How to present and write on a PowerPoint at the same time in Teams

1. Create an editable textbox to use in presentation mode

How to:

Right click on the toolbar.

Click ‘customize the ribbon’

Check the box for ‘developer’ and click ok

Go to the ‘developer’ tab at the top

Select the ‘text box’ button

Draw your text box on the slide

Go to properties

Change the following properties from False to true

- EnterKeyBehaviour = True

- MultiLine = True

If you want to change the font, colours or alignment, edit the following properties:

Font – changes text font

ForeColor – changes colour of text

BackColor – changes colour of text box

TextAlign – changes position of text

To close the properties, click the X.

Save your PowerPoint. If it asks to save with visual basics enabled, just click yes.

2. Set presentation to be able to present in a small window, rather than full screen.

How to…

Go to ‘slide show’ tab

Click on ‘set up slide show’

Check ‘browsed by an individual (window)

3. To write in the PowerPoint in presentation mode, you need to share ONLY the application

window.

How to…

Open your PowerPoint.

Start your Teams meeting.

Click on the ‘open share tray’ button

Select ‘screenshare – desktop/window’.

To share ONLY the PowerPoint, switch from ‘your entire screen’ to ‘application window’ as shown

below.

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Select the PowerPoint presentation you want to share and click Share.

Meeting attendees will only be able to see the PowerPoint application WITHIN the meeting.

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Next you want to reduce the size of the application window (your open Powerpoint) so you can

see the chat or particpants in the meeting.

Click the ‘slide show’ button to present.

Click in the text box to activate and type.

At the end of the lesson, click ‘stop sharing’, then close and save the PowerPoint.

Upload for students to access.

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