How to Keep Your Audience Engaged, Interested & Awake

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How to Keep Your Audience Engaged, Interested & Awake. Presenting With. Inspiration. Presenting with PowerPoint. Great Show. Information. - ROUI. PowerPoint 2007. R esults O riented U ser I nterface Access to previous PP files New, Print, Save commands Special commands. - PowerPoint PPT Presentation

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PowerPoint 2007 Identifier tabs Organized into groups Contextual ribbons

Some ribbons are only available when a particular item they affect is selected. These are contextual ribbons i.e. Pictures when an image is selected.5

Identifier tabs Organized into groups Contextual ribbons

PowerPoint 2007Click on the Picture Tools Tab to access the Picture Ribbon.6PowerPoint 2007 Results Oriented User Interface Access to previous PP files New, Print, Save commands Special commands

- ROUIHow many of you shook your heads in amazement when you first opened up the new version of PP? I did. There was a HUGE difference between the earlier versions and 2007.Microsoft calls the new look ROUI - results oriented user interface and I initially thought it was anything but results oriented. I have since become a convert and soon realized it was something needed.No more Pull-down toolbar menus.File Menu = Office Button Go out to Working_File. Access previous PP presentations. PowerPoint Options - Advanced/Display and are written over as each new show is opened. Save a file so it is always there, click on the Pin button. You can also find the standard operations of New, Open, Save, Save As, Print & Close and some not so standard operations such as Prepare, Publish, SendSave As can save as previous PowerPoint version ppt. file or as a show .ppsx file that will open into full screen mode when played.Prepare lets you set the document properties, add metadata to the file, set security and permissions, and encrypt the presentation along with a couple of other advanced featuresPublish is where you can package the presentation to cd, dvd or file, create handouts and save the presentation to a new site for others to work on it while keeping it synchronized to the original version.Send lets you send a copy of the presentation as various types of email attachments. Caution should be exercised using this method as some PowerPoint presentations can get quite large, especially the image intensive shows we create, and will create havoc with a clients email if you try to send it large. I will show you how to compress images a little further in the session.3PowerPoint 2007 Pictures Clip Art Text Box Movies and Sound

Click on Insert tab Insert Ribbon - where you bring content into the show Pictures Go Out to Working file and insert images

Clip Art, SmartArt, Text Box, Movies and Sound7PowerPoint 2007 Animation tab Custom Animation

Animations add motion to objects Animation Ribbon transitions and how they operate and custom animationsGo Out to Working File input star and show how animation works.8

PowerPoint 2007 - TipRight Mouse Click Go Out to Photo Album file - with nothing selected Paste, Rulers, Grids and Guides, Layouts and Background. With something selected show tools available to deal with selection.In slide thumbnail area right click also has tools for dealing with slides.9

PowerPoint 2007 - Tip Any image selected 150 ppi Compress some or all images Save as new name

Large file sizes compress imagesSelect image contextual ribbon Picture Tools Compress PicturesPowerPoint imbeds images at whatever size they are.Click on Options to get Compression SettingsSelect auto perform compression on save & delete cropped areas of picturesScreen resolution is 150 ppi though 96 ppi still looks okCan compress some or all of images 10PowerPoint 2007 - Tip Insert Photo Album

Photo Album when you have the need to insert a lot of images into PowerPoint. Site photos, construction photos, trip photos, vacation photos, etc. Go Out to Photo Album File - Screen Views found at lower right of screen Normal, Slide Sorter and Slide Show or Preview zoom tool zooms in or out by using a slider or click on the % to bring up traditional zoom window.

11PowerPoint 2007 - Design Tips Repeat design elements Consistent spacing Proper spacing Be briefDesigning in PowerPointDesign ElementsRepeat the design elements on each slide; layout, color scheme and bullet styleSpacing should the same on all slides Allow enough space between lines for easy readingBullets should be phrases rather than full sentences12PowerPoint 2007 - Design Tips No more than 2 typefaces Sans Serif recommended - Verdana Avoid using all CAPS Use Bold or Color for emphasis Avoid busy backgroundsDesigning in PowerPointDesign ElementsNo more than 2 typefaces more than 2 can make your presentation messySan Serif is recommended. Serif has the curl or tail to it, San Serif does not. Verdana is our official font for PowerPoint presentationsAvoid using all caps except on the title slide.Use Bold or color for emphasisAvoid busy backgrounds.13PowerPoint 2007 - Design Tips No more than 2 typefaces Sans Serif recommended Avoid using CAPS Use Bold or Color for emphasis Avoid busy backgroundsDesigning in PowerPointDesign ElementsNo more than 2 typefaces more than 2 can make your presentation messySan Serif is recommended. Serif has the curl or tail to it, San Serif does not. Avoid using caps except on the title slide.Use Bold or color for emphasisAvoid busy backgrounds.14PowerPoint 2007 - Design Tips Know your material Handouts at the end Engage your audience Bullet points key audience Notes key you

Presenting Your ShowDon t Read Your PresentationKnow your material well enough so that you dont have to look at the screen except to make sure the show is progressing properly. Let your audience know that you will be providing handouts at the end so they dont have to write down what you are saying and can pay attention.Engage your audience with eye contact, animated speech with action words and use hand gestures.Bulleted phrases key audience on what you are going to talk aboutUse notes to key you Go out to Working File

15 Generally under the direct supervision of a licensed architect, but other training settings are allowed including under the supervision of a registered engineer or a registered landscape architect, under direct supervision of one experienced in that activity, and full-time teaching or research in a NAAB-accredited degree program

PowerPoint 2007 - Design Tips 3 6 per page Minimum of words One at a time Easy on the animation Simple graphicEffective Bullet Points Generally under the direct supervision of a licensed architect, but other training settings are allowed including under the supervision of a registered engineer or a registered landscape architect, under direct supervision of one experienced in that activity, and full-time teaching or research in a NAAB-accredited degree program No more than 3-6 per page. They should all relate to one another and if you have more than 6 bullets on a subject, move it to another slide.Keep the words to a minimum. You as a speaker will elaborate on each point engaging your audience, rather than having them read the slide along with you. This is an actual slide that was created recently. It was probably meant for dual purpose use, with and without a presenter, still, this many words will create a conflict for the audience, do they listen to you or read the slide and since people read at different speeds, no one ends up doing it well.Bring in one at a time and be aware of using animations that are too extreme the only animations for bullet should be fade in and wipe in animations.Use simple graphics to illustrate your point I realize this doesnt really illustrate any point, but I really like this guy.16PowerPoint 2007 - Design TipsSmartArt BulletsSome schools of thought that no bullets should be used, in fact I attended a lecture where the speaker said no text should be used at all. Images and the presenter provides the information.Out to Working File and show SmartArt17PowerPoint 2007 - Design Tips Visualize what will be heard and seen Readable slides Use large fonts Smart font choices Colors matterKnow Your AudienceWhat am I trying to say?Important that you understand who you will be presenting to.Visualize what they will be hearing and seeing. Be aware of your position in relation to the screen. Stay outside of the visual path.Make sure your slides are readable from the back of the room. Use larger point sizes. If you cant fit all your points on a slide without moving to a smaller font, break the points up onto separate slides.Font styles and graphics set the professional tone. This font while trying to look cool, is not very professional.Colors matter. They can have specific cultural connotations or can act to sooth or agitate your audience. Reds and Blues can look 3D and distract your audience. Use warm colors to highlight text and neutral colors for backgrounds.

18PowerPoint that doesnt SUCKA great presentation is comprised of 3 elements knowing how to use the software to best and most expedient advantage, composing the presentation with solid and consistent design elements and engaging your audience with action words, body language and gestures.19