How to View this Presentation This presentation is a Microsoft PowerPoint presentation. The presentation contains animations and should be viewed as a

How to View this Presentation• This presentation is a Microsoft PowerPoint presentation. The

presentation contains animations and should be viewed as a Slide show.

• Select the ‘Slide Show’ Icon located on the bottom right to view the presentation as a Slide Show.

• Use your key board ‘Space Bar’ to step forward through the presentation. The presentation will display the following message when the ‘Space Bar’ should be pressed: (Don’t be impatient)

• Use your ‘Back Key’ to step back through the presentation. This allows you to review previously viewed information.

• Use your ESC Key to end the presentation. Close the presentation to return to equineGenie.

P

Press thespace bar!

Press thespace bar! © 2013 GenieCo Inc.

All rights reserved.

Welcome to equineGenie TutorialsPress thespace bar! © 2013 GenieCo Inc.


Purchases Using A Credit Card

‘Click’ to Pay With Credit

Card

Press thespace bar!

Setup Prerequisites (one time setup)

*Supplied Item Setup

(Hay)

*Checking Account(s)

Purchasing and Paying With A Credit Card

© 2013 GenieCo Inc.All rights reserved.

Item / Supplier

In this tutorial we purchase hay and pay for it with a credit card. (1) Purchase Hay (2) Pay for the Hay with a credit card. (3) Make a credit card payment.

*Credit Card Account(s)

*Chart of Accounts and Subaccounts

Expense 5520 – Horse Forage (Hay)

*Select A ButtonFor Setup

Instructions

*Select A ButtonFor Hay Purchase, Payment and Billing

‘Click’ to Exit

Press thespace bar!

‘Click’ to Pay With Credit

Card



Setup Prerequisites (one time)

In this tutorial we purchase hay and paying for it with a credit card. (1) Purchase Hay (2) Pay for the Hay with a credit card. (3) Make a credit card payment.

Press thespace bar!

*Supplied Item Setup

(Hay)

*Checking Account(s)

Item / Supplier

*Credit Card Account(s)

*Chart of Accounts and Subaccounts

Expense 5520 – Horse Forage (Hay)

*Select A ButtonFor Setup

Instructions

*Select A ButtonFor Hay Purchase, Payment and Billing

‘Click’ to Exit

Payment Method

PayWith

Credit CardPurchase Hay

Pay Credit Card Bill

*Select A ButtonTo See

Screen Entries.

Screen Entries To Execute Hay Purchase and Payment



‘Click’ to Exit

Press thespace bar!

Press thespace bar!

Payment Method

PayWith

Credit CardPurchase Hay

Pay Credit Card Bill

*Select A ButtonTo See

Screen Entries.

Screen Entries To Execute Hay Purchase and Payment



‘Click’ to Exit

Financial Setup Chart of Accounts



Financial Setup Chart of Accounts• Identifying the Financial Accounts for your business is possibly

the Most Important Initial Financial Business Management Decision You Will Make. The accounts identified provide;

• The accounts that make up your business’s Chart Of Accounts for its General Ledger.

• And, as important, it is the financial foundation for your business to Measure and Manage your Cash needs, your Profitability and your Business’s Worth.

Suggested Reading

Chart of Accounts

In the White Papers section on

The ‘Genie’ Academy page in

www.equinegenie.com

If you can’t measure it, you can’t manage it!

Press thespace bar!Press thespace bar!Press thespace bar!Press thespace bar! © 2013 GenieCo Inc.


Financial Setup Chart of Accounts• equineGenie’s Chart Of Accounts Selection is organized into

Categories to financially manage any type of Horse Business.• A Category is selected from the Select An Account Category

dropdown.• The Account Categories fit into four sections: Asset Accounts (Current,

Fixed and Other Assets); Liability Accounts (Current and Long Term Liabilities); Equity Accounts (the Owner’s and Business’s Worth) and Profit and Loss Accounts [P&L] (Income and Expense).

Income Statement

IncomeExpenses

Balance Sheet

AssetsLiabilities

Equity

Press thespace bar!Press thespace bar!Press thespace bar!Press thespace bar! © 2013 GenieCo Inc.


Financial Setup Chart of Accounts• Accounts unique to each Account Category are displayed in the

Select An Account dropdown. Clicking on an Account will add it to your Chart Of Accounts.

• A list of equineGenie’s Account Categories and Accounts can be viewed in The ‘Genie’ Academy Page, Financial Setup Manual Section - Appendix on the equineGenie Website, www.equinegenie.com.


Press thespace bar!Press thespace bar!

Financial Setup Chart of Accounts• Your equineGenie Chart Of Accounts can be tailored to

match how you want to Measure and Manage your business’s financials.

• You can add your own Subaccounts to any previously selected Account in an Account Category.

• equineGenie allows you to add from 999 to as many as 9,999 subaccounts to each Account Category.


Press thespace bar!Press thespace bar!Press thespace bar!

Press thespace bar!

Financial Setup Chart of Accounts• You can track the detail of any business financial transaction

by setting up Subaccounts under an Account.• For example, you can track the cost of your different grains or

any other expensed item by setting up a Subaccount.• To add a subaccount you select the (1) Account Category, (2)

the Account, (3) New Item from the Subaccount Number dropdown and (4) Describe The Subaccount in the Enter A Subaccount dropdown.



5520 – Horse, Forage (Hay)

Press thespace bar!

5520.001 – Horse, Forage (Hay) Subaccount Number

Press thespace bar!

5520.001 – Grass Hay

Press thespace bar!

‘Click’ to Return To

Setup

Financial Setup Credit Card



Financial Setup Credit Card• Enter your Credit Card Provider in the Enter/Select

Credit Card provider dropdown. The entry is made by selecting [New Credit Card Provider] and entering the Name.

• Enter the Credit Card Provider’s contact information. This is optional, but highly recommended.



Financial Setup Credit Card• Enter the Credit Card’s Account Number in the

Enter/Select Credit Card # dropdown. The entry is made by selecting [New Credit Card #] and entering the Number.

• Entering a Credit Card # activates the Type Of Credit Card. If your Credit Card Provider is your bank or another financial institution, enter the type of credit card; e.g., Visa, Master Card, American Express, Discover….



Financial Setup Credit Card• Enter your Credit Cards Credit Limit in the Credit Limit ($)

box.• Enter your Credit Card’s Over Limit Fee in the Over Limit

Fee ($) Box.• Enter your Credit Card’s Late Charge in the Late Charge

($) Box.




Financial Setup Credit Card• If your Credit Card has an Account Balance, the balance should

be entered in the Account Balance ($) box. If the balance is zero, enter 0.

• Entering a balance establishes the amount already charged to your credit card and the amount available for purchases.

• Multiple Credit Card Accounts with the Same Provider can be entered by selecting Another Credit Card Same Provider.


equineGenie automatically makes

your credit card provider a vendor so

your credit card statement payments can be made on the ‘Pay A Bill’ screen.

Press thespace bar!

Credit Card Financial Institution

Press thespace bar!

Credit Card Number

Press thespace bar!

Type of Credit Card

Press thespace bar!

Credit Card Limit

Press thespace bar!

Credit Card Over Limit Fee

Press thespace bar!

Credit Card Late Charge

Press thespace bar!

Credit Card Balance At Setup

Press thespace bar!


Setup

Financial Setup Checking



Financial Setup Checking

• Enter your Bank or Financial Institution in the Enter/Select Financial Institution dropdown. The entry is made by selecting [New Bank] and entering the name.

• Entering the Bank’s or Financial Institution’s contact information is optional, but highly recommended.



Financial Setup Checking• Enter the Checking Account’s Account Number in the

Enter/Select Checking Account # dropdown. The entry is made by selecting [New Checking Account #] and entering the Number.

• Entering a Checking Account # will activate the Enter Debit Card #. If the Checking Account has a Debit Card attached to it, click in the box and enter the Number.



Financial Setup Checking• If you want your Checking Account to have a reserve to flag

a possible overdraft, enter the amount in the Amount Reserve ($) box.

• The reserve amount is not additional funds available in your checking account. The amount lets equineGenie know when to alert you of a possible overdraft.



Financial Setup Checking• If your Checking Account has a Maintenance Fee or an

Overdraft Fee, enter the respective amounts in the Maintenance Fee ($) and the Overdraft Fee ($) boxes.

• If you business has more than one Checking Account at the same bank or financial institution, selecting Another Checking Account Same Institution will save your current information and allow you to enter another account.

A Checking Account Setup screen is two pages. Selecting Go To Open Accounts will display the Checking Account Setup 2nd page.

Select Enter before selecting ‘Go To Open Accounts’.



Financial Setup Checking• To open a checking account, select the Checking Account

Number displayed in the Select Checking Account # dropdown. equineGenie remembers all the checking accounts you identified.

• Enter or select the Date you opened the account.• Enter the initial Amount you deposited in the account or

transferred in when you opened your equineGenie account.




Financial Setup Checking• You will need to select a source of funds to open your checking

account. Equity is always a choice. If a Savings or Cash account have been setup, or another Checking Account they will be available in the dropdown.

• If you select a Savings or Cash account, or another Checking Account, as your source of funds you will need to select the Account Number associated with the selection.

A Checking Account Setup screen is two pages. Selecting Previous Page will display the Checking Account Setup 1st page.

Select Enter Before Leaving This Page.


Checking Account Financial Institution

Press thespace bar!

Checking Account Number

Debit Card Account Number

Checking Account Personal Reserve


Checking Account Number

Opening Date Opening Amount

Source of Opening Funds

Press thespace bar!Press thespace bar!Press thespace bar!Press thespace bar!


Setup

Press thespace bar!

Supplier / Services Setup


Supplier / Services Setup• Enter the Item to be supplied in the Enter/Select Purchased Item or

Service dropdown. A New Item is entered by selecting [New Item] and entering the Item’s name.

• Select the item’s inventory category from the Enter / Select Item Inventory Category dropdown.• If equineGenie’s knowledgebase doesn’t have a desired Inventory Category, a

New Inventory Category can be added by selecting [New Category] and entering the category. The New Category will be auto learned the ‘Genie’.



Items identified for purchase are associated with an inventory category. equineGenie provides inventory reports on all items in inventory by category.

Press thespace bar!

Supplier / Services Setup• Enter or select the supplier of the Item in the Enter/Select Vendor or

Supplier dropdown. A New Supplier is entered by selecting [New Supplier] and entering the Supplier’s Name.

• Enter the Supplier’s contact information. Entering the information is optional, but highly recommended.

• If a supplier has already been entered as the supplier of another item the supplier will be available in the dropdown and when selected, their contact information will be automatically displayed.



Supplier / Services Setup• Enter the Safety Stock of the Item. The Safety Stock is the

minimum quantity of an item that you want on hand before reorder.• Select the Units of the Item from the Units dropdown. The Units

is the unit of measure of an item on hand.• Select the Delivery Lead Time from the Delivery Lead Time

dropdown. The Delivery Lead Time is the number of days it takes for an item to be delivered after it is ordered.



An item’s safety stock, its unit of measure, its consumption rate and the number of days for an item to be delivered are all used to compute an item’s reorder schedule. If any one of the reorder parameters change, equineGenie automatically adjusts its reorder schedule.

Press thespace bar!


Supplier / Services Setup

• Red flag warnings reduce operating errors and improve system function and execution.


Never too much Inventory on hand, but enough so you do not run out and best of all, no cash unnecessarily tied up – no supplies' wasted, no money wasted!

Item to be Purchased


Inventory Category

Primary Supplier

Safety Stock

Press thespace bar!

Unit of Measure

Press thespace bar!

Delivery lead Time (2 Days)

Press thespace bar!


Setup

Press thespace bar!

Purchase Grass Hay


Purchase Grass Hay



• Select Grass Hay to be Purchased from the Enter / Select Item To Be Purchased dropdown.• Grass Hay should have been previously setup on the Supplier / Services

Setup screen.

• The Horse Forage Inventory Category previously identified will be automatically displayed.

Purchase Grass Hay



• Enter the Purchase Date or select it from the Calendar Icon.• Enter the Delivery Date or select it from the Calendar Icon.

• If the Delivery Date is longer then the previously identified Delivery Lead Time a possible shortage warning is generated.

• Enter the Amount of Grass Hay that is being Purchased.• The purchased Amount must be in the Unit of Measure you feed. *Note - A flake

of hay is not a Unit of Measure. Pound or Kilogram are Units of Measure.

• The Unit of Measure previously identified will be displayed.


Purchase Grass Hay



• Select the Immediate Use (Less Than 1 Year) button.• This lets equineGenie know the purchase will be expensed.

• Select the Add To Inventory/Supplies button.• This adds the purchased quantity to the Inventory/Supplies On Hand.

• If you have more than one Department in your business, a purchase can be allocated to each Department on a Percentage basis. The Total Percentage must equal 100%.


Press thespace bar!

Purchase Grass Hay


• To complete the Purchase information, select the Purchases Continued On Next Page button


Purchase Grass Hay


Press thespace bar!

• Enter the Items Receipt Number in the Receipt # box. • It is highly recommended that you get a receipt for all purchases.

• If the Item is Taxed, enter the Tax in the Sales Tax ($) box.• Enter the Total Purchase Amount in the Cost box. The Total

Amount should include any Sales Tax.• Enter any Comments about the Purchase in the Purchases

Comment box.

Select the RED $ to Initiate the Purchase’s Financial Transaction


Purchase Hay

Press thespace bar!

Press thespace bar!

Purchase Hay Payment Method



• Selecting the RED $ will display the Payment Method popup.• The Hay supplier is selected from the Select Supplier / Vendor /

Provider dropdown.• The 5000 – 9999 Expense Category is automatically displayed.• The 5520 – Horse, Forage (Hay) account is selected from the Select

Account dropdown• If Hay Subaccounts have been setup, select the associated Subaccount

from the Select Subaccount dropdown.

Press thespace bar!

Press thespace bar!

Purchase Hay Payment Method


• Selecting the Pay BY ... Credit Card button will display the Payment By Credit Card popup.


Purchase Hay


Purchase Hay Credit Card Payment


• Selecting the Pay By ... Credit Card will display the Payment By Credit Card popup.

• Select the Credit Card Account from the Credit Card Account # dropdown.

• The Purchase Amount is automatically displayed in the Amount ($) box.

• The Purchased Date is automatically displayed in the Purchase Date box.

Press thespace bar!




• The selected Credit Card’s Balance is displayed.• The Credit Card Balance includes the current purchase.

• The selected Credit Card’s Available Balance is displayed.• The Credit Card Available Balance includes the current purchase.

• Selecting the Pay button charges the Purchased Amount to the selected Credit Card and redisplays the Purchases Page 2.





• You can tell the Pay button was selected on the Payment By Credit Card popup by the brackets around the Purchase Cost.

• Selecting the Enter button enters the transaction in the Transaction Journal, enters the Amount in the Credit Card Register, enters the Expense in the Expense Ledger and all associated Supply Ledgers and Reports – all automatically without having to open any other screens.


Purchase Hay

Financial Management Pay A Bill



Financial Management Pay A Bill• The Pay A Bill screen allows you to pay an Invoice or Bill that has been

previously entered in equineGenie, but has not been paid on another screen in a system.• There should be a Matching Bill entered on the Enter A Bill screen or Expense

Charged to a Vendor’s Account or a Credit Card on another screen.• To pay a bill select the vendor from the Select Vendor / Supplier dropdown.

The vendor must have been previously setup on the Vendor Setup screen in the Financial Business Setup.



Financial Management Pay A Bill• Select the Vendor’s Account Number from the Select Vendor /

Supplier Account # dropdown.• When a Vendor’s Account Number is selected, equineGenie

will display the vendor’s Account Balance: ($); i.e., money your business owes the vendor.



Financial Management Pay A Bill• Enter the date the bill is paid in the Payment Date box or select

the Payment Date from the Calendar Icon.• Enter the Amount of the payment in the Amount Paid box.

• You do not need to select any account categories or accounts. They were identified when you entered the Matching Bill on the Enter A Bill screen or another screen in equineGenie where a Vendor’s Account or a Credit Card was charged.

• Selecting the RED dollar sign initiates the payment transaction.Example



Financial Management Pay A Bill• Selecting the RED dollar sign initiates the Payment Transaction

and displays the Payment Method popup.• The vendor is automatically displayed without having to be

reentered.• You chose one of the five payment methods. Whichever payment

method you choose must have had an account previously setup in the Financial Business Setup.• For this example we are going to choose your Checking Account.

Example



Financial Management Pay A Bill• Selecting the Check Payment Method displays the Payment By

Check Popup.• The available checking accounts are displayed in the Checking

Account # dropdown.• If only one checking account has been setup that account is

automatically displayed without having to be selected.

Example



Financial Management Pay A Bill• The Payment Amount is automatically transferred and displayed

from the Pay A Bill screen.• The Payment Date is automatically transferred and displayed

from the Pay A Bill screen.• The Account Balance: displayed is the Account Balance of the

selected Checking Account. The Amount Available: is the Account Balance minus any Checking Account Reserve.

Example



Financial Management Pay A Bill• Enter the Check Number in the Check Number Box.• Selecting the Add Check To Check Print File button adds the

check information to a Print Check Report that can be exported in a MS Excel file.

• Selecting the Pay button finalizes the transaction.

Example



Financial Management Pay A Bill• Selecting the Enter button enters the transaction in the

Transaction Journal, enters Check # 5692 and the Check’s Amount in the Check Register, enters the Expense in the Expense Ledger and reduces the Vendor’s and Business’s Payables – all automatically without having to open any other screens or reports.

Example



Credit Card Provider

Press thespace bar!

Credit Card Account Number

Press thespace bar!

Credit Card Account Balance

Press thespace bar!

Credit Card Payment Date

Press thespace bar!

Credit Card Payment Amount

Press thespace bar!

Select The Red $ To Complete The Payment

Financial Management Pay A Bill

Credit Card Provider Is Displayed

Press thespace bar!

Payment By Check


Select The Checking Account

Payment Amount, Payment Date, Checking Account Balance and Amount Available Are Displayed.

Press thespace bar!

Enter The Check Number

Press thespace bar!

Make The Payment

Complete The Transaction

Press thespace bar!


Purchase Hay


equineGenie‘The Business Management Solution

For all Horse Businesses’

Press thespace bar!

Thank you for viewing our Credit Card Tutorial!

Join ‘The Genie Team’ 1.888.678.4364 m [email protected]

Simple m Simply Revolutionary!

Put ‘The Genie’ to work for you today!

“The Gold Standard”Dr. Jim Heird, PhD m Texas A&M University

www.equinegenie.com



Documents

How to View this Presentation This presentation is a Microsoft PowerPoint presentation. The presentation contains animations and should be viewed as a