Attendance and Enrollment

How to Survive the First Week of SchoolMiSiS, Ed Code and District Policy

Valerie Corcoran, PSA CoordinatorISIC Principal Workshop, July 30, 2014

MiSiSEnrollment Do’s and Don’tsPermits and Student Transfer IssuesZones of ChoiceAttendance

Attendance and Dropout Prevention Plan Principal Responsibilities

Surviving the First Day of SchoolAll referenced document are on the

ISIC Operations PSA Website

Session Topics

1. Each individual shares their “MOST IMPORTANT POINT” with the group

2. The group selects one “MIP” to share with the room, stating why that point, fact, idea or suggestion was picked.

MIP - After Each Topic

Left Side Right Side

2 Questions – 2 Answers

MiSISSurviving the First Week

Introduction to MiSiS As of June 16, 2014 all legacy systems

(ESIS, SSIS and LAUSDMax) converted to read-only access.

Student attendance, enrollments, check-outs, grades, scheduling, as well as disciplinary notes/interventions are now completed on the MiSiS application.

Features of MiSiS• Access to student information including, but

not limited to:– Number of periods tardy (secondary schools)– Number of full day unexcused vs. full day

excused absences– Number of periods for which attendance was not

submitted for the student (secondary schools)

• Ability to update attendance for more than one student at a time

Features of MiSiS Student Support Section

◦ School administrators, counselors and teachers are able to electronically input information on student interventions, referrals, positive behavior and counseling communications.

◦ Selected information from previous entries in LAUSDMax have been transferred to MiSiS

MiSiS System Requirements

Accessing MiSiS Your Single Sign-On (SSO) user name and password are used to

log into the MiSiS application.

As a principal, it is vital that your school staff and teachers all have access to the MiSiS application on the first day of school. ◦ Teachers and Staff (excluding PSA Counselors) will need to

utilize the EZ Access Request System .◦ As a Principal, you or a designee will be responsible for

approving MiSiS access at your school, and assigning user roles.

◦ In order to ensure a smooth opening day, It is recommended that this process be completed on the Pupil –Free Day.

The EZ Access Request system can be found at: https://ezaccess.lausd.net/

Accessing Attendance Reports

From the main console click on the

Reports tab to access the variety of reports

available

Reports

To access any of the reports listed you must click on the name of the

report

MiSiS Explorer for Advanced Reports

No Show Students To appear and be counted as a No Show

the student◦ The student must have had attendance submitted

for all classes◦ The student must have been marked absent to all

classes◦ There must be no reason code for the absence.

No Show Processes Once a student has been identified as a No Show,

they will be added to a No Show Group on MiSiS.◦ This process is taking place through an evening interface.

If a student returns on the 2nd-9th day, the school will remove the student from the No Show Group and enroll the student immediately.◦ Once the student has been marked present by one or more

teachers, the E date will change to reflect the first date of attendance.

On the 10th day of school if a student remains absent to all periods with no reason code, the student schedule will be deleted and stored on a database table for reporting, until the final day of the semester.◦ On the 10th day of school, you must run the MiSiS No Show

Report

Managing Groups

Clearing No Show Students If it has been determined that the student

has enrolled at another non-LAUSD school:◦ Update student L code◦ If the student attended the same school last year,

update the L code to the last date of attendance in previous year

◦ If new to school (pre-enrollee) delete enrollment record.

Job Aids

For specific information on: Attendance Taking (Teachers) Attendance Processes (Office Staff) Enrollments Please refer to the handouts provided or

refer to the MiSiS website at:

http://achieve.lausd.net/misis

1. Each individual shares their “MOST IMPORTANT POINT” with the group

2. The group selects one “MIP” to share with the room, stating why that point, fact, idea or suggestion was picked.

MIP - After Each Topic

Left Side Right Side

2 Questions – 2 Answers

EnrollmentDo’s and Don’ts

ATTENDANCE

Attendance Manual: Policy and Procedures for Elementary, S

econdary and Option Schools

BUL-4926.2

Attendance Manual: Policy and Procedures 2013

Appendix

Attendance Manual Attachments (2013)

Version 3.0

DROPOUT Dropout Prevention, Intervention and Recovery Strategies BUL-3720.0

EARLY

EDUCATION

Transitional Kindergarten, Kindergarten, and First Grade Entr

ance Age Requirements,Verification of Birth Date, and Place

ment Forms

BUL-5708.1

Kindergarten: Pre-registration, Registration and Admission BUL-1312

Bulletins

Designate an office or staff member to address registration, enrollment and attendance issues. The office/staff member must be accessible throughout the school day and office hours (i.e. 8:00 a.m.- 4:00 p.m.) to serve students and parents/guardians.

No Wait Lists Not “Fridays Only” No Student or Parent Orientation requirement

Enrollment may not be based on grades, test scores or language classification

Verify address of all potential students

Ensure immediate registration and enrollment of all students under his/her supervision, residing within the school’s attendance boundaries and those with special circumstances (regardless of time of year, testing etc.). Provide enrollment packet or ZOC Application for resident students

Principal Responsibilities

Refer to the Attendance Manual procedures to facilitate immediate enrollment when required documentation is not available: Use all available affidavits as necessary for residence,

birthdate, caregiver affidavit, etc.

Schools may contact the Immigrant Student Guidance and Assessment Placement Center (GAP) to assist students and families who are new arrivals to the country. (213) 482-3954

Principal Responsibilities

Are known gang members Have large, visible tattoos Just got out of juvenile hall or camp Are Foster students Are Homeless Are not accompanied by an adult Have parents who cause problems

You are responsible for enrolling these students, even if they….

It’s in the middle of testing It’s the last week of the semester “10th grade / 1st grade is full” AP / Dean / Counselor is not available It’s after norm day

Unenrolled students represent a potential liability to the district.

Enroll – “Even If…”

Programs are available to assist you with Special Populations:

Special EducationHomeless – Transportation assistanceFoster Youth Camp Returnee Neglected/Delinquent and At RiskForeign Students (with VISAs)New immigrants

Contact Pupil Services and Attendance or your Operations Coordinator for guidance.

Seek Assistance as Needed

1. Each individual shares their “MOST IMPORTANT POINT” with the group

2. The group selects one “MIP” to share with the room, stating why that point, fact, idea or suggestion was picked.

MIP - After Each Topic

Left Side Right Side

2 Questions – 2 Answers

Permits and Student Transfers

Office of Permits and Student Transfers213-241-5255

lausd.permits@lausd.net

Inter-District (District to District) Permits BUL-5341.2

Intra-District (School to School) Permits BUL-5347.1

Open Enrollment Transfers for Elementary and Secondar

y Students

BUL-5606.1

Romero Open Enrollment Act BUL-5255.1

Permit Bulletins

ALL Parents requesting a permit must be provided with the opportunity

Inter-District Permits Never enroll a student from outside the District

without a copy of the Permit Incoming and Outgoing transfers apply online

Intra-District Permits Paper permit requires authorization from both

sending and receiving principals Appeal process initiated by denying principal

Permits & Student Transfers

The administrator of the school of residence must review all required documentation relevant to the type of permit requested prior to releasing the student to the school requested.

Permits that meet criteria should be approved by both principals.

Permits may not be denied based solely on reduction of student population at the school of residence.

Zone of Choice: Permits are signed off by the ZOC office When permits are granted, the school is agreeing to keep the student for the

entire school year and students are to be treated in every respect as though they were resident students

Schools must follow LAUSD discipline policy and students are to remain at the school of attendance during the resolution of disciplinary issues unless an alternative placement has been made by local ESC administrators or the Student Discipline Support Unit.

School Responsibilities

The permit application and supporting documents must be retained in the student’s cumulative record.

The school administrator shall be responsible for entering the correct codes for intra-district permit students.

Students discovered to be living outside the LAUSD, in the absence of an inter-district permit, must be referred immediately to the Office of Permits and Student Transfers (OPST). Do not check them out without direction from the Permit office.

School Responsibilities, cont’d

1. Each individual shares their “MOST IMPORTANT POINT” with the group

2. The group selects one “MIP” to share with the room, stating why that point, fact, idea or suggestion was picked.

MIP - After Each Topic

Left Side Right Side

2 Questions – 2 Answers

Zones of Choice (ZOC)

Phone: 213.241.0479 Fax: 213.241.4108

http://zoc.lausd.net

ZOC Schools: Do not enroll students without ZOC assignment

Provide enrollment application and school information to assist with decision-making

Completed applications should be submitted to ZOC office that same day for processing

Families should never leave empty-handed – should be given copy of application, and any additional information school can provide

ZOC Facilitators will notify families and send student assignments to schools by next day

New Enrollments

Students placed using random computer program dictated by student preference Lists provided to high schools in April ZOC office sends notification letters Students enrolled throughout summerNew Student Enrollment Year-round Paper enrollment formOne-Time Transfers Window: April 15 – May 15 Mutual agreement between schools Only once per student; first year students

not eligible

9th Grade Enrollment

NO WAITING LISTS Students must remain at their assigned school for at least one year

before transferring Sibling exception

Siblings Requests to transfer student to a sibling’s school must be initiated by

parent/guardian in a timely manner

Special Education RSP and SDP students placed using same process as General Education

students Special Education office will work with schools to provide full services

for students Special Education office: 213.241.6701

ZOC Guidelines

1. Each individual shares their “MOST IMPORTANT POINT” with the group

2. The group selects one “MIP” to share with the room, stating why that point, fact, idea or suggestion was picked.

MIP - After Each Topic

Left Side Right Side

2 Questions – 2 Answers

AttendanceAccurate Accounting

Absence ManagementAttendance Improvement

Good News !

This plan is now incorporated in the Safe and Healthy School Plan, Volume 1, Chapter 5. This plan is due October 1, 2015.

Evidence supporting goals and implementation of plan must be retained and available for review by district staff and the public.

Attendance and Dropout Prevention Plan

Ensure creation and implementation of Attendance and Dropout Prevention Plan

Daily attendance accounting of all students. Absences, tardies, early leave times, and reasons for absences are to be recorded.

Ensuring all teachers report attendance during the first fifteen minutes of each class/class period.

Provide guidance and assistance to teachers who habitually do not submit attendance.

Mandated Truancy Notifications Initial Notice sent by district according to ref guide 2nd and 3rd letter are the responsibility of the school

Ensure implementation of Attendance and Dropout Prevention Plan

Principal Responsibilities

Students are expected to attend school on all assigned school days. ◦ Ensure students may enter campus to attend school all day: Do not lock entry

gates during school hours◦ Admit students, even without uniforms

District policy prohibits schools from conducting checkouts/force outs/push outs, telling students to stay home, withdrawing students without an official transfer, etc.

Schools shall not finalize grades and withdraw students prior to the end of the school year or semester due to the following reasons: discrepancies with the chronological age calculator, before testing, discipline, etc. ◦ These practices violate District policy and CA Education Code, reduce the

revenue of per pupil Average Daily Attendance for the District, and are harmful to students.

Principal Responsibilities, cont’d

Surviving the First Day

A Review of Preparation Procedures for Enrollment and Attendance

Ensure all staff have a computer that works with MiSiS

Ensure that all teachers are assigned to active classes

Ensure all staff have training on using vital programs (enrollment, attendance, etc.)

Operation and Access

Print at least 2 copies of 5 Column Rosters One for teacher, one in office

Secondary: Print sufficient copies of HR/1st period Student Lookup Rosters for posting

Elementary: Print at least 2 copies of Class Rosters for teacher and office

Print sufficient Alphabetic Student Rosters to assist parents and students

Prior to First Day of School

MiSis no longer permits dual enrollment:

Ensure you have a solid plan and system for tracking students at your school that can not be added to your system until later Registration documents Class Schedule Attendance and absence tracking Discipline and Counseling Referrals

Prior to First Day of School

First Day of School Procedures

Ensure that attendance has been submitted by all teachers for all classes.◦ Have 5 column rosters printed and ready for all

teachers and all periods in the event that they cannot connect to Misis.

◦ Appoint an office staff member to collect 5 column rosters and enter and submit attendance before the end of the day.

◦ Run an Attendance Not Submitted Report to ensure that you have 100% attendance submission

1. Each individual shares their “MOST IMPORTANT POINT” with the group

2. The group selects one “MIP” to share with the room, stating why that point, fact, idea or suggestion was picked.

MIP - After Each Topic

Left Side Right Side

2 Questions – 2 Answers

Pupil Services and AttendanceIntensive Support and Innovation Center

Valerie Corcoran, PSA Coordinator213-241-0101

Thank you !