19/08/2014

RECORDING ATTENDANCE

Login to SDS: https://sds.kent.ac.uk/account/

At the beginning of each class (lecture or seminar) we ask that you record the attendance for the session on SDS. We suggest you do this just before starting class (5 past the hour). If a student is late they will not receive attendance for that session.

Select ‘Module Maintenace’ / ‘Marks, Deadlines & Attendance Entry’

Enter your Module Code and click on ‘Next’

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Select the correct version of your Module (if relevant) and click on ‘Next’ NB for pre-sessional modules, there will only be one option

For IFP, click on ‘Go’ for the Principal Group if taking attendance for a Lecture (no longer required) or on ‘Go’ for the Seminar Group you’re taking attendance for at the time. For Presessional, click ‘Go’ for your group under the attendance column

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Select the correct session / seminar by clicking on ‘Attendance’

Then the correct week by clicking on ‘Go’ in the ‘Enter On-line’ column.

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We suggest that you then click on the ‘Select All’ tick-box for P (Present) and then change the individual ticks to A (Absent) for any student who isn’t there.

Once you have entered the attendance for everyone in the group, click on ‘Save Changes’… That’s it, all done!

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Late students Allow entry to the class as per the agreed policy on late comers. If late by more than 15 minutes mark as absent, under 15 minutes mark as present and add a note to the register.

Authorised Absences If a student is absent and has sought permission in advance this may already be noted on the register. If not, mark as absent and ask the student to contact cewlsupport@kent.ac.uk

Tutorials During a reading week when tutorials are required these are input against lectures/seminars depending on arrangements between the staff/student. When not attending enter an authorised absence and add ‘tutorial week’ in the notes section for each student.

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TROUBLESHOOTING

Have you entered attendance for all students? You must enter either ‘A’ for absent or ‘P’ for present for all students. If you miss a student the attendance report will not show as completed. You can check this as follows:

1. In the register itself there will be no tick against the student (not easy to spot)

2. In ‘Select Attendance’ completed registers are highlighted pink. Where attendance data has been entered but the register is incomplete this shows as ‘P’. Where there is no attendance entered this shows as ‘N’

OR