How to Use Google Docs - Part 1: Overview of Google Drive

8/22/2019 How to Use Google Docs - Part 1: Overview of Google Drive

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How to Use Google DocsCopyright 2013 TheUltimateDreamVA.wordpress.com 1

Part 1 Overview of Google Drive


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What is Google Docs?

2Copyright 2013 TheUltimateDreamVA.wordpress.com


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Google Docs is a freeware web-based

office suite offered by Google within its

Google Drive service.



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You must have a Google account to

access Google Docs.



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A Google account is a user account

which provides access to Google-owned

services such as Google Drive, Youtubeand Blogger.



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So in your browser, type:


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You will be directed here.


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Click on Sign Up to create an account if

you dont have one yet.


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You will be directed here.


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Fill in the fields.


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Scroll down to see all of the fields.


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Once youre done creating your account,

you will see this page.


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Note that if you click on Back to Google

Docs,


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you will see a Working Document.


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So click Drive because thats where

Google Docs is housed.


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Google Drive is

A cloud storage service and

The new home of Google Docs


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Google Docs was integrated with Google

Drive in 2012.


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Next time you sign in


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Whether at Google Drive


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Or at Google Docs,


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Youll be directed at the Google Drive

home page.


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Well, it wont look exactly like this if

youll have done some activities by then.


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Google always changes.

Who knows what changes might have

occurred when youre viewing mytutorial.


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At the left side is the navigation bar.


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Shared with me contains


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Starred is still empty.


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Recent contains what Ive recently

opened and edited.


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Dont be surprised that there are files

already. Ive been working on this

presentation for 3 days, Im just

working backward to show more details.


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When you right-click on a file, this menu

appears,


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And these options appear.


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Notice that Ive added a star to the

topmost file


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Hence, now it appears in Starred tab.


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You can delete a file by clicking the

checkbox, then either Remove or the

delete icon.


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Click on Create to view the types of

documents that can be created in

Google Docs.


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In addition to Folder, there are 5

document types that can be created.


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This is the Upload button.


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If you click it, you will see what you can

actually upload.


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Individual files,


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And an entire folder!


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Lets try to upload some files.


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Click on Upload button, choose Files.


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Select the file you want to upload.


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Click on Open


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This screen will pop up.

No Save button to clickit has been saved

because Google Docs has an autosave feature.


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Click the dropdown arrow


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These options will show. Click on

Confirm settings before upload.


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Notice the Settings?

It means the uploaded document was not

converted to Google Docs format.


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Notice this?

It means you have 15GB free space

in Google Drive!


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15GB free space beats the 2GB free

space offered by Dropbox!

Oh, well


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Now lets upload the same file with

modified setting.


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Click on Upload button, choose Files.


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Click on Convert documents...


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Click on Start Upload..


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Lets go back to My Drive.


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At this point, My Drive looks like this.


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Click More


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More tabs will appear. Click on Activity.


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Now only your Activity List will show.


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For this tutorial, lets work in the

Activity tab.


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The Activity section works like an Inbox.

We can manage files from there later.

By the way have you noticed the symbol


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By the way, have you noticed the symbol

for each file? First file is the file

converted to Google Docs format.


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Click on the first uploaded file.


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The document will open in the same tab.

Remember this was not converted to

Google Docs format,

So only these options are available; the


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So only these options are available; the

document is not editable.

PrintZoom to

fit

Zoom

outZoom in

Cli k Sh


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Click on Share

Sh i i ill


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Sharing settings will appear.

Click here to enter email of people you


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Click here to enter email of people you

want to invite.

Click on dropdown arrow to specify their


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Click on dropdown arrow to specify their

access.

Cli k Add g if t t


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Click Add message if you want to.

A d lf


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And cc or copy yourself

Th li k Sh &


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Then you can click on Share & save.

Y ill th thi


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You will then see this.

If li k Ch g


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If you click on Change

You ill see this


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You will see this.

For this tutorial click on 2nd option


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For this tutorial, click on 2nd option.

Click on Save


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Click on Save.

You will be back here Click on Done


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You will be back here. Click on Done.

Notice in your Activity list that the 2nd


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y y

file has jumped to the top, and now has

a caption Shared My Drive.

N li k thi fil th t t d t


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Now click on this file thats converted to

Google Docs format.

It opens in another tab and is editable


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It opens in another tab and is editable.

Change a Virtual to an Online


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Change a Virtual to an Online

Click Insert choose Comment


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Click Insert, choose Comment.

Comment box will appear


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Comment box will appear.

Type in your comment


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Type in your comment

Click on Comment


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Click on Comment

No need to save remember?


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No need to save, remember?

Click on Share


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Click on Share

This time, permit the invitee to edit.


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Click on Share & save.

Click on Done


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Click on Done.

This is what I received in my email


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This is what I received in my email.

Lets say I clicked on the file and edited


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the document.


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In real-time online collaboration, you

can view the document as the other

collaborators view it.


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Lets say you have shared the

document with 4 Virtual Assistants

located abroad, you can see the textchanging and the cursor moving as

they revise the document.

Back on the document


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Back on the document

Click on File, choose See revision history.


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Click on File, choose See revision history.

Revision history will show on the left.


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Revision history will show on the left.


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In Revision history, you will see who

edited what. In case you dont like the

changes and you want to restore thedocument to a particular time,

Click on the entry.

R t thi i i ill h


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Restore this revision will show.

Click on Restore this revision. And it will

b t d t th t ti l ti


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be restored to that particular time.


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You can also upload images, audios, and

videos in Google Drive


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Which you and your friends or

teammates can access online anywherein the world.

How to manage files? Click on Create,


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g ,

choose Folder

This will appear. Type in the name of


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pp yp

folder here.

Click on Create


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Click on Create.

Theres your new Folder


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Theres your new Folder

Just drag any file that you want to store


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g y y

in your Test folder.

You can also sort files according to the


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options in the drop-down menu.

Right now you see files in List view


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Right now you see files in List view.

But if you click this


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But if you click this,

You see files in Grid view which may

help you decide faster what file goes


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help you decide faster what file goes

into what folder.


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So that was a quick tour in Google

Drive. Im pretty sure youll manage by

yourself when you finally decide to signup.


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Dont set your goals toolow. If you dont need

much, you wont becomemuch. Jim Rohn

Documents

How to Use Google Docs - Part 1: Overview of Google Drive