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READY. RESOURCEFUL. RESPONSIVE.
How to Enter a New Foreign
Registration in SAM
Presented to:
Industry
Presented by:
LaSheena Bentley
July 30, 2019
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Required Registrations
▪ Entities OUTSIDE of the U.S. that wish to conduct business
with the U.S. Government, must FIRST request a NATO Commercial and
Government Entity (NCAGE) code, followed by a DUNS number and
registration in the System for Award Management (SAM).
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REQUEST NEW NCAGE CODES WITH U.S. GOVERNMENT
CONTRACTS/GRANTS
▪ Entities can request a NCAGE code through the NATO Support and
Procurement Agency (NSPA) by selecting the CAGE/NCAGE Code Request
link.
▪ Search for your company to ensure it isn’t already registered,
then if not, select Request New.
Click Here
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▪ Complete the registration by following the links in the
portal.
▪ A validation email message is sent to the POC in the NCAGE
Request for confirmation.
▪ Confirm the NCAGE request by clicking on the link embedded in
the email.
▪ When the NCAGE code is assigned, an email message will be sent
to the entity POC in the NCAGE Request. The new NCAGE code
information is validated by logging into the NSPA web portal.
▪ If there is an ussie with the registration and an NCAGE code
is not assigned, then the company entity POC will be contacted by
email/letter from NSPA or NCB.
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▪ Once the NCAGE is received in the CAGE Program Office, the
NCAGE code is displayed in CAGE Search and Inquiry (CSI).
▪ The entity/organization’s Legal Business Name and Physical
Address must match exactly in all systems.
▪ Access CSI at https://cage.dla.mil/Home/UsageAgree to confirm
the NCAGE code data. If the NCAGE does not display in CSI but IS
located in the CAGE/NCAGE Code Request, contact the DLA Contact
Center at [email protected]. If all information is current
in CSI and CAGE/NCAGE Code Request, proceed to obtain a DUNS
number.
▪ TIMEFRAME: CSI is updated after CAGE Program Office has
received and processed the NCAGE data which may be up to 10
business days.
https://cage.dla.mil/Home/UsageAgreemailto:[email protected]
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DUNS Registration
Before you can register in the SAM system you must first obtain
a DUNS number. Go to www.dnb.com
Click Here
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▪ Continue registration by following the prompts.
▪ Ensure the entity’s Legal Business Name and Physical Address
match exactly with what was registered for the NCAGE code.
▪ TIMEFRAME: Allow 1 to 2 business days to obtain the
international DUNS number
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SAM Registration
▪ Once you receive an email from D&B with your DUNS number,
wait 48 hours to register this number in SAM. You will need to
create an individual account in the SAM system. Go to www.sam.gov
and click Create an Account.
Click Here
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SAM Registration
▪ Once you have an account, select Register Entity.
Click Here
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SAM Registration
▪ Once you have an account, sign in and select Entity
Registrations, then “Register New Entity.” Click Here
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Click Here
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Helpful Tips
▪ On the Business Information page, you will create a Marketing
Partner Identification Number (MPIN). Keep this. It is used as a
password in some other government systems like Grants.gov.
▪ Foreign vendors are NOT required to enter tax identification
numbers (TIN) in SAM. If TIN information is entered, the SAM
registration will be sent to the Internal Revenue Service (IRS) for
validation (which will increase the processing time) before being
forwarded on to the CAGE Program Office for final validation
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Helpful Tips
▪ On the NCAGE Code page, enter your NCAGE Code. Remember your
legal business name and physical address for your DUNS Number and
NCAGE Code must match.
▪ On the General Information page, only select Foreign Owned if
your entity is owned or controlled by a foreign entity. If you are
also a Manufacturer of Goods, select that first, then select
Foreign Owned.
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Helpful Tips
▪ On the Financial Information page, you do not need to provide
Electronic Funds Transfer (EFT) banking information. If you do
choose to provide this electronic banking information, it must be
for a U.S. bank: SAM cannot accept foreign banking information.
▪ The remittance name and address are the only mandatory
sections on this page.
▪ In the Points of Contact section, list the names of people in
your organization who know about this registration in SAM and why
you want to do business with the U.S. government.
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Helpful Tips
▪ When you have entered all information and verfiiedthatit is
correct, select Submit after your final review. You will get a
confirmation message on the screen. If you do not see this message,
you did not submit your registration.
▪ Once approved by the U.S. Commercial and Government Entity
(CAGE) system, you will get an email from SAM.gov when your entity
registration is active.
▪ You must prepare, sign, and submit a letter designating your
Entity Administrator to the Federal Service Desk within 60 days of
activation.
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▪ Start this process well before your contract submission
deadline. Allow up to 12-15 business days after you submit before
your registration is active in SAM.
▪ Remember, this entire registration process (to include NCAGE,
DUNS, and SAM) can take up to around 30 business days.
▪ For FREE help with your SAM entity registration, contact the
Federal Service Desk (FSD) at https://www.fsd.gov/
https://www.fsd.gov/
