How to Accelerate Change With the LeanIX BTM module15th October 2020

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Agenda

1. Introduction to LeanIX2. Importance of Business Transformation in EA3. A closer look at the LeanIX BTM module

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SaaS for Corporate IT and Product IT

Self-Service PortaliPhone App

Technology change and business alignment is complex –Managing IT shouldn’t be.

LeanIX is the single source of truth for Corporate IT and Product IT to create transparency of the present and derive actions, shaping the future in an understandable business context.

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LeanIX is the best solution to map the As-Is

YourProduct

CustomDevelopment

CustomDevelopment

CustomDevelopment

CustomDevelopment

Marketing Sales Production Customer Success Finance & IT

BI & Collaboration

• Which Standard Software (COTS) do you have?

• Which Custom Developments do you have?

• What business capability is supported by your applications?

• What are the key data flows?

• On which technologydoes it run?

• Which investment decisions have been made?

Simplified IT Landscape EliminateInvest MigrateTolerate

Importance of Business Transformation in EA

6https://www.mckinsey.com/business-functions/transformation/our-insights/why-do-most-transformations-fail-a-conversation-with-harry-robinsonhttps://www.mckinsey.com/business-functions/strategy-and-corporate-finance/our-insights/why-transformations-fail-a-conversation-with-seth-goldstrom

70%of transformations fail

• Missing preparation when starting an initiative

• Lacking monitoring from ideation to implementation

• Late identification of constraints and risks

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Old IT Roadmapping not sufficient anymore

Increasing need to support transformations …

• Migrate own data center workloads to public cloud

• Rollout of global ERP system (S4HANA, Netsuite)

• Modernize legacy / monolithic IT landscape

• Merge or carve-out of businesses

• Change of operating model (e.g. due to Covid-19)

… but lacking support of traditional approaches

• Long term strategic roadmaps (3y / 5y) too inflexible

• Short term project management missing business context

• Lacking traceability on how business objectives are achieved

• Difficult to incorporate impacts on and constraints by architecture

• Roadmaps often stay high level, no link to execution

• Execution lacking streamlined update of EA documentation

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With LeanIX: Like GitHub and Time Machine

Collaborative modelling of changes like in GitHub

time

Plan / Transformation Items

Scenario 1 / Transformation Items

Main Branch / Active Architecture

Scenario 2 / Transformation Items

à Define and execute Impacts on architecture

Visualize future states like with Time Machine

time

à Apply Impacts in time projection

Marketing Finance HR

Salesforce

Own CRM

S4HANA

SAP R3

Billing

Old HR

HR System

Workday

Q4/2020

Marketing Finance HR

Salesforce

Own CRM

S4HANA

SAP R3

Old HR

As-Is / Today

A closer look at the LeanIX BTMmodule

Create detailed plans to achieve Objective

• Define Impacts of different scenarios

• High-level planning with Plans & Building Blocks

• Detailed planning leverage Epics and Projects

• Allows high-level progress tracking• Identifies critical business capabilities• Enables org. wide transparency

Define Objectives to improve the business

Extended data model for transformation

Visualize changes on current architecture by defining Impacts

To achieve this, the EA will work with respective Business Leaders to

Map affected Business Capabilities to the Objectives ( à )

Define plans to achieve Objective ( à )

Model impacts on affected Applications ( )

Visualize plan based on multiple dimensions (e.g. time, cost, context)

Decide, execute plan and track progress of Objective ( )11

Example: Cloud migration with BTM

Company A wants to move their internal applications into the cloud by 2022 to

increase IT efficiency by 20%.

Transformation Item: Plan

Business Objective

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3

4

5

1 B O

T O

A

T O

I I

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Impacts make changes actionable

Visualize projections with Landscape Reports

Execute impacts on the current architecture

Create & manage impacts on Transformation Items

Model Visualize Execute1 2 3

Execute Impacts

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Customer use cases for BTM

CUSTOMERS USE CASE

GLOBAL RETAILER

• Global rollout of cloud-based ERP system (e.g. SAP S/4HANA)• Structure strategic goals & architecture documentation• Gain overview of how transformation impacts architecture

GLOBAL COSMETICS BRAND

• Modernize monolithic software systems • Transform business capabilities for the future • Global rollout of single accounting system• Create a central repository for all initiatives

LEADER IN ONCOLOGY SOLUTIONS

• Strengthen digital footprint• Define short-terms goals to drive productivity• Introduce long-term commitment towards digital maturity• Utilize existing IT platforms and avoid new investments

GLOBAL LAW FIRM

• Stabilize & modernize infrastructure • Explore hybrid cloud strategy• Digitally transform the lawyer and customer experience• Modernise workspace to enable remote interaction with customers• Create agenda for latest technology trends (e.g. AI and ML)

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Key benefits of BTM

Gain instant transparency of all ongoing initiatives

Collaboratively plan scenarios with business stakeholders

Prioritize and execute ideal plan by envisioning the outcome

1 2 3

Effectively manage architectural changes across the organization

Instantly identify conflicts & risks through visualization

Accelerate key decisions through the right data

LeanIX Enterprise Architecture Suite (EAS)

APMApplicationPortfolio

Management

TRMTechnology

RiskManagement

BTMBusiness

TransformationManagement

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Key features of BTM

FACT SHEETS FUNCTIONALITY REPORTS (W/ TIME)

Objective • Define high-level strategies as Objectives

• Map Objectives to Business Capabilities and Transformation Items

• High-level progress tracking

• Objective Landscape• Investment Distribution

Transformation Item• Plan• Building Block• Epic• Project

• Break down Objectives into Transformation Items

• Define Impacts on other Fact Sheets• Show Impacts on affected Fact Sheets• Execute Impacts on Fact Sheet

• Transformation Landscape• Transformation Cost• Transformation Roadmap

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T

Thank You