How to Sustain Standardized High-Quality Electronic Formats for
Students with Disabilities: A Training Program Ann Fredricksen
Angella Anderson, M.S.
Slide 2
Introductions Angella Anderson - Accessible Media Service,
Alternate Format Production Ann Fredricksen - Accessible Media
Service, Video Captioning Production
Slide 3
Planning New Program
Slide 4
History of Text Conversion Program at UIUC Began 1995 -
quadriplegic student (PDF) Keeping track of files on Excel
Increased workload meant more employees, and a scanner at each
station Excel Whiteboard Files saved on cd
Slide 5
History Database programmed in 2004. Around same time, also
bought 1 st high-speed scanner. Seasoned student workers began to
assist in the training process. Shortly after, other staff began to
assist due to workload. Added Professional Staff member to assist
in managing e-text and captioning.
Slide 6
E-Text Statistics StatisticsStatistics kept are: - # of
Students (high semester) - # of Courses, Docs and Pages - #
Min/Hours to Convert each Document - Time spent scanning - Time
spent on QC
Slide 7
Software used at UIUC Abbyy FineReader 12 Microsoft Office 13
MathType 6 Dolphin EasyConverter Dolphin Publisher Calibre-E-book
Adobe Acrobat XI Pro Duxbury Canon Capture Perfect Irfanview
Slide 8
History of Text Conversion Training One-on-One training
w/Supervisor One-on-One training w/mix of Supervisor and
experienced student worker
Slide 9
Problems with Existing Program Too many student workers, too
few people to supervise everyday work, answer questions
Inconsistent training On the Job Lack of trained staff
Inconsistency in work produced, needed quality control system
Slide 10
Goals for New Training Program Consistency in training and
therefore, consistent file structure Thoroughness Availability
Repetition Easy to update Universally Designed Resource Outside
Resource
Slide 11
UIUC Standards When Converting Text Motto: Only Convert the
Book Once! - Print vs. Converted Pages - Heading Structure -
Annotations - Alt-Text - Hyperlinks and Bookmarks - Copyright
Page
Slide 12
Levels of Training Easy (Novel) Medium Hard MATH Poetry Easy
Hard Front Matter (TOC) End Matter Likert Scale Alt Text Flowcharts
Tables Course packets PDF1 Compile
Slide 13
Example
Slide 14
Slide 15
(female narrator) In this video we are going to be converting a
hard word file. So we're going to find our file once again in
"books working". Find your directory, go to "Training", "Word", and
then choose "Word hard". There are three files again. You're going
to choose one and open Abbyy Fine Reader. In the hard file there
are going to be more things interrupting the text and we're also
going to add Alt Text to the images. Starting at the first page,
I'm going to start by grabbing the text. We have this text up at
the top and then we're going to do the image. And then the caption
that's right there. For the second page, grab the key concepts
first, even though they're on the right side of the page. That is
because the key concepts are the outline of the chapter and that
will help not break up the flow of the start of the chapter. Since
our last page ended in a sentence, we are going to capture the
graphic first. I'm going to come up here and grab a little bit of
text so that way I can put my beginning [BEGIN GRAPHIC] right
there. And then I'm going to grab all three images. Then grab the
caption. Now you'll see we have a side note here. The side note is
inside the text. So we're going to grab the first paragraph, and
then as I hover over it, I'm going to cut out the side note. Then
choose text again, and then grab the side note. And then continue
on with the rest of the text. So whenever the side note is inside
the text, that's where we need to grab it. At the bottom here, we
have a footnote. So we're going to grab the footnote before the
last paragraph, because the paragraph does not end in a period. And
then we'll continue doing what we just did. So I go to where the
end of the side note is, and this is the paragraph that the side
note's in. Then I'm going to cut it away. And you'll also notice
that I cut away the green lines sometimes when you leave those
inside your text area, Abbyy gets confused as to what it's trying
to read, and so it just helps to go ahead and cut those away.
Continue grabbing the rest of the text. (female narrator) In this
video we are going to be converting a hard word file. So we're
going to find our file once again in "books working". Find your
directory, go to "Training", "Word", and then choose "Word hard".
There are three files again. You're going to choose one and open
Abbyy Fine Reader. In the hard file there are going to be more
things interrupting the text and we're also going to add Alt Text
to the images. Starting at the first page, I'm going to start by
grabbing the text. We have this text up at the top and then we're
going to do the image. And then the caption that's right there. For
the second page, grab the key concepts first, even though they're
on the right side of the page. That is because the key concepts are
the outline of the chapter and that will help not break up the flow
of the start of the chapter. Since our last page ended in a
sentence, we are going to capture the graphic first. I'm going to
come up here and grab a little bit of text so that way I can put my
beginning [BEGIN GRAPHIC] right there. And then I'm going to grab
all three images. Then grab the caption. Now you'll see we have a
side note here. The side note is inside the text. So we're going to
grab the first paragraph, and then as I hover over it, I'm going to
cut out the side note. Then choose text again, and then grab the
side note. And then continue on with the rest of the text. So
whenever the side note is inside the text, that's where we need to
grab it. At the bottom here, we have a footnote. So we're going to
grab the footnote before the last paragraph, because the paragraph
does not end in a period. And then we'll continue doing what we
just did. So I go to where the end of the side note is, and this is
the paragraph that the side note's in. Then I'm going to cut it
away. And you'll also notice that I cut away the green lines
sometimes when you leave those inside your text area, Abbyy gets
confused as to what it's trying to read, and so it just helps to go
ahead and cut those away. Continue grabbing the rest of the text.
(female narrator) In this video we are going to be converting a
hard word file. So we're going to find our file once again in
"books working". Find your directory, go to "Training", "Word", and
then choose "Word hard". There are three files again. You're going
to choose one and open Abbyy Fine Reader. In the hard file there
are going to be more things interrupting the text and we're also
going to add Alt Text to the images. Starting at the first page,
I'm going to start by grabbing the text. We have this text up at
the top and then we're going to do the image. And then the caption
that's right there. For the second page, grab the key concepts
first, even though they're on the right side of the page. That is
because the key concepts are the outline of the chapter and that
will help not break up the flow of the start of the chapter. Since
our last page ended in a sentence, we are going to capture the
graphic first. I'm going to come up here and grab a little bit of
text so that way I can put my beginning [BEGIN GRAPHIC] right
there. And then I'm going to grab all three images. Then grab the
caption. Now you'll see we have a side note here. The side note is
inside the text. So we're going to grab the first paragraph, and
then as I hover over it, I'm going to cut out the side note. Then
choose text again, and then grab the side note. And then continue
on with the rest of the text. So whenever the side note is inside
the text, that's where we need to grab it. At the bottom here, we
have a footnote. So we're going to grab the footnote before the
last paragraph, because the paragraph does not end in a period. And
then we'll continue doing what we just did. So I go to where the
end of the side note is, and this is the paragraph that the side
note's in. Then I'm going to cut it away. And you'll also notice
that I cut away the green lines sometimes when you leave those
inside your text area, Abbyy gets confused as to what it's trying
to read, and so it just helps to go ahead and cut those away.
Continue grabbing the rest of the text.
Slide 16
Re-evaluating Training Program Who is doing the training? What
needs to be learned at each level? How many mistakes are too much?
How much needs to be explained? Check list? When to remake the
videos?