How to get organised?

Wahaj us Siraj 31 January 2014

What can you loose if youre not organised?

Time

Reputation

Money

Career

Job

Health

Family

Life

No one pays anyone from his/her own pocket.

If youre earning money or saving money for the organisation, you would be paid a part of it and part goes to organisation.

If youre neither earning money for organisation nor saving money, you would be eventually shown the door.

You can not do this if youre not organised.

Success lies is in organisation

Unorganised species extinct dinosaurs

Unorganised companies fail

Unorganised societies and countries do not prosper difference between a developed and a developing country is of organisation and management

Unorganised people live in poverty and misery

Why many are not organised?

Are they born un-organised?

Their brain is not programmed for organisation since childhood

They have not been trained in doing daily homework, organizing wardrobes, cupboards, shoes, clothes, etc.

Dont know how to organise

Dont want to change, lazy

What is the first thing we do when we settle at our desk in morning?

Normally, we are driven daily by: Emails

Phone calls

CRM

Boss

Whatever is thrown at us

Do we have enough time to do our tasks?

Can organisation be learned?

Yes

How?

Mind Dump

Free mental RAM

More pending tasks you have, more memory they would eat and you would be left with nothing.

Pending tasks eat willpower, like programs running on PC but not being used, so eating up RAM battery.

Mind Dump: take things out of brain and put them on paper.

How to organise?

Write down whatever comes to mind

Why people dont take action is mostly because they dont write down the ideas and hence forget them

There will be no better time to do any task. Today is better. Tomorrow is not ideal time to work on.

How to organise?

Make specific plans

Im going to wake up at 5:30 am, say Fajar prayer, and then go to park to run 3 kms

After I write the proposal and deliver to the customer personally, I am going to drink coffee at Moca.

After weekly meeting, Id sit with my team for chit-chat.

How to organise?

Follow straight lines sirat al mustaqeem

Follow cleanliness, keep good environment

Pre-schedule meetings

Time your tasks around your pre-scheduled events like meals, prayers, etc.

Doctors prescribe tablets, before meal or after meal, breakfast

How to organise?

Plan tasks with when and where

Associate time with doing of work

Id have daily meeting with my team at 9:15 in Meeting Room-I

Id look at CRM after or with 10:00 am tea

Id reply to emails after Asr prayers

Id do research on new hardware after Maghrib prayers

How to organise?

Stop after every hour for one minute to think how it is going

Manage your hours, dont have hours manage you.

Planning

Planning is tricky

Jamshed wants to be a cricketer:

He reads professional books on how to become master cricketer

He watches training movies

He buys finest quality bats and other gear

He watches cricket history regularly

How to organise?

Make daily, weekly and yearly goals

See daily picture and align it with the bigger picture, weekly, monthly, yearly picture and objective of your life.

Microscope Execution

Telescope Vision/Mission

How to organise?

At end of the day:

Scroll daily call logs in cell phone for missed calls

Scroll daily SMS in cell phone for action oriented messages

Answer phone in an alert voice

Dont expect boss to give you a reminder for any tasks assigned. People who are followed up by their bosses never make it to the top.

Keep a permanent diary and pen

Development Dimensions

Energy is most difficult to be developed Scale 1 on scale of 1 to 5

Continuous learning is second most difficult Scale 2

Planning and organising is relatively easy Scale 4

Technical and professional knowledge is most easy Scale 5

Repetition is mother of skills

How to increase energy

Physical energy is directly proportional to emotional energy

Motion creates emotions

Physical exercise increases energy and alertness

Take proper diet with ample water content

Prayers

Perfume

Change from inside

An egg broken from inside gives a new life while an egg broken from outside ends a life.