How to prepare for ISO 14001:2015 certification...BSi Launch Event – How to Prepare for ISO14001:2015 Certification What will assessors be looking for? If we just reflect on what

Improving performance, reducing risk

Judith Turner

LRQA EMS & Energy Technical Manager

How to prepare for ISO 14001:2015 certification

BSi Launch Event – How to Prepare for ISO14001:2015 Certification

Content

• ISO14001:2015 Timeline

• New structure and key changes to manage

• 6 steps for a seamless transition to certification

• How can LRQA help?


ISO14001:2015 Publication Timeline

June 2012

Draft design spec. and

WDO

December 2012

Approved

design spec and WD1

March 2013

CD for

comment and ballot

November 2014

ISO/DIS

14001:2014 published for

comment (3 months)

March 2015

FDIS

publication

15th September

2015

ISO 14001:2015 published

Transition Period

3 years from

standard publication.

May 2015


6 steps to transition


Transition step 1 : plan

Develop a transition plan appropriate for your

• Organisation

• People

• Management system


ISO14001:2015 - big or small changes ?

The changes and processes required

for your organizations management

system…..

….are dependent upon your specific

organization’s circumstances.


Transition step 2 : prepare

• Obtain a copy of the new standard – ISO14001:2015

• What are the changes in the new standard?

• What is totally new?

• What has disappeared?

• What has changed?


ISO 14001:2015 – new structure

4.

CONTEXT OF THE

ORGANIZATION

5.

LEADERSHIP

6.

PLANNING

7.

SUPPORT

8.

OPERATION

9. PERFORMANCE EVALUATION

10. IMPROVEMENT

PLAN DO CHECK ACT

New - Clause 4 onwards follows the HLS


New to ISO14001:2015

4. Context of the organization

• 4.1 Understanding the organization and its context

• 4.2 Understanding the needs and expectations of interested parties

5. Leadership

• 5.1 Leadership and commitment

• 5.2 Policy

6. Planning

• 6.1 Actions to address risks and opportunities

10. Improvement

• 10.3. Continual improvement.


Revised environmental management system model

Context of the organization

Scope of the Environmental Management System

Internal and

external issues Needs and

expectations of

interested

parties

Intended outcomes of the EMS

Plan

Do

Check

Act

Leadership

Support

and

operation

Planning

Performance

evaluation

Improvement


Impact upon your organisation and management system

“What do you believe will be the likely impact of

the changes upon your system(s) & your

organisation?”

• Some small changes to most areas?

• Some greater enhancement and clarification in some

areas, no change in others?

• Significant enhancement involving lots of additional tasks

in many areas?

Update your Transition Plan


Transition step 3 : up-skill

• Train your team

• Develop skills & knowledge

• Include

• top level management,

• internal auditors and

• all who are involved in the development and implementation of the EMS

• Internal and external parties

• Contractors

• Suppliers

• Certification bodies

• Training providers


Transition step 4 : engage

Throughout the transition process include your

• Top Management

• Internal Auditors

• Management System owners


Transition step 5 : assessment

Internal assessment to check readiness for certification

• On-line tools e.g. LRQA’s pathway

• Internal audit / gap analysis

External readiness assessment

• Certification body / consultancy / independent assurance provider gap

analysis


Transition step 6 : certification

Source documents are issued by the International Accreditation Forum (IAF) – e.g.

Information Document (ID)10 EMS giving guidance on transition

• CBs can use these to formulate their own policies

• Defines 3 year transition period for ISO14001:2015

• Does not give any milestones on cessation of outgoing standard

• Or mandatory adoption of incoming standard

LRQA are proposing

• 18 months after issue no more Initial Assessments to outgoing standard

• Throughout the transition process conformance to the existing Standard will

need to be demonstrated to retain certification

PLEASE TRANSITION AS SOON AS PRACTICABLE TO DO SO


What I will do

• One of the key questions that assessors are being asked is:

What will you be looking at?

• Followed rapidly by

How can I demonstrate what you need?


What will assessors be looking for?

If we just reflect on what we have been discussing

• Why have we focused of the areas that we have?

• Because these are the key areas of change for most systems

So back to the question:

• What will assessors be looking for?

• Assessors will be looking for evidence that organisation have done what we

have been talking about!

Before you transition, assessors will be able to help you formulate your transition

plan

• How you intend to address the things you need to do

• How you intend to demonstrate that you meet the requirements.


What will assessors be looking for?

Core focus will be on

• Context of the organisation

• Leadership

• Planning

• Performance

• Assessors will be looking for you to be able to demonstrate that a context

evaluation has been undertaken

• It is not for the assessor to be able to de-cypher information provided

• The information needs to be clearly demonstrable

• How this is done is entirely up to you

• No single mechanism can be applied or recommended as all businesses and

those that work within them are different.


Summary of changes

Annex SL

Common terminology

Common structure

Common definitions

NEW to all ISO Standards:

ANNEX SL

One common structure for ease of

management system standard

integration

Context of the organization

Documented information

Life cycle perspective

Control of outsourcing

Risks and opportunities

NEW -

specific to ISO 14001 CHANGED –

areas of focus

Leadership /Management representative

Scope

Communications

Performance indicators

Interested parties

Process thinking

Planning of changes


How can LRQA help your organisations and your people?

Not sure where to start?

• Training will help you identify the key areas of change that are relevant to you

• A gap analysis will look at your existing Management System in terms of how it meets the 2015 requirements

Need help engaging your leadership team?

• A bespoke training course for your top management will help ensure that your organization is meeting the explicit strategic requirements of 2015 Standards and beyond

Need help to get your colleagues up to speed?

• Our in-house or public training courses for Internal Auditors will give them the knowledge and skills they need to perform effective internal audits that meet the requirements of 2015 standards and beyond


How can LRQA help with your future developments?

• Facilitated gap analysis by an experienced tutor / lead assessor

• Preliminary Assessment by professional Lead Assessor

• Assessment services and methods to ensure continued certification to existing

standards whilst transitioning to the 2015 standards

• Risk, Opportunity and Issue Management Training/Facilitation Workshops

• Bespoke Process Design/Management/Improvement Workshops

• Facilitation of your total transition management programmes

• Linking Q&E and Business Strategy and Objectives

• Leadership awareness and practical workshop development sessions

T 0800 328 6543

E [email protected]

www.lrqatraining.co.uk


Summary

SO……

• Does the new standard expect more?

• Does the new standard expect different?

• With more and different comes the tariff of time

• The new standard demands more in terms of ‘front end’ management and

planning review

• In order to do an effective assessment, at transition especially, the time to

complete this effectively is essential

• Your transition plan will show the effort required to focused in these areas

SO …..

• Good luck in your transition process.


Our unique assessment methodology

Business Assurance from LRQA helps

you to manage your systems and risks to

improve and protect the current and future

performance of your organisation

Documents

How to prepare for ISO 14001:2015 certification...BSi Launch Event – How to Prepare for ISO14001:2015 Certification What will assessors be looking for? If we just reflect on what