How to Use Google Drive (for beginners)

8/13/2019 How to Use Google Drive (for beginners)

1/104

How To Use

Google Drive

superinquisitiveva.wordpress.com - How To Use Google Drive

1


2/104

Why Use

Google Drive?


2


3/104

Its a remarkable and free

online office suite


3


4/104

It used to be that

Docs referred to


4


5/104

the entire suite of

programs, not just

the word processor


5


6/104

Now, Google Drive

refers to the wholeoffice suite


6


7/104

as well as storage services


7


8/104

Docs now refer to

the online wordprocessor in Drive


8


9/104

and has similar

functionality toMicrosoft Word


9


10/104

Sheetis the

online spreadsheetprogram, similar to

Microsoft Excel


10


11/104

Slidesis the

presentation program,similar to

Microsoft PowerPoint


11


12/104

Google Drive gives youthe ability to review the

history


12


13/104

of a specific document,

and revert to an earlierversion


13


14/104

It lets you create simple

web forms and onlinesurveys


14


15/104

It has collaboration

features that let userswork


15


16/104

on the same document

at the same time


16


17/104

It has an offline file

storage that can besynced


17


18/104

to multiple computers


18


19/104

PART 1

> Registration> The Start Screen

> Organizing Google Drive


19


20/104

Registration


20


21/104

Google Drive requires

a Google account


21


22/104

To log in to Google Drive,

launch a Web browser


22


23/104

Mozilla Firefox,

Google Chrome, etc.


23


24/104

On the address bar, type

in: drive.google.com


24


25/104

Hit enter to load the site


25


26/104

If you already have aGoogle account


26


27/104

enter your Google

username (the associatedemail address),


27


28/104

the password


28


29/104

and click Sign In


29


30/104

If you dont have

an account,scroll down


30


31/104

and clickthe blue

Create AnAccount

link


31


32/104


32


33/104

This brings you to

the Google Accountcreation screen


33


34/104

Accomplish the fields


34


35/104

Enter your first

and last name


35


36/104

A username for your

new Gmail address


36


37/104

Or, click I prefer to use my

current email address


37


38/104

if you want to usean existing

non-google email


38


39/104

Type in that existing

email address


39


40/104

Enter a password

(minimum of 8characters long)


40


41/104

Enter your birthday.

This is required


41


42/104

Enter your gender


42


43/104

Enter your mobile phone

number


43


44/104

Enter aseries of

numbers

and/orletterssuperinquisitiveva.wordpress.com - How To Use Google Drive

44


45/104

to prove to Google

that you are human


45


46/104

Select your location


46


47/104

Select the check box to agree


47


48/104

And click Next Step


48


49/104

Open a new browser tab

or window


49


50/104

Go to your existing

email accountand sign in


50


51/104

Check your inboxfor the

confirmation message

that Google sent


51


52/104

Click on the link

to activateyourGoogle account


52


53/104

Return to drive.google.com


53


54/104

and sign in


54


55/104

Google Drive:

The Start Screen


55


56/104

When you log ontoGoogle Drive

for the first time,


56


57/104

youll see something like this


57


58/104

Lets go over

the most important parts


58


59/104

This is the CREATEbutton


59


60/104

Its similar to

the New menu optionin other software


60


61/104

Click to createDocuments,

Presentations,Spreadsheets, Forms,

Drawings, Scripts, Folders


61


62/104

Next is the Upload Button


62


63/104

Its used foruploading files

for storage

in Google Drive


63


64/104

Next is My Drive


64


65/104

This displays the

folders in your Drive

account


65

Click the small triangle


66/104

Click the small triangle

next to My Drive


66


67/104

To expand

or collapsethe list


67


68/104

At the top of the browser

window is the Search Field


68


69/104

It lets you search

the contents of every file


69


70/104

in your

Google Drive repository


70


71/104

Towards the central area

of the browser window


71

is a list of your files and


72/104

is a list of your files and

folders in Google Drive


72


73/104

Click on a folder


73


74/104

to see the files it contains


74


75/104

Move your mouse over a file


75


76/104

and a checkbox appears


76


77/104

If you click on the checkbox


77

a number of icons appear


78/104

a number of icons appear

at the top of the browser


78

O f th i i th


79/104

One of the icons is the

Trash Can Icon


79


80/104

Just press the garbage can,

and the checked itemswill be deleted


80


81/104

Cli k it d ll


82/104

Click on it and youll see

the Sign Out button


82


83/104

Click it to log out

of Google Drive


83


84/104

Organizing

Google Drive


84


85/104

Over time therell behundreds of files

in your Drive


85


86/104

Finding a specific fileis easy using

Google Drive search


86


87/104

The Search function


87


88/104

With search you can:

1) search for thefile name,


88


89/104

2) search for text in thebody of the document,


89


90/104

3) use advanced options

e.g. search by folder /file type


90


91/104

Results are shown

in reverse-chronological

order


91


92/104

Use folders to group files

around one or more

themes


92

To set up folders


93/104

To set up folders,

press the CREATEbutton


93


94/104

N h F ld


95/104

Name the Folder


95

Cli k C t


96/104

Click Create


96


97/104

Heres your new folder


97


98/104

To seeyour new

folder in

the leftcolumnsuperinquisitiveva.wordpress.com - How To Use Google Drive

98

expand the list by again


99/104

expand the list by again

clicking the small triangle


99


100/104

(Click)


100

Heres the new you one


101/104

Here s the new you one

you just created


101


102/104

You can start dragging

files into this new folder


102


103/104

Coming Soon:

Part 2 ofHow To Use Google Drive


103

You dont have to be a


104/104

You dont have to be a

genius or a visionary oreven a college graduate

to be successful. You just

need a framework and adream. -Michael Dell104