system.

Business Partner Master Date: General Tab

Three new fields were added to this tab.

To access the tab, from the SAP Business One Main Menu, choose Business Partners Business Partner Master

Data General.

Newly-Added Fields


GTS Registration No. If required, specify the VAT registration number for

invoice information in the golden tax system.

GTS Bank Account If required, specify the bank account number for

invoice information in the golden tax system.

GTS Billing Addr. & Tel. If required, specify the billing address and telephone

number for invoice information in the golden tax

system.



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A/R Invoice: Contents Tab


To access the tab, from the SAP Business One Main Menu, choose Sales A/R A/R Invoice Contents.

Newly-Added Fields


Checker If required, from the list of employees, specify the

invoice checker for invoice information in the golden

tax system.

When you add new invoices, this field displays the

default checker defined on the GTS tab of the General

Settings window.

Payee If required, from the list of employees, specify the

invoice payee for invoice information in the golden tax

system.

When you add new invoices, this field displays the

default payee defined on the GTS tab of the General

Settings window.

Note

The above two fields are still editable after the invoice is added.

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Working with the Golden Tax System


In SAP Business One, you can export the document information from SAP Business One to the golden tax system,

void documents between their export from SAP Business One and their import into SAP Business One, reset the

GTS status of exported or voided documents, and import the document information from the golden tax system

into SAP Business One.

Exporting Documents to the Golden Tax System

Note

You cannot export invoices in which the item unit price is greater than the maximum amount defined on

the GTS tab of the General Settings window.

Procedure

1. From the SAP Business One Main Menu, choose Sales A/R Golden Tax Export to GTS.

The Export to GTS – Selection Criteria window appears.

2. If required, specify the customer range, posting date / due date / document date range, and document

number range for documents whose information you want to export.

3. Choose the OK button.

The Documents to Be Exported window appears. It displays the A/R invoices and A/R reserve invoices that

match your selection criteria. View the following information:

Field/Checkbox Description/Action

Display Valid Documents Only Select the checkbox to display valid documents only.

For more information, see Revalidating Documents to

Be Exported

Select Select the checkbox for the document whose

information you want to export, preview, or group. For

more information, see Previewing Documents to Be

Exported or Grouping Documents to Be Exported.

Note

The checkbox is available only for documents

whose validation status is Valid. For more

information, see Revalidating Documents to Be

Exported.



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Group No. If required, specify a group number for the document.

For more information, see Grouping Documents to Be

Exported.

If the field is left empty, SAP Business One assigns a

spare number starting with 1 for each row. You can see

the automatically-assigned group number when

previewing the documents. For more information, see

Previewing Documents to Be Exported.

Note

The field is available only when you select the

Select checkbox.

Document No. Displays the document number in SAP Business One.

To open the document, choose the (Link to) button.

BP Code Displays the business partner code. To open the

Business Partner Master Data window, choose the

(Link to) button.

Net Amount Displays the net amount of the document.

Tax Amount Displays the tax amount of the document.

Document Date Displays the document date of the document.

Validation Status Displays the validation status of the document. For

more information, see Revalidating Documents to Be

Exported.

Special GTS Invoice If required, select the radio button to run the validation

for all the documents in the window, checking item tax

category, customer name, customer GTS registration

No., customer GTS bank account, and customer GTS

address and telephone.

This checkbox is selected by default.


Be Exported.

Ordinary GTS Invoice If required, select the radio button to run the validation

for all the documents in the window, checking only

item tax category and customer name.


Be Exported.

4. Select the checkboxes of the documents whose information you want to export to the golden tax system, and

choose the Export… button.

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Note

You can also export documents from the Export Preview window. For more information, see Previewing

Documents to Be Exported.

Note

You can select only those documents whose validation status is Valid. For more information, see

Revalidating Documents to Be Exported.

A file path selection window appears. The path defined in the GTS Outbound Folder field on the Path tab of the

General Settings window appears by default.

5. Specify the path to the folder in which you want to save the outbound file, enter the file name, and choose the

Save button.

The Documents to Be Exported window is closed.

Result

The information of the selected documents is saved in a GTS outbound file.

The status of the documents is Exported. For more information, see GTS Statuses of Documents.

Previewing Documents to Be Exported

Procedure



2. Specify the selection criteria, and choose the OK button.


match your selection criteria. For more information, see Exporting Documents to the Golden Tax System.

3. Select the checkboxes of the documents whose information you want to preview, and choose the Preview

button.

Note



The Export Preview window appears. View the following information:

Field/Button Description/Action

Group No. Displays the group number that is either manually

assigned or automatically assigned by SAP Business

One. For more information, see Grouping Documents

to Be Exported.





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Field/Button Description/Action

(Link to) button.

BP Tax Reg. No. Displays the GTS tax registration number of the

business partner.

BP Bank Account Displays the GTS bank account of the business

partner.

BP Addr. & Tel. Displays the GTS billing address and telephone

number of the business partner.

Document No. In the expanded mode, displays the document

number. To open the document, choose the (Link

to) button.

GTS Tax Amount In the expanded mode, displays the tax amount of the

document.

Export… Choose to export information of all the documents in

the window. For more information, see

Exporting Documents to the Golden Tax System.

4. To view the items under a specific group, double-click the # column of the row with a group number.

The Item List window appears. View the following information:

Field Description

Item Name Displays the description of the item.

Quantity Displays the quantity of the item in the document.

Item Specification Displays the item specification of the item.

Unit Price Displays the unit price of the item.

Net Amount Displays the net amount of the item line.

Item Tax Cat. Displays the item tax category of the item.

Tax % Displays the tax rate of the item.

Tax Amount Displays the tax amount of the item.

Note

In the Item List window, BoM items are displayed as they are, that is, they are not expanded.

Note

In the Item List window, if there is a same item in different documents of the same group, this item is not

grouped together, that is, it is displayed separately, as it is in different documents.

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Grouping Documents to Be Exported

To export multiple invoices as one GTS invoice to the golden tax system, follow the steps below.

Note

You cannot group documents in the following situations:

o Documents with different business partners, checkers, or payees.

o The total net amount of the document group exceeds the maximum amount defined on the GTS tab

of the General Settings window.

Procedure



2. Specify the selection criteria, and choose the OK button.


match your selection criteria. For more information, see Exporting Documents to the Golden Tax System.

3. Select the checkboxes of the documents whose information you want to group, and perform the following

steps:

Note



o To assign a group number manually, in the Group No. field, enter a number for the documents you have

selected.

o To assign a group number automatically:

1. Use Shift or Ctrl to select the rows.

2. In the menu bar, choose Data Group Documents. Alternatively, right-click anywhere in the selection

area and choose Group Documents.

SAP Business One assigns the documents a group number automatically, starting with 1.

Result

You can check the group number when previewing the document information. For more information, see

Previewing Documents to Be Exported.

Revalidating Documents to Be Exported

In the Documents to Be Exported window, you can export, preview, and group only those documents whose

validation status is Valid. For more information, see Exporting Documents to the Golden Tax System, Previewing

Documents to Be Exported, and Grouping Documents to Be Exported. When the validation status of the

documents is not Valid, you need to perform the following steps to revalidate them.



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Procedure

In the Documents to Be Exported window, perform the following actions according to the red error texts in 1.

the Validation Status field:

Validation Status Action

Item tax category is missing 1. In the Document No. field, choose the (Link to)

button.

2. Check the master data of each item in the

document, and in the Item Master Data window,

enter a value in the Item Tax Category field.

3. Save the changes.

Customer name is missing 1. In the BP Code field, choose the (Link to)

button.

2. In the Business Partner Master Data window,

enter a value in the Name field.

3. Save the change.

Customer GTS registration No. is missing 1. In the BP Code field, choose the (Link to)

button.

2. In the Business Partner Master Data window, on

the General tab, enter a value in the GTS

Registration No. field.

3. Save the change.

Customer GTS bank account is missing 1. In the BP Code field, choose the (Link to)

button.


the General tab, enter a value in the GTS Bank

Account field.

3. Save the change.

Customer GTS address and telephone is

missing

1. In the BP Code field, choose the (Link to)

button.


the General tab, enter a value in the GTS Billing

Addr. & Tel. field.

3. Save the change.

In the Documents to Be Exported window, choose the Revalidate button. 2.

Repeat the above steps until the validation status of the documents whose information you want to 3.

export, preview, or group is Valid.

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Document Splitting

When the net amount of a document exceeds the maximum amount defined on the GTS tab of the General

Settings window, SAP Business One splits the document, as long as all the prerequisites are met.

Prerequisites

You have selected the Split Document radio button on the GTS tab of the General Settings window.

There is only one item in the document.

The unit price of the item is less than the maximum amount defined on the GTS tab of the General Settings

window.

Splitting Rules

Situation:

The maximum amount is M.

The information of the only item in the original document is as follows: the quantity is n, the net unit price is p,

and the document net amount is n * p.

n * p > M

n < M

SAP Business One looks for a number m that meets the following conditions:

m < n

m * p ≤ M

(m + 1) * p > M

When m is found, the quantity of the document split from the original one is m.

Note

If (n – m) * p > M, that is, if the remaining net amount of the original document is still greater than the

maximum amount, SAP Business One splits out another document with quantity m from the original one,

until the remaining net amount of the original document is less than the maximum amount.

Note

Rounding issues would cause the sum of the net amount and tax amount of the SAP Business One

document to be different from the total amount of all its split GTS mapping objects. When there are

rounding issues, SAP Business One first calculates the amounts proportionally, based on quantity, and

then assigns the rounded amount to the last split document.

SAP Business One automatically assigns group numbers to the documents split from the original one. To

distinguish these documents from others, their group numbers are negative. You can check the group number

when previewing the document information. For more information, see Previewing Documents to Be Exported.

Example

You want to export 3 documents. The detailed information is as follows:

Doc. Row Doc. No. Split or not No. of Split Documents

1 24 Yes 2

2 35 Yes 3



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Doc. Row Doc. No. Split or not No. of Split Documents

3 38 No N/A

The group numbers after splitting are as follows:

Doc. Row Doc. No. Group No. in Export Preview

1 24 -1

24 -2

2 35 -3

35 -4

35 -5

3 38 1

SAP Business One maps the original document to one invoice mapping object, which is then mapped to multiple

GTS mapping objects. For more information, see Document Mapping Between SAP Business One and the Golden

Tax System.

Voiding Documents

After document information is exported, and before it is imported, you can void the documents, even if they have

been processed in the golden tax system. For more information, see Exporting Documents to the Golden Tax

System and Importing Documents from the Golden Tax System. You void documents by exporting a document

voiding file.

Procedure

1. From the SAP Business One Main Menu, choose Sales A/R Golden Tax Document Voiding.

The Document Voiding – Selection Criteria window appears.

2. If required, specify the customer range, posting date / due date / document date range, document number

range, and GTS mapping number range for documents that you want to void. For more information about the

GTS mapping number, see GTS Mapping Number.


The Document Voiding window appears. It displays the exported documents that match your selection

criteria. View the following information:


Select Select the checkbox for the document that you want

to void.

GTS Mapping No. Displays the GTS mapping number of the document.

For more information, see GTS Mapping Number.

To open the GTS Mapping window, choose the

(Link to) button. For more information, see


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(Link to) button.

Exporting Date Displays the date on which the document information

was exported. For more information, see



number in SAP Business One. To open the

document, choose the (Link to) button.

GTS Tax Amount Displays the tax amount of the document.

4. Select the checkboxes of the documents that you want to void, and choose the Void button.

5. Confirm the system message.

A file path selection window appears.

6. Specify the path to the folder in which you want to save the document voiding file, enter the file name, and

choose the Save button.

The Document Voiding window is closed.

Result

The status of the documents is Voided. For more information, see GTS Statuses of Documents.

Resetting Document GTS Status

A document with the status Exported or Voided cannot be exported again directly. You have to reset its GTS

status before re-exporting the document information.

Procedure

1. From the SAP Business One Main Menu, choose Sales A/R Golden Tax Reset GTS Status.

The Reset GTS Status – Selection Criteria window appears.

2. If required, specify the customer range, posting date / due date / document date range, document number

range, and GTS mapping number range for documents whose GTS status you want to reset. For more

information about GTS mapping number, see GTS Mapping Number.

To display exported documents, select the Exported checkbox. The checkbox is selected by default.

To display voided documents, select the Voided checkbox. The checkbox is selected by default.


The Reset GTS Status window appears. It displays the documents that match your selection criteria. View the

following information:


Select Select the checkbox of the document whose GTS

status you want to reset.



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(Link to) button.


was exported. For more information, see


Voiding Date Displays the date on which the document was

voided. For more information, see

Voiding Documents.

Status Displays the GTS status of the document. For more

information, see GTS Statuses of Documents.

GTS Tax Amount Displays the tax amount of the document.


number in SAP Business One. To open the

document, choose the (Link to) button.

4. Select the checkboxes of the documents whose GTS status you want to reset, and choose the Reset Status

button.

5. Confirm the system message.

The Reset GTS Status window is closed.

Result

The documents whose GTS status has been reset can now be exported again.

Importing Documents from the Golden Tax System

You can import document information from the golden tax system into SAP Business One, and record the GTS

information for each document in SAP Business One.

Procedure

1. From the SAP Business One Main Menu, choose Sales A/R Golden Tax Import from GTS.

The Import from GTS window appears.

2. Choose the Select Inbound File… button.

A file path selection window appears. The path defined in the GTS Inbound Folder field on the Path tab of the

General Settings window appears by default.

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3. Select the inbound file, and view the following information:


Select Select the checkbox of the document whose

information you want to import.



To open the GTS Mapping window, choose the (Link

to) button. For more information, see


Voiding Flag Displays Normal if the document has not been voided

after its export.

Displays Voided if the document has been voided after

its export.

Item List Flag Indicates whether the invoice is with an item list or not.

GTS Doc. Cat. No. Displays the GTS invoice category number, which is

assigned by the golden tax system.

GTS Doc. No. Displays the GTS invoice number, which is assigned by

the golden tax system.

Item List Row Number Displays the number of the item list rows.

Document Date Displays the date on which the GTS invoice was issued.

Fiscal Month Displays the fiscal month in which the GTS invoice was

issued.

Doc. Amount Displays the document amount.

Tax % Displays the tax percentage.

Tax Amount Displays the tax amount of the document.

BP Name Displays the business partner name.

BP Tax Reg. No. Displays the VAT registration number of the business

partner.

BP Addr. & Tel. Displays the GTS billing address and telephone number

of the business partner.

BP Bank No. Displays the GTS bank account number of the business

partner.

Seller Name Displays the name of the seller, most likely your

company.

Seller Tax Reg. No. Displays the VAT registration number of the seller,

most likely your company.

Seller Addr. & Tel. Displays the GTS address and telephone number of the

seller, most likely your company.



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Seller Bank Account Displays the GTS bank account number of the seller,

most likely your company.

Remarks Displays the GTS invoice remarks.

Issuer Displays the issuer of the GTS invoice.

Checker Displays the checker of the GTS invoice.

Payee Displays the payee of the GTS invoice.

4. To view the items in a specific GTS invoice, double-click the # column of the row.

The Item List window appears. View the following information:

Field Description

Discount Flag Displays Normal if the item list row does not contain

discounts.

Displays Discount Line if the item list row contains

discounts.

Item Name Displays the item code.

Item Spec Displays the item specification.

UoM Displays the unit of measure of the item.

Quantity Displays the item quantity.

Net Amount Displays the net amount of the item row.

Tax % Displays the tax percentage of the item row.

Tax Amount Displays the tax amount of the item row.

Unit Price Displays the item unit price.

Unit Price Type Displays the type of the item unit price.

Item Tax Cat. Displays the item tax category.

5. Select the checkboxes of the documents whose information you want to import, and choose the Import

button.

Result

Document information from the golden tax system is recorded in the GTS invoice objects in SAP Business

One. For more information, see Generating the GTS Invoice Report.

The status of the documents is Imported. For more information, see GTS Statuses of Documents.

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Generating Golden Tax System Reports


In SAP Business One, you can generate GTS-relevant reports to track documents exported to and documents

imported from the golden tax system. SAP Business One provides three reports about GTS mapping objects, GTS

invoice objects, and the differences between the records exported to and the records imported from the golden

tax system.

Generating the GTS Mapping Report

This report provides comprehensive information about documents exported from SAP Business One to the

golden tax system. For more information, see Invoice Mapping Object and GTS Mapping Object.

Procedure

1. From the SAP Business One Main Menu, choose Sales A/R Sales Reports GTS Mapping Report.

The GTS Mapping Report – Selection Criteria window appears.

2. If required, specify the customer range, exporting date / voiding date / importing date range, and GTS

mapping number range for the GTS mapping objects that you want to view. For more information about the

GTS mapping number, see GTS Mapping Number.


The GTS Mapping Report window appears. View the following information:

Field Description

GTS Mapping No. Displays the GTS mapping number. For more

information, see GTS Mapping Number.

Customer Displays the business partner code. To open the


(Link to) button.

GTS Invoice No. Displays the GTS invoice number. For more

information, see GTS Invoice Object and GTS Invoice

Number.

To open the GTS Invoice window, choose the (Link

to) button. For more information, see Generating the

GTS Invoice Report.

GTS Status Displays the GTS status of the GTS mapping object.

For more information, see GTS Statuses of

Documents.

Doc. Amount Displays the net amount before tax of the GTS

mapping object.

Tax Amount Displays the tax amount of the GTS mapping object.



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4. To view a specific GTS mapping object, double-click the # column of the row.

The GTS Mapping window appears. View the following information:

Field Description

Header Area



Customer Displays the business partner code. To open the


(Link to) button.

Customer Name Displays the business partner name.



Number.



Generating the GTS Invoice Report.


was exported. For more information, see Exporting

Documents to the Golden Tax System.

Importing Date Displays the date on which the document information

was imported. For more information, see

Importing Documents from the Golden Tax System.

Voiding Date Displays the date on which the document was voided.

For more information, see Voiding Documents.

GTS Status Displays the GTS status of the GTS mapping object.

For more information, see

GTS Statuses of Documents.

Amount After Discount Displays the net amount after discount, that is, the

total amount of (net amount – discounted amount) in

all rows.

Tax After Discount Displays the tax amount after discount, that is, the

total amount of (net tax amount – discounted tax

amount) in all rows.

Doc. List tab

Document No. Displays the document number in SAP Business One.

To open the document, choose the (Link to)

button.

Document Date Displays the document date of the document.

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Field Description

Document Amount Displays the total amount after discount of the

document.

Tax Amount Displays the tax amount after discount of the

document.

Details tab

Item Code Displays the item code. To open the Item Master

Data window, choose the (Link to) button.

Item Name Displays the item description.


Note

The field is not visible by default. You can set

it visible through the Form Settings window.


Note







Note



Discount Rate Displays the discount rate of the item row.

Note



Discount Amount Displays the discount amount of the item row.



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Field Description

Note



Net Tax Amount Displays the net tax amount of the item row.

Discount Tax Amount Displays the discount tax amount of the item row.

Note




Generating the GTS Invoice Report

This report provides comprehensive information about documents from the golden tax system that are imported

into SAP Business One. For more information, see GTS Invoice Object and GTS Invoice Number.

Procedure

1. From the SAP Business One Main Menu, choose Sales A/R Sales Reports GTS Invoice Report.

The GTS Invoice Report – Selection Criteria window appears.

2. If required, specify the customer range, document date / importing date range, and GTS invoice number

range for the GTS invoice objects that you want to view. For more information about the GTS invoice number,

see GTS Invoice Object and GTS Invoice Number.


The GTS Invoice Report window appears. View the following information:

Field Description


information, see

GTS Invoice Object and GTS Invoice Number.







GTS Doc. Cat. No. Displays the invoice category number, which is

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Field Description


GTS Document No. Displays the invoice number, which is assigned by

the golden tax system.

Tax Amount Displays the tax amount of the GTS invoice object.

4. To view a specific GTS invoice object, double-click the # column of the row.

The GTS Invoice window appears. View the following information:

Field Description

Header Area


information, see

GTS Invoice Object and GTS Invoice Number.







Document Date Displays the date on which the GTS invoice was

issued.

GTS Doc. Cat. No. Displays the GTS invoice category number, which is


GTS Document No. Displays the GTS invoice number, which is assigned

by the golden tax system.

Voiding Flag Displays Normal if the document has not been

voided after its export.

Displays Voided if the document has been voided

after its export.

Doc. Amount Displays the invoice amount.

Tax Amount Displays the tax amount of the GTS invoice object.

Table Area

Discount Flag Displays 0 if the item list row does not contain

discounts.

Displays 1 if the item list row contains discounts.

Note





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Field Description

Item Name Displays the item description.


Note




Note






Tax Amount Displays the net tax amount of the item row.


Unit Price Type Displays the type of the item unit price.

Note




Note



Discount Tax Amount Displays the discount tax amount of the item row.

Note



Generating the GTS Export Import Differences Report

The calculation logic in SAP Business One and the one in the golden tax system are different. This causes

differences in the exported amount and imported amount of the same document in SAP Business One. To

generate correct financial reports, you need to add a journal entry manually.

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This report provides comprehensive information about the differences between the records exported to and the

records imported from the golden tax system. Use the report to get detailed information for the manual journal

entry that you need to add in SAP Business One.

Procedure

1. From the SAP Business One Main Menu, choose Sales A/R Sales Reports GTS Export Import Diff. Report.

The GTS Export Import Diff. Report – Selection Criteria window appears.

2. If required, specify the customer range, exporting date / importing date / document date range, and

document number range.


The GTS Export Import Diff. Report window appears. View the following information:

Field Description








Number.



Generating the GTS Invoice Report.

GTS Cat. No. Displays the GTS invoice category number, which is


GTS Doc. No. Displays the GTS invoice number, which is assigned

by the golden tax system.

Export Amount Displays the sum of the net amounts of items in the

GTS mapping object.

Import Amount Displays the sum of the net amounts of items in the

GTS invoice object.

Export Tax Amount Displays the sum of the tax amounts of items in the

GTS mapping object.

Import Tax Amount Displays the sum of the tax amounts of items in the

GTS invoice object.

Amount Difference Displays the result of the import amount minus the

export amount.

Tax Difference Displays the result of the import tax amount minus

the export tax amount.

Note

You can print this report. For more information, see Printing in SAP Business One in the online help.



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