How to make a presentation Slide Show - Verimag

How to make a presentation Slide Show

How to make a presentationSlide Show

Pascal LAFOURCADE

VERIMAG, Universite Joseph Fourier

2009-20101 / 68


Introduction and Motivation

Why this Lecture?

I Communication is important.I everywhereI in any jobI for a teacherI for a researcherI for an industrial ...

I No improvisation, need of preparation, training etc ...

I You will be evaluated on a presentation at the end of the year!

”You’ll never have a second chance to make a first impression”

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Why this Lecture?

I Communication is important.I everywhereI in any jobI for a teacherI for a researcherI for an industrial ...

I No improvisation, need of preparation, training etc ...

I You will be evaluated on a presentation at the end of the year!


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Did you already give a talk?

If yes, how many?

Did you already get a lecture ”How to make a presentation ?” ?

It is easy to do BAD presentations ...

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If yes, how many?



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If yes, how many?



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If yes, how many?



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Background Color

I ... Put strange background color

I basics color red green, white, black, blue or yellow.

I We can generate more with\colorlet{mauve}{blue!70!red}

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Goals of this Lecture

I Realize: it is easy to do a bad talk

I Shape is important

I Structure and content also

I Be ready for your next talk

I Conception is crucial

I It takes time

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Outline


Worst SlidesVisibilityReadabilityUnderstandingPleasureConclusion

ContentAudienceGoalProblematicIntroduction/ConclusionQuestions and InteractionsPresentation is not a text

Other Small Details that Make the Difference.Conclusion

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Outline

Introduction and MotivationWorst Slides

VisibilityReadabilityUnderstandingPleasureConclusion



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Outline





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Outline




Other Small Details that Make the Difference.

Conclusion

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Outline





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Worst Slides

Outline





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Worst Slides

Botching of a talk in 20 examples ...inspired from Dieudonne Leclercq’s talk.

I Visibility

I Readability

I Understanding

I Pleasure

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Worst Slides

Visibility

Outline





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Worst Slides

Visibility

Visibility

1. Area of visibility

2. Hiding a part of the screen

3. Size of the slides

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Worst Slides

Visibility

1. Area of Visibility

First

I Paint the wall in extra color not white

I Small screen

25% of blinds

Second

Use only half of the screen50% of blinds

Third

Use useless decoration on your slides75% of blinds

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Worst Slides

Visibility


First


I Small screen

25% of blinds

Second


Third


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Worst Slides

Visibility


First


I Small screen

25% of blinds

Second


Third


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Worst Slides

Visibility

2. Hiding part of the screen

With

I The beamer

I Yourself

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Worst Slides

Visibility

3. Size of the slides

\tiny Example tiny

\scriptsize Example scriptsize

\footnotsize Example footnotesize

\small Example small

\normalsize Example normalsize

\large Example large

\Large Example Large\LARGE Example LARGE\huge Example huge\Huge Example Huge

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Worst Slides

Readability

Outline





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Worst Slides

Readability

Readability

1. Fonts

2. Background color

3. Animation

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Worst Slides

Readability

1. Fonts

Using strange fonts can be a real disavantage, please avoid it...

\rm Roman: This is an example of Roman\bf Bold: This is an example of Bold

\sf Sans Serif: This is an example of Sans Serif

\it Italic: This is an example of Italic

\em Emphatic: This is an example of Emphatic

\sl Slanted: This is an example of Slanted

\sc Small Caps: This is an example of Small Caps

\tt Typewriter: This is an example of Typewriter

Arial is ok

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Worst Slides

Readability

2. Background Color

I ... Put strange background color

I basics color red green, white, black, blue ou yellow.

I We can generate more with\colorlet{mauve}{blue!70!red}

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Worst Slides

Readability

3. Animation

It is horrible ;-)Brain will focus on the animation ...

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Worst Slides

Understanding

Outline





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Worst Slides

Understanding

Understanding

1. Talk during reading ;-)

2. Screen is no a text

3. Crazy Laser

4. Finger pointer

5. Underlining everything

6. All information at once

7. Sound and movement

8. Vague information

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Worst Slides

Understanding

1. Talking during reading

No one would have believed in the last years of the nineteenthcentury that this world was being watched keenly and closely byintelligences greater than man’s and yet as mortal as his own; thatas men busied themselves about their various concerns they werescrutinized and studied, perhaps almost as narrowly as a man witha microscope might scrutinize the transient creatures that swarmand multiply in a drop of water. With infinite complacency menwent to and fro over this globe about their little affairs, serene intheir assurance of their empire over matter. It is possible that theinfusoria under the microscope do the same. No one gave athought to the older worlds of space as sources of human danger,or thought of them only to dismiss the idea of life upon them asimpossible or improbable. It is curious to recall some of the mentalhabits of those departed days. At most terrestrial men fanciedthere might be other men upon Mars, perhaps inferior tothemselves and ready to welcome a missionary enterprise.

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Worst Slides

Understanding

2. Screen is not a Text


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Worst Slides

Understanding

3. Crazy Laser


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Worst Slides

Understanding

4. Point with your finger


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Worst Slides

Understanding

5. Bold

No one would have believed in the last years of the nineteenthcentury that this world was being watched keenly and closely byintelligences greater than man’s and yet as mortal as his own; thatas men busied themselves about their various concerns they werescrutinized and studied, perhaps almost as narrowly as a man witha microscope might scrutinize the transient creatures that swarmand multiply in a drop of water. With infinite complacency menwent to and fro over this globe about their little affairs, serene intheir assurance of their empire over matter. It is possible thatthe infusoria under the microscope do the same. No one gave athought to the older worlds of space as sources of human danger,or thought of them only to dismiss the idea of life upon them asimpossible or improbable. It is curious to recall some of the mentalhabits of those departed days. At most terrestrial men fanciedthere might be other men upon Mars, perhaps inferior tothemselves and ready to welcome a missionary enterprise.

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Worst Slides

Understanding

6. All information at once

Agents Network

a: 0b: 0

......

... ... ...

... ...intercept insert m2 a/step 1

insert m2b/step 2a/step 1

insert m2 a/step 1b/step 1

insert m1 insert m2a/step 1

Agents Network

a: 0b: 0

m1

Agents Network

a: 1b: 0

m1’

Agents Network

a: 0b: 0

m2

Agents Network

a: 1b: 0

m1m1’

Agents Network

a: 0b: 0

m1m2

Agents Network

a: 0

Agents Network

a: 0b: 1

Agents Network

a: 0b: 2

m2’

Agents Network

a: 0b: 1

m2

Agents Network

a: 1b: 1

m1’

Agents Network

a: 1b: 2

m2’m1’

Agents Network

a: 0b: 2

m2’m2

Agents Network

a: 0b: 2

b: 0

intercept

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Worst Slides

Understanding

7. Sounds and moves

Without no link with the talk, disturb the attention

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Worst Slides

Understanding

8. Useless or vague info

You can see the third James bond on the picture

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Worst Slides

Pleasure

Outline





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Worst Slides

Pleasure

Pleasure

1. Discovery

2. Speak to the screen

3. Force to take note

4. Time over passing

5. No way to contact you

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Worst Slides

Pleasure

1. Discovery

Find a famous name

CL ∗ O ∗ A ∗ ∗A

Too much or not enough kill the pleasure of discovery.

CLEOPATRA

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Worst Slides

Pleasure

1. Discovery

Find a famous name

CL ∗ O ∗ A ∗ ∗A

Too much or not enough kill the pleasure of discovery.

CLEOPATRA

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Worst Slides

Pleasure

2. Screen speaking

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Worst Slides

Pleasure

3. Force to take note

Give paper version of your slides AND leave place for notes ;-)

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Worst Slides

Pleasure

4. Time Over passing

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Worst Slides

Pleasure

5. Do not give any way of contact you

[email protected]

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Worst Slides

Conclusion

Outline





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Worst Slides

Conclusion

Morale

One Good Slide is:

I SIMPLE (one idea, no sentence, few words 7+-2)

I MINIMAL (“Nothing can be deleted”)

I COHERENT (shape and content)

I ATTRACTIVE (colors and graphics )

I INDISPENSABLE (“UNDELETABLE”)

Why do it ?

It will help the understanding of your message

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Worst Slides

Conclusion

Morale

One Good Slide is:






Why do it ?

It will help the understanding of your message

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Worst Slides

Conclusion

Few advises:

I One idea per slide

I Rule of 6 by 6

I Telegraphic style

I Metaphors, images talk more than a long text

I Time : > 2 minutes per slides

I Uniform presentation: background, color, font, size

I Arial, no Time.

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Content

Outline





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Content

Audience

Outline





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Content

Audience

Who are you?

You are your first audience.

I Introduce yourself

I Do a talk you like

I Explain honestly your feelings...

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Content

Audience

A talk for who?

Identify your audience:

I Language (English/French)

I Junior / Senior

I Prior knowledge?

I Who should understand your talk?

I Level of detail

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Content

Audience

Recalls or not?

No

I Losing your time

I Everybody knows it

I Boring the public..

Yes

I Defining a clear common vocabulary

I Frustrating someone who does not know

I Slowly starting your talk

I Introducing basics

I Catching audience’s attention

SO DO IT.

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Content

Audience

Recalls or not?No

I Losing your time



Yes






SO DO IT.

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Content

Audience

Recalls or not?No

I Losing your time



Yes






SO DO IT.

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Content

Audience

Recalls or not?No

I Losing your time



Yes






SO DO IT. 43 / 68


Content

Goal

Outline





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Content

Goal

A Talk for What?

Always identify a goal

According to

I Audience (number, age, background etc ...)

I Time

I Kind of presentation

I Your interests

I Your abilities

I Your material

YOU SHOULD LIKE YOUR GOAL ...in order to do a good talk.

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Content

Goal

A Talk for What?

Always identify a goal

According to

I Audience (number, age, background etc ...)

I Time

I Kind of presentation

I Your interests

I Your abilities

I Your material

YOU SHOULD LIKE YOUR GOAL ...in order to do a good talk.

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Content

Goal

A Talk for What?

Scientific Dissemination

Your talk is the reflect (image) of

I yourself,

I your lab

I your results

I your abilities to solve open problems

I your capability to talk, present, explain etc ...

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Content

Goal

A Talk for What?

Lecture

Your aim is to teach something to somebody:

I Verify what they already know (recalls anyway)

I Explicit what they should learn (focus)

I Identify step by step where you are in the objectives

I Recall at the end main key ideas

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Content

Goal

A Talk for What?

Audition for a Job

You aim is to convince the committee:

I Check the time you have

I Ask which kind of presentation they want to see

I Present yourself in any case

I Be honest, clear and yourself

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Content

Problematic

Outline





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Content

Problematic

Define a Story...

Find a clear and nice way to bring your audience to your goal

I Define a problematic to catch the attention

I Identify the problem and after a solution

I Try not to lose the audience, keep the contact

I Recall often where you are in the story

I Repetitions are welcomed

DO NOT FORGET:The audience do not know where you are going ...

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Content

Problematic

Define a Story...

Find a clear and nice way to bring your audience to your goal

I Define a problematic to catch the attention

I Identify the problem and after a solution

I Try not to lose the audience, keep the contact

I Recall often where you are in the story

I Repetitions are welcomed

DO NOT FORGET:The audience do not know where you are going ...

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Content

Introduction/Conclusion

Outline





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Content


Introduction

1. First SlideI Title of the talk, authors, affiliation (HAT) ...I Presentation of you, your co-author, your institution, lab.I Thanks the organizer to be there (be polite ;-))

2. Motivation

3. State of the art

4. Problematic

5. Outline

INTRO = YOU + STORY + GOALS

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Content


Introduction

1. First SlideI Title of the talk, authors, affiliation (HAT) ...I Presentation of you, your co-author, your institution, lab.I Thanks the organizer to be there (be polite ;-))

2. Motivation

3. State of the art

4. Problematic

5. Outline

INTRO = YOU + STORY + GOALS

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Content


Conclusion

Summary:

I Recall problematic

I your solution

I technique used

I main result, concept, idea to bring home

Next:

I unsolved questions

I open problems

I possible extensions

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Content


Link between parts

I Keep the audience in your story (image, humor, break ...)

I Show clearly your progression

I Try to introduce your next slide, parts, chapter

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Content

Questions and Interactions

Outline





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Content


Before and during the talk

I Offer the possibility to the audience to ask questions

I Ask questions to the audience

I Answer to the questions

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Content


After the Talk

I Offer the possibility to the audience to ask questionsI Answer to the questions being:

I Reformulating the question for the audience and to be sure toanswer the right question

I HonestI Clear and simple

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Content

Presentation is not a text

Outline





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Content


“Talk is not reading”

You + Audience + Goal = INTERACTIONS

I DO NOT read your slides

I DO use your slide

I DO NOT be passive

I DO see and answer questions

I DO NOT speak too fast

I DO speak loud enough

I ....

Use the fact that you are there in front of your audience...

Your goal should not present a formula, but ideas

SHOW TIME

Of course, it will be detailed in the next part ;-)

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Content





I DO use your slide

I DO NOT be passive




I ....

Use the fact that you are there in front of your audience...Your goal should not present a formula, but ideas

SHOW TIME


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Content





I DO use your slide

I DO NOT be passive




I ....


SHOW TIME


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Content





I DO use your slide

I DO NOT be passive




I ....


SHOW TIME

Of course, it will be detailed in the next part ;-)59 / 68



Outline





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Check

Organize your talk in advance

I Microphone

I Laser

I Compatibility PC

I Screen size

I Remote

I Watch

I Paperboard

I Room disposition

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YOU

Your

I Position

I Wearing

I Voice

I Attitude

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Too fast, too slow how to know?

I Preparation

I Estimation

I Ask audience

I Let them think

I Ask the audience

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Conclusion

Outline





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Conclusion

Recall

ONE GOOD SLIDE IS:






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Conclusion

Important Things to Bring Home

I Slide show is not a REPORT, LECTURE NOTE ...

I Be on time (departure/arrival;-) )

I Training and preparation are crucial (it takes time)

I Define a STORY, a GOAL according to you AUDIENCE

I Do everything you can to give your best.


ENJOY YOUR TALK

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Conclusion








ENJOY YOUR TALK

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Conclusion








ENJOY YOUR TALK

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Conclusion

Thanks for your attention

Questions ?

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Conclusion

Chinese Proverb

“I heard, I forget

I see, I remember

I do, I understand”

Confucius

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Documents

How to make a presentation Slide Show - Verimag