How Is The Census Taken? Roadblocks to a Successful Census · 5/10/2017 4. Preparation – Map Formats Paper Available to all governments Two types of paper map materials: Large format

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Counting Every Californian

Local Update of

Census Addresses (LUCA)

California Department of Finance

LUCA Informational Workshops 2017

22010 Census LUCA Promotional Workshop2020 Census LUCA Promotional Workshop

Why Are We Here?

Local jurisdictions have three chances to

affect the accuracy of the 2020 Census:

NOW - Local Update of Census

Addresses (LUCA)

2017 Boundary and Annexation Survey –

Deadline is May 31

2018-2020 – Start planning for your

grassroots outreach to encourage your

residents to complete and return their

census forms.


How Is The Census Taken?

The Census Bureau is concerned with sending a

questionnaire to EVERY housing unit.

Compile a Master Address File (MAF)

Over 140 million addresses

Updated with:

Geographic Support System

USPS Delivery Sequence File

Census Field Operations

Local Address Review – LUCA

Through Address-Based Enumeration

That’s YOU!


Roadblocks to a

Successful Census

• Incorrect Geographic Boundaries

• Missing Addresses

• Multi-Unit vs. Single Unit

• Low Return Rate


What Happens When Roadblocks

are not “Addressed”

• Loss of Federal and State Funding (Over $73 billion

distributed annually to CA = $1,800/person)

• Wrong basis for Population Estimates (Dept of

Finance estimates determine your appropriations limit)

• Incorrect Representation

• Inaccurate data in the American Community Survey –

data on poverty, housing needs, education, income,

household type, citizenship status, etc.


California is Committed to LUCA

We have proposed a

LUCA Incentive

in the FY2017-18 State Budget to

assist cities and counties

participating in the

2020 Census LUCA.

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Incentive Program

Total available – approx. $7,000,000

At this time, awards will be between

$7,500 to $125,000.

The award for a city/county will be

based on housing unit change since the

2010 Census.

Administered within the California

Department of Finance (DOF)


Incentive Tentative Process

In Sept-Oct 2017, the Dept. of Finance will

notify jurisdictions of possible award amount.

LUCA participants register with Census

Bureau and notify the DOF of participation.

Submit address updates to the Census

Bureau.

Document participation in LUCA with DOF

Funds will be sent to jurisdiction or designated

entity.


Next Steps - Plan Your Resources.

Population Size

in 2010 of Jurisdictions

Who Participated in

LUCA

Average Hours

Worked in

2010 per

Jurisdiction

Count of

Jurisdictions

Reporting

Hours Worked

More than 150,000 417 21

75,000 - 150,000 195 46

30,000 - 74,999 101 53

Less than 30,000 73 62

TOTAL 152 182

Participation in LUCA will take time:

• In 2010, 182 of the jurisdictions who participated in LUCA

reported their hours worked.

• Of those, half report working more than 100 hours.


Develop a local address file …

Your address should contains a multi-unit identifier and ZIP codes.

Geocode your list to census geography.

Potential sources for addresses include:

New housing construction or building permits

Housing occupancy permits

Housing inspection records

Public safety address files

Tax assessor records

Local utility records

Voter registration files

Driver’s license files

School enrollment records

112010 Census LUCA Promotional Workshop

Identifying Units can be DIFFICULT

Who may be able to help?


Identify potential problem areas …

What areas of your jurisdiction are likely to have been

missed by the Census Bureau? Look for areas such as:

New housing developments

Large apartment complexes

Large mobile home parks

Commercial areas with residential quarters, such as

warehouse to lofts conversions.

Areas where addresses have changed (due to annexation,

demolition, or redevelopment)

Areas with significant numbers of illegal or unconventional

units

Compare your information to the Address Counts available

from the Census Bureau.

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LUCA Group Quarters

College Dormitories

Correctional Facilities

Nursing Homes

Psychiatric Centers

Small Residential Care Units


LUCA Schedule – What’s Next


Participate In LUCA…

BEGINS AT LUCA!!

Every effort (such as simply reviewing city

boundaries or looking for discrepancies at a

large geographic level) can make a difference.

123 Main Street Apt. A


Planning Ahead for Outreach…

Start thinking about your outreach efforts

and your Complete Count Committee


Your Complete Count Committee

WHAT: A volunteer committee established by the

highest elected official to educate and motivate

residents about the census.

WHO: A cross section of community representatives

from education, business, religious organizations,

service organizations to historically undercounted

population groups, and the media.

HOW: Contact your local community based

organization network to invite their participation.

Budget funding for resources to support the your

Committee.


Stay in Touch…

California State Data Center

Walter Schwarm - [email protected]

Karen Louie - [email protected]

California Census Outreach Coordinator

Ditas Katague - [email protected]

Online: www.dof.ca.gov/Forecasting/Demographics/2020_Census/

Call: (916) 323-4086

5/10/2017

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2020 CensusLocal Update of Census Addresses

Operation (LUCA)Promotion

Agenda The Decennial Census

2020 Census Design

Address List Maintenance 2010 - 2020

LUCA Background

Confidentiality and Security

What’s New for LUCA

Who Can Participate

Preparation for LUCA Participation Early Tools

Participation Methods

Product Formats (Address List & Maps)

Next Steps

Schedule

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The Decennial CensusThe purpose is to conduct a census of population and housing and disseminate results to the President, the States and the American People Uses of Census data:

Apportion representation among states as mandated by Article 1, Section 2 of the US Constitution

Draw congressional and state legislative districts, school districts and voting precincts

Enforce voting rights and civil rights legislation Distribute federal dollars to states Inform planning decisions of federal, tribal, state and local

government Inform organizational decisions (e.g., where to locate, size

of market, etc.) of businesses and non-profits

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2020 Census Design

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Address List Maintenance 2010 - 2020

On-going Maintenance and Update

US Postal Service’s Delivery Sequence File (DSF)

Updates from tribal, state, and local government address lists and commercial address lists

Continuous identification of stability and change

Address Canvassing

Nationwide In-Office Address Canvassing

In-Field Address Canvassing

Annual In-Field data collection, checks, and tests

LUCA

Opportunity to review and update the Census Bureau’s address list for the 2020 Census

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Geographic Support System (GSS) Program

Integrated program of improved address coverage,

continual spatial and feature updates, and enhanced

quality assessment and measurement

Supports and maintains the geographic and cartographic

infrastructure necessary for the Census Bureau’s data

collection, processing, tabulation, and dissemination

programs for the United States and Puerto Rico

Provides for continual updates throughout the decade to

support current surveys and the 2020 Census

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LUCA Background

Authorized by the Census Address List Improvement Act of 1994 (Public Law 103-430)

Implemented in the support of the 2000 Census and refined to support the 2010 Census

Provides a voluntary opportunity for designated representatives of tribal, state and local governments to review and comment on the addresses used to conduct the decennial census

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Confidentiality and SecurityInformation provided to/from LUCA is covered under Title 13 of the United States Code which:

Requires the Census Bureau to ensure confidential treatment of census-related information, including individual addresses and map structure points

Requires all liaisons, reviewers, and anyone with access to Title 13 materials abide by Confidentiality and Security Guidelines

Requires the Census Bureau maintain the confidentiality of all information it collects

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What’s New for 2020 LUCA Offers streamlined participation – Full Address List Review

Provides the digital address list in convenient standard software formats

Includes ungeocoded address records for state and county participants

Requires residential multi-unit structure identifiers (e.g., Apt 1, Unit A2, #3001, etc.)

Includes residential structure coordinates, if available

Allows participants to submit residential structure coordinates, if available

Allows participants to submit non-city style addresses with corresponding map spot

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Who can participate in LUCA

Federally recognized tribes with a reservation and/or off-reservation trust land

States

Counties

Incorporated places

Cities, towns, boroughs, or villages

Townships (Minor Civil Divisions)

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2020 LUCA Address Block Count List

Provides access to an address count list which includes the count of residential addresses and group quarters by block

Preparation - Early Tools

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Census Geocoder

Takes individual addresses or file of addresses and obtains coordinates and census geography

Geocoder updates include:

Increasing the maximum number of records for batch processing from 1,000 to 10,000

Providing larger governments another means to submit addresses to be geocoded

Preparation - Early Tools

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Preparation - Participation Methods

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Geographic Update Partnership Software (GUPS)

Digital Format - Address List and Maps

Paper Format - Address List and Maps

GUPS – Participation Method Customized Geographic Information System

(GIS) software for participation in 2020 LUCA

Pre-packaged to include all components

Designed for participants with no GIS experience

Allows for simple to complicated reviews and edits

Programmed with a review tool to validate LUCA edits

No internet connection required

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Preparation – Address List Formats

Paper Available to governments with 6,000 or fewer

addresses

Legal size (8.5” x 14”) – 6 addresses per page

Two sorts: Street Name/House Number

Census Tract number/Block number/Street Name/House Number

Separate ‘Add Page’

Digital Available to all governments

Excel (.xlsx) or Comma Delimited Text (.csv) format

No separate ‘Add Page’

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Address List StructureLUCA 2010 – 26 Fields LUCA 2020 – 24 Fields

Entity ID

Line #

MAFID

Action

State

County

Tract

Block

GQ Flag

House Number

Street Name Prefix Qualifier

Street Name Prefix Direction

Street Name Prefix Type

Street Name

Street Name Suffix Type

Street Name Suffix Direction

Street Name Suffix Qualifier

Location Description or GQ Name

Apartment/Unit Number

ZIP Code

Non-city style Mailing Address

Non-city style ZIP Code

Structure Point

Latitude

Longitude

City-Style Flag

Line #

MAFID

Action

Entity ID

State

County

Tract

Block

GEO ID

GQ Flag

House Number

Street Name

Apartment/Unit #

ZIP Code

GQ Name

Facility Name

Location Description

Non-city style Mailing Address

Non-citytyle ZIP Code

Mapspot ID

Address Use

Latitude

Longitude

City-Style Flag

}

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Paper - Address List

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DISCLOSURE PROHIBITED BY TITLE 13, U.S.C.

NO TITLE 13 DATA DISPLAYED

Paper – Address List Add Page

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Preparation – Map Formats

Paper

Available to all governments

Two types of paper map materials:

Large format (42” x 36”) maps

DVD of Adobe small format (8.5” x 14”) census block maps

Digital

Available to all governments

TIGER partnership shapefiles (LUCA specific)

Utilize GIS software

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Paper – Large & Small Format Maps

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FICTITIOUS INFORMATION – FOR EXAMPLE ONLY NO TITLE 13 DATA DISPLAYED

Preparation – Next Steps (Participant)

Prepare (now!)

Register to participate (July 2017)

Attend a training workshop (Fall/Winter 2017)

In-person workshops

Self-training aids and Webinars available online

Conduct your LUCA review (Feb-April 2018)

120 calendar days upon receipt of materials to complete review

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Preparation - 2020 LUCA Schedule

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Questions about 2020 LUCA?

Visit our 2020 LUCA website: https://www.census.gov/geo/partnerships/luca.html

Contact us:

Via telephone: 1-844-344-0169

Via Email: [email protected]

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Sign up for and manage alerts at https://public.govdelivery.com/accounts/USCENSUS/subscriber/new

More information on the 2020 Census Memorandum Series:http://www.census.gov/programs-surveys/decennial-census/2020-census/planning-management/memo-series.html

More information on the 2020 Census:http://www.census.gov/2020Census

More information on the American Community Survey:http://www.census.gov/programs-surveys/acs/

facebook.com/uscensusbureau

twitter.com/uscensusbureau

youtube.com/user/uscensusbureau

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pinterest.com/uscensusbureau

Connect with Us

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https://www.census.gov/geo/partnerships/luca.html

mailto:[email protected]

Documents

How Is The Census Taken? Roadblocks to a Successful Census · 5/10/2017 4. Preparation – Map Formats Paper Available to all governments Two types of paper map materials: Large format