How to Manage the Constitutional, Legaland Administrative Publications:Case study of Government of Gujarat

Dr. Lavji N. ZalaAssistant Professor

P.G. Dept. of Library & Information ScienceSardar Patel University

Vallabh Vidyanagar-388120Email: lavji_zala@rediffmail.com

Website: http://spuvvn.eduMobile: 09377922949

CLSTL 2019 at IIT Gandhinagar during 28th February to 2nd March

Number of Entities of GoG

Websites of 270 plus entities have been Accessed

Publications found from websites of 115entities

Spending on maintenance of websites

Total Department: 27Government Entities (HoDs, Agencies, Boards, Corporations, Autonomous Body etc): 270

Total: 270===================================================Website maintenance, updating, design etc expenditure:

Monthly: Rs. 5000 per website (Yearly Rs. 60000)

270*60000= Rs. 1,62,00000 per annum

Gujarat population (2011 Census): 6.03 crore (Literacy 79.31)Expenditure per literate(Annual)= Annual total cost on website maintenance or Updation/Total number of literates

16200000/47586000

Rs. 0.34 annual expenditure (per literate person)?

Categories of PublicationsSr. No. Category of Publications Sr. No. Category of Publications

1 Annual Budgets/Reports 20 Manuscripts

2 Articles 21 Model Codes of Conduct

3 Bibliographies 22 Monographs

4 Books 23 Newsletters

5 Case studies 24 Notifications

6 Circulars 25 Patents

7 Conference Proceedings 26 Photographs

8 Data Sets 27 Presentations

9 Exam papers (UGC, UPSC, GPSC) 28 Reports

10 Gazetteers 29 Socio Economic Surveys

11 Government Resolutions 30 Standards

12 Guidebooks 31 Success Stories

13 Handbooks 32 Syllabi

14 Information Booklets 33 Synopsis

15 Exam papers (UGC, UPSC, GPSC) 34 Textbooks

16 Journals 35 Theses

17 Judgments 36 Video Lectures

18 Law Judgments 37 Voter lists

19 Magazines

Various Entities and DocumentsDepartment Number of entities having open

access documents such as GRs,

Notifications and Circular

Number of

Documents

Percentage of

documents with each

department

Agriculture & Co-operation Department 14 975 4.12

Climate Change Department 1 7 0.02

Education Department 9 927 3.92

Energy and Petro Chemicals Department 1 65 0.27

Finance Department 6 3205 13.56

Food and Civil Supplies Department 6 966 4.08

Forests and Environment Department 3 296 1.25

General Administration Department 6 2112 8.93

Gujarat Information Commission 1 2 0.008

Home Department 5 1482 6.27

Health and Family Welfare Department 3 712 3.03

Industries and Mines Department 6 1602 6.77

Information & Broadcasting Department 1 54 0.22

Labour and Employment Department 6 182 0.77

Legal Department 1 222 0.93

Legislative and Parliamentary Affairs Department 1 31 0.13

Narmada and Water Resources, Water Supply and Kalpsar Department 10 1383 5.85

Panchayats and Rural Housing Department 3 556 2.35

Ports and Transport 3 31 0.13

Revenue Department 6 3771 15.95

Roads and Buildings Department 1 28 0.11

Science and Technology Department 5 168 0.71

Social Justice and Empowerment Department 8 2374 10.04

Sports, Youth and Cultural Activities Department 1 97 0.41

Tribal Development Department 5 596 2.52

Urban Development Department 2 1701 7.19

Women and Child Development Department 1 85 0.35

Total 115 23630

Linkage of Documents under the HeadsSr. No. Documents Published Under the

Head

Number of Entities Percentage

1 E-Citizen 57 49.57

2 Policy 11 9.57

3 About Us 6 5.22

4 Notification 6 5.22

5 Circular 5 4.35

6 Downloads 3 2.60

7 Circular and Notification 3 2.60

8 Notification (GR) 2 1.73

9 Government Resolution 2 1.73

10 Useful Info. 2 1.73

11 Acts and Rules 1 0.86

12 GR/Circular 1 0.86

13 Important Circular 1 0.86

14 Service 1 0.86

15 Conducive Policies 1 0.86

16 Acts/Rules/GRs 1 0.86

17 Media Corner 1 0.86

18 Policy & Circular 1 0.86

19 Important Links 1 0.86

20 GRs 1 0.86

21 Guidelines and Resolutions 1 0.86

22 Doing Business With 1 0.86

23 Circular & Tenders 1 0.86

24 Circular & Notices 1 0.86

25 Notices & Tenders 1 0.86

26 Govt. Departments 1 0.86

27 Resources 1 0.86

28 No Head 1 0.86

Total 115 100

Searching & Retrieval Mechanism

Searching & Retrieval Mechanism Number

of

Entities

Percentage

Search through Date, Document Number,

Subject, Branch etc. elements

54 46.95

List with link 29 25.22

List of documents with Date, Document

Number, Subject, Branch etc. elements

25 21.74

Filter and list of documents with Date,

Subject, Link etc.

3 2.61

Filter and list with Link 2 1.74

Browser and List 2 1.74

Total 115 100

Online Traffic to Websites (Visitors)Department Visitors (19/09/2007 to 06/08/2018) Percentage of Visitors

Agriculture & Co-operation Department 11060055 7.20

Climate Change Department 81325 0.052

Education Department 24283273 15.82

Energy and Petro Chemicals Department 170048 0.11

Finance Department 4198026 2.73

Food and Civil Supplies Department 10339708 6.74

Forests and Environment Department 7352392 4.79

General Administration Department 7333032 4.78

Gujarat Information Commission 523604 0.34

Home Department 6964513 4.54

Health and Family Welfare Department 20005128 13.03

Industries and Mines Department 3125852 2.04

Information & Broadcasting Department 6 0

Labour and Employment Department 9670273 6.29

Legal Department 74 0

Legislative and Parliamentary Affairs Department 74217 0.05

Narmada and Water Resources, Water Supply and Kalpsar Department 4564063 2.97

Panchayats and Rural Housing Department 11268128 7.34

Ports and Transport 1398885 0.91

Revenue Department 6571873 4.28

Roads and Buildings Department Data Not Available Data Not Available

Science and Technology Department 3964823 2.58

Social Justice and Empowerment Department 2094337 1.36

Sports, Youth and Cultural Activities Department 486993 0.32

Tribal Development Department 1326915 0.86

Urban Development Department 16644198 10.84

Women and Child Development Department 6052 0.003

Total 153507793

Does GSDL (Gujarati) help in Resolving the Problem?

GSDL and its multilingual features in world languages

Language Greenstone2 (2.87 version) Greenstone3 (3.08 version)

Reader’s

Interface

Librarian’s

Interface

Installer Reader’s

Interface

Librarian’s

Interface

Installer

61 61 27 11 61 27 11

Sr. No. Language Greenstone2 (2.87 latest version) Greenstone3 (3.08 latest version)

Reader’s

Interface

Librarian’s

Interface

Installer Reader’s

Interface

Librarian’s

Interface

Installer

1 Bengali Yes No No Yes No No

2 Gujarati Yes Yes Yes Yes Yes Yes

3 Hindi Yes No No Yes No No

4 Kannada Yes Yes No Yes Yes No

5 Malayalam Yes No No Yes No No

6 Marathi Yes Yes No Yes Yes No

7 Tamil Yes Yes No Yes Yes No

8 Telugu Yes No No Yes No No

Total 8 4 1 8 4 1

GSDL and its multilingual features in Indian languages

Status of GSDL translations in Indian languages

Sr. No. Name of module Total stings

(in English)

Strings translated in various Indian languages

Ben

gali

Gu

jara

ti

Hin

di

Kan

nad

a

Mala

yala

m

Mara

thi

Tam

il

Tel

ugu

1 Greenstone Interface (Core) 396 380 396 111 380 340 367 371 308

2 Greenstone Interface

(Auxiliary)

307 288 307 0 288 285 280 288 0

3 GLI Dictionary 978 0 978 0 926 0 921 893 0

4 GLI Help 280 0 33 0 0 0 68 0 0

5 Perl Modules 815 0 34 0 0 0 230 0 0

6 Greenstone Installer 140 1 140 1 1 1 1 1 1

7 Greenstone.org 414 0 0 0 0 0 0 0 0

8 Greenstone 3 Interface 394 66 350 16 64 60 66 64 44

9 GS3 demo collection-config

strings

8 0 8 0 0 0 0 0 0

Total

(Percentage appx.)

3732 735

(20%)

2246

(60%)

128

(3%)

1659

(44%)

686

(18%)

1933

(52%)

1617

(43%)

353

(9%)

GSDL Installation in Gujarati language (Indian language)

Various panels are displayed in vernacular language in GLI

Showing metadata value in Gujarati Language

User’s Interface in Gujarati language

User’s Interface showing the search and the search results in vernacular language

User’s Interface showing various browsers in Vernacular language

Population of Gujarat@2021 (Projection)

Year Total Population Population Growth (19.17% @ 1.917

yearly)

Literate (Aprox.)

2001 50,671,017 (2001) 971363 40187183 (79.31)

2002 51,642,380 989984 40957571

2003 52,632,364 1008962 41749835

2004 53,641,326 1028304 42542935

2005 54,669,630 1048016 43358483

2006 55,717,646 1068107 44189665

2007 56785753 1088582 45036781

2008 57874335 1109451 45900135

2009 58983786 1130719 46780041

2010 60114505 (60300000 in 2011) 1155951 47823930

2011 61455951 1178110 48740715

2012 62634061 1200694 49675074

2013 63834755 1223712 50627344

2014 65058467 1247170 51597870

2015 66305637 1271079 52587001

2016 67576716 1295445 53595094

2017 68872161 1320279 54622511

2018 (July 2018) (69657087) 70192440 1345589 55669624

2019 71538029 1371384 56736811

2020 72909413 1397673 57824456

2021 74307086 Projected 58932950

Thank You