How to Use Google Docs - Office Tools

How to Use Google Docs: Office Tools

© Jason San Diego / 2011 2

Contents

Getting Started

Document

Spreadsheet

Presentation


Contents

File Saving

File Uploading

File Sharing

File Opening

File Downloading


Scope

Focus on creating Microsoft Office-like (Word, Excel, Powerpoint) files


Google Docs?

A Google service where one can create/modify/download documents and

forms


Getting Started


Go to docs.google.com


Use your Google/Gmail account as log-in


Document


See Home Screen after login


Click to create a new Doc item

Dropbox appears


For this tutorial, only the following are covered


Click “Document”


See that the page looks like an MS Word Document

Document


Though MS Word-like, tools are limited


At least you can...


Undo/Redo


Manipulate Font and Formatting

Google Docs has very limited fonts


Lists

Bulleted list

Numbered list


Increase/Decrease IndentDecrease Indent

Increase Indent


Indent can also be changed by dragging


Left Align


Center Align


Left Align


Justify Align


Line Spacing

Set it before typing or highlight text first


Tables


Insert

Separate tutorial for insert


Spreadsheet


Click “Presentation”


Looks like Powerpoint


In a Presentation, you can...


Add text (like in a Document)


Add Slides


Choose layout


See new slide


Change Theme/Background


Choose Theme/Background


See Theme/Background


Insert


See inserted object


Tables


Add Notes


Notes are not seen in the slide show


Start Presentation


See a new window for the slide show


Spreadsheet


Click “Spreadsheet”


Looks like an Excel spreadsheet


In a Spreadsheet, you can do...


Manipulate Text


Formulas


Formulas are calculated automatically


Add Sheets


See new sheet


Charts


Set Chart details


See Chart


Now you've seen some features of Documents, Presentations and Spreadsheets


Next...File Management


File Saving


Let's go back to te spreadsheet earlier


Docs are autosaved by default


You can save manually after modifying by clicking “Save now”


Go to your Home tab to check your file


Now go back to your Doc


Click to rename your file


Input a new name


See new name


Go to Home to see renamed file on list


File Uploading


Click “Upload”


Click “Select files to upload”


Choose compatible file


Click “Start Upload”


See upload progress


After uploading, click “Back to Google Docs”


See uploaded file on list


File Sharing


On selected file, click “Settings” beside “Sharing”


Enter emails of people


Set Edit or View priviledges


See permissions


Send email notification to yourself and/or the recepients


Click “Share” to apply


See new “Sharing” settings


File Opening


Simply click the name of a file


File opens in another tab


Dowloading Files


Hover beside a file to reveal “Actions”


Click Actions > Download


Select file format of download


Click “Download”


Download normally


End of Tutorial