10/4/2015 How to Print a Document: 9 Steps (with Pictures) - wikiHow

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How to Print a DocumentTwo Methods: Printing Your Document Troubleshooting Printing Problems

Printing a document is very simple, provided you have the necessary tools andcan navigate the program you are using. Read below for a basic guide onprinting in most programs and operating systems.

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Open or navigate to the document to print. You can open a document to print,such as a Word file, or you can navigate to a web page to print. Whichever it is,

ensure that whatever you want to print is open and visible on the computer. It isimpossible to print if the document to be printed is not open.

Check the web page to see if there is a printer friendly link, usually outlined as"Printer Friendly Version." If there is no printer friendly version of the page youwant, you may need to copy and paste the content into a Word document andprint from there (though this is not absolutely necessary). Copying to a Worddocument is especially true for printing emails, particularly those other thanOutlook.

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2 Click File. If there is no Print button, click File. This should be located towards thetop of the window for both Macs and PCs.

If printing from a web browser, you may need to click some type of menubutton.

3 Click Print Preview. If you wish to see what the document will look like onceprinted, click print preview. You can print from that window or skip this step

altogether.

4 Click Print. From the File menu, click Print. This will bring up the printing menu.

5 Click Properties, Preview, or Advanced. Find the button which will allow you toaccess the more advanced settings. This menu will allow you to change paper

Method 1 of 2: Printing Your Document

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sizes, source, and type, as well as a variety of other options depending on the programyou are using. Go through these settings and make sure they are what you want.

6 Change any necessary details. Returning to the print menu, you will have theoption to choose your printer, color or grayscale, landscape or portrait view,

number of copies, etc. Ensure that the options are set to whatever you desire.

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Click Ok or Print. Once your settings are to your satisfaction, just click "OK."

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1 Ensure that you have an appropriate printer. You will need a printer which isready and capable of printing. This means it will need to be properly hooked up to

the computer you are printing from, all of the necessary drivers must be installed, andthe printer will need to be full of both paper and ink.

Don’t forget to plug it in and turn it on!Also, be conscious of whether you have an inkjet or a laser printer. They print indifferent ways and require different materials to print with. Laser printers canprint only in black and white.

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Choose the appropriate paper and ink. You will need to determine what type ofpaper you want to print on before printing. Choose heavier paper for more formal

prints (such as invitations or resumes) and thinner paper for basic flyers and other massprints. This paper will need to be loaded into the appropriate slot, so that it will be usedwhen you go to print. You will also need to determine if you need color or black andwhite prints.

Make sure that the paper you are using is not too thick for the printer.

Print just one page at first. If you somehow missed something in "PrintPreview," you don't want to make ten unusable copies, so print just onepage and look it over again to make sure it's what you want beforeproceeding with printing.

Method 2 of 2: Troubleshooting Printing Problems

Tips

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Always keep spare cartridges of ink or toner with your personal printerso you don't have to panic if you need a document in a hurry. If aprinter is low on ink or toner, you will not get a good copy. If you'reprinting from a public place, notify the staff and they should rectify theissue immediately.If you can't print from the computer you are in front of, you can burn thefile to a CD, or save to a USB drive. You can then move the file toanother computer and print it from there after opening the file on theother computer.If the document still doesn't print, check to make sure that there ispaper in the printer. Sometimes printers with multiple trays may stillmalfunction, so check all paper ports and make sure there is enoughpaper.

Personal computers need to have specific printer software installedbefore you can print. If you don't see a printer name when you click on"Print," make sure you install the software before trying again.If using a public printer, be aware that someone else may be able tosee what you’re printing as it comes out. Use caution.

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Categories: Basic Computer Skills

In other languages:

Español: imprimir un documento, Português: Imprimir um Documento, Deutsch: EinDokument drucken, Italiano: Stampare un Documento, Français: imprimer undocument, 中文: 打印文档, Русский: распечатать документ, Nederlands: Eendocument uitprinten, Bahasa Indonesia: Mencetak Dokumen

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