https://secure5.ideaelan.com/Bergen/Public/AppLogin.aspx

How to use the booking system on a daily basis

- Users -

1

• Facility access page 2

• Instrument access page 3

• Booking of instruments page 4

• Placing a sample submission order page 5

• Order supplies page 6

• Signing up to multiple labs page 7

• My dashboard –quick usage overview page 8

• Create reports page 9

• Troubleshooting

• Forgot my password page 10

• Forced to book «training session» page 11

• Where do I find the pricelist? Page 12

2

Facility access

Request access to the facility you want to use. We have four options here:

• PROBE (proteonomics): http://www.uib.no/en/rg/probe

• Molecular Imaging Center (imaging): http://www.uib.no/en/rg/mic

• Flow Cytometry Core Facility (cell sorting): http://www.uib.no/en/clin2/flow

• BiSS (Biophysics, Structural Biology and Screening): http://www.uib.no/en/rg/biss

Go to My HomePage – My Profile and request access to the facility you want. Facility

admin will normally approve your request within 24 hours.

Instrument – access

For access to more instruments, just drag your mouse over the image and click on «request

access». Admin need to approve the request.

There are many instruments available in multiple facilities. It can be useful to choose your favorite

instruments from each facility and only have these show up in the calendar. Select a facility (green

arrow) and place your mouse on the top of the instrument image and click onto the star in front of

the «favorite». This instrument will now show up under «my homepage – my favorite

instruments». Make this your start page (yellow arrow).

3

Booking of instruments

Dobble click on the time slot you wish to book. An appointment window opens and you can

change the start and end time (unfortunately this still shows up with AM/PM). If you are linked

to multiple labs, you can choose the one of your choise in the drop down menu «labs» (arrow).

Select the account you wish to charge for this session. Choose session type:

• Unsupervised session: session where the user is mostly autonome.

• Supervised session: MIC personnel acquires the images for you.

• Training session: MIC personnel trains the user on the instrument in the aim of the user

becoming autonome.

Check pricelist for the different session types.

Training and supervised sessions will require you to define a personnel from the drop down

menu.

4

Placing sample submission orders

You will need to use this function when placing orders through to PROBE, SEM, TEM and paraffin

samples to MIC. Samples will not be accepted unless you have sent an order through the booking

system in advance.

Every work order form looks different.

There are compulsory fields and

textboxes for more detailed

description.

Remember to define the correct

account for invoicing as this will not

be possible to change once the order

has been sent.

5

Order supplies

Select the lab and account from the dropdown list. If needed, leave a message for the

administrator in the «client message» box.

Save as draft for later or create an order. Come bye the MIC office to collect your order.

6

If you start a collaboration with another lab, you can sign up to this lab in order to use this labs

accounts. Open the «user wizard» under my homepage – my profile. Find the lab you want to link

up to, request access and wait for lab admin to accept your request.

7

Signing up to multiple labs

My dashboard – gives you quick overview!

Under «my dashboard» you will have full control over your instrument usage, work orders

and supply orders. Unfortunately you only see the last month and the last quarter

summarized. If you need an overview over specific dates, use the report function (see next

page).

8

You can see the list of all

future reservations her.

Create reports

You can generate reports of your usage. Select different options under «my homepage –

reports». We prefer «expenses over period» which gives you the booked sessions with time,

fee per hour and total fee per sessions booked.

9

Click on the + sign to open the bookings and use

Export to Excel if you want to save or sort the sessions.

Don’t fill anything in here, it will

automatically pick up your lab and

accounts.

Troubleshooting – password help

You can generate a new temporary password on the main page. Simply click «forgot

password?», fill out your email address and wait for the password to arrive with an email. I

recomend you «copy and paste» this complicated password.

10

After login, change your password

under «my HomePage-my profile» at

the bottom of the page, and click

UPDATE.

Troubleshooting – forced to book training session

Some of the instruments have been set up to force the user to book a training session the first

time he/she books (you also need to specify the trainer). This is to force users to go through a

first-time training or a quick refreshment session before beeing allowed to use the instrument

«unsupervised».

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Troubleshooting – where do I find the pricelist?

You can find a detailed pricelist for the MIC facility on our web page:

uib.no/rg/mic

under booking/prices. Scroll down to the bottom of the page and find the attachments.

12

You can find the pricelist for the Flow Cytometry Facility under booking/prices:

http://www.uib.no/en/clin2/flow