How to use theHow to use the UPRM Thesis templateUPRM Thesis templatein MS Word®in MS Word®

Prepared by

Dr. Sandra Cruz-PolElectrical and Computer Engineering DeptUniversity of Puerto Rico at MayagüezMarch 31, 2005

GoalsGoals

1. Have all thesis in ONE document• Template @ http://grad.uprm.edu/plantilla.doc

2. Section Numbering in Roman & Latin #’s3. Automatic Updates of

• Table of Contents• List of Figures• List of Table

4. Insert equation numbers easily5. Manageable size of thesis.doc

• Jpeg & gif

Instructions for Instructions for Page Page NumberingNumbering

• Divide thesis in at least 2 sections– Insert Break> Section> Next Page

• Insert Page Number i ,ii, iii on First section

• Move cursor to second section and Insert Page Numbers > Different on this section

Instructions for Instructions for TablesTables• Format Chapter Titles, Headings for

Sections and subsections, • Insert > Index and Tables> Table of

Contents • Insert Captions for Figures, Tables,

Equations– Insert > Reference

• Insert > Index and Tables> Table of Figures (Tables)

Reduce Reduce sizesize of of DocumentDocument

• Change all pictures from Bitmap (default) to jpeg (or gif). – See example.– This can reduce size by a factor of 10!!!

• Easier to download and send by email.• How?

– Copy/Paste Special as Jpeg or Gif, OR– Copy/Paste at Paint® and save as jpeg

These two presentations look exactly the same!!

But one is over 20 times larger!!

Final checksFinal checks

• Make sure section titles are not at bottom of page– Play with the spacing between equations

and figures• Make sure all figure captions are on same

page as the Figure• Use the Speller!! F7 (Tools>

Language> Spanish or English) yet don’t trust it.– Some words as red and read can go thru.

“This work will have your name on it, you better make sure it’s of excellent quality”.

Get Fancy…Get Fancy… Inserting chapter name on Inserting chapter name on page headerpage header

1. Divide document into sections2. Set Page Numbering > Continue from last

section3. Insert > Header> remove Link to Previous

(will remove the Same as Previous).4. Insert> Reference > Chapter Heading text

and/or number5. Format: Make different in first page6. Optional: Format text of Header as you

like, e.g. smaller font.

Making changes – Making changes – Update fieldsUpdate fields

• To update all fields in a document, click Select All on the Edit menu, and then press F9.

Questions?Questions?