How to use Microsoft Word2000 Mail Merge Function Step 1: Using the “Mail Merge” function of contact database to create an Excel list. (Must use the “mail merge” function. The excel list created from “create report” function does not have the correct format.) Step 2: Open you Word 2000 application, and then open a new document. Click the “mail Merge…” option from “Tools” menu.

Step 3: Follow the pop up “mail merge” wizard interface; choose the mail document you want to create. We choose creating envelope as a sample.

Step 4: Follow the pop up message, choose “active window” to create the envelope file in your current open file or choose “new main document” to create the envelope file in new opened window.

Step 5: Choose the data source you will use for mail merger. Click the “open data source” option and find the Microsoft Excel file you have saved to your hard driver.

Step 6: Click “OK” button to use the entire spreadsheet for mail merge.

Step 7: You will be asked to set up the layout of the envelope you want to create. Change the dimension values as you want or use the default set up. Click the “OK” button to go to next step.

Step 8: You need to select the fields you want to include in your envelope. These fields are read from the Excel file you select. Click “Insert Merge Field”, you will get a drop down list with all fields. Click any one and put it at any position in the sample edit window.

Step 9: After you are satisfied with the format in the sample edit window, click “OK” button to save your format. You will come back to the wizard interface and click the “Merge” button to begin the actual merge process.

Step 10: You will be asked to choose the data range for merging. Default set up is to choose all data from the Excel file. Click “Merge” button to finish the merge process.

Step 11: This is an envelope sample by using the mail merge function.