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How to CompletePROJECT SUBMISSION
FORMATDhammika Mahendre
1. Project Title
Project Title should be
With catchy words
ShortClear
Understandable Free from technical terms
2. Sector
Disaster ManagementPre-Preparedness
Mitigation
Recovery
3. Project Location
Address
GPS Coordinates
Road Map
Site Province District Division Location1
2
3
4
The total area of land required
The cost of land (if it is to be purchased )
4. Rationale of Project
Statement of facts explaining the background of the project and justification of the project
Identifies need for the project and viability of the project
Why project should implement ?
Where we are now ?
Where do want to be ?
How do we get there ?
4. Rationale of Project
4.1 General sector information
Disaster Management Mandate
Disaster Management capacity
Disaster Risk Assessment details
Disaster Management Action Plan’s Milestones
Activity
Write the rationale for your project
4. Rationale of Project
4.2 Project Objectives
The “outcome” or the result that anticipate
What you want to accomplish
Objectives are SMART Specific (clearly defined)Measurable – in relation to some standard scale (numbers,
percentages, etc.)Appropriate/ achievable – relevant to the factors in your
conceptual model that you are trying to affectRealistic – practical and achievable Time limited – achievable within a specific period of time
Activity
Write the objectives for your project
4. Rationale of Project
3. Specific problem to be addressed by project
STEP 1. State what appears to be the problem
Start with what you assume to be the problem, that can later be confirmed or corrected.
Until facts have been gathered and analyzed, the real problem may not surface
4. Rationale of Project
3. Specific problem to be addressed by project
STEP 2. Gather facts, feelings and opinions.
What happened?Where, when and how did it occur?
What is it’s size, scope, and severity?Who and what is affected?
Likely to happen again?Need to be corrected?
4. Rationale of Project
3. Specific problem to be addressed by project
STEP 3. Restate the problem.
The real facts provide supporting data to help make this possible.
The actual problem may, or may not be the same as stated in Step 1.
4. Rationale of Project
4 Mode of intervention in terms of this project
How do you intervene in the project
How do you prevent or control or reduce the disasters and the mean
4. Rationale of Project
5 Composition of target beneficiaries/stakeholders (indicate gender ratio)
Beneficiaries
Stakeholder
Gender Ratio
4. Rationale of Project
6 Relationship of project to national priorities
5. Expected Project Outputs
6. Project Budget
Activity Cost (Rs. Mn)
i
ii
iii
iv
v
7. Financing Plan:7. 1 Method of Financing
Financial Source Amount( Rs. Mn)
External Source Consolidated Fund Proponent Funding Beneficiary Contribution Other (Specify) Total
7. Financing Plan:7. 2. Project Investment Period
Components Year 1 Year 2 Year 3 Year 4 Year 5 Total(Rs. mn)
i
ii
iii
iv
v.
7. Financing Plan:7. 3 Project Operations & Maintenance Costs
Components Source of Financing
Year1 Year 2 Year 3 Year 4 Year 5 Total (Rs.mn)
7. Financing Plan:7. 3 Project Operations & Maintenance Costs
Components Source of Financing
Year1 Year 2 Year 3 Year 4 Year 5 Total (Rs.mn)
7. Financing Plan:7.4 Recurrent-expenditure co-efficient (r-Coefficient) -
r-CoefficientTotal Recurrent Cost
Total Estimated Cost
=
8. Environmental Impacts on Physical, Biological, Socio-Cultural or Aesthetic Status
Physical
Biological
Socio-Cultural
Aesthetic Status
9. Gender Perspectives
9.1 Does the project identify any gender gaps? If so describe
9.2 Which project strategies will address the gender imbalance?
10. Implementation Arrangements
Project Management Structure
LA Mandate to Implement the project
11. Staff Availability for implementation of the proposed project:
12. Applicant’s Information.12.1 Project Proponent
12.1a ) Name of the Agency…………………………………………………12.1b) Address ………………………………………………………....
12.1c) Phone ……………………………………………………………..……..
12.1d) Fax ……………………………………………………………………..
12.1e) Contact Person 1
i.) Title : Dr / Rev / Mr / Mrs / Miss ii.) Name ………………………………………………………………………….….iii.) Designation ……………………………………………………………………..iv.) Phone ………………………………………………………………………….…v.) Fax ………………………………………………………………………………..vi.) E-mail id ……………………………………………………………………….…
12. Applicant’s Information.12.1 Project Proponent
12.1f) Contact Person 2
i.) Title : Dr / Rev / Mr / Mrs / Miss ii.) Name ………………………………………………………..……………iii.) Designation …………………………….………………………………………..iv.) Phone …………………………………………………….………………………v.) Fax ……………………………………………………….……………………….vi.) E-mail id ………………………………………………….….……………………
12. Applicant’s Information.12.2)Forwarding Ministry / Provincial Council
12.2aName……………………………………………………………………………………..12.2b) Address ………………………………………………………………………………….12.2c) Phone …………………………………………………………………………………….12.2d) Fax …………………………………………………………………………….………….
12.2e) Contact Person 1
i.) Title : Dr / Rev / Mr / Mrs / Miss ii.) Name ……………………………………………………………….………iii.) Designation ………………………………………………………………..iv.) Phone ………………………………………………………………………v.) Fax ………………………………………………………………………….vi.) E-mail id ……………………………………………………………………
12. Applicant’s Information.12.2)Forwarding Ministry / Provincial Council
12.2f) Contact Person 2
i.) Title : Dr / Rev / Mr / Mrs / Miss / Msii.) Name ………………………………………………………………….……iii.) Designation ………………………………………………………………..iv.) Phone ………………………………………………………………………v.) Fax ………………………………………………………………………….vi.) E-mail id ……………………………………………………………………