How to create a group and grouping - latrobe.edu.au · Web viewThe guide will cover how to set up groups, add users and create groupings, enable group sorting in the gradebook,

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How to create a group and groupingGroups and Groupings in Moodle allows you to restrict an activity, resources or section to a select group of students, for example a tutorial group. You can manually assign students, auto create groups, and allow students to sign up to their own groups using the Group Selection activity. The University’s Allocate+ system will automatically create groups in your LMS and these can also be enabled through Manage My Subjects.

Outline:

The purpose of this guide is to show users how set up and assign members into groups and groupings.

What will the guide cover?

The guide will cover how to set up groups, add users and create groupings, enable group sorting in the gradebook, assign access for an activity or resource to a group and group assignment submission settings.

How long will this take?

This activity should take approximately 20 minutes to complete.

What technology will it use?

Learning Management System (LMS)

Materials needed?

A device that allows updating of LMS content.

TABLE OF CONTENTS

Last Modified 23 January 2018

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Create a group....................................................................................................................................................................................... 4About groups and groupings............................................................................................................................................................... 4Navigate to groups.............................................................................................................................................................................. 5About the groups screen..................................................................................................................................................................... 6Create group....................................................................................................................................................................................... 7Delete groups...................................................................................................................................................................................... 8Add/remove group members............................................................................................................................................................... 9

Auto-create a group............................................................................................................................................................................. 10Create and define group................................................................................................................................................................... 10Group member settings.................................................................................................................................................................... 10Grouping Settings.............................................................................................................................................................................. 11Preview auto-groups.......................................................................................................................................................................... 11

Create a grouping................................................................................................................................................................................. 12Select Groupings............................................................................................................................................................................... 12Complete grouping settings.............................................................................................................................................................. 12Add groups selection......................................................................................................................................................................... 13Add Groups to Grouping.................................................................................................................................................................... 14

Using groups and Gradebook............................................................................................................................................................... 15Select group in gradebook................................................................................................................................................................ 15

Assign/restrict an activity or resource to a group or grouping.............................................................................................................16Option 1: Common module settings..................................................................................................................................................... 16

Navigate to the subject..................................................................................................................................................................... 16Locate activity or resource................................................................................................................................................................ 17Common module settings................................................................................................................................................................. 17


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Option 2: Restrict Access.................................................................................................................................................................. 18Restriction set................................................................................................................................................................................... 19

Group Assignment Submission............................................................................................................................................................. 20Group assignment settings............................................................................................................................................................... 20

Further Support.................................................................................................................................................................................... 21End of guide......................................................................................................................................................................................... 21


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Create a group

About groups and groupingsGroups: You can create groups in LMS so students can work on one assignment together. You can also use the Allocate Plus Campus Groups, if enabled in Manage My Subject and then apply this group to a forum for example, a Campus specific forum.

Groupings: A grouping is a collection of groups within a course. Using groupings allows you to direct tasks at one or more groups in your course, so that they can work together on the tasks (source: Groupings Moodle Docs).

There are three group modes:

No groups - There are no sub groups, everyone is part of one big community Separate groups - Each group can only see their own group, others are invisible. Visible groups - Each group works in their own group, but can also see other groups. (The other groups' work is read-only.)

Source: Groups Moodle Docs.


https://docs.moodle.org/31/en/Groups

https://docs.moodle.org/31/en/Groupings

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Navigate to groups You can access your Groups and Groupings by selecting the Users link in the Administration block, expanding the + and selecting the Groups link.

The Groups overview tab located at the top left of the groups screen provides a breakdown of all groupings and groups and membership in your subject.


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About the groups screenThe Groups box will display the Allocate Plus groups for your subject automatically (1). Any groups you create will also be displayed here. Note: you need to have enrolled a student cohort in Manage my Subjects for these groups to appear.

You can click on the tutorial groups to see which students are in the group (2) in the Members of: Box.

Use the Add/remove users to change memberships of groups. Note: you cannot change membership of the zAllocate groups as they will refresh with data from Allocate Plus overnight. Use Allocate Plus to manage members of these groups.

From this main screen you can also 3) Edit group settings, 4) Delete selected group (not Allocate Plus groups), 5) Create a group, 6) Auto-create groups, 7) Import groups/members (not used – above functions to add groups and members).


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Create group1. At the bottom of the screen, select

the Create group button2. Enter a Group name (ID

number can be left blank)3. If desired, enter a Description4. When complete, select the Save

changes.

Note: Enrolment Key is only available for self-enrolment subjects and must be requested through ICT. Picture not required for groups and can be left blank.


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Delete groupsTo add users to a group you have created:

1. To remove groups select the group in the Groups area and then select the Delete selected group (3).

2. Select Add/remove users

Add/remove group members1. The Potential members box will display a list of names of

available group members. To add members, highlight names you want in the group and select Add button.

2. Members of your group will then appear in the Group members box. To remove members from this group highlight names you wat to remove from group and select Remove button.

3. Use Search function to locate group members more easily or when you have a large cohort of students.


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Auto-create a group

Create and define groupFrom the Groups page select Auto-create groups button.

1. Enter group naming scheme2. Select to create your auto groups based on Number a groups, or

Members per group.3. Enter your group or member total

Group member settings1. Select members with role allows you to choose which roles members will

be drawn eg: students2. Group allows you to further define your selection from groups already

created, No group will default to selecting from the enrolled student cohort in your subject

3. Select members from cohort allows you to further refine your selection from staff or students. Leave this at default Any.

4. Select member from grouping allows you to specify a particular grouping of groups from which to choose members. Usually left as None if you want to select from your entire enrollment.

5. Select member from group allows you to further specify within selected grouping, which group you would like to select members from. Usually left as None if you want to select from your entire grouping.

6. Allocate members allows you to choose to allocate members randomly, alphabetically or by ID number. If No allocation is selected groups will be created but remain unpopulated.


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Grouping SettingsGrouping of auto-created groups allows to create a new grouping to manage your auto-groups, or add to an existing grouping. If creating a New grouping you will need to give the grouping a name.

Select Preview to check your group allocations.

Preview auto-groupsPreview will list all auto-created groups and allocated members by name, as well as the user count of members in each group at the bottom of the screen. If allocation is as expected select submit to create groups.


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Create a grouping

Select GroupingsThere are two ways to create a grouping. You can create a grouping when you auto-create groups. Or by selecting the Groupings tab from the menu at the top left of the screen.At the bottom of the screen select the Create grouping Button.

Complete grouping settings

1. Complete Grouping name2. Leave Grouping ID number blank3. Complete Grouping description if required4. Then select Save changes


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Add groups selectionYour grouping will appear in a list format.

To add groups to your grouping select the people icon at the end of the line.

The first cog icon will allow you to edit the grouping settings.

The X icon will delete the group. Note: If you have groups allocated to a grouping but delete the grouping the groups will not be deleted, only the grouping.


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Add Groups to Grouping1. From the Add/remove groups screen highlight available

groups you would like to add to the grouping.2. Select Add. Your groups will now appear in the Existing

members box.3. Select Back to groupings

When you return to the groupings screen, the added groups will now display in the groups field.


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Using groups and GradebookFrom the main page select Edit settings:

1. Select Group Mode, choose Separate groups or Visible Groups.

2. Default grouping select grouping of groups you would like to use to sort the gradebook, usually zAllocate Tutorial Groups.

3. Save and display.

Select group in gradebookFrom your gradebook, you will now be able to see a Separate groups drop down menu selection. Select the group you want the gradebook to sort, the gradebook will then display only the students allocated to that group.


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Assign/restrict an activity or resource to a group or groupingThere are two ways to assign or restrict group activities via the Common module settings and resources via the Restrict access settings. Note: Moodle Assignment has a specified group submission setting.

Option 1: Common module settings

Navigate to the subject 1. On the top right of the page, select Turn editing on


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Locate activity or resourceLocate the activity or resource in your LMS page.

1. Select the Edit button 2. Then select Edit Settings.

Common module settings1. Select visibility of the activity. Usually Show.2. ID number not required.3. Group Mode – select Visible groups if you want

groups to be able to work together within groups and see what other groups are doing but not contribute to other group work eg: in discussion forums. Choose Separate groups where you want groups to work together and not be able to see what other groups are doing. Note: if you later want to sort your gradebook via groups you must choose Separate groups to align with the subject group mode.

4. Select the Grouping you want to use. Save and Return to SubjectThe group access will appear next the activity on the subject homepage.


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Note: If you want to add a restriction to an activity to just one group then you can use the Add group/grouping access restriction.

Option 2: Restrict AccessLocate the activity or resource in your LMS page.


Then scroll down and select Restrict access area:1. Select the Add restriction button.

From the menu select Group or Grouping of groups that you would like to assign access to.Then select the Group or Grouping from the drop down menu.Save and Return to Subject.

The access information will appear below the resource on the subject homepage.


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Restriction setYou can also use a restriction set for multiple criteria.

For example when students need to meet more than one set of restriction criteria including:1. Activity completion.2. Dates


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Group Assignment Submission

Group assignment settingsThe group assignment setting allows students to submit group work and can save time by allowing you to mark one submission for a group and for that mark to be applied to all group members automatically through the gradebook.

Locate the activity or resource in your LMS page.


Then locate the Group submission settings area.

1. Set Students submit in groups to Yes.2. Select whether you want to Require group to make

submission restricts access to students who are members or groups only.

3. Require all group members submit allows you to select whether all group members need to submit or one member can submit on behalf of the group.

4. Grouping for student groups allows you to assign the grouping of students the assignment is applicable for. Then select Save and return to subject.


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Further SupportStaff For support in the use of the LMS, Echo360, Turnitin, PebblePad and Manage My Subjects contact ASK EDTECH.

StudentsGo to Student IT Support

End of guide

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Published in Australia By La Trobe University.

Unless otherwise stated this work is licensed under a Creative Commons Attribution-NonCommercial-ShareAlike 4.0 International License.


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How to create a group and grouping - latrobe.edu.au · Web viewThe guide will cover how to set up groups, add users and create groupings, enable group sorting in the gradebook,