How to Apply Guide Print

8/12/2019 How to Apply Guide Print

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How to apply

Applying online

To apply to study at Monash University, first read through the easy step-by-step guide, as this outlines how to use

the applicant portal and provides links to the other important web-pages you will need to access in order to find out

about:

the courses you are interested in studying

the specific entry requirements for each course

the documentation you will need to provide with your application

additional documentation required for international applicants.

When you have read through the step-by-step guide and have all your paperwork ready to be uploaded to the

applicant portal, you can apply online.

Once you have applied online, you can track the progress of your application by logging back into the applicantportal.

Following the step-by-step guide

The step-by-step guide will provide you with simple instructions about the steps involved in applying via the

Applicant Portal. The guide also includes sample pop up screens to assist you in understanding the process and

steps involved in completing your online application.

Completing your application via the Applicant Portal

The applicant portal has 12 steps for non-VTAC domestic applicants (ie mid-year and post-graduate applicants) and

13 steps for international applicants. The additional step for international students includes the application fee page.

International applicants will need their credit card details to proceed with this payment before they can lodge theirapplication.

Please note that if you are an international student currently studying Year 12/VCE or the International

Baccalaureate (in Australia) applying for semester 1 entry, you must apply through VTAC.

The applicant portal requires all applicants to step through all screens.

Where the information requested on a screen is not relevant for the applicant, select a No Answer response. You

will then be able to proceed to the next screen.

The final step is to accept the terms and conditions. By selecting Accept the application will automatically besubmitted for assessment.

Saving your information in the Applicant Portal

You can log out and log back in to the application portal to continue your application at any time. The application

program automatically saves the information you provide and any documents you have uploaded after you

complete each page. Any applications you have not submitted will remain saved in the applicant portal for up to 28

days. Once you open up an application you have already saved, the system requires you to step through each of

the screens again and check the information provided is correct. Where you have already completed the

information you select Continue to move to the next screen.


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Internet connection trouble?

Online applications via the applicant portal are able to be processed more swiftly than applications received by mail

or email.

However, if you are experiencing internet connection problems when applying online, you can download an

application form and mail or email this with the relevant documentation:

Domestic graduate / postgraduate course application form: Postgraduate application form (pdf, 136kb). International postgraduate coursework application form: International PG application form (pdf, 897KB)

International undergraduate coursework application form: International UG application form (pdf, 1.1MB).

If you are an international applicant, send your complete application form with all documents and a cheque forAUD$100 (or proof of your payment online) to the Office of Future Students via [email protected]

or post to:

Office of Future Students

871 Dandenong Road

CAULFIELD EAST VIC 3145

AUST

RALIA
mailto:[email protected]:[email protected]


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Entry requirements

All students applying for a course at Monash University must satisfy the entry requirements. Your first step is todecide the course / courses you would like to apply to study and check the entry requirements for each course.

Select a course to study and understand your eligibility

For Undergraduate courses check the Undergraduate qualifications databasefor information specific to your

country. This database will advise you of minimum entry requirements for Monash University undergraduate

courses.

For Postgraduate courses check the Monash Course Finder.

As you will need information about the specific courses when you apply online, check the course codes on theMonash Course Finder and write down for each course you are interested in studying:

- the course code

- the name of the course

- the start date

Also check on theMonash Course Finderfor any specific documentation required for the course you are

applying to study.

Prepare your documentation

Prior to applying online you will need all your documentation scanned and ready for uploading to the applicantportal.

Monash Course Finder provides details for specific documentation requirements for each course which you will

need to attach to your application via the application portal.

Additional documentation requirements for International applicants:

- a certifiedcopy of your passport, and

- evidence the English language requirements have been met.

The English language requirements for undergraduate and postgraduate courses are listed on theAdmissions

webpageof the Monash University website.

Document translations

If your documents are in a language other than English, you will need to supply official certified translations of the

documents.

GettingstartedStep1


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Your personal email account

If you do not have an active email account you will need to set this up, as your email will be used to provide youraccount ID in the applicant portal.

Using the applicant portal

You will need to create an account in the applicant portal. Once created, your account ID and password will be sentto your nominated email address.

The following provides a summary of the steps involved and screen shots of the applicant portal:

Instructions Furtherdetails SampleApplicantPortalscreenshotsCreateanaccountCreateanaccount Tobegin,selectClickheretocreateanaccount

Enteryourpersonaldetails EnteryourSurnameandGivenname/sastheyappearonyour

personalidentification.

Enteravalidemailaddress.Thiswillbeusedtoprovideyour

AccountID.

Createapasswordandcontinue.

Checkspamfoldersifyoudonotreceivetheemailaftercompletingthisstep.

LogintoyouraccountCheckyouremail TheemailgivingyourAccountIDandpasswordalsogenerates

thelinkabovewhereyoucreatedyouraccount.

Clickthelinktoreturntotheloginscreen.

Theloginscreen Tobegincreatingyourapplication,selectClickheretologin.

Logintoyouraccount Enteryour6digitAccountIDemailedtoyou,andthepassword

youcreated.

Clicklogin.

Creatinganew application ClickApplyforCourse.

CreateandaccountandloginStep2


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Instructions Furtherdetails SampleApplicantPortalscreenshotsPersonaldetails(Steps1&2intheApplicantPortal)Checkyourdetails Theinformationprovidedwhencreatingtheaccountdefaults.

Confirmyourdetailsarecorrect,particularlyyourFamilyName

andGivenname(s)andamendifnecessary.

ClickContinue.

Otherpersonaldetails IfyouareapplyingtostudyatanAustraliancampus,useoptions

16.

Applicants

to

Malaysia

or

South

Africa

select

from

options

711.Internationalstudentsarepromptedtoentertheircountry

ofcitizenship.

IfyouhavestudiedatMonash(ortheaffiliateslisted)

previously,enterthedetails.Includeyourprevioussurnameifit

haschanged.

Enteryourcurrentpostaladdress.

ForInternationalphonedetails,includethecountryandarea

codes.

ClickContinue.

Accessandequitydetails(Step2intheApplicantPortal)SupportservicesDomestic

applicants

Tickthebox,ifappropriate.

ClickContinue.

TheUniversityprovidessupportservicestostudents. Ifyourespondtothisquestion(theyaredifferentforDomesticandInternationalstudents),thenyoumaybecontactedbytheUniversitytodiscusstheoptionsavailabletoyouforassistance.Youmayalsobeaskedtoprovidedocumentationtosupportyourapplication.

Supportservices

Internationalapplicants


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Selecting a course, offering option and commencement date

Within the Applicant Portal you will be required to nominate the course or courses you would like to apply to study.

When investigating which course you are interested in studying, you will need to record the following information:- the name of the course/s

- the course codes you will use in your application

- the campus, attendance type and attendance mode (ie on-campus or off-campus)- the entry requirements for each course you would like to apply to study- the commencement date.

To choose a course go to the Monash Course Finder.

If you are interested in studying at one of Monash Universitys offshore campuses, click on the relevant links in thetable below.

International applicants:

for undergraduate courses check the undergraduate qualifications databasefor information specific to yourcountry. This database will advise you of minimum entry requirements for Monash University

undergraduate courses

for postgraduate courses check the Monash Course Finder.

Instructions Furtherdetails SampleApplicantPortalscreenshotsSelectacourse(Step3intheApplicantPortal)Choosethecorrectcourse/s GototheMonashCourseFindertochooseacourse.For

offshorecampuses,select

Malaysiaundergraduate Malaysiapostgraduate,or SouthAfrica

Enteracoursecodeorkeywordsfromthecoursetitle.

ClickContinue.

Selecttheofferingoption Selectthemostappropriateofferingoption,decidingon:

Location(campus) Attendancemode(oncampus,offcampus) Attendancetype(fulltime,parttime)

ClickNewSearchtochangethecourse,orselectContinue.

Selectthecommencement

period

Somecoursesmayhaveintakeseveralyearsinadvance.Select

theappropriateoption.

Ifthisscreendidnotdisplay,itisbecausethereisonlyone

optionforcommencement.Theinformationwilldefaultintothe

following

screen

when

you

click

Continue

Checkyourpreferences Ifyoureapplyingforseveralcourses,selectAddCourseand

repeatthethreeprevioussteps.

Whenmultiplepreferenceshavebeenadded,youcanchange

theorderbyusingthearrowsontheleft.

UsetheEditandDeletebuttonstochangeorremovea

course.

ClickContinue.

Agentdetails(ForInternationalapplicantsonly) Internationalstudentscanrecordtheiragentdetailshere,ifapplicable.

ClickContinue.

SelectacourseSte 3


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Previous study and work experience

For course entry at Monash we primarily assess on academic merit.

Some courses may require you to present additional information in support of your application such as: work experience portfolio work an audition why you would like to study the course.

Please check the special application requirements which you can access within course finder.

Applying for credit

If you are applying for credit for prior learning, you must complete thecredit transfer form (pdf, 199KB).

Instructions Furtherdetails SampleApplicantPortalscreenshotsPreviousstudyandworkexperience(Steps4to9intheApplicantPortal)Recordingsecondary

education

(Step4)

Enteryoursecondaryeducationdetailsatthisstep.

Usethedropdownlisttoselectthecorrectanswer,ortypeinto

thefieldforotherQualificationnotlisted.

Ifyoustudiedoverseas,youmuststateifEnglishwasthe

mediumofinstruction.

Note:ifyoucannotrememberordonotknowyourOverallScore,thenenter0toallowyourapplicationtoproceed.

Checkyoursecondary

educationdetails

Asummaryoftheinformationyouentered.SelectDeleteto

removearecord,orAddNewRecordtoprovidefurther

qualifications.

ClickContinue.

Recordingtertiaryeducation

(Step5)

Enteryourtertiaryeducationdetailsatthisstep.

Usethedropdownlisttoselectthecorrectanswer,ortypeinto

thefieldforotherQualificationnotlisted.

Ifyoustudiedoverseas,youmuststateifEnglishwasthe

mediumof

instruction.

AlinktotheCreditApplicationFormisprovidedifrequired.

ClickContinue.

Checkyourtertiary

educationdetails



qualifications.

ClickContinue.

Confirmcredit

(Step6)

Thisstepwillonlydisplayifyouenteredinformationintothe

TertiaryEducationDetailsstep.

Ticktheboxtoconfirmifyouareapplyingforcredit.

ClickContinue.

PreviousstudyandworkexperienceStep4


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Instructions Furtherdetails SampleApplicantPortalscreenshotsPreviousstudyandworkexperience(Steps4to9intheApplicantPortal)Recordingotherqualification

details

(Step7)

Adddetailsofotherqualificationstobeincludedwithyour

application.

ClickContinue.

Checkyourother

qualificationdetails



qualifications.

ClickContinue.

Recordyourwork

experience/employment

details

(Step8)

Adddetailsofyourworkexperienceandemploymentdetailsto

beincludedwithyourapplication.

ClickContinue.

Checkyourwork

experience/employment

details



information.

ClickContinue.

RecordyourEnglishtest

details

(Step9)

SelecttheEnglishTestTypefromthedropdownlistand

indicateifthisiscompleted.Selectingcompletedwillprompt

youtoenterthetestdate.

CheckyourEnglishtest

details



information.

ClickContinue.


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Uploading your documents to the Applicant Portal

You will need all your documentation scanned and saved, ready for uploading to your application.

It is important that documents are uploaded individually into the Applicant Portal and not loaded as a singleconsolidated document.

When saving your documents please clearly name these so they correspond with the type of document you areuploading. For example if you have scanned your academic record, name this as Transcript and your certifiedcopy of your passport as Passport.

Orientation of scanned documents

Some documents when they are scanned are either illegible when they are opened or do not appear the right way

up so that they can be easily read when opened to be verified to support your application.

Once you have scanned your documents please check these before uploading them to the applicant portal to

ensure they are both legible and are correctly orientated on the page.Illegible or miss-orientated documents (ie scanned in so that they appear upside down or not right-side up) may

delay assessment of your application.

Refer to the website for information on documentationrequired for your online application.

Uploading your documents

Make sure the documents you upload with your online application are:

in the correct format - .jpg, .pdf, .doc or .rtf

a maximum of 5 MB each document

black and white (Note: colour documents take longer to upload).

Extra documents

If you are applying for credit for prior learning, you need to provide documents to support this. These documents

may include official transcripts or results from previous studies and copies of subject outlines. Please note that

credits transferred may affect the duration of your course, which could affect your visa.

Some courses may require you to submit other documents, such as details of relevant work experience. You can

check your course's entry requirements in Monash Course Finderand view the Postgraduate Course Guide.

Document translations

If your documents are in a language other than English, you will need to supply official certified translations of the

documents.

Instructions Furtherdetails SampleApplicantPortalscreenshotsUploaddocuments(Step10intheApplicantPortal)DocumentUpload

(Step10)

Documentsshouldbeuploadedindividually.

Selectthetypeofdocumenttobeuploadedandenter

commentsifnecessary.

ClickBrowsetosearchforthecorrectfile,select,thenclick

UploadFile.

Aseachfileisready,itwillbedisplayedunderDocuments

AlreadyUploaded.

Note:Thereisadocumentfilesizelimitof5MB.MakesureyouselectPrintACoverSheettosubmityourhard

copydocuments,followingthedirectionstocertifythem

correctly.

ClickContinue.

UploaddocumentsStep5


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Review your application and submit online

Make sure you: carefully review all the information entered in your application upload all the relevant documents.

You can make changes by clicking Previous and re-entering the data but once you have submitted yourapplication you cannot change the information submitted or delete documents.

You can however add additional documents if the selection officer requests that these are provided. These can beuploaded through the applicant portal.

All applicants are required to read and agree the Applicant Declaration terms and conditions. Once you clickAccept your application will be submitted.

Additional step for international applicants

International applicants are required to pay an application fee or enter a waive code if you have been issued awaive fee promotion. Ensure that you have your credit card details ready to pay the AUD$100 non-refundableapplication fee.

Instructions Furtherdetails SampleApplicantPortalscreenshotsReviewandsubmityourapplication(Step11to13intheApplicantPortal)Reviewyourapplication

(Step11)

Thisisasummaryofalltheinformationprovidedinthe

application.

ClickEditintherelevantsectiontochangeinformationif

required.

Ifallinformationisaccurateandcomplete,clickContinue.

Applicantdeclaration

(Step12)

Pleasereadthedeclarationcarefully.Youmustacceptthe

declarationtosubmittheapplication.

ClickAccept.

Note:OnceyouAccept,thenextscreencantakeaminutetoload.Pleasebepatient.

Payingyourapplicationfee

(Step13ForInternationalapplicantsonly)

Internationalstudentswillbepromptedtopayanapplication

feeofAUD$100.

Paymentcanbemadebycreditcard.

IfyouhaveaWaiveCode,clickthelinkandenterthecode.

Note:Waivecodesaregiventoapplicantsviaagencies,orduringMonashpromotionalevents.Note:Domesticstudentsdonotpayanapplicationfee.Ifyouareadomesticapplicantandarepromptedtopayafee,pleasecontacttheAdmissionsUniton+61399055551forassistance.

Applicationreceipt

This

is

the

last

step

of

the

application

process

and

will

display

yourapplicationnumber.Yourapplicationnumberwillalsobe

emailedtotheaddressyouinitiallyprovided.

ReviewandsubmitapplicationStep6


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Monitoring the progress of your application

You may monitor the progress of your application by logging back into the applicant portal

You can also monitor the outcome of the assessment of your application and can either accept or reject an offerthrough the applicant portal.

Instructions Furtherdetails SampleApplicantPortalscreenshotsTrackyourapplicationandofferLoggingbackintoyour

application

Returntotheloginscreentocheckforupdatestoyour

application.

Ifyouwouldliketoviewapreviousapplication,clickView

ApplicationDetails.Youcanadddocumentsbyselecting

Uploador

Send

Documents

and

follow

the

prompts.

Asyourapplicationisprocessedbystaff,youcanseeupdatesin

theOutcomeStatus.

Respondingtoanoffer TheOutcomeStatuswillupdatewhentherehasbeenprogress

withyourapplication.

Youcanacceptorrejectyourofferthroughyourapplicantportal

byclickingRespondToOfferandfollowingtheprompts.

TrackyourapplicationandofferStep7