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How to Recruit & Keep Good Volunteers in Your
Ministry
Let Us Pray…
How to Recruit & Keep Good Volunteers in Your
Ministry
What We Will Look At
The Continual Volunteer Ministry LeadersCircle
First Step - RECRUITCrawl/ Walk/ Run
The Seven Sins of Recruiting
Expect Announcements to Get them
Go at it Alone
Recruit Life time people – not short term
Assume “No” means “Never”
Fall into the “BIC” trap
Be People driven, not Project driven
Give the position the wrong title
First Step - RECRUITGeneral Recruitment – on-going efforts
(ex New Parishioner Packets, surveys to parents, invitations to parish organizations)
Specific Recruitment – advertise your need for volunteers (ex Ads in bulletin, newsletter notices, etc)
Targeted Recruitment – Personal invitations to individuals to help with specific programs.
Find lots of ideas HERE http://media.volunteermatch.org/docs/101Secrets/VolunteerMatch_101Secrets.pdf
Second Step – Screen/ InterviewOur Archdiocese has a procedure.
PGC class/ Volunteer Application/ Background Check
Ask your Parish office and be diligent or visit www.rcan.org .
Interviews are helpful
This PDF (http://www.oursharedresources.com/Resource/ViewResource/303 ) is a good starting point for learning more.
Third Step - AppointVolunteer position agreement
Dates of appointment
Key responsibilities
Who is the supervisor/ contacts
What are non – negotiable’s/ rules
Signed and kept by you and the volunteer
Find a sample HERE (http://www.oursharedresources.com/Resource/ViewResource/597 )
Third Step - AppointAvailable From the
NFCYM ($7.00)
Develop a template for education and formation for youth ministry training programs and to write role descriptions, policies, or other procedures for parish youth ministries in a diocese
Determine the ministry staffing needs in the parish to recruit, develop and evaluate staff
Plan one’s professional development
Manage volunteers, which includes identifying needs, recruiting, orienting, training, and assessment.
Fourth Step – Train Them
There are many options for training, including:
Diocesan Certification ProgramsDiocesan/regional training programsParish-level youth ministry training On-line training and video trainingBooks and articles On-the-job training for specific jobsGroup evaluation and feedback
Fourth Step – Train ThemHold an Orientation
Might be Specific to role
Periodic updates (email, FB, texts, meetings)
Retreats and faith formation
-faith sharing and prayer
-community building and socializing
-sharing stories about our experiences with youth
5th/6th - Coach/ Direct/ Evaluate
What are they doing well
What needs improvement
Specific and direct
Consequences including termination
See http://www.idealist.org/info/VolunteerMgmt
http://www.cvacert.org/
http://www.energizeinc.com/
http://managementhelp.org/staffing/volunteers.htm
http://www.volunteerpower.com/
Seventh Step - RecognizeCreate a culture of appreciation
Straight from the youth
From the parish, in the bulletin, from the Pastor
Dinners
Certificates
Official types of recognition like:NFCYM Awards given out in Archdiocese
http://www.presidentialserviceawards.gov/
http://www.oneoc.org/services/volunteer-services/sov/sov-history/
Eighth Step – Reengage Don’t assume they want to do the exact same
job every year
Consult with them
Give them opportunities to try on new roles
Give them a chance to rest or bow out
Resource:
http://gettingattention.org/2010/10/volunteer-communications
/
The Cycle!
The Continual Volunteer Ministry LeadersCircle
Final Thoughts
Some Office / Center Promo Time
A video to wrap us up
Thank You For Attending! MERRY CHRISTMAS and a HAPPY NEW YEAR!!