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Information Resources for Senior Administrators presented by Carol Livingstone Division of Management Information [email protected] 333-3551. How can we help you?. With standard web & paper reports With custom reports With advice on where to find and how to use management data. - PowerPoint PPT Presentation
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Information Resources Information Resources for for
Senior AdministratorsSenior Administrators
presented by presented by Carol Livingstone Carol Livingstone
Division of Management InformationDivision of Management [email protected]@uiuc.edu
333-3551333-3551
With standard web & paper With standard web & paper reportsreports
With custom reportsWith custom reports
With advice on where to find With advice on where to find and and how to use how to use management datamanagement data
How can we help you?How can we help you?
To better manage your unitTo better manage your unit
To know what others know To know what others know about youabout you
To respond to inquiriesTo respond to inquiries
To avoid reinventing the To avoid reinventing the wheelwheel
Why be data-savvy?Why be data-savvy?
““The new source of power The new source of power is not more money into the is not more money into the hands of the few, but more hands of the few, but more information into the hands information into the hands of many.”of many.”
--- John Naisbitt --- John Naisbitt
http://www.dmi.uiuc.eduhttp://www.dmi.uiuc.edu
Set a bookmark today:Set a bookmark today:
Bookmark/AddBookmark/Add
Favorites/Add to favoritesFavorites/Add to favorites
http://www.dmi.uiuc.eduhttp://www.dmi.uiuc.edu
UIUC Campus ProfileUIUC Campus Profile
Budgets & Budgets & expendituresexpenditures
FTE and headcount FTE and headcount staffstaff
Student enrollmentStudent enrollment
Course enrollments Course enrollments & IUs& IUs
much, much more!much, much more!
Ten years of data summarized Ten years of data summarized by by
department, college, and department, college, and campus:campus:
UIUC Campus Profile -- UIUC Campus Profile -- UsesUses
Compare your unit to Compare your unit to similar similar
units on campus units on campus
Look at your unit over Look at your unit over timetime
UIUC Campus ProfileUIUC Campus Profile Types of Types of Reports AvailableReports Available
Standard: 287 standard items for Standard: 287 standard items for one unit one unit in HTML formatin HTML format
Customized: Customized: • select from 355 units select from 355 units • select from 365 itemsselect from 365 items• select from 2 formats: select from 2 formats: HTML/ExcelHTML/Excel• select order for yearsselect order for years
Campus Profile Campus Profile “tricks of the trade”“tricks of the trade”
Units are sorted with academic Units are sorted with academic units first, units first, followed by followed by administrative units.administrative units.
Each item number is a link to the Each item number is a link to the glossaryglossary
Unit names are links to Unit names are links to departmental & departmental & college web college web sitessites
Back key allows you to modify Back key allows you to modify report specs report specs
Excel allows easy data analysis & Excel allows easy data analysis & graphinggraphing
Campus Profile Campus Profile DrilldownsDrilldownsAny data item that appears to be a Any data item that appears to be a link is drillablelink is drillable
FTE: get staff lists with FTE: get staff lists with appointment infoappointment info
Expenditures: see details by fund Expenditures: see details by fund and accountand account
Students/degrees: counts by Students/degrees: counts by student program, breakouts by student program, breakouts by gender, race/ethnic, residencygender, race/ethnic, residency
IUs: breakout by section and IUs: breakout by section and instructorinstructor
Information Resources Information Resources for Managing thefor Managing the
Instructional MissionInstructional Mission
Sections, IUs, Instructors by Sections, IUs, Instructors by “Offering” department “Offering” department “Paying” department “Paying” department
“Controlling” department“Controlling” department Data back to Fall, 1987Data back to Fall, 1987 Deals correctly with Deals correctly with renumberings, crosslistings, renumberings, crosslistings, new subject namesnew subject names
Course Information Course Information SystemSystem
Course Information Course Information System Example ReportsSystem Example Reports All courses one yearAll courses one year
All years for one courseAll years for one course
Selected courses and selected Selected courses and selected termsterms
All courses, all years for one All courses, all years for one faculty memberfaculty member
Anomaly reportsAnomaly reports
Other Information Other Information Resources for Managing Resources for Managing
thetheInstructional MissionInstructional Mission
““Official” 10-day Official” 10-day enrollments by campus, enrollments by campus, college, program, student college, program, student class, residency, class, residency, part-time/full time, ethnic part-time/full time, ethnic & gender breakdowns& gender breakdowns
Student Enrollment Student Enrollment ReportsReports
Consolidated class Consolidated class rostersrosters Section Instructor List & Section Instructor List & RostersRosters
Information Resources for Information Resources for Managing your Students & Managing your Students &
Tuition RevenueTuition RevenueTuition, Waiver, and Tuition, Waiver, and
Appointments SystemAppointments SystemTuition charges and waivers for Tuition charges and waivers for
undergrads & grad students undergrads & grad students
enrolled in your unit by term. enrolled in your unit by term.
Includes residency, tuition Includes residency, tuition
schedule, range for each studentschedule, range for each student
Excel and HTML outputExcel and HTML output
Who’s Who at the UI:Who’s Who at the UI:Departments and Executive Departments and Executive
OfficersOfficers List of all departments at List of all departments at
UIUC plusUIUC plus UA offices located in UA offices located in UrbanaUrbana
Unit heads & contact Unit heads & contact
informationinformation
Links to staff directories Links to staff directories
for each unitfor each unit
URLs of each unitURLs of each unit
Information Resources for Information Resources for “Managing” Your Faculty“Managing” Your Faculty
Campus ProfileCampus Profile Course Information System: Course Information System:
Teaching historiesTeaching histories
Activity Reporting System: Activity Reporting System:
Cost sharing commitmentsCost sharing commitments
Appointments and payment Appointments and payment
summaries from FY89summaries from FY89
Other Information Other Information ResourcesResources
Available to UnitsAvailable to Units BannerBanner Decision Support:Decision Support: Eddie/Business ObjectsEddie/Business Objects
Standard reportsStandard reports Point & click report Point & click report
generationgeneration Enterprise Data Warehouse Enterprise Data Warehouse
(EDW)(EDW)
(for programmers)(for programmers)
Questions??
Questions??
““One figure sometimes One figure sometimes
adds up to a lot”adds up to a lot”
--- Mae West--- Mae West
Web Systems in Place
•UIUC Campus Profile •Activity Reporting System •Tuition Assessment/Waiver/Appt Reports
•UIUC Departments & Executive Officers
•Student Enrollment Reports •Course information system •Section Instructor List