IMSA Procurement

1Version 2

How to Search State Master Contract Vendors:• Why we buy from Master Contracts?

– It is a State priority to reduce costs by obtaining favorable contracts for products and services that many State Agencies use

• How do we buy from Master Contracts? – By accessing the Illinois Procurement Bulletin/Master Contracts

website:http://tinyurl.com/State-Master-Contract-Search

Find a contract that we can buy from• Get the vendor Information and the Contract ID#• How do I do all that?– See slides that follow for details

IMSA Procurement

2Version 2

How to Search State Master Contract Vendors Database

• Contracts are stored by Contract Number , Contract Title , Start Date and Expiration Date

• The Contract Title may or may not tell you if it has the item you want• Find the contracts that have what you are looking for using the Search Box

with Key words for the item you want. (start at slide 3)– If that does not work, you can try:

• Work your way down the Category ladder placing your item at each level• Try a specific T-Number category that you think has your item in it

• If you find a contract title that seems to have what you want, open the Contract Number (see slide 7)

• Check to see if you can buy off of this contract by checking the Agency Designation (see slide 8 and 9)

• If yes, open the contract to see if they have exactly what you want and get the vendor(s) information (see slide 10 and 11)

IMSA Procurement

3Version 2

How to Search Master Contracts

Step 2

Step 1: Launch Site: http://www.purchase.state.il.us/ipb/IPBhomep.nsf?Open Step 2: Click “Master Contracts”

Step 1

IMSA Procurement

4Version 2

How to Search Master ContractsStep 3: (a) Use the Search Box with the keywords you are looking for

OR (b) Click “T-Number” to search by State Classifications for commoditiesOR ( c ) Click “Category” and work your way down level by level

Step 3b

Step 3a

Step 3c

IMSA Procurement

5Version 2

Too specific?

How to Search Master Contracts: Keyword Search

IMSA Procurement

6Version 2

How to Search Master Contracts: Keyword Search

IMSA Procurement

7Version 2

Found a Contract

IMSA Procurement

8Version 2

Can we buy from this contract?

OK – “SWC Statewide Contract”

IMSA Procurement

9Version 2

Not OK – Contract Restricted to DOC

only

Can we buy from this contract?

IMSA Procurement

10Version 2

Look at the Actual Contract

IMSA Procurement

11Version 2

Get the Vendor Information and Contract Number

IMSA Procurement

12

Alternate Ways to Search

IMSA Procurement

13Version 2

How to Search Master ContractsWork your way down the Category ladder placing your item at each level

IMSA Procurement

14Version 2

How to Search Master ContractsWork your way down the Category ladder placing your item at each level