HOUSTON HOUSING AUTHORITY BOARD OF COMMISSIONERS MEETING

DECEMBER 17, 2019

HOUSTON HOUSING AUTHORITY

CENTRAL OFFICE 2640 FOUNTAIN VIEW DRIVE

HOUSTON, TEXAS 77057

Transforming Lives & Communities

BOARD OF COMMISSIONERS MEETING

Tuesday, December 17, 2019

TABLE OF CONTENTS

AGENDA 3

November 19, 2019 BOARD MEETING MINUTES 5

November 26, 2019 SPECIAL BOARD MEETING MINUTES 13 3

December 2, 2019 SPECIAL BOARD MEETING MINUTES 17

COMMENTS AND RESPONSES

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NEW BUSINESS

Resolution No. 3120

Approval of the Houston Housing Authority 2020 Budget 22

Resolution No. 3121

Award of Contracts for Architectural and Engineering Services for the Redevelopment of Allen Parkway Village and Historic Oaks of Allen Parkway Village

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Resolution No. 3122

Authorizing the Update of Utility Allowance Rates in Compliance with 2020 HUD Standards for Applicable Public Housing Developments

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Resolution No. 3123

Approval to Submit an Application to HUD for Portfolio-Wide Rental Assistance Demonstration (RAD) Conversion

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Resolution No. 3124

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Authorizing the Acquisition and Long-Term Leasing of Garden Oaks Apartments located at 450 East Rogers Street in Houston, TX

Resolution No. 3125

Authorizing the Acquisition and Long-Term Leasing of The Beacon at Buffalo Pointe located at 10301 Buffalo Speedway in Houston, TX

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2640 Fountain View Drive, Houston, Texas 77057 | Phone 713.260.0500 | Tory Gunsolley, President & CEO

Board of Commissioners: LaRence Snowden, Chair |Phillis Wilson, Vice Chair | David Enrique Ruiz | Kristy Kirkendoll | Joseph “Jody” Proler | Michael R. Harris| Dr. Max A. Miller, Jr.

Resolution No. 3126

Authorizing the Negotiation of a Memorandum of Understanding with Allied Orion to Develop a 294-unit Apartment Property at 850 Addicks- Howell Road in Houston, TX

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Resolution No. 3127

Authorizing the Negotiation of the Memorandum of Understanding for the Acquisition of Monaco at Main Apartments located at 8333 Braesmain Drive in Houston, TX

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Resolution No. 3128

Authorizing the Execution of the Final Memorandum of Understanding for the Development of Phase 1 at 800 Middle Street in Houston, TX

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Resolution No. 3129

Authorizing the Negotiations of one or more Memorandums of Understanding for the Acquisition of Lincoln Medical Center Apartments located at 7200 Almeda Road in Houston, TX , Melia Medical Center Apartments located at 8383 Elmundo Street in Houston, TX , Monarch Medical Center Apartments located at 8380 Elmundo Street in Houston, TX and Lincoln Galleria Apartments located at 2100 Bering Drive in Houston, TX

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Resolution No. 3130

Authorizing the Negotiation and Execution of the Legal Settlement related to Case 4:17-CV-00624 in the U.S. District Court for the Southern District of Texas

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BOARD REPORT 74

FINANCE REPORT 89

HHA CALENDAR OF EVENTS 91

AGEN DA

AGENDA I. Call to Order

II. Roll Call

III. Approval of the November 19, 2019 Houston Housing Authority Board Meeting Minutes

IV. Approval of the November 26, 2019 Houston Housing Authority Special Board Meeting Minutes

V. Approval of the December 2, 2019 Houston Housing Authority Special Board Meeting Minutes

VI. President’s Report

VII. Public Comments

VIII. Garden Oaks Apartments Public Hearing

IX. New Business

a. Approval of the Houston Housing Authority 2020 Budget (Resolution No. 3120)

b. Award of Contracts for Architectural and Engineering Services for the Redevelopment of Allen Parkway Village and Historic Oaks of Allen Parkway Village (Resolution No. 3121)

c. Authorizing the Update of Utility Allowance Rates in Compliance with 2020 HUD Standards for Applicable Public Housing Developments (Resolution No. 3122)

d. Approval to Submit an Application to HUD for Portfolio-Wide Rental Assistance Demonstration (RAD) Conversion (Resolution No. 3123)

e. Authorizing the Acquisition and Long-Term Leasing of Garden Oaks Apartments located at 450 East Rogers Street in Houston, TX (Resolution No. 3124)

f. Authorizing the Acquisition and Long-Term Leasing of The Beacon at Buffalo Pointe located at 10301 Buffalo Speedway in Houston, TX (Resolution No. 3125)

BOARD OF COMMISSIONERS’ MEETING

TUESDAY, DECEMBER 17, 2019 AT 3:00 P.M.

HOUSTON HOUSING AUTHORITY CENTRAL OFFICE

2640 FOUNTAIN VIEW DRIVE, HOUSTON, TEXAS 77057

2640 Fountain View Drive, Houston, Texas 77057 | Phone 713.260.0500 | Tory Gunsolley, President & CEO

Board of Commissioners: LaRence Snowden, Chair |Phillis Wilson, Vice Chair | David Enrique Ruiz | Kristy Kirkendoll | Joseph “Jody” Proler | Michael R. Harris| Dr. Max A. Miller, Jr.

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g. Authorizing the Negotiation of a Memorandum of Understanding with Allied Orion to Develop a 294-unit Apartment Property at 850 Addicks- Howell Road in Houston, TX (Resolution No. 3126)

h. Authorizing the Negotiation of the Memorandum of Understanding for the Acquisition of Monaco at Main Apartments located at 8333 Braesmain Drive in Houston, TX (Resolution No. 3127)

i. Authorizing the Execution of the Final Memorandum of Understanding for the Development of Phase 1 at 800 Middle Street in Houston, TX (Resolution No. 3128)

j. Authorizing the Negotiations of one or more Memorandums of Understanding for the Acquisition of Lincoln Medical Center Apartments located at 7200 Almeda Road in Houston, TX , Melia Medical Center Apartments located at 8383 Elmundo Street in Houston, TX , Monarch Medical Center Apartments located at 8380 Elmundo Street in Houston, TX and Lincoln Galleria Apartments located at 2100 Bering Drive in Houston, TX (Resolution No. 3129)

k. Authorizing the Negotiation and Execution of the Legal Settlement related to Case 4:17-CV-00624 in the U.S.

District Court for the Southern District of Texas (Resolution No. 3130)

X. Executive Session Convene an Executive Session to discuss:

a. Personnel matters in accordance with Section 551.074 of the Texas Government Code b. Legal issues in accordance with Section 551.071 of the Texas Government Code c. Real estate matters in accordance with Section 551.072 of the Texas Government Code

XI. Reconvene Public Session

XII. Adjournment

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2640 Fountain View Drive ■ Houston, Texas 77057 ■ 713.260.0500 P ■ 713.260.0547 TTY ■ www.housingforhouston.com

MINUTES OF THE HOUSTON HOUSING AUTHORITY BOARD OF COMMISSIONERS MEETING

TUESDAY, NOVEMBER 19, 2019

A Meeting of the Board of Commissioners (“Board”) of the Houston Housing Authority (“HHA”) was held on Tuesday, October 15, 2019, at Oxford Place, 605 Berry Road, Houston, Texas 77022. Vice Chair Wilson called the meeting to order at 3:01 p.m. Secretary Gunsolley called the roll and declared a quorum present.

Present: LaRence Snowden, Chair (arrived during Public Comments)

Phillis Wilson, Vice Chair David Enrique Ruiz, Commissioner Joseph “Jody” Proler, Commissioner Kristy Kirkendoll, Commissioner Michael R. Harris, Commissioner (arrived during Public Comments) Tory Gunsolley, Secretary

Absent: Dr. Max A. Miller, Jr., Commissioner

APPROVAL OF MINUTES Vice Chair Wilson called for discussion or approval of the October 15, 2019, Board of Commissioners meeting minutes. Commissioner Ruiz moved to adopt the October 15, 2019, Board of Commissioners meeting minutes. Commissioner Proler

seconded the motion. The minutes passed unanimously.

PRESIDENT’S REPORT Secretary Gunsolley stated he is very excited to announce that the Housing Authority was awarded 272 mainstream vouchers that are used as a part of our continuous efforts with other agencies on homelessness. He said for several years, HHA only had 50 mainstream vouchers and last year, HHA was received 99 mainstream vouchers. However, this year, HHA was awarded 272 mainstream vouchers. So, we went from having 50 vouchers to now having over 400 mainstream vouchers. Secretary Gunsolley shared that HHA has continued to have a number of RAD meetings with tenants at the various properties and he also attended a number of meetings in succession in Washington, D.C. One meeting was “The Future of Public Housing” symposium with residents, academics, experts, HUD and a few housing authority directors hosted by the Urban Land Institute (ULI). He also attended Fannie Mae’s Duty to Serve PHA Advisory Council Meeting and the Council of Large Public Housing Authorities (CLPHA) Board Meeting. Secretary Gunsolley said in the CLPHA Board Meeting, the main item of conversation was the government shutdown which at that point was November 3rd and now they are doing it again and they a Continuing Resolution for this Thursday. The talk on the Hill is that the House and Senate have agreed to request a Continuing Resolution to keep the government open until December 20th if the President signs it. Lastly, Secretary Gunsolley shared on Saturday, HHA attended a job fair that Congresswoman Sheila Jackson Lee organized with HEB. HEB is opening up a new grocery store near Cuney Homes. There were about sixty (60) people who attended the job fair and there were over fifty (50) job applications reviewed that day and we are looking forward to having more of those events. Secretary Gunsolley stated that this concludes his President’s Report.

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PUBLIC COMMENTS Ms. Jenny Mason addressed the Board with concerns about the East End Project. Ms. Mason stated she wants to address two (2) proposed projects that are in her neighborhood. She lives right between these projects and one is proposed by The NRP Group along Middle Street and the other is proposed by Ojala Partners on Jenson Street. These projects will create tremendous traffic problems, especially the project next to Middle Street. We are talking about 800 units in that area and we have small neighborhood streets there. One side is blocked by Buffalo Bayou and it just doesn’t make sense to have this density in that area. We had a townhome meeting recently and Sylvia Trevino, their constable for Precinct 6, sent representatives and the constables said they were not made aware of these projects; and the number of affordable housing apartments projected for the neighborhood far exceeded what they can handle to keep them all safe. Also, HUD guidelines prohibit them from building on contaminated sites, but also adjacent to contaminated sites. The NRP Group project along Middle Street is adjacent to a registered State Superfund and the old City of Houston’s incinerator site where there was waste burned for years. The site requested by Ojala Partners on Jenson Street is going to be adjacent to the new “powering freeway megastructure” that will have several bridges taller than high-rise buildings and for years there will be construction noise, debris, diesel exhaust, and the noise and exhaust will continue after construction. Ms. Mason indicated on the homepage of the HHA website, it says… In its effort to provide children with safe, fun places to play, HHA has begun a multi-year campaign to replace playgrounds that need upgrading. She submits that it is even more important to provide children with a safe place to live. By approving these projects, HHA will be placing families who do not have the economic ability to pay for housing in a neighborhood of their choice, like she did when her children were young in a very unsafe environment. Instead of apologizing for this damaging mistake in the future, please choose to not make that mistake now, as it will end up being the subject of numerous investigations, exposés, and lawsuits in the future. Disadvantage families need your guidance, expertise, and compassion. Please give these children and their families a chance to live in a new, clean and safe environment. The sites of Ojala Partners and The NRP Group projects do not rise to that standard. Surely, this is not the best decision Houston can offer low-income families and disabled people because they deserve our best efforts. Vice Chair Wilson thanked Ms. Mason for her comments.

Ms. Charlotte Riggins, a former Housing Choice Voucher (HCV) Program participant, addressed the Board with concerns about the termination of her housing voucher. Ms. Riggins stated that she was terminated from the HCV Program for a reason out of her control. She indicated a letter regarding her unreported income from HHA was mistakenly placed in her neighbor’s mailbox. She explained that HHA agreed to place her on a payment agreement, but her caseworker did not want to put her on a payment agreement after missing the appointment. Ms. Riggins said she would like to address these issues with the Board so that you would take into consideration her termination for the voucher program. She has been on the voucher program for 15 years and has never made a mistake or missed an appointment. She feels that she was mistreated because when she finally received her mail from her neighbor on August 6th, it indicated that her appointment was on August 2nd. Ms. Riggins continued stating, that she immediately went to her caseworker and her caseworker told her to appeal it, not knowing that her caseworker already filed a termination of her voucher. So, when she appealed for her housing, she didn’t realize it was about the termination from the program, she thought it was for the decision not to move forward with the payment agreement for her unreported income. Ms. Riggins said she reached out to Secretary Gunsolley, Ms. Robin Walls, and Ms. Nakia Jones. Ms. Jones told her to fax all the documentation and she did on August 28th. She contacted Ms. Walls’ office on October 22nd and her secretary contacted her back and asked her to fax over the documentation as well. She also has documents for the Board to review, including the letter that was placed in her neighbor’s mailbox by mistake. Ms. Riggins concluded this was out of her control and it was a mistake, so she would like the Board to take this into consideration and give her back her housing voucher. Ms. Wilson thanked Ms. Riggins for her remarks. Vice Chair Wilson acknowledged that Chair Snowden arrived at 3:12 p.m. and will assume his role as Chair of the meeting. Ms. Elena Penso, of East End, addressed the Board with concerns about the East End Project. Ms. Penso said she is a resident of Second Ward and she is here again to advocate on the behalf of her area not have the Ojala Partners project. One of the things that have been concerning to her is mothers, like herself, having potential personal safety issues. They already have plenty of homes in the area that have a lot of incidents, but once HHA builds those projects, you allocate money for safety and security. Ms. Penso said her second concern is the kids in those projects will be assigned to some of the worse schools in HISD. Two of the schools are apart of the State taking over them so her concern is how is HHA thinking about the future of those families

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when HHA hasn’t even look at the serious concerns involved with living in that area. The third issue that she has is the traffic because Second Ward does have issues with the small streets and no sidewalks. They still have streets in peril and they have been advocating for the last 10 years for better streets. And just having that high density in the area is going to put a toll on it. They have mothers walking on the streets because they aren’t able to use the sidewalks. With that being said, they are going to have this humongous project which is going to be hard on her neighborhood because of traffic and safety for the families. Ms. Penso said she is asking the Board to reconsider the where and how this project is built, especially on this side. The Second Ward is already home of seven (7) affordable housing or low-income projects in less than two miles. If you pull out the City of Houston’s map, you don’t see so many buildings in one particular area that’s less than a two-mile radius and she thinks it’s wrong in this case. Ms. Penso said that she thinks this creates a ghetto kind of environment in which the area doesn’t benefit the residents at all. So, please consider this project very carefully. Chair Snowden thanked Ms. Penso for her remarks.

Mr. Albert Wittliff addressed the Board with concerns about the East End Project. Mr. Wittliff stated that he represents the East Bayou District Civic Club and they represent the area immediately adjacent to the proposed project. They cover the area from Jenson Street to Bringhurst Street from Clinton Street to I-10. He has been in the community for several years working on all matters of issues. He said the Board has already heard a lot of what he wanted to say, so he is only going to repeat two issues. There is a density issue when you have these many low-income housing apartments on top of each other. Kennedy Place is 1,500 feet from the proposed project and Kelly Village is just a few blocks away. The Ojala Partners project is meant to replace Clayton Homes which has been brought out and being destroyed. A big part has already been flooded and destroyed. One of the concerns of Clayton Homes was that it is located underneath the overpasses and it was not a good place to have people living. The new proposed project will be underneath these giant sets of overpasses and so, nothing is being improved for anyone’s quality of life when it comes to that. Mr. Wittliff said the schools have been mentioned and Wheatley High School has failed for the last seven years and HHA is talking about adding a lot more people when the high school is already struggling. Bruce Elementary School has gotten a relevantly new campus, but they are not getting much support that they need. Mr. Wittliff continued, stating infrastructure in general in the area is not up to the task for this project. There are drainage issues already and if you develop the concrete with this much space, the flooding that started is going to get much worse. There are projects in place now that are trying to reduce flooding and it’s going to involve moving more water down the bayou. He said during Hurricane Harvey, he had never seen water as high as it was and he has lived in this neighborhood for 14 years. The more construction that is done and the infrastructure is not in place, we are going to have a flooding problem in an area that we didn’t have a flooding problem before. Mr. Wittliff indicated that law enforcement has already been mentioned and he is a Special Agent for Homeland Security and he works vigorously with law enforcement in the area and they have made it very clear to him that they were unaware of these proposed project and do not think they can adsorb the enforcement because they are struggling now. So, if we add this many more people in the area, it’s just a question of more and more people. There are hundreds of units between these two projects and that is a lot for the already infrastructure. Lastly, Mr. Wittliff said he has concerns about the tax base and what kind of tax break is being given. He said if you don’t have the tax income coming from this many projects, there is no way the community can afford to improve the infrastructure across the board, whether that be the schools, the law enforcement, the drainage, the power, everything. These projects are ill-conceived and are not being presented well. As he said, he has been living there for 14 years and this is the first time he has ever heard anything about them, so he has concerns about transparency as well. Mr. Wittliff said he appreciates the Board taking this time to hear his concerns. Chair Snowden thanked Mr. Wittliff for his remarks. Mr. Alan J. Atkinson addressed the Board with concerns about the East End Project. Mr. Atkinson stated he sincerely appreciates the patience and efforts the Board makes in supporting the homeless and low-income families in this community. He does not necessarily think critical of the Board members because they rely on the information that’s given to them. What he has learned over the past month is that your representatives literally mislead the public and he thinks that they are also misleading the Board by not giving all of the information that is relevant to your decisions. The documents that he passed out relate to the 43.5 acres that HHA plans to buy on the south and north sides of Buffalo Bayou, HUD is not going to approve either of these properties for low-income housing. The south property is surrounded by heavily contaminated clay and your staff has stated that the HHA plans to purchase six acres of land which is loaded with heavily contaminated incinerator ash. One of these properties is owned by the Proler family for 50 years and this information and these records are provided in the documents he gave to the Board. Mr. Atkinson indicated that there is information from studies done in 2000 and 2002 showing that the ash is heavily contaminated with lead concentration four times the allowable level. Also, there is a picture in those documents and

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that ash is indirect contact because of recent planning event this ash is indirect contact daily with the Buffalo Bayou which is a violation and is going to take millions of dollars to remedy. Mr. Atkinson continued, stating if HHA buys into these properties, you’re going to have a huge liability dump onto you to remedied these properties that you may have not been told about. Also, there is another photo that shows this ash on the surface. So, when you hear mothers talking about how they don’t want their kids playing in this neighborhood, know that the City has done nothing to remediate that three (3) acre incinerator site on Lottman Street, right next door to the properties HHA is planning to buy. Mr. Atkinson said on the northside of the bayou, TxDOT is purchasing 3.3 acres from a property owner and there is a rendering that shows exactly how the three acres crosses the railroad tracks for TxDOT. This moves the existing bridges from I-59 that are two blocks away, right next door to the new housing HHA is planning to build. If you look at those renderings, they show how those new bridges are going to be built right next door to these two new low-income housing communities, in which they are moving Clayton Homes and it’s wrong. The fifty (50) low-income units that are going to move here is going to be worse than Clayton Homes because of these new bridges are 80 ft. to 100 ft. tall. This is a commercial property and it should not be used for housing. It should be used for some other commercial development. Mr. Atkinson thanked the Board for their consideration. Chair Snowden thanked Mr. Atkinson for his remarks. Mr. Leonard Remo, of Oxford Place, indicated that he no longer wishes to make comments. Chair Snowden thanked Mr. Remo for coming out today. Ms. Erandi Rojo, of East End, addressed the Board with concerns about the East End Project. Ms. Rojo stated she recently became a resident of a community that’s right next to the Ojala Partners project. She said she was very excited about moving to the area and everyone has been very welcoming in the neighborhood. But then, she heard about this project and it gave her a lot of concerns because this is where she plans to build her family. She said if Ojala Partners start building on the superfund site, it’s going to start seeping toxins into the water and the air. And so, this concerns her because of her health and her future family’s health. She has nightmares about this because she is going to be more concern about her health and her family’s health in that area. Ms. Rojo continued, stating that this project will not do well because it’s located in a school district that is not doing very well. Wheatley High School has failed for seven years, so we want these children to succeed. They want them to go to college to be able to come back and help their families as she did. She is a first-generation college graduate and she was able to go to college that allowed her to do something with her life. Ms. Rojo is also concern that there is going to be so many low-income housing communities in this area. She said there are so many clustered in this area. She lives right next to Clayton Homes and there is Kelly Village that’s nearby and so, there are several within a two-block walking distance and then HHA is proposing to add more. Ms. Rojo said her last concern is about the tax income that the community desperately needs to build this area. She indicated that this community needs this tax income so that their community can continue to grow. Ms. Rojo said these are the major concerns she has about these new projects and she hopes the Board reconsiders their decision. She thanked the Board for their time. Chair Snowden thanked Ms. Rojo for her remarks. Mr. Antonio Padua addressed the Board with concerns about the East End Project. Mr. Padua thanked the Board for giving him an opportunity to speak and for their service that he acknowledges is greatly needed in Houston. He said first and foremost, he is not against affordable housing in any way, however, he is against the lack of transparency and bad deals. From the board packet that was just posted last night on the Houston Housing Authority’s website, there is not enough information to know the most basic deal terms that the Board is voting on today for Resolution No. 3111. For example, who is taking title to the land? Who is paying for the land? Are there any leases proposed? What ownership percentages and what profit splits are proposed for the developer? What is the size of the land and what precise tract is HHA talking about? Are you proposing to take it off the tax rolls completely? Will this project be ready for Clayton Homes residents once they have to relocate? What is the plan to deal with the noise, pollution and other environmental factors resulting from the TxDOT proposed mega-structure that will be towering over the newly relocated residents? Has HHA received HUD approval for this project or has HHA applied for HUD approval for these projects? Mr. Padua said these and other terms are very relevant and the public has the right to know. Not just the residents, but other public agencies, i.e. the police department and constables that were earlier mentioned. Also, TIRZ #23 Board of Directors had no idea about the Ojala Partners and The NRP Group proposed projects until just recently. They were applauded that the HHA has not had a conversation with them, even though HHA has had eighteen months to plan these projects. However, they recently found out that their largest revenue source is being taken away from them and they are asking

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questions. What would you do if your largest revenue source was taken from you and you weren’t told about it? You would oppose it, which is what they did last month unanimously on a vote. He asked if this deal was a good deal for the neighborhood, why isn’t it published? Lastly, Mr. Padua continued, stating the economics is very questionable. They estimate the HHA proposes to purchase the Ojala Partners and The NRP Group’s project for approximately $8 million that is four times the appraised value. The property tax exemption that HHA is proposing will easily cost public agencies around $2 million per year or about $150 million over a 75-year loan. When you add the cost of the land plus the cost of the public agencies from the property tax exemptions, that’s over $200 million and HHA hasn’t even spent one dollar on construction yet. So that is anything but affordable housing. Chair Snowden thanked Mr. Padua for his remarks. Mr. Jeffrey Kaplan addressed the Board with concerns about the East End Project. Mr. Kaplan stated he just heard about the project several weeks ago and he is surprised that it has been planned for so long because he is a businessman. Knowing what he knows about the project right now feels wrong from an environmental justice standpoint. To think that we know about any hesitations that the land was contaminated for decades and it was never cleaned it up. The site on the south of the Second Ward is budding, but HUD basically stopped working on and they’ve known that. HHA putting so many people who are already struggling off this contaminated land in this new project just feels like a violation of rights. Mr. Kaplan said he is such a proponent for affordable housing and there are so many examples of affordable housing in other parts of the country that we can look at for creating inclusive models for mix-income housing. HHA is really creating this inspired community where people are working together and it’s connecting in the neighborhood, but it’s not just people from one challenging background living in one neighborhood that’s so concentrated. Mr. Kaplan said it’s important to know that most people are not opposed to affordable housing. They want to build these new models that they’ve seen in other parts of the country and they have seen that. And for such a massive project where apparently the sellers are getting $80 million to sell this land, it should be public. Someone should have seen some plans. At least one person in the neighborhood should be able to say that they have seen plans. But in fact, they just happened to find out after all of this land is going to be taken off City tax rolls and away from the TIRZ, without the TIRZ knowing, just simply doesn’t pass the smell test. He thinks this day in age, things should be transparent. This is not a smoke-filled room in the 1950s, it 2019 and we believe in governance and we should look at how people create a model for best practice neighborhood development instead of doing something that has no benefit to the environment. If HEB goes into a neighborhood, HEB has to submit plans. And if any developer goes into the community, they have to show what they are doing and give people the right or opportunity to at least have a say. This is going to close because of the TxDOT plans and there is so much money flooding in without anyone having consent or a vote. Mr. Kaplan said he is finding this out after the fact and it just isn’t right. Chair Snowden thanked Kaplan for his remarks. Ms. Ruth Saladino addressed the Board with concerns about the East End Project. Ms. Saladino stated her biggest concern with project isn’t just the money and the lack of transparency, but her real problem is if there are no plans and everything is not out in the open, how can they know in reality and ultimately that this is the best choice for the residents that are going to live there? She knows very little about it, but she took the time to research it because she felt like something was going on here that wasn’t right. She has no great benefit, she has no financial interest or political interest in this project, but her concern is and looking at the history of affordable housing and the process that is taking place it seems like what HHA is doing here is creating this large housing development and putting us back in the 1950s. There is no plan as to how this project ultimately is going to be cared for and who is going to maintain it because there are tax breaks at different periods and so, to that point, the project could be sold to someone else. So, who is ultimately responsible for taking care of the residents in this project? Ms. Saladino said this is the biggest factor for her; social justice for the people who live there. HHA can’t go in there and create a project that’s going to be economically advantageous for a few people and overlook the fact that it’s not going to be advantageous in the long run for the people who are going to live there. And that is why HHA is building it. You’re building it for the residents, you are building it for the people who are going to live there, and you are building it for the community. HHA shouldn’t go in there just looking at profits and who is going to benefit from it financially. Because one person is going to sell the property to another and a person who has been associated with this Board is going to benefit from it because he has been working on the deal she has learned. And then, HHA has multiple of other people involved and it just doesn’t seem right. Ms. Saladino asked, why this piece of land? There are issues with this land because it’s contaminated. Chair Snowden thanked Ms. Saladino for her remarks. Chair Snowden remarked he wants to thank everyone for taking time from their busy schedules to join them here today. As we move into our agenda, he hopes they will see the work that the Houston Housing Authority is doing here. Before he moves into

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the agenda, there are a few comments that he would like to make. Chair Snowden remarked he believes everyone on this Board understands what their service is about and their service is really about the priority of making sure that our clients come first. So, that’s a priority of this entire Board. And as they look at the mission of what this organization stands for, our priority is expanding affordable housing even beyond projects. So, the mission of this organization is developing homes and housing developments. He wants to make sure that this audience entirely gets away from the use of the word “ghettos” because we don’t do that here. He wants to make sure that our individuals, all of our clients, are respected throughout as HHA build developments across this City, and we do choose properties across this City, therefore, we will be in a lot of neighborhoods. Chair Snowden said quite honestly, there may be some neighborhoods that ideally don’t want us there. But guess what? The clients that we serve deserve to be in these neighborhoods just like anyone else and we are going to make sure of that across this City. We are going to make sure that affordable housing is expanded, as it should be, across the entire City. That is our mission. So, as you walk out of these doors, a couple of things, “ghettos,” we don’t deal with them. HHA deals with expanding affordable housing for clients and individuals that are deserving of housing neighborhoods. There is a lot of work that needs to be done, TxDOT work needs to be done; the school system work needs to be done, and the City of Houston work needs to be done. And, we are going to be here to help play our part in it. We are going to ask them to do their jobs of making sure that public education across the board is something that is a right of our kids and that the school systems come up to standard. HHA is going to play our part, but we are not going to not allow our students and the students that we serve to be able to be a part of East End. He regrets the East End, but many people have been very successful that have attended Wheatley High School. Wheatley High School produces productive people in this community. Chair Snowden stated as the Board goes into the agenda, we talk about many different issues. And so, he heard the comment about Hurricane Harvey, but Hurricane Harvey impacted this entire City. The folks who never seen flooding before, guess what, they saw it across this entire City. It happened and so, we have to depend on places and entities to help solve this issue. HHA is not going to stop doing development in areas that are deserving of having people to be there and to be a part of the community. So, as we continue to record this meeting, he wants everyone to understand the voice of this Board. The Board is about first, the clients that we serve and that comes before any problems we or anyone else may have. Chair Snowden offered the use of an interpreter or translator to any in attendance. Commissioner Harris arrives. NEW BUSINESS Resolution No. 3104 – Approval of Dates and Locations for the 2020 Board of Commissioners’ Meetings Chair Snowden stated he believes the Commissioners had an opportunity to review the proposed dates and locations of the 2020 Board of Commissioners’ Meetings. He asked for any questions, concerns or comments regarding Resolution No. 3104. Chair Snowden asked for a motion to approve Resolution No. 3104. Commissioner Proler moved to approve Resolution No. 3096. Commissioner Ruiz seconded the motion. Resolution No. 3104 passed unanimously. Chair Snowden acknowledged that Commissioner Harris arrived at 3:42 p.m. Resolution No. 3105 – Award of Contract to the Xerox Corporation for the Leasing of Copiers Secretary Gunsolley stated the HHA is looking to enter into a new contract for leasing copiers with Xerox Corporation and use Office Evolutions, Inc. as a subcontractor for a three (3) year contract, with two (2) one-year options to renew for all of the copiers at the HHA Central Office and the properties. This amount of $495,392.40 represents a savings of $350,000 over the first four months of the contract so Xerox was the lowest bidder. Secretary Gunsolley asked if a representative of Office Evolutions, Inc. is present and if so, to introduce yourself. Mr. John Gillon, President of Office Evolutions, Inc., introduced himself. Chair Snowden asked for any questions, concerns or comments regarding Resolution No. 3105. Commissioner Harris asked if Office Evolutions, Inc. is a local MWBE.

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Mr. Gillon responded, yes. Chair Snowden asked for a motion to approve Resolution No. 3105. Vice Chair Wilson moved to approve Resolution No. 3105. Commissioner Harris seconded the motion. Resolution No. 3105 passed unanimously. Resolution No. 3106 – Employee Health and Welfare Benefits Renewals Effective January 1, 2020 Secretary Gunsolley stated this resolution is proposing that HHA renew our vision insurance, dental insurance, and basic life and switched providers for our medical benefits from United Healthcare to Cigna Heath giving us a 5.3% lower cost and saving us approximately of $220,000. Chair Snowden asked, what is the impact of changing from United Healthcare to Cigna Health. He asked if staff had any discussions with employees on the impact of making this change, i.e. doctors. Secretary Gunsolley stated that they were able to look at the catalog of doctors with United Healthcare and none wasn’t covered by Cigna Health. Chair Snowden remarked at the end of each year, he would like to make sure that we are doing a survey across the board of the agency, but also on the benefits pieces. He asked if HHA is already doing this and indicated that Dianne Mitchell, HHA’s Director of Human Resources, might be already doing this. Chair Snowden asked if we are talking to our employees about how they feel about their benefits so that HHA can relay these messages back, so in turn, United Healthcare knows why we are moving away from them. So, if it wasn’t done this year, maybe staff can go back and proactively do it. However, he would like to have this done especially if we didn’t do it previously. Secretary Gunsolley responded that HHA conducted an employee survey and he would say that it wasn’t United Healthcare as much as it was the Housing Benefits Plan (HBP). He explained, HHA was apart of a group and the group changed the plan design and we couldn’t say what things we wanted to change the plan design on or the things we didn’t want to change the plan design on. And so, we went in and competitively shopped because we wanted a better deal and to keep the plan design. United Healthcare said that they were not providing us with a quote this year because HHA was currently with HBP and so, that’s how we got to Cigna Health. Commissioner Ruiz asked if this was a one-year contract? Secretary Gunsolley replied in the affirmative. Commissioner Proler asked if there was no way to extend it beyond a year? Keland Lewis, HHA’s Interim General Counsel, stated it’s a 12-month contract like they all are because the terms have rate caps. Chair Snowden asked for any other questions, concerns or comments regarding Resolution No. 3106. Chair Snowden asked for a motion to approve Resolution No. 3106. Commissioner Ruiz moved to approve Resolution No. 3106. Vice Chair Wilson seconded the motion. Resolution No. 3106 passed unanimously. Resolution No. 3107 – Payment Standards/High Opportunity Payment Standards

Secretary Gunsolley stated every year, HUD publishes Fair Market Rents (FMR) and housing authorities are allowed to set a discretionary amount called a payment standard between 90% to 110%. We also have HUD authorization for a high opportunity payment standard of 130% FMR. So, in the memorandum, the Board can see that the rates have almost stayed exactly the same as last year. The percentages changed just a little bit and so, we are holding steadfast on our payment standards. Chair Snowden asked for any questions, concerns or comments regarding Resolution No. 3107. Chair Snowden asked for a motion to approve Resolution No. 3107.

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Commissioner Ruiz moved to approve Resolution No. 3107. Commissioner Kirkendoll seconded the motion. Resolution No. 3107 passed unanimously. Resolution No. 3108 – Amend Resolution No. 2910 for Temporary Staffing Services Commissioner Harris asked Chair Snowden if Resolution No. 3108 could be placed on hold to discuss during Executive Session. Chair Snowden replied in the affirmative. He stated Resolution No. 3108 will be placed on hold. Resolution No. 3109 – Award of Contract to Overland, Pacific & Cutler, LLC, Housing Opportunities Unlimited and CVR Associates, Inc. to Provide Relocation Services Secretary Gunsolley stated this resolution should look familiar to the Commissioners because it was presented to the Board at the July 2019 Board meeting. He said during this meeting, there was a lot of discussion about how HHA could engage the three (3) different firms that we’ve selected. The answer given at the meeting was that we felt that we would start with the #1 firm, and then got to the #2 firm, if the #1 firm couldn’t do the work, and then go to the #3 firm if the #2 firm couldn’t do the work. Secretary Gunsolley indicated he has since clarified with counsel that HHA can choose any of the three (3) firms to assign them relocation duties as needed in any order that we choose. And based on the original conversation, the Board amended the resolution to only allow relocation to go forward at 2100 Memorial and Telephone Road. So, he is coming back to the Board with this clarification to be able to move forward with the contracts for relocation services at all of the proposed redevelopment projects. Chair Snowden asked for any questions, concerns or comments regarding Resolution No. 3109. Chair Snowden asked for a motion to approve Resolution No. 3109. Commissioner Harris moved to approve Resolution No. 3109. Vice Chair Wilson seconded the motion. Resolution No. 3109 passed unanimously. EXECUTIVE SESSION Chair Snowden suspended the Public Session on November 19, 2019, at 3:52 p.m. to convene into Executive Session to discuss personnel, legal and real estate issues in accordance with Sections 551.074, 551.071 and 551.072 respectively, of the Texas Government Code. PUBLIC SESSION RECONVENED Chair Snowden reconvened Public Session at 5:23 p.m. ADJOURNMENT Chair Snowden asked for a motion to adjourn the meeting. Commissioner Proler moved to adjourn. Commissioner Harris seconded. The meeting adjourned at 5:23 p.m.

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2640 Fountain View Drive ■ Houston, Texas 77057 ■ 713.260.0500 P ■ 713.260.0547 TTY ■ www.housingforhouston.com

MINUTES OF THE HOUSTON HOUSING AUTHORITY SPECIAL BOARD OF COMMISSIONERS MEETING

TUESDAY, NOVEMBER 26, 2019

A Special Meeting of the Board of Commissioners (“Board”) of the Houston Housing Authority (“HHA”) was held on Tuesday, November 26, 2019, at the Houston Housing Authority, 2640 Fountain View Drive, Houston, Texas 77057. Chair Snowden called the meeting to order at 9:32 a.m. and offered the use of an interpreter or translator to any in attendance. Secretary Gunsolley called the roll and Chair Snowden declared a quorum present.

Present: LaRence Snowden, Chair

Phillis Wilson, Vice Chair Joseph “Jody” Proler, Commissioner Kristy Kirkendoll, Commissioner Michael R. Harris, Commissioner Tory Gunsolley, Secretary

Absent: Dr. Max A. Miller, Jr., Commissioner David Enrique Ruiz, Commissioner

PUBLIC COMMENTS Mr. Alan J. Atkinson addressed the Board with concerns about the East End Project. Mr. Atkinson said he wanted to tell the Board about the litigation that was filed against the Authority last week. If you think that this was filed because of a mere technicality let him ensure them otherwise. Your authority spends hundreds of millions of tax dollars to build public housing and for that reason, the public has a right to know and a duty to disclose what HHA is doing and how you doing it. Four weeks ago, we submitted an Open Records Act request to the Housing Authority, and in the last four weeks, the Housing Authority has not produced a single page of documents in response to their request. So, the lawsuit was filed in part because your Authority has not produced any of the documentation that they asked for and the public has a right to know. Last week, he spoke to the Board and he basically said we assumed that when the Board took votes before there was a possibility that the Board didn’t have relevant information that might be relevant to the Board’s decision on the two projects over in the East End. One being the 16.2 - acre property on Jensen Street with Ojala Partners and the other project being properties around 800 Middle Street on the southside of the bayou. As those documents showed, the southside bayou is surrounded by severe contamination. The northside properties have other environmental considerations that were in the packet we disclosed to the Board last week ranging from overhead freeways to failing school systems to overcrowding issues. Also, the issue that HHA is planning to put that project in a census tract that is poverty level because it’s over 40% poverty level in that district. Mr. Atkinson continued, stating by giving the Board actual notice on record last week, the presumption or argument that they no longer know about these things are gone. The Board now has actual knowledge of these things and your individual votes will be held accountable. Chair Snowden thanked Mr. Atkinson for his remarks. OLD BUSINESS Resolution No. 3108 – Amend Resolution No. 2910 for Temporary Staffing Services to Increase Annual Limits Chair Snowden stated Resolution No. 3108 will be placed on hold until after Executive Session.

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Resolution No. 3110 – Deliberate the Possible Ratification of the Final Memorandum of Understanding for the Acquisition of Beacon at Buffalo Bayou Apartments Secretary Gunsolley stated the Board has previously discussed this item and this resolution is for the acquisition of Beacon at Buffalo Bayou Apartments and ratification of the final MOU. Chair Snowden asked for any questions, concerns or comments regarding Resolution No. 3110. Chair Snowden asked for a motion to approve Resolution No. 3110. Vice Chair Wilson moved to approve Resolution No. 3110. Commissioner Kirkendoll seconded the motion. Commissioner Proler voted no. Resolution No. 3110 passed, 4-1-0. Resolution No. 3111 – Authorizing the Execution of the Final Memorandum of Understanding for the Development of Phases 1 & 2 at The Standard at East River Apartments at the Southwest Corner of Jenson and Clinton Secretary Gunsolley stated this resolution is for the parcel located directly across from Clayton Homes. HHA plans to develop a 600 units complex on the property. There will be 49% market-rate units and the balance will be 80% AMI. HHA plans to have project-based vouchers there as well and this will serve as some replacement housing for Clayton Homes residents. Chair Snowden asked for any questions, concerns or comments regarding Resolution No. 3111. Chair Snowden asked for a motion to approve Resolution No. 3111. Commissioner Proler moved to approve Resolution No. 3111. Vice Chair Wilson seconded the motion. Resolution No. 3111 passed unanimously. Resolution No. 3112 – Authorizing the Execution of the Final Memorandum of Understanding for the Development of The Mezzo Apartments at 2505 Fannin Street Secretary Gunsolley stated this resolution is for the development of 370 units. This property will also use the same model of 49% market-rate units and 51% of the units will be 80% AMI. Chair Snowden asked for any questions, concerns or comments regarding Resolution No. 3112. Chair Snowden asked for a motion to approve Resolution No. 3112. Commissioner Harris moved to approve Resolution No. 3112. Commissioner Kirkendoll seconded the motion. Commissioner Proler voted no. Resolution No. 3112 passed, 4-1-0. Resolution No. 3113 – Memorandum of Understanding with Bridge Partners to acquire 8333 Braesmain Drive Secretary Gunsolley stated this resolution is for another mix-income acquisition located on Braesmain Drive just outside of the Texas Medical Center. It’s an existing complex and we will be converting it to 49% market-rate and 80% AMI. Chair Snowden asked for any questions, concerns or comments regarding Resolution No. 3113. Chair Snowden asked for a motion to approve Resolution No. 3113. Commissioner Kirkendoll moved to approve Resolution No. 3113. Vice Chair Wilson seconded the motion. Resolution No. 3113 passed unanimously. Resolution No. 3114 – Authorizing the Development of the North Post Oak Lofts Apartments Secretary Gunsolley stated this is a deal where HHA has already finalized and executed the MOU and awarded PBVs as replacement units for Clayton Homes. This resolution gives him the authority to take any actions necessary to facilitate the acquisition and operation.

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Chair Snowden asked for any questions, concerns or comments regarding Resolution No. 3114. Chair Snowden asked for a motion to approve Resolution No. 3114. Commissioner Proler moved to approve Resolution No. 3114. Commissioner Kirkendoll seconded the motion. Resolution No. 3114 passed unanimously. Resolution No. 3115 – Authorizing the Development of the 1300 North Post Oak Apartments Secretary Gunsolley stated likewise, this is part of the deal for 1300 North Post Oak Apartments which authorizes him to take any necessary actions to facilitate the acquisition and operation. Chair Snowden asked for any questions, concerns or comments regarding Resolution No. 3115. Chair Snowden asked for a motion to approve Resolution No. 3115. Commissioner Proler moved to approve Resolution No. 3115. Vice Chair Wilson seconded the motion. Resolution No. 3115 passed unanimously. NEW BUSINESS Resolution No. 3116 – Deliberate Possible Ratification of Resolution No. 3063; Memorandum of Understanding with The NRP Group to Develop Housing on and around 800 Middle Street Secretary Gunsolley stated a lawsuit was filed on November 19th that alleged that the HHA had not provided enough detail in its public posting and the plaintiff was granted a temporary restraining order (TRO) that prevents HHA from taking any further action on certain resolutions. So, we have tried to further clarify what this resolution was doing to eliminate those concerns and it was reposted. Chair Snowden asked for any questions, concerns or comments regarding Resolution No. 3116. Chair Snowden asked for a motion to approve Resolution No. 3116. Vice Chair Wilson moved to approve Resolution No. 3116. Commissioner Kirkendoll seconded the motion. Resolution No. 3116 passed unanimously. Resolution No. 3117 – Deliberate Possible Ratification of Resolution No. 3074 Authorization of Acquisition of the 800 Middle Street Apartments Site Secretary Gunsolley stated likewise, this is another resolution covered by the temporary restraining order and we have clarified that HHA is acquiring 800 Middle Street to build affordable housing. Commissioner Proler asked, for the record, if Secretary Gunsolley could tell the Board what is the specific acreage on this land. Secretary Gunsolley replied that it’s approximately 20 acres. Chair Snowden asked for any other questions, concerns or comments regarding Resolution No. 3117. Chair Snowden asked for a motion to approve Resolution No. 3117. Commissioner Proler moved to approve Resolution No. 3117. Commissioner Kirkendoll seconded the motion. Resolution No. 3117 passed unanimously. Resolution No. 3118 – Deliberate Possible Ratification of Resolution No. 3076; Memorandum of Understanding with Ojala Partners, LP for the Development of Housing on the Southwest Corner of Jenson and Clinton Commissioner Harris asked if Resolution No. 3118 could be placed on hold to discuss during Executive Session.

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Chair Snowden replied in the affirmative. He stated Resolution No. 3118 will be placed on hold. EXECUTIVE SESSION Chair Snowden suspended the Public Session on November 26, 2019, at 9:45 a.m. to convene into Executive Session to discuss personnel, legal and real estate issues in accordance with Sections 551.074, 551.071 and 551.072 respectively, of the Texas Government Code. PUBLIC SESSION RECONVENED Chair Snowden reconvened Public Session at 10:52 a.m. OLD BUSINESS continued... Resolution No. 3108 – Amend Resolution No. 2910 for Temporary Staffing Services to Increase Annual Limits Chair Snowden asked for any questions, concerns or comments regarding Resolution No. 3108. Chair Snowden asked for a motion to approve Resolution No. 3108. Commissioner Proler moved to approve Resolution No. 3108. Vice Chair Wilson seconded the motion. Resolution No. 3108 passed unanimously. NEW BUSINESS continued... Resolution No. 3118 – Deliberate Possible Ratification of Resolution No. 3076; Memorandum of Understanding with Ojala Partners, LP for the Development of Housing on the Southwest Corner of Jenson and Clinton Chair Snowden asked for any questions, concerns or comments regarding Resolution No. 3118. Chair Snowden asked for a motion to approve Resolution No. 3118. Vice Chair Wilson moved to approve Resolution No. 3118. Commissioner Kirkendoll seconded the motion. Commissioner Harris voted no and Commissioner Proler abstained. Resolution No. 3118 passed, 3-1-1. ADJOURNMENT Chair Snowden asked for a motion to adjourn the meeting. Vice Chair Wilson moved to adjourn. The meeting adjourned at 10:54 p.m.

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2640 Fountain View Drive ■ Houston, Texas 77057 ■ 713.260.0500 P ■ 713.260.0547 TTY ■ www.housingforhouston.com

MINUTES OF THE HOUSTON HOUSING AUTHORITY SPECIAL BOARD OF COMMISSIONERS MEETING

MONDAY, DECEMBER 2, 2019

A Special Meeting of the Board of Commissioners (“Board”) of the Houston Housing Authority (“HHA”) was held on Monday, December 2, 2019, at the Houston Housing Authority, 2640 Fountain View Drive, Houston, Texas 77057. Chair Snowden called the meeting to order at 12:01 p.m. Secretary Gunsolley called the roll and Chair Snowden declared a quorum present.

Present: LaRence Snowden, Chair

Phillis Wilson, Vice Chair Joseph “Jody” Proler, Commissioner Kristy Kirkendoll, Commissioner Michael R. Harris, Commissioner Tory Gunsolley, Secretary

Absent: Dr. Max A. Miller, Jr., Commissioner David Enrique Ruiz, Commissioner

PUBLIC COMMENTS There were no public comments made at the December 2, 2019, Special meeting.

NEW BUSINESS Resolution No. 3119 – Submit Disposition Application to HUD for Clayton Homes Secretary Gunsolley stated the HHA has already submitted an application to HUD based on Resolution No. 3086 and during that, HUD has made comments and several requirements. The first was, in the direction of the Director of SAC, that we don’t process it as a technical eminent domain case because we’ve come to a settlement and we should process it as a regular disposition. Because we’ve done that and it didn’t originally require the Mayor’s letter of support. Then, the technical reviewers said that HHA’s Mayor’s letter of support came after your board resolution approving the disposition and it needs to become beforehand. So, this is why we have to pass this resolution again, to pass it after the Mayor’s letter of support. The regulations say the government consultation has to take place before the resolution and we discussed with them that the consultation had taken place before the resolution passed, but since the Board was available, it seemed the easy path was to pass another the resolution. Secretary Gunsolley stated the other thing that has changed is the taking of the property will happen in two phases instead of one. So, we worked the agreement with TxDOT where they will be taking all of the vacant units damaged by Hurricane Harvey first and then later, there will be a second taking over of units that are currently occupied. Chair Snowden asked for any questions, concerns or comments regarding Resolution No. 3119. Chair Snowden asked for a motion to approve Resolution No. 3119. Commissioner Harris moved to approve Resolution No. 3119. Vice Chair Wilson seconded the motion. Resolution No. 3119 passed unanimously.

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ADJOURNMENT Chair Snowden asked for a motion to adjourn the meeting. Vice Chair Wilson moved to adjourn. The meeting adjourned at 12:04 p.m.

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2640 Fountain View Drive ■ Houston, Texas 77057 ■ 713.260.0500 P ■ 713.260.0547 TTY ■ www.housingforhouston.com

A Fair Housing and Equal Employment Opportunity Agency. For assistance: Individuals with disabilities may contact the 504/ADA Administrator at 713-260-0353, TTY 713-260-0547 or 504ADA@housingforhouston.com

RESPONSES TO COMMENTS RECEIVED AT THE TUESDAY, NOVEMBER 19, 2019

BOARD OF COMMISSIONER MEETING

A Meeting of the Board of Commissioners (“Board”) of the Houston Housing Authority (“HHA”) was held on Tuesday, November 19, 2019, at Oxford Place, 605 Berry Road, Houston, Texas 77022. The Board received comments during the public comment period; HHA’s responses to each comment are detailed below: C = Comments Received R= HHA Response

PUBLIC COMMENTS Several public comments were made regarding the East End Project. These comments are outlined in the November 19, 2019, HHA Board of Commissioners’ meeting minutes. C: Ms. Charlotte Riggins, a former Housing Choice Voucher (HCV) Program participant, addressed the Board with concerns about the termination of her housing voucher. Ms. Riggins stated that she was terminated from the HCV Program for a reason out of her control. She indicated a letter regarding her unreported income from HHA was mistakenly placed in her neighbor’s mailbox. She explained that HHA agreed to place her on a payment agreement, but her caseworker did not want to put her on a payment agreement after missing the appointment. Ms. Riggins said she would like to address these issues with the Board so that you would take into consideration her termination for the voucher program. She has been on the voucher program for 15 years and has never made a mistake or missed an appointment. She feels that she was mistreated because when she finally received her mail from her neighbor on August 6th, it indicated that her appointment was on August 2nd. Ms. Riggins continued stating, that she immediately went to her caseworker and her caseworker told her to appeal it, not knowing that her caseworker already filed a termination of her voucher. So, when she appealed for her housing, she didn’t realize it was about the termination from the program, she thought it was for the decision not to move forward with the payment agreement for her unreported income. Ms. Riggins said she reached out to Secretary Gunsolley, Ms. Robin Walls and Ms. Nakia Jones. Ms. Jones told her to fax all the documentation and she did on August 28th. She contacted Ms. Walls’ office on October 22nd and her secretary contacted her back and asked her to fax over the documentation as well. She also has documents for the Board to review, including the letter that was placed in her neighbor’s mailbox by mistake. Ms. Riggins concluded this was out of her control and it was a mistake, so she would like the Board to take this into consideration and give her back her housing voucher. R: HHA records indicate Ms. Riggins or a member of her family supplied information to HHA that was not true and correct. Ms. Riggins failed to report all family income which was discovered by HHA using the HUD Income Validation Tool. Ms. Riggins scheduled an appointment on August 2, 2019 to discuss the unreported income and a possible repayment agreement. She failed to attend the scheduled appointment. Since Ms. Riggings did not attend the appointment, a termination letter was mailed. She requested and was granted a hearing and it was conducted on September 26, 2019. Ms. Riggins stated in her informal hearing she “probably forgot” to document her household income. Ms. Riggins also stated the appointment letter to discuss the unreported income was placed in her neighbor’s mailbox and forwarded to her after the appointment date. After reviewing Ms. Riggins’ file, HUD regulations, PHA policies and evidence in this case, the hearing officer upheld the decision to terminate Ms. Riggins’s housing assistance for unreported income. A hearing decision letter was mailed to Ms. Riggins on October 9, 2019.

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On October 30, 2019, Ms. Riggins did submit an appeal in regards to her hearing decision and it was denied as untimely. Per HHA’s admin plan, a hearing appeal must be requested within 15 days of the decision letter. A denial letter was mailed to Ms. Riggins on November 27, 2019.

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2640 Fountain View Drive ■ Houston, Texas 77057 ■ 713.260.0500 P ■ 713.260.0547 TTY ■ www.housingforhouston.com

A Fair Housing and Equal Employment Opportunity Agency. For assistance: Individuals with disabilities may contact the 504/ADA Administrator at 713-260-0353, TTY 713-260-0547 or 504ADA@housingforhouston.com

RESPONSES TO COMMENTS RECEIVED AT THE TUESDAY, NOVEMBER 26, 2019

BOARD OF COMMISSIONER MEETING

A Special Meeting of the Board of Commissioners (“Board”) of the Houston Housing Authority (“HHA”) was held on Tuesday, November 26, 2019, at the Houston Housing Authority Central Office, 2640 Fountain View Drive, Houston, Texas 77057. The Board received comments during the public comment period; HHA’s responses to each comment are detailed below: C = Comments Received R= HHA Response

PUBLIC COMMENTS Public comments are outlined in the November 26, 2019, HHA Special Board of Commissioners’ meeting minutes.

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Resolution No. 3120

Transforming Lives & Communities

REQUEST FOR BOARD AGENDA ITEM 1. Brief Description of Proposed Item Approval of the Houston Housing Authority 2020 Budget 2. Date of Board Meeting: December 17, 2019 3. Proposed Board Resolution:

Resolution: That the Houston Housing Authority Board of Commissioners approves the 2020 Budget for the Houston Housing Authority for the Central Office Cost Center, Low Rent Public Housing Program, Section 8 Housing Choice Voucher Program and Section 8 New Construction Program and authorizes the President and CEO to make any necessary corrections to the budget and to file Form HUD-52574 with the Department of Housing and Urban Development, pursuant to the memorandum dated December 3, 2019 from Michael Rogers, Vice President for Fiscal and Business Operations to Tory Gunsolley, President and CEO.

4. All Backup attached? Yes X No If no, what is missing and when will it be submitted: 5. Department Head Approval Signature Date: 6. Statement regarding availability of funds by CFO Funds Budgeted and Available yes no Source Account # CFO Approval Signature Date: 8. Approval of President & CEO Signature Date:

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Resolution No. 3120

Transforming Lives & Communities

MEMORANDUM

TO: TORY GUNSOLLEY, PRESIDENT & CEO

FROM: MICHAEL ROGERS, VP FOR FISCAL & BUSINESS OPERATIONS

SUBJECT: APPROVAL OF THE HOUSTON HOUSING AUTHORITY 2020 BUDGET

DATE: DECEMBER 10, 2019

This memorandum recommends that the Houston Housing Authority (HHA) Board of Commissioners approves the 2020 Houston Housing Authority Budget for the Central Office Cost Center, Low Rent Public Housing Program, Section 8 Housing Choice Voucher Program and the Section 8 New Construction Program. The goal of the process was to maximize the use of current resources taking into consideration the possibility of reductions in federal funding for key components in the budget. At the time the budget was prepared the Federal Budget for 2020 was uncertain and remains so as of today. Certain assumptions were made regarding funding levels that are discussed in more detail later in this memorandum. The HHA continues to assess every area of its operations and financial structure to ensure optimal efficiency and quality of public and affordable housing services. Continued efforts are focused on improving the quality and quantity of the agencies housing stock and providing quality services to the clients of the Public Housing and Housing Choice Voucher Program. The HHA budget development was a collaborative process conducted by the Finance department with participation by other departments and senior staff within the agency. The four segments of the budget are the Central Office Cost Center (COCC), The Housing Choice Voucher Program, Section 8 New Construction and the Low Rent Public Housing Program. The process began in late September and continued during the following months of this year with an evaluation of actual expenses for the current year and an evaluation of needs for 2020. The Houston Housing Authority assesses all expenditures necessary to support and operate the various programs of the Authority. All expenditures are allowable, and direct charged or allocated to the specific program. The HHA developed these budgets using standard accounting requirements in accordance with the Office of Management and Budget Circular A-87 (OMB A-87), Cost Principles for State, Local and Indian Tribe Governments (also at 2 CFR Part 225), as well as 24CFR Part 85, Administrative Requirements for Grants and Cooperative Agreements to State, Local and Federally Recognized Indian Tribal Governments. Personnel costs are a significant portion of the overall budget. A position control report is used for determining personnel costs based on the needs of the agency and denotes the funding source of the position based on the functional duties and responsibilities of the employee. The position

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Resolution No. 3120

control report is reviewed periodically to ensure accurate reflection of the employees function and costs are charged to the respective agency in accordance with OMB A-87 Attachment E, Section C, Paragraph 2, simplified method with direct salaries and wages as the designated distribution base. The Position Control Report applies only to HHA employees. All other administrative expenses are reviewed at the department level with an attempt to control cost to only those necessary for the operation of the department as it relates to the overall mission of HHA. Revenues earned by the COCC are primarily from fees charged to the HCV and Low Rent Public Housing programs. The expenses associated with these revenues are reflected in the budgets for these programs. The fees charged are only those fees allowable by HUD. The primary revenue earned by the HCV program is the administrative fee charged to the program based on the vouchers that are issued. This administrative fee, which makes up approximately 98% of the program revenue, is subject to pro ration depending upon the Federal Budget. For 2019 HCV administrative fees are being funded at an approximate 79% level. For purposes of the 2020 budget a proration level of 80% was utilized. This 80% pro ration is also the same rate utilized by HUD on the 2 year tool that projects performance levels for the HCV program. There has historically been an annual adjustment of the per voucher administrative fee. We do not estimate what this increase will be during the budgeting process and use this as a hedge against the risk that the actual proration may be slightly lower than the projected 80% level. During 2019 the fee increase was 2.6 percent. For the size of the HCV program at HHA each 1% change in the pro ration level impacts the program by a net of approximately $116,000. There is a substantial projected operating deficit for administration of the HCV program. The operating deficit is estimated to be approximately $654,000. This is a slightly smaller deficit than what was budgeted for 2019. To the extent reasonably possible, cost saving measures were reviewed for the 2020 budget in an attempt to lower the operating costs of the program. For the HCV program to operate at a breakeven level the funding proration would have to approximate 86%. This level of funding is not expected to occur in the next few years. The two largest operating costs for the HCV program are personnel costs and the fees paid to the COCC. These two expenses make up approximately 85% of the programs operating costs. The HCV department is always looking for ways to streamline the budget and find ways to operate more efficiently. One of the methods to streamline operating costs is the ongoing implementation of the paperless operating system. The cost to convert the HCV program into a paperless environment is estimated to cost approximately $1.2 million dollars. The implementation of this plan was initiated in 2018 and will continue into 2020. All active HCV files will be systematically converted to an electronic file as the implementation occurs. The paperless environment is expected to help the HCV department control certain operating expenses such as personnel and office supplies, improve customer service and increase the efficiency of the HCV staff. Along these lines the most recent opening of the waiting list was performed online. The amount budgeted for this continued implementation is $680,000 which is the amount budgeted for 2020. A significant portion of the remaining implementation costs will be the back scanning

24

Resolution No. 3120

cost. HHA has a plan to conduct the back scanning process internally and is anticipating some cost savings over the initial estimate for this part of the overall paperless project. No estimate of the savings were included in the 2020 budget. This paperless conversion is not a routine or recurring expense. Because of the continued low levels of funding the HCV program is anticipated to enter 2020 without any significant administrative for reserve. A provision has been made in the budgets for HCV and the COCC to have the COCC loan funds to the HCV program to cover the anticipated operating deficit and paperless initiative. It should be noted that this COCC loan is for the administrative expenses of the HCV program. The primary expenditures of the HCV program, Housing Assistance Payments (HAP) are not going to be covered by these loan programs. HAP funds can only be used to cover payments made on behalf or voucher holders so no reserves available from HAP funds can be used to offset any of the administrative costs of the program. Funding for the Low Rent Public Housing program is also subject to pro ration. For 2019 the funding pro ration is 97.77%. The 2020 budget has been compiled utilizing an estimated 95% pro ration level. While not as dependent upon this portion of the budget as the HCV program, the estimated operating subsidy for Public Housing is still approximately 50% of the overall revenue projected for the program. For the size of the HHA program each 1% change in the pro ration rate is worth approximately $160,000 to the program. The Public Housing budget is developed using a project based approach. There were budget meetings with each management company with an effort to reducing the overall operating levels for the public housing portfolio. These management company budgets were then combined with the costs to the program incurred by HHA directly to produce the final budgets for each property. All AMP budgets were then rolled up to the combined public housing budget. Efforts were extended throughout this process to insure the budgets were prepared in accordance with asset management protocols and guidance provided by HUD. Total projected revenue for the Low Rent Public Housing program is estimated to be $31.7 million for 2020. Total net operating expenditures are estimated to be $28.6 million producing a net operating surplus prior to debt service of $3.1 million. Total debt service for the properties including the interest on the ESCO debt is estimated to be at $1.9 million yielding a final projected surplus of approximately $1.2 million. These levels are significantly higher than the 2019 budget as we are now including the Sweetwater and Independence Heights properties in the combined budgets. These properties were excluded from this budget in 2019 as the conversion of certain units at Sweetwater to public housing units had not been completed prior to the completion of the 2019 budget. Independence Heights was excluded as the property was still under construction when the 2019 budget was completed. This net positive operating budget is a result of continued efforts to reduce operating costs and the realization of utility savings from the now fully implemented ESCO program. In addition to routine operating expenses the budget includes $5 million for non-routine/capital improvements. These expenditures are part of an ongoing process to maintain the aged portfolio of public housing properties. The Real Estate Investment Department (REID) and Public Housing Operations (PHO) have work throughout the year to develop a list of potential non routine/capital

25

Resolution No. 3120

projects to be addressed. This list includes projects that in total far exceed the $5 million 2020 budget. There is a process in place for requesting the utilization of these funds. The request originates with PHO and is routed to the REID department for coordination of procurement and scheduling. As the total non-routine/capital improvement needs exceeds the current available capital funds grants the projects are continually assessed and prioritized to maximize the impact on the properties and the utilization of the available grant funds. The source of funds for these projects is the annual capital fund grant from HUD. The 2017, 2018 and 2019 grants were $4.1, $7.3 million and $7.6 million respectively. We are optimistic that the 2020 capital grant will approximate the 2019 level providing much needed additional funds to help maintain the public housing properties. These grants will be the primary source of funds for the 2020 non routine/capital improvement projects. In addition to using these grant funds on the existing public housing portfolio we also anticipate using some of these grant funds to help cover the cost of new development activities as HHA continues to seek ways to expand its housing portfolio. Where needed, HHA procures the services of Architectural and Engineering firms to draft scopes of work to facilitate the procurement of the required services. HHA also makes use of the private management companies to assist on these projects The HHA is required by Section 6(c)(4) of the U.S. Housing Act of 1937 to submit Form HUD-52574 on the low-income housing program and provide a summary of the proposed/budgeted receipts and expenditures, approval of budgeted receipts and expenditures and justification of certain specified amounts. The HHA must make the following assertions regarding this budget:

1. All statutory and regulatory requirements have been met; 2. The PHA has sufficient operating reserves to meet the working capital needs of its

developments; 3. Proposed budget expenditures are necessary in the efficient and economical

operation of the housing for the purpose serving low-income residents; 4. The budget indicates source of funds adequate to cover all proposed expenditures; 5. The PHA will comply with the wage rate requirements under 24 CFR 968.110(c) and

(f); and 6. The PHA will comply with the requirements for access to records and audits under 24

CFR 968.110(i).

It is my belief that we are in compliance with all of the criteria listed above. The operating budget of the Houston Housing Authority (HHA) has been carefully developed keeping in mind the agencies primary goals of a) Improving agency performance; b) Increasing quantity and quality of the housing stock; c) Increasing self-sufficiency; and d) Increasing customer and employee satisfaction. We have assessed all current year expenditures necessary to support and operate the agencies properties, facilities, central office and programs to allow for the continued meeting of these goals.

26

Resolution No. 3120

Accordingly, I recommend that the Board adopts the following Resolution:

Resolution: That the Houston Housing Authority Board of Commissioners approves the 2020 Budget for the Houston Housing Authority for the Central Office Cost Center, Low Rent Public Housing Program, Section 8 Housing Choice Voucher Program and Section 8 New Construction Program and authorizes the President and CEO to make any necessary corrections to the budget and to file Form HUD-52574 with the Department of Housing and Urban Development, pursuant to the memorandum dated December 3, 2019 from Michael Rogers, Vice President for Fiscal and Business Operations to Tory Gunsolley, President and CEO.

27

Resolution No. 2779

Central Office Cost Center2020 Operating Budget

Annual Budget

Projected

Year to Date Variance Annual Budget

2019 2019 2020

Operating Revenues & FeesAsset management Fees 6,399,188 6,760,102 360,914 6,609,776Miscellaneous Revenues 75,000 173,155 98,155 75,000

TOTAL OPERATING REVENUES & FEES 6,474,188 6,933,257 459,069 6,684,776

Administrative Expenses

Administrative Salaries & Benefits 4,063,594 3,444,127 619,467 4,233,276

Other Employee Expenses 25,000 31,622 (6,622) 30,000

Consultants and Contractors 222,000 162,240 59,760 252,500

Legal 182,130 60,834 121,296 179,130

Travel & Training 140,250 108,120 32,130 158,650

Communication 302,610 352,403 (49,793) 292,652

Data Processing 93,500 219,037 (125,537) 161,500

Office Equipment Expense 62,420 10,356 52,064 63,620

Other Administrative Expense 249,950 323,815 (73,865) 310,100Facilities Expense 352,600 322,813 29,787 351,760

Total Administrative Expenses 5,694,054 5,035,367 658,687 6,033,188

Resident Services 0 9,866 (9,866) 0

Maintenance Costs 13,500 5,701 7,799 9,764

Protective Services 0 0 0 0

Insurance Expenses 91,678 109,430 (17,752) 112,444

Other General Expenses 10,000 272 9,728 5,000

TOTAL OPERATING EXPENSES 5,809,232 5,160,636 648,596 6,160,396

NET CHANGE IN RESERVES 664,956 1,772,621 1,107,665 524,380

Houston Housing Authority

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34

Resolution No. 3121

Transforming Lives & Communities

REQUEST FOR BOARD AGENDA ITEM 1. Brief Description of Proposed Item

Award of Contracts for Architectural and Engineering Services for the Redevelopment of Allen Parkway Village and Historic Oaks of Allen Parkway Village

2. Date of Board Meeting: December 17, 2019 3. Proposed Board Resolution:

That the Houston Housing Authority Board of Commissioners, authorizes the President & CEO to negotiate and execute contracts, and make any necessary changes, with GSMA, Smith & Company, eStudio, and Tyson & Billy Architects, for Architectural and Engineering Services to Allen Parkway Village and Historic Oaks of Allen Parkway Village for two (2) years, with a one-year extension option, pursuant to the memorandum dated December 6, 2019, from Cody Roskelley, Vice President of REID to Tory Gunsolley, President & CEO.

4. All Backup attached? Yes No If no, what is missing and when will it be submitted: 5. Department Head Approval Signature Date: 6. Statement regarding availability of funds by VP of Fiscal Operations Funds Budgeted and Available Yes No Source Account # VP of FO Approval Signature Date: 7. Approval of President & CEO Signature Date:

35

Resolution No. 3121

Transforming Lives & Communities

MEMORANDUM

TO: TORY GUNSOLLEY, PRESIDENT & CEO

FROM: CODY ROSKELLEY VICE PRESIDENT, REID

SUBJECT: AWARD OF CONTRACTS FOR ARCHITECTURAL & ENGINEERING SERVICES FOR THE REDEVELOPMENT OF ALLEN PARKWAY VILLAGE AND HISTORIC OAKS OF ALLEN PARKWAY VILLAGE

DATE: DECEMBER 6, 2019

This memorandum recommends that the Houston Housing Authority Board of Commissioners, authorizes the President & CEO to negotiate and execute contracts, and make any necessary changes, with GSMA, Smith & Company, eStudio, and Tyson & Billy Architects, for Architectural and Engineering Services (A & E) to Allen Parkway Village (APV) and Historic Oaks of Allen Parkway Village (HOAPV) for two years, with a one-year option to renew.

BACKGROUND:

HHA is currently working on a rehab plan for both APV and HOAPV to preserve quality affordable housing and so that the properties can eventually convert to RAD. HHA intends to engage A & E Services for the redevelopment of APV and HOAPV. In November 2019, the Housing Authority issued solicitation – QBS # 19-31, requesting qualification statements from A & E firms to provide architectural and engineering services. The QBS was advertised in local newspapers, State reporting services and on HHA’s website. Qualification statements were received from five firms. These were evaluated by a panel consisting of Obie Diaz, Construction Manager and Registered Architect, Armando Lazo, Construction Coordinator, and David Cukierman, Real Estate Consultant. EVALUATION PROCESS (QBS) 19-31 Architectural and Engineering (A&E) Services for the Rehabilitation of APV & HOAPV Apartments contained the following evaluation criteria that would be used to score and evaluate each response: EVALUATION PROCESS

Evaluation/Selection Criteria Maximum Score

Company Profile 20

Personnel Qualifications 15

Demonstrated related experience 25

Experience with TDHCA requirements and regulations 20

HUD and City, State and Federal Codes 15

36

Amended Resolution No. 3121

Project Planning/Methodology 10

Budget/Cost Control 15

M/WMBE Participation 5

Section 3 Participation 5

Total Points 130

Upon evaluation, the firms were ranked as follows:

Rank Firm/Company M/WBE Status Evaluation Rating

1 GSMA MBE 120

2 Smith & Company MBE 100

3 eStudio MBE 94

4 Tyson & Billy Architects MBE 87

5 AT3+RDC MBE 83

References have been checked and returned positive. There are no conflicts of interest and firms are not on the HUD Debarment List As seen in the above table, GSMA is the highest ranked Architecture firm. HHA will open negotiations with the top-ranked Firms with intentions to reach agreement on a fair and reasonable price. If agreement cannot be reached, HHA will terminate negotiations with this Firm and proceed to the next-highest rated Firm until a price determined to be fair and reasonable to both parties is obtained. RECOMMENDATION Accordingly, I recommend that the Board considers this resolution, which states:

Resolution: That the Houston Housing Authority Board of Commissioners, authorizes the President & CEO to negotiate and execute contracts, and make any necessary changes, with GSMA, Smith & Company, eStudio, and Tyson & Billy Architects, for Architectural and Engineering Services to Allen Parkway Village and Historic Oaks of Allen Parkway Village for two (2) years, with a one-year extension option, pursuant to the memorandum dated December 6, 2019, from Cody Roskelley, Vice President of REID to Tory Gunsolley, President & CEO. .

37

Resolution No. 3122

Transforming Lives & Communities

REQUEST FOR BOARD AGENDA ITEM 1. Brief Description of Proposed Item

Authorizing the Update of Utility Allowance Rates in Compliance with 2020 HUD Standards for Applicable Public Housing Developments

2. Date of Board Meeting: December 17, 2019 3. Proposed Board Resolution:

Resolution: That the Houston Housing Authority Board of Commissioners authorizes the President & CEO to update the utility allowance rates in accordance with the utility allowance study for applicable Public Housing and Tax Credit Developments and make any corrections and changes, pursuant to the memorandum dated December 2, 2019, from Mark Thiele, Senior Vice President to Tory Gunsolley, President & CEO.

4. All Backup attached? X Yes No If no, what is missing and when will it be submitted: 5. Department Head Approval Signature Date: 6. Statement regarding availability of funds by VP of Fiscal Operations Funds Budgeted and Available Yes No Source Account # VP of FO Approval Signature Date: 7. Approval of President & CEO Signature Date:

38

Resolution No. 3122

Transforming Lives & Communities

MEMORANDUM

TO: TORY GUNSOLLEY, PRESIDENT & CEO

FROM: MARK THIELE, SENIOR VICE PRESIDENT

SUBJECT: AUTHORIZING THE UPDATE OF UTILITY ALLOWANCE RATES IN COMPLIANCE WITH 2020 HUD STANDARDS FOR APPLICABLE PUBLIC HOUSING DEVELOPMENTS

DATE: December 2, 2019

This memorandum recommends that the Houston Housing Authority Board of Commissioners authorizes the President and CEO to update the utility allowance rates for applicable Public Housing and Tax Credit Developments. BACKGROUND The Houston Housing Authority (HHA) is required to review at least annually the basis on which utility allowances have been established and, if reasonably required in order to continue adherence to HUD regulations, shall establish revised allowances. The review shall include all changes in circumstances (including completion of modernization and/or other energy conservation measures implemented by HHA) indicating probability of a significant change in reasonable consumption requirements and changes in utility rates. In June 2015, HHA entered into an energy performance contract with Siemens for energy improvements at the majority of HHA public housing properties. The project provided a broad range of energy improvements to reduce the consumption and related cost of energy and water use in the facilities and by implementing the following Facility Improvement Measures (FIMs). METHODOLOGY The establishment of the building allowances is based on accepted engineering heat loss/gain calculation methods that recognize the thermal design characteristics of each representative unit type. The utility allowances are based on all building related requirements including heating, lighting, refrigeration, small appliances, domestic water heating, and cooking, as required in 24 CFR Part 965 of the Code of Federal Regulations. This study is a result of two interrelated phases: 1. The on-site survey, and the utility data analysis completed by Siemens. 2. The on-site survey entails a combination of management and staff interviews, representative unit surveys to include but not be limited to, 3. Standard of living, 4. Building construction, 4. Type of HVAC equipment, 5. Peripheral equipment, 6. Use of building plans to determine wall, roof, ceiling and window areas, 7. Local climatological data, 8. And operating hours for lighting, HVAC equipment, and Authority and tenant-supplied appliances. The on-site data is in turn analyzed combining essential as well as specific "standard of living" allowances to determine the total utility allowances for each particular unit type.

39

Resolution No. 3122

There are several factors to be taken into account when creating utility allowances. The first is the type of methodology. There are two accepted approaches and Siemens utilizes the Engineering-Based Methodology. The two HUD accepted approaches are: 1. Engineering-Based Methodology – Allowances based on engineering calculations and standard consumption tables. 2. Average Consumption-Based Methodology – allowances based on actual resident utility bills. The second important consideration when creating an allowance study is to follow HUD’s Federal Regulations concerning Resident Paid Utility Allowances. HUD gives the freedom to each housing authority to develop their allowances choosing the methodology that works best for their organization: however, requirements are placed on which end uses are covered by the allowances. The main goal of the allowances should be to encourage energy conservative households. The residents should be consuming energy in a fashion that meets their needs and affords them to live comfortably, while staying within the guidelines or regulations established by HUD. HHA staff carefully reviewed and evaluated the study's new utility allowance rates against each dwelling unit category and unit size to determine the extent of energy savings and change. Relative to the air conditioning individual relief amounts, Siemens provided calculated updates for tax credit developments and an amount of relief per unit for non-tax credit developments. A list of updated utility allowance rates are as follows:

TENANT PAID ALLOWANCES

TX 5-02 HOAPV (Non-Historic) NEW 2020

OLD 2019

CHANGE 2020 with AC 2019

with AC CHANGE with AC

1BR $65.00 $63.00 3% $75.00 $71.00 6%

2BR $73.00 $70.00 4% $90.00 $84.00 7%

3BR $77.00 $74.00 4% $101.00 $93.00 9%

4BR $86.00 $82.00 5% $117.00 $107.00 9%

5BR $93.00 $83.00 12% $132.00 $118.00 12%

TX 5-03 Historic Rental

Initiative NEW 2020

OLD 2019

CHANGE 2020 with AC 2019

with AC CHANGE with AC

1BR 1BA Duplex $92.00 $89.00 3% $104.00 $99.00 5%

2BR 2BA Duplex $99.00 $95.00 4% $120.00 $112.00 7%

1BR 1BA Detached $92.00 $89.00 3% $104.00 $99.00 5%

2BR 2BA Detached $99.00 $95.00 4% $120.00 $112.00 7%

TX 5-05 Ewing Apartments NEW 2020

OLD 2019

CHANGE 2020 with AC 2019

with AC CHANGE with AC

40

Resolution No. 3122

1BR 1BA $76.00 $71.00 7% $86.00 $79.00 9%

2BR 2BA $96.00 $86.00 12% $113.00 $100.00 13%

TX 5-08 Heatherbrook NEW 2020

OLD 2019

CHANGE 2020 with AC 2019

with AC CHANGE with AC

2BR $84.00 $73.00 15% $111.00 $93.00 19%

3BR $99.00 $85.00 16% $125.00 $104.00 20%

4BR $116.00 $99.00 17% $147.00 $120.00 23%

TX 5-09 Forest Green NEW 2020

OLD 2019

CHANGE 2020 with AC 2019

with AC CHANGE with AC

2BR $80.00 $70.00 14% $104.00 $89.00 17%

3BR $100.00 $86.00 16% $127.00 $104.00 22%

4BR $116.00 $98.00 18% $142.00 $115.00 23%

TX 5-11 Fulton Village NEW 2020

OLD 2019

CHANGE 2020 with AC 2019

with AC CHANGE with AC

1BR $65.00 $64.00 2% $90.00 $84.00 7%

2BR $71.00 $69.00 3% $101.00 $93.00 9%

3BR $76.00 $73.00 4% $112.00 $102.00 10%

4BR $81.00 $77.00 5% $119.00 $107.00 11%

TX 5-19 Kennedy Place NEW 2020

OLD 2019

CHANGE 2020 with AC 2019

with AC CHANGE with AC

1BR $58.00 $53.00 9% $71.00 $61.00 16%

2BR $75.00 $66.00 14% $97.00 $80.00 21%

3BR $90.00 $78.00 15% $121.00 $97.00 25%

4BR $99.00 $85.00 16% $141.00 $110.00 28%

TX 5-18 Lincoln Park NEW 2020

OLD 2019

CHANGE 2020 with AC 2019

with AC CHANGE with AC

1BR $69.00 $62.00 11% $88.00 $77.00 14%

2BR $88.00 $77.00 14% $111.00 $95.00 17%

3BR $107.00 $92.00 16% $127.00 $104.00 22%

TX 5-15 Oxford Place NEW 2020

OLD 2019

CHANGE 2020 with AC 2019

with AC CHANGE with AC

41

Resolution No. 3122

1BR $66.00 $68.00 -3% $94.00 $81.00 16%

2BR $84.00 $81.00 4% $125.00 $103.00 21%

3BR $99.00 $96.00 3% $147.00 $118.00 25%

TX 5-17 Victory Apartments NEW 2020

OLD 2019

CHANGE 2020 with AC 2019

with AC CHANGE with AC

1BR $61.00 $60.00 2% $90.00 $83.00 8%

2BR $66.00 $64.00 3% $93.00 $86.00 8%

3BR $70.00 $68.00 3% $106.00 $96.00 10%

TX 5-16 HOAPV (Historic) NEW 2020

OLD 2019

CHANGE 2020 with AC 2019

with AC CHANGE with AC

1BR 1BA (HE) Gas $62.00 $60.00 3% $84.00 $78.00 8%

2BR 1BA (HE) Gas $66.00 $64.00 3% $92.00 $85.00 8%

TX 5-21 Independence Heights

NEW 2020

OLD 2019

CHANGE

1BR $75.00 $75.00 0%

2BR $95.00 $95.00 0%

3BR $116.00 $116.00 0%

42

Resolution No. 3122

SUBMETERED UTILITY ALLOWANCES (NO CHANGE)

Project Name Natural Gas (ccf) Electricity(KWH)

TX 5-04 Clayton Homes

NEW 2020 OLD 2019 CHANGE NEW 2020 OLD 2019 CHANGE

1BR 16 16 0% 176 176 0%

2BR 23 23 0% 190 190 0%

3BR 30 30 0% 218 218 0%

4BR 34 34 0% 230 230 0%

TX 5-05.1 Cuney Homes

NEW 2020 OLD 2019 CHANGE NEW 2020 OLD 2019 CHANGE

1BR 19 19 0% 149 149 0%

2BR 25 25 0% 166 166 0%

3BR 28 28 0% 178 178 0%

4BR 33 33 0% 194 194 0%

TX 5-07 Irvinton Village

NEW 2020 OLD 2019 CHANGE NEW 2020 OLD 2019 CHANGE

1BR 15 15 0% 133 133 0%

2BR 25 25 0% 151 151 0%

3BR 29 29 0% 161 161 0%

4BR 34 34 0% 174 174 0%

TX 5-14 Kelly Village

NEW 2020 OLD 2019 CHANGE NEW 2020 OLD 2019 CHANGE

1BR 8 8 0% 329 329 0%

2BR 12 12 0% 346 346 0%

3BR 16 16 0% 361 361 0%

4BR 19 19 0% 400 400 0%

1BR 18 18 0% 139 139 0%

2BR 24 24 0% 152 152 0%

3BR 29 29 0% 162 162 0%

4BR 35 35 0% 171 171 0%

43

Resolution No. 3122

Table 3.3 Monthly Air Conditioning Allowances for Individual Relief

Row/Townhouses & Semi-Detached/Duplex

Utility or Service units 1BR 2BR 3BR 4BR 5BR

Air Conditioning kwh 134 230 326 422 518

1BR $19.96 $34.26 $48.56 $62.86 $77.16

Summer 6 Average $119.77 $205.57 $291.37 $377.18 $462.98

Winter 6 Average $0.00 $0.00 $0.00 $0.00 $0.00

Total Monthly Average Cost $9.98 $17.13 $24.28 $31.43 $38.58

Monthly Average Relief $8.00 $17.00 $24.00 $31.00 $39.00

Detached House

Utility or Service units 1BR 2BR 3BR 4BR 5BR

Air Conditioning kwh 167 287

1BR $24.88 $42.75

Summer 6 Average $149.26 $256.52

Winter 6 Average $0.00 $0.00

Total Monthly Average Cost $12.44 $21.38

Monthly Average Relief $12.00 $21.00

RECOMMENDATION Accordingly, I recommend that the Board considers this resolution, which states:

Resolution: That the Houston Housing Authority Board of Commissioners authorizes the President & CEO to update the utility allowance rates in accordance with the utility allowance study for applicable Public Housing and Tax Credit Developments and make any corrections and changes, pursuant to the memorandum dated December 2, 2019, from Mark Thiele, Senior Vice President to Tory Gunsolley, President & CEO.

44

Resolution No. 3123

Transforming Lives & Communities

REQUEST FOR BOARD AGENDA ITEM 1. Brief Description of Proposed Item

Approval to Submit an Application to HUD for Portfolio-Wide Rental Assistance Demonstration (RAD) Conversion

2. Date of Board Meeting: December 17, 2019 3. Proposed Board Resolution:

Resolution: That the Houston Housing Authority Board of Commissioners authorizes the President & CEO to make necessary changes and corrections and execute all necessary documents to submit a portfolio-wide application to HUD for Rental Assistance Demonstration (RAD) conversion, pursuant to the memorandum dated December 3, 2019 from Jonathan Zimmerman, Senior Policy Advisor to Tory Gunsolley, President & CEO.

4. All Backup attached? Yes No If no, what is missing and when will it be submitted: 5. Department Head Approval Signature Date: 6. Statement regarding availability of funds by VP of Fiscal Operations Funds Budgeted and Available Yes No Source Account # VP of FO Approval Signature Date: 7. Approval of President & CEO Signature Date:

45

Resolution No. 3123

Transforming Lives & Communities

MEMORANDUM

TO: TORY GUNSOLLEY, PRESIDENT & CEO

FROM: JONATHAN ZIMMERMAN, SENIOR POLICY ADVISOR

SUBJECT: APPROVAL TO SUBMIT AN APPLICATION TO HUD FOR PORTFOLIO-WIDE RENTAL ASSISTANCE DEMONSTRATION (RAD) CONVERSION

DATE: DECEMBER 3, 2019

This memorandum recommends that the Houston Housing Authority Board of Commissioners, authorizes the President & CEO to submit an application to HUD for a portfolio-wide Rental Assistance Demonstration (RAD) conversion.

BACKGROUND:

In May 2017, HUD increased the cap to 225,000 units for RAD conversions and requested housing authorities submit a letter of interest to reserve their place on the waiting list under the Department’s Rental Assistance Demonstration (RAD). Following Board approval, in June 2017 HHA commenced the application and conversion process with HUD under its Rental Assistance Demonstration for Allen Parkway Village, Historic Oaks of Allen Parkway Village, Historic Rental Initiative, and Victory Place.

Under the Rental Assistance Demonstration (RAD) Final Implementation Notice, dated July 26, 2012 and revised July 2, 2013, June 15, 2015 and January 12, 2017, the U.S. Department of Housing and Urban Development (HUD) is encouraging housing authorities to rehabilitate and preserve their aging public housing developments using a variety of public and private affordable housing resources, including tax-exempt bonds supported by project-based rental assistance, Federal Low- Income Housing Tax Credits (LIHTC) and public housing capital funds.

PHAs are allowed to convert their existing operating subsidy and capital funds, allocated by development, into a stand-alone Housing Assistance Payment (HAP) contract at a published RAD rent. The RAD rent, while less than HUD Fair Market Rent (FMR), can often provide enough revenue to both operate the property (when combined with the tenant share of rent) and borrow funds to make capital improvements to the property, further reducing operating costs. A PHA can use RAD to:

• Carry out a “straight conversion” with no rehabilitation of a public housing property;

• Carry out moderate rehabilitation in place;

• Tear down and rebuild in place; or,

46

Resolution No. 3123

• Transfer the rental assistance and replace the public housing units on a new site or on multiple sites.

The HHA’s Board of Commissioners’ previously passed resolution on July 16, 2019, to submit a portfolio-wide application to HUD under its Rental Assistance Demonstration (RAD). As part of HUD’s RAD requirements, in October and November 2019 HHA conducted two additional public meetings at each of the following developments - Kennedy Place, Fulton Village, Heatherbrook, Bellerive, and Sweetwater Point. A PHA may apply for a Portfolio Award, which allows a PHA to reserve RAD conversion authority for a set of projects (including for multiple phases of a large scale redevelopment effort and for planned projects) and that locks in the applicable contract rent in the year of application. Following HUD’s issuance of a Commitment to Enter into a Housing Assistance Payments Contract (CHAP) award letter to HHA indicating that a project(s) has been selected for RAD conversion, if there are subsequent changes to the amounts appropriated by Congress for public housing Capital and Operating Funds, there are no downsides to the amount of a RAD conversion rent to which HHA is entitled. If subsequent to HUD awarding a CHAP, the appropriations and corresponding funding distributions to a PHA for Capital and Operating Funds decrease, the RAD conversion rent(s) is still protected as of the date of the CHAP award. On the other hand, if subsequent to HUD awarding a CHAP, the appropriations and corresponding funding distributions to a PHA for Capital and Operating Funds increase, the RAD conversion rent(s) must be increased by HUD to reflect those increased revenues to the properties. Additionally, if a PHA submits a CHAP for its entire portfolio but decides at a later date to withdraw one or more of its properties from converting under RAD, there is no penalty. In other words, a PHA’s submission of a portfolio-wide CHAP is a reservation that can be cancelled in the future without creating a binding obligation to convert all of its developments under RAD. The HHA’s Board of Commissioners’ previously passed resolution on February 27, 2018, to submit RAD applications for Allen Parkway Village, Historic Oaks of Allen Parkway Village, Historic Rental Initiative, and Victory Place. Provided below is a summary / status of each development.

Current RAD CHAPs

AMP Project Name PHA Units

Financing Strategy Projected Closing

Notes

12 Victory Apartments 100 Straight Conversion Jan. 2020 100% RAD; Bundle HRI & Victory

3 Historic Rental 40 Straight Conversion Jan. 2020 100% RAD; Bundle HRI & Victory

9 Allen Parkway Village 278 TE Bonds / 4% LIHTC Mar 2020 100% RAD; Bundle APV & HOAPV

15 Historic Oaks APV 222 TE Bonds / 4% LIHTC Mar 2020 100% RAD; Bundle APV & HOAPV

Total 640

47

Resolution No. 3123

The RAD proposal has been included in HHA’s FY 2018 PHA Plan, FY 2019 PHA Plan and FY 2020 PHA Plan and was discussed in resident meetings where it received support. In order to apply for a Portfolio Award, a PHA must submit: 1. the total number of units to be converted; and 2. RAD Applications for the lesser of four projects or 25% of the units identified in the portfolio. HHA’s pending application for the five developments (below) in Phase I, exceeds HUD’s requirement.

RAD Portfolio Application – Phase I

AMP Project Name PHA Units

Financing Strategy

Projected Closing

Notes

20 Sweetwater Point 26 Straight Conversion 2022 100% RAD; Waiting for Investor exit in

2021

4 Kennedy Place 108 TE Bonds / 4% LIHTC early 2021 100% RAD; Bundle Kennedy and Fulton

2 Fulton Village 108 TE Bonds / 4% LIHTC early 2021 100% RAD; Bundle Kennedy and Fulton

17 Heatherbrook 53 Straight Conversion early 2021 100% RAD; Waiting for Investor exit

(2020?)

8 Bellerive 210 TE Bonds / 4% LIHTC late 2021 75% RAD/25% PBV

Total 505

RAD Portfolio Application – Phase II

AMP Project Name PHA Units

Financing Strategy

Projected Closing

Notes

7 Oxford Place 230 TE Bonds / 4% LIHTC

2022 100% RAD; Waiting for Investor exit in 2021

14 Lincoln Park 200 TE Bonds / 4% LIHTC

2022 100% RAD; Waiting for Investor exit in 2023

18 Lyerly 199 TE Bonds / 4% LIHTC

2022 75% RAD/25% PBV

13 Ewing 40 9% LIHTC 2022 100% RAD (for PHA units); mixed-income

5 Forest Green 100 TE Bonds / 4% LIHTC

Late 2020 75% RAD/25% PBV (or Section 18 Dispo)

48

Resolution No. 3123

Total 769

HUD will begin review of the application immediately upon completion of the public comment period and should issue an approval within 30 -60 days. Upon approval of the application submission, HUD will issue, in addition to the provision of CHAPs for the applications submitted, a Portfolio Award Letter covering the remaining units within the portfolio proposed by the applicant. The Portfolio Award Letter reserves RAD conversion authority for the remaining units in the portfolio and locks in the applicable contract rent for the year of the application submission for the units covered by the Portfolio Award. In order to retain its Portfolio Award, except with HUD approval, a PHA must close, on average starting one year after the issuance of the first CHAP, either two projects per year or 25% of the units identified in the portfolio per year. For purposes of the annual average, conversions which occur in the first year shall be deemed to have occurred in the second year after issuance of the first CHAP. Units held in an existing portfolio award will be held to this standard effective on the date of publication of HUD’s Notice. PHAs may count existing CHAPs, in lieu of Applications, in presenting their Portfolio Award requests. The PHA has until September 30, 2024, to submit an application for the final project covered by the Portfolio Award. Recipients of Portfolio Awards shall be required to fulfill all RAD requirements for each CHAP issued by HUD. If at any time HUD determines that a PHA has failed to make sufficient progress towards the submitted conversion of the proposed portfolio, HUD may revoke RAD conversion authority provided under the Portfolio Award for all projects where a CHAP has yet to be issued. With HUD consent, PHAs may substitute projects in the portfolio award, and switch projects between the active and pending portions of the portfolio, provided that the newly substituted projects are subject to all of the requirements of this Notice.

By submitting the application, the signatory is certifying to the language below, including that he or she has obtained Board Approval for this application:

I hereby certify to the following: (1) that I have the requisite authority to execute this application on behalf of the Houston Housing Authority (HHA); (2) that HUD can rely upon this certification in evaluating the Application, (3) that I acknowledge that I have read and understand Notice PIH-2012-32 (HA) H-2017-03, REV-3, H-2019-09 PIH-2019-23 (HA) REV-4 which describes the Rental Assistance Demonstration (RAD) (the "Program"), and agree to comply with all requirements of the Program or Notice; (4) that all materials submitted in association with the application are accurate, complete and not misleading; (5) that, if selected for award, the owner will comply with the fair housing and civil rights requirements at 24 CFR 5.105(a) (general requirements) and will affirmatively further fair housing; and (6) that there are no debarments, suspensions, or Limited Denials of Participation in Federal programs lodged against the applicant, PHA Executive Director, Board members, or affiliates.

Accordingly, I recommend that the Board approves the following Resolution:

Resolution: That the Houston Housing Authority Board of Commissioners authorizes the President & CEO to make necessary changes and corrections and execute all necessary documents to submit a portfolio-wide application to HUD

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for Rental Assistance Demonstration (RAD) conversion, pursuant to the memorandum dated December 3, 2019 from Jonathan Zimmerman, Senior Policy Advisor to Tory Gunsolley, President & CEO.

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REQUEST FOR BOARD AGENDA ITEM 1. Brief Description of Proposed Item

Authorizing the Acquisition and Long-Term Leasing of Garden Oaks Apartments located at 450 East Rogers Street in Houston, TX

2. Date of Board Meeting: December 17, 2019 3. Proposed Board Resolution:

Resolution: Authorizing the Houston Housing Authority (the “Authority”) to take such actions necessary or convenient to facilitate the acquisition and operation of the Garden Oaks Apartments (the “Project”), pursuant to the memorandum from Tory Gunsolley, President & CEO dated December 9, 2019.

4. All Backup attached? X Yes No If no, what is missing and when will it be submitted: 5. Department Head Approval Signature Date: 6. Statement regarding availability of funds by VP of Fiscal Operations

Funds Budgeted and Available X Yes No Source Third Party Account # VP of FO Approval Signature Date: 7. Approval of President & CEO Signature Date:

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Transforming Lives & Communities

MEMORANDUM

TO: HOUSTON HOUSING AUTHORITY BOARD OF COMMISSIONERS

FROM: TORY GUNSOLLEY, PRESIDENT & CEO

SUBJECT: AUTHORIZING THE ACQUISITION AND OPERATION OF THE GARDEN OAKS APARTMENTS LOCATED AT 450 EAST ROGERS STREET IN HOUSTON, TX

DATE: DECEMBER 9, 2019

This memorandum recommends that the Houston Housing Authority Board of Commissioners approves and authorizes the President & CEO to take such actions necessary or convenient to facilitate the acquisition and operation of the Garden Oaks Apartments (the “Project”). BACKGROUND APV Redevelopment Corporation is a sponsored affiliate of the Authority and the sole member of the Special Member of the Owner. The Owner intends to acquire the Project, which is located at or about 450 East Rogers Street, Houston, Texas. The Project contains 150 units, of which 77 will be reserved for occupancy by low and moderate income families and be financed with commercial financing. The Authority intends for Lakeside Place PFC to purchase the Project and enter into a lease agreement with the Owner granting site control to the Owner. APPROVALS The Board of the Commissioners of the Authority (the “Board”) authorizes the Chief Executive Officer of the Authority and/or his designee to review, approve and execute all certificates, affidavits, agreements, documents and other writings (collectively the “Agreements”) the Chief Executive Officer shall deem to be necessary or desirable in the consummation of the transactions required for the transactions contemplated in the attached resolutions; The Board authorizes that all acts, transactions, or agreements undertaken prior hereto by the Chief Executive Office of the Authority or his designee, in connection with the foregoing matters are hereby ratified and confirmed as the valid actions of the Authority, effective as of the date such actions were taken; and The Board authorizes that the Chief Executive Officer directed for and on behalf of, and as the act and deed of the Authority, to take such further action in the consummation of the transactions herein contemplated and to do any and all other acts and things necessary or proper in furtherance thereof, as the Chief Executive Officer shall deem to be necessary or desirable, and all acts heretofore taken by the

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designee of the Chief Executive Officer to such end are hereby expressly ratified and confirmed as the acts and deeds of the Authority. RECOMMENDATION Accordingly, I recommend that the Board approves the formal resolution attached hereto as Exhibit A and the following:

Resolution: Authorizing the Houston Housing Authority (the “Authority”) to take such actions necessary or convenient to facilitate the acquisition and operation of the Garden Oaks Apartments (the “Project”), pursuant to the memorandum from Tory Gunsolley, President & CEO dated December 9, 2019.

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RESOLUTION NO. 3124

RESOLUTION AUTHORIZING THE HOUSTON HOUSING AUTHORITY (THE

"AUTHORITY") TO TAKE SUCH ACTIONS NECESSARY OR CONVENIENT TO

FACILITATE THE ACQUISITION OF GARDEN OAKS APARTMENTS (THE

"PROJECT")

WHEREAS, the Authority has created Lakeside Place PFC (“PFC”) to assist in the development of certain multifamily housing developments such as the Project;

WHEREAS, the Authority desires for the PFC to purchase the Project; WHEREAS, the PFC and CCPAF Garden Oaks, LLC, a Delaware limited liability company (the “Owner”) will enter into a lease agreement (the "Lease Agreement") granting site control of the Project to the Owner; WHEREAS, pursuant to the terms of the Lease Agreement, no less than 51% of the units in the Project will be reserved or occupied by individuals or families earning less than 80% of area median income; WHEREAS, the Owner will obtain a loan in an aggregate principal amount not to exceed $15,000,000 (the “Loan”) from Holliday Fenoglio Fowler, L.P. (“Lender”) to finance the Project and, in connection with the making of the Loan, Lender will require PFC to join in the execution of documents evidencing and/or securing the Mortgage Loan (collectively, the “Loan Documents”); NOW, THEREFORE, in connection with the foregoing, the Board of Commissioners hereby adopts the following resolutions: BE IT RESOLVED, that the Chief Executive Officer of the Authority and/or his designee is hereby authorized to review, approve and execute all certificates, affidavits, agreements, documents and other writings necessary and/or related to the forgoing matters (collectively the "Agreements") the Chief Executive Officer shall deem to be necessary or desirable in the consummation of the transactions herein contemplated;

BE IT FURTHER RESOLVED, that all acts, transactions, or agreements undertaken prior hereto by the Chief Executive Officer of the Authority or his designee, in connection with the foregoing matters are hereby ratified and confirmed as the valid actions of the Authority, effective as of the date such actions were taken; and BE IT FURTHER RESOLVED, that the Chief Executive Officer is hereby authorized and directed for and on behalf of, and as the act and deed of the Authority, to take such further action in the consummation of the transactions herein contemplated and to do any and all other acts and things necessary or proper in furtherance thereof, as the Chief Executive Officer shall deem to be necessary or desirable, and all acts heretofore taken by the designee of the Chief Executive Officer to such end are hereby expressly ratified and confirmed as the acts and deeds of the Authority.

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This resolution shall be in full force and effect from and upon its adoption.

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PASSED this ____ day of ____________, 2019. CHAIR ATTEST: Secretary

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Resolution No. 3125

Transforming Lives & Communities

4849-6330-1038.v1

REQUEST FOR BOARD AGENDA ITEM 1. Brief Description of Proposed Item

Authorizing the Acquisition and Long-Term Leasing of The Beacon at Buffalo Pointe located at 10301 Buffalo Speedway in Houston, TX

2. Date of Board Meeting: December 17, 2019 3. Proposed Board Resolution:

Resolution: The Houston Housing Authority Board of Commissioners authorizes the President & CEO to negotiate and execute and to take such actions necessary or convenient to facilitate the acquisition and operation of The Beacon at Buffalo Pointe, pursuant to the memorandum dated December 10, 2019 from Cody Roskelley, Vice President of REID to Tory Gunsolley, President & CEO.

4. All Backup attached? X Yes No If no, what is missing and when will it be submitted: 5. Department Head Approval Signature Date: 6. Statement regarding availability of funds by VP of Fiscal Operations

Funds Budgeted and Available X Yes No Source Third Party Account # VP of FO Approval Signature Date: 7. Approval of President & CEO Signature Date:

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Transforming Lives & Communities

MEMORANDUM

TO: TORY GUNSOLLEY, PRESIDENT & CEO

FROM: CODY ROSKELLEY, VICE PRESIDENT OF REID

SUBJECT: AUTHORIZING THE ACQUISITION AND LONG-TERM LEASING OF THE BEACON AT BUFFALO POINTE LOCATED AT 10301 BUFFALO SPEEDWAY IN HOUSTON, TX

DATE: DECEMBER 10, 2019

This memorandum recommends that the Houston Housing Authority Board of Commissioners approves and authorizes the President & CEO to take such actions necessary or convenient to facilitate the acquisition, long-term leasing, and operation of The Beacon at Buffalo Pointe (the “Project”). BACKGROUND APV Redevelopment Corporation is a sponsored affiliate of the Authority and the sole member of the Special Member of the Owner. The Owner intends to acquire the Project, which is located at or about 10301 Buffalo Speedway, Houston, TX 77054. The Project contains 281 units, of which 144 will be reserved for occupancy by low and moderate income families and be financed with commercial financing. The Authority intends for Lakeside Place PFC to purchase the Project and enter into a lease agreement with the Owner granting site control to the Owner. APPROVALS The Board of the Commissioners of the Authority (the “Board”) authorizes the Chief Executive Officer of the Authority and/or his designee to review, approve and execute all certificates, affidavits, agreements, documents and other writings (collectively the “Agreements”) the Chief Executive Officer shall deem to be necessary or desirable in the consummation of the transactions required for the transactions contemplated in the attached resolutions; The Board authorizes that all acts, transactions, or agreements undertaken prior hereto by the Chief Executive Office of the Authority or his designee, in connection with the foregoing matters are hereby ratified and confirmed as the valid actions of the Authority, effective as of the date such actions were taken; and The Board authorizes that the Chief Executive Officer directed for and on behalf of, and as the act and deed of the Authority, to take such further action in the consummation of the transactions herein

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contemplated and to do any and all other acts and things necessary or proper in furtherance thereof, as the Chief Executive Officer shall deem to be necessary or desirable, and all acts heretofore taken by the designee of the Chief Executive Officer to such end are hereby expressly ratified and confirmed as the acts and deeds of the Authority. RECOMMENDATION Accordingly, I recommend that the Board approves the formal resolution attached hereto as Exhibit A and the following:

Resolution: The Houston Housing Authority Board of Commissioners authorizes the President & CEO to negotiate and execute and to take such actions necessary or convenient to facilitate the acquisition and operation of The Beacon at Buffalo Pointe, pursuant to the memorandum dated December 10, 2019 from Cody Roskelley, Vice President of REID to Tory Gunsolley, President & CEO.

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4849-6330-1038.v1

RESOLUTION NO. 3125

RESOLUTION AUTHORIZING THE HOUSTON HOUSING AUTHORITY (THE

"AUTHORITY") TO TAKE SUCH ACTIONS NECESSARY OR CONVENIENT TO

FACILITATE THE ACQUISITION OF THE BEACON AT BUFFALO POINTE (THE

"PROJECT")

WHEREAS, the Authority has created Lakeside Place PFC (“PFC”) to assist in the development of certain multifamily housing developments such as the Project;

WHEREAS, the Authority desires for the PFC to purchase the Project; WHEREAS, the PFC and Beacon at Buffalo Pointe, LLC, a Texas limited liability company (the “Owner”) will enter into a lease agreement (the "Lease Agreement") granting site control of the Project to the Owner; WHEREAS, pursuant to the terms of the Lease Agreement, no less than 51% of the units in the Project will be reserved or occupied by individuals or families earning less than 80% of area median income; WHEREAS, the Owner will obtain a loan in an aggregate principal amount not to exceed $28,000,000 (the “Loan”) from Key Bank National Association. (“Lender”) to finance the Project and, in connection with the making of the Loan, Lender will require PFC to join in the execution of documents evidencing and/or securing the Mortgage Loan (collectively, the “Loan Documents”); NOW, THEREFORE, in connection with the foregoing, the Board of Commissioners hereby adopts the following resolutions: BE IT RESOLVED, that the Chief Executive Officer of the Authority and/or his designee is hereby authorized to review, approve and execute all certificates, affidavits, agreements, documents and other writings necessary and/or related to the forgoing matters (collectively the "Agreements") the Chief Executive Officer shall deem to be necessary or desirable in the consummation of the transactions herein contemplated;

BE IT FURTHER RESOLVED, that all acts, transactions, or agreements undertaken prior hereto by the Chief Executive Officer of the Authority or his designee, in connection with the foregoing matters are hereby ratified and confirmed as the valid actions of the Authority, effective as of the date such actions were taken; and BE IT FURTHER RESOLVED, that the Chief Executive Officer is hereby authorized and directed for and on behalf of, and as the act and deed of the Authority, to take such further action in the consummation of the transactions herein contemplated and to do any and all other acts and things necessary or proper in furtherance thereof, as the Chief Executive Officer shall deem to be necessary or desirable, and all acts heretofore taken by the designee of the Chief Executive Officer to such end are hereby expressly ratified and confirmed as the acts and deeds of the Authority.

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This resolution shall be in full force and effect from and upon its adoption.

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PASSED this ____ day of ____________, 2019. CHAIR ATTEST: Secretary

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Resolution No. 3126

Transforming Lives & Communities

REQUEST FOR BOARD AGENDA ITEM 1. Brief Description of Proposed Item

Authorizing the Negotiation of a Memorandum of Understanding with Allied Orion to Develop a 294-unit Apartment Property at 850 Addicks – Howell Road in Houston, TX

2. Date of Board Meeting: December 17, 2019 3. Proposed Board Resolution:

Resolution: The Houston Housing Authority Board of Commissioners authorizes the President & CEO to negotiate and execute a Memorandum of Understanding and make any corrections and changes as necessary with Allied Orion for the formation of a partnership to develop a 294 unit apartment development at 850 Addicks-Howell Road, pursuant to the memorandum dated December 3, 2019, from Michael Rogers, Vice President Fiscal & Business Operations, to Tory Gunsolley, President & CEO.

4. All Backup attached? Yes No If no, what is missing and when will it be submitted: 5. Department Head Approval Signature Date: 6. Statement regarding availability of funds by VP of Fiscal Operations Funds Budgeted and Available Yes No Source Account # VP of FO Approval Signature Date: 7. Approval of President & CEO Signature Date:

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Transforming Lives & Communities

MEMORANDUM

TO: TORY GUNSOLLEY, PRESIDENT & CEO

FROM: MICHAEL ROGERS, VICE PRESIDENT FISCAL & BUSINESS OPERATIONS

SUBJECT: AUTHORIZING THE NEGOTIATION OF A MEMORANDUM OF UNDERSTANDING WITH ALLIED ORION TO DEVELOP A 294-UNIT APARTMENT PROPERTY AT 850 ADDICKS-HOWELL ROAD IN HOUSTON, TX

DATE: DECEMBER 3, 2019

This memorandum recommends that the Houston Housing Authority Board of Commissioners authorizes the President & CEO to negotiate and enter into a Memorandum of Understanding (MOU) with Allied Orion to provide additional affordable and mixed finance housing in the City of Houston. BACKGROUND The Houston market area has a substantial shortage of affordable housing units. Recent Census data indicates that over 400,000 households in Houston qualify for housing assistance at 80% of the Area Median Income (AMI), additionally there are 155,582 families currently living in poverty. Over 200,000 families in Houston pay greater than 30% of their income for housing. The existing housing stock only provides affordable opportunities for 76,725 families in Houston. This sheds light on the extent of the need for affordable housing for all families at all income ranges below 80% of AMI. The Houston Housing Authority wishes to increase the number of affordable housing units available for qualified residents within its jurisdiction. To facilitate this, the Houston Housing Authority has published a series Qualification Based Solicitations (QBS). This goal of these QBS publications is to solicit acquisition, rehabilitation or construction opportunities involving affordable housing. The QBS includes scoring criteria which will be used to evaluate the responses and also establishes submittal deadlines. Allied Orion are proposing a partnership be created will allow for the development of 294 apartment units located on a tract of land in West Houston near Highway 6 and Memorial Drive. The proposal contemplates the creation of a ground lease arrangement that will provide exemption from property taxes for the partnership. Upon completion 50% of the units will be marketed to households at 80%of area AMI. The remaining units will be offered at market rates. The property is located in a high opportunity census tract. The property is not in the 100-year flood plain but does have some exposure on a portion of the tract to the 500 year flood plain.

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EVALUATION COMMITTEE The Evaluation Committee for this QBS consisted of Michael Rogers, Vice President Fiscal & Business Operations, Cody Roskelley, Vice President of REID and David Cukierman, Real Estate Consultant. SCORING The terms of this QBS called for the evaluation committee to evaluate each submittal and to recommend that each proposal scoring in excess of seventy-five (75) points be selected to determine if a MOU could successfully be negotiated. The scoring criteria and results are listed below:

EVALUATION CRITERIA ALLIED ORION

CRITERIA 1 (10 POINTS) - Demonstrated Expertise & Relevant Experience 10

Design, Construction & management of mixed income/mixed finance developments

Reference - financial institutions, governmental entities and former clients

CRITERIA 2 (25 POINTS) - Design and location

20

Ability to comply with HUD Site and Neighborhood Standards

Development serves and underserved community or population Community amenities including low poverty rates, low crime rates, high school achievement, access to employment

Absence of environmental issues

CRITERIA 3 (10 POINTS) - Ability to meet Section 3 and M/WBE requirements 8

Proposal to meet requirements

Track record of meeting requirements

CRITERIA 4 (20 POINTS) - Development Partner Plan 15

Overall Feasibility of the Plan

Schedule of performance / timeline Strategy / Methodology, Acquisition with or without rehabilitation or new construction

Development Specifications that contribute to the mission of HHA

proposed number and type of affordable units

Construction / Rehabilitation estimates, proposed construction partners

CRITERIA 5 (10 POINTS) - Proposed Budget 8 Development and operating pro forma including the amount of gap funding assistance needed from HHA relative to the amount of public benefit

Sources and Uses including cash flow

CRITERIA 6 (25 POINTS) - Economic Benefit to HHA 18

Allocation of Income Streams for all Revenue sources and providing guarantees post

Development partner exit

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Resolution No. 3126

Developer Fee Split

Proposed Ground Lease Payments

Right of First Refusal, purchase option, exit strategy

TOTAL POINTS 79

The Allied Orion submittal met the minimum score threshold and was selected to determine if one or more Memorandums of Understanding could successfully be negotiated. RECOMMENDATION Accordingly, I recommend that the Board considers this resolution, which states:

Resolution: The Houston Housing Authority Board of Commissioners authorizes the President & CEO to negotiate and execute a Memorandum of Understanding and make any corrections and changes as necessary with Allied Orion for the formation of a partnership to develop a 294 unit apartment development pursuant to the memorandum dated December 3, 2019, from Michael Rogers, Vice President Fiscal & Business Operations, to Tory Gunsolley, President & CEO.

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Transforming Lives & Communities

REQUEST FOR BOARD AGENDA ITEM 1. Brief Description of Proposed Item

Authorizing the Negotiation of the Memorandum of Understanding for the Acquisition of Monaco at Main Apartments located at 8333 Braesmain Drive in Houston, TX

2. Date of Board Meeting: December 17, 2019 3. Proposed Board Resolution:

Resolution: The Houston Housing Authority Board of Commissioners authorizes the President & CEO to negotiate and execute a Memorandum of Understanding and make any corrections and changes as necessary with Bridge Partners, for the acquisition and restructuring of an existing housing development to provide additional affordable housing units pursuant to the memorandum dated December 10, 2019, from Cody Roskelley, Vice President of REID, to Tory Gunsolley, President & CEO.

4. All Backup attached? Yes No If no, what is missing and when will it be submitted: 5. Department Head Approval Signature Date: 6. Statement regarding availability of funds by VP of Fiscal Operations Funds Budgeted and Available Yes No Source Account # VP of FO Approval Signature Date: 7. Approval of President & CEO Signature Date:

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MEMORANDUM

TO: TORY GUNSOLLEY, PRESIDENT & CEO

FROM: CODY ROSKELLEY, VICE PRESIDENT OF REID

SUBJET: AUTHORIZING THE NEGOTIATION OF THE MEMORANDUM OF UNDERSTANDING FOR THE ACQUISITION OF MONACO AT MAIN APARTMENTS LOCATED AT 8333 BRAESMAIN DRIVE IN HOUSTON, TX

DATE: DECEMBER 10, 2019

This memorandum recommends that the Houston Housing Authority Board of Commissioners, authorizes the President & CEO to negotiate a memorandum of understanding with regard to the Monaco at Main Apartments.

BACKGROUND: The Authority desires to negotiate a Memorandum of Understanding (“MOU”) that sets forth the terms of the agreement with Bridge Partners, or its affiliate, for the acquisition of a multi-family apartment complex with approximately two hundred eighty six (286) units.

APPROVALS The Chief Executive Officer and/or his designee to do the following:

1. Authorize the HHA to negotiate an MOU between HHA and Bridge Partners, memorializing the understanding of the parties to the matters described therein, including responsibilities and any other matters that should be set forth regarding the development of the Project.

2. Negotiate and approve all other documents necessary to effectuate the foregoing

transaction, all on such terms and containing such provisions as the Chief Executive Officer shall deem appropriate, and the approval of the terms of each such instrument herein described by the Chief Executive Officer shall be conclusively evidenced by his execution and delivery thereof.

RECOMMENDATION Accordingly, I recommend that the Board considers this resolution, which states:

Resolution: The Houston Housing Authority Board of Commissioners authorizes the President & CEO to negotiate and execute a Memorandum of Understanding and make any corrections and changes as necessary with Bridge Partners, for the acquisition and restructuring of an existing housing development to provide additional affordable housing units pursuant to the memorandum dated December 10, 2019, from Cody Roskelley, Vice President of REID, to Tory Gunsolley, President & CEO.

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Resolution No. 3128

Transforming Lives & Communities

REQUEST FOR BOARD AGENDA ITEM 1. Brief Description of Proposed Item

Authorizing the Execution of the Final Memorandum of Understanding for the Development of Phase 1 at 800 Middle Street in Houston, TX

2. Date of Board Meeting: December 19, 2019 3. Proposed Board Resolution:

Resolution: Authorizing the Houston Housing Authority (the “Authority”) to work cooperatively with NRP, or its affiliate, to develop Phase 1 at 800 Middle Street (the “Project”) by finalizing a memorandum of understanding with regard to the Project and such other actions necessary or convenient to carry out this resolution, pursuant to the memorandum dated December 10, 2019 from Cody Roskelley, Vice President of REID to Tory Gunsolley, President & CEO.

4. All Backup attached? Yes No If no, what is missing and when will it be submitted: 5. Department Head Approval Signature Date: 6. Statement regarding availability of funds by VP of Fiscal Operations Funds Budgeted and Available Yes No Source Account # VP of FO Approval Signature Date: 7. Approval of President & CEO Signature Date:

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Transforming Lives & Communities

MEMORANDUM

TO: TORY GUNSOLLEY, PRESIDENT & CEO

FROM: CODY ROSKELLEY, VICE PRESIDENT OF REID

SUBJECT: AUTHORIZING THE EXECUTION OF THE FINAL MEMORANDUM OF UNDERSTANDING FOR THE DEVELOPMENT OF PHASE 1 AT 800 MIDDLE STREET IN HOUSTON, TX

DATE: DECEMBER 10, 2019

This memorandum recommends that the Houston Housing Authority Board of Commissioners, authorizes the President & CEO to finalize the negotiated memorandum of understanding with regards to the development of Phase 1 at 800 Middle Street.

BACKGROUND: The Authority desires to finalize a Memorandum of Understanding (“MOU”) that sets forth the terms of the agreement with NRP, or its affiliate, for the development of a multi-family apartment complex with approximately four hundred (400) units known as Phase I at 800

Middle Street.

APPROVALS The Chief Executive Officer and/or his designee to do the following:

1. Authorize the HHA to finalize an MOU between HHA and NRP, memorializing the understanding of the parties to the matters described therein, including responsibilities and any other matters that should be set forth regarding the development of the Project.

2. Finalize and approve all other documents necessary to effectuate the foregoing

transactions, all on such terms and containing such provisions as the Chief Executive Officer shall deem appropriate, and the approval of the terms of each such instrument herein described by the Chief Executive Officer shall be conclusively evidenced by his execution and delivery thereof.

RECOMMENDATION Accordingly, I recommend that the Board considers this resolution, which states:

Resolution: Authorizing the Houston Housing Authority (the “Authority”) to work cooperatively with NRP, or its affiliate, to develop Phase 1 at 800 Middle Street (the “Project”) by finalizing a memorandum of understanding with regard to the Project and such other actions necessary or convenient to carry out this resolution, pursuant to the memorandum dated December 10, 2019 from Cody Roskelley, Vice President of REID to Tory Gunsolley, President & CEO.

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Resolution No. 3129

Transforming Lives & Communities

REQUEST FOR BOARD AGENDA ITEM 1. Brief Description of Proposed Item

Authorizing the Execution of one or more Memorandums of Understanding for the Acquisition of Lincoln Medical Center Apartments located at 7200 Almeda Road in Houston, TX, Melia Medical Center Apartments located at 8383 Elmundo Street in Houston, TX, Monarch Medical Center Apartments located at 8380 Elmundo Street in Houston, TX, and Lincoln Galleria Apartments located at 2100 Bering Drive in Houston, TX

2. Date of Board Meeting: December 17, 2019 3. Proposed Board Resolution:

Resolution: The Houston Housing Authority Board of Commissioners authorizes the President & CEO to negotiate and execute one or more Memorandums of Understanding and make any corrections and changes as necessary with Longhorn Preservation Partners, for the acquisition and restructuring of existing housing development to provide additional affordable housing units pursuant to the memorandum dated December 10, 2019, from Cody Roskelley, Vice President of REID, to Tory Gunsolley, President & CEO.

4. All Backup attached? Yes No If no, what is missing and when will it be submitted: 5. Department Head Approval Signature Date: 6. Statement regarding availability of funds by VP of Fiscal Operations Funds Budgeted and Available Yes No Source Account # VP of FO Approval Signature Date: 7. Approval of President & CEO Signature Date:

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Transforming Lives & Communities

MEMORANDUM

TO: TORY GUNSOLLEY, PRESIDENT & CEO

FROM: CODY ROSKELLEY, VICE PRESIDENT OF REID

SUBJECT: AUTHORIZING THE EXECUTION OF ONE OR MORE MEMORANDUMS OF UNDERSTANDING FOR THE

ACQUISITION OF LINCOLN MEDICAL CENTER APARTMENTS LOCATED AT 7200 ALMEDA ROAD IN HOUSTON, TX, MELIA MEDICAL CENTER APARTMENTS LOCATED AT 8383 ELMUNDO STREET IN HOUSTON, TX, MONARCH MEDICAL CENTER APARTMENTS LOCATED 8380 ELMUNDO STREET IN HOUSTON, TX, AND LINCOLN GALLERIA APARTMENTS LOCATED AT 2100 BERING DRIVE IN HOUSTON, TX

DATE: DECEMBER 10, 2019

This memorandum recommends that the Houston Housing Authority Board of Commissioners, authorizes the President & CEO to execute one or more memorandums of understanding with regard to Lincoln Medical Center Apartments, Melia Medical Center Apartments, Monarch Medical Center Apartments, and Lincoln Galleria Apartments.

BACKGROUND: The Authority desires to negotiate and execute one or more Memorandums of Understanding (“MOUs”) that set forth the terms of the agreements with Longhorn Preservation Partners, or its affiliate, for the acquisition of the following multi-family apartment complexes, Lincoln Medical Center Apartments (224 units), Melia Medical Center Apartments (252 units), Monarch Medical Center Apartments (224 units), and Lincoln Galleria Apartments (200 units).

APPROVALS The Chief Executive Officer and/or his designee to do the following:

1. Authorize the HHA to negotiate and execute one or more MOUs between HHA and Longhorn Preservation Partners, memorializing the understanding of the parties to the matters described therein, including responsibilities and any other matters that should be set forth regarding the development of the Project.

2. Negotiate and approve all other documents necessary to effectuate the foregoing transactions, all on such terms and containing such provisions as the Chief Executive Officer shall deem appropriate, and the approval of the terms of each such instrument herein described by the Chief Executive Officer shall be conclusively evidenced by his execution and delivery thereof.

RECOMMENDATION Accordingly, I recommend that the Board considers this resolution, which states:

Resolution: The Houston Housing Authority Board of Commissioners authorizes the President & CEO to negotiate and execute one or more Memorandums of Understanding and make any corrections and changes as necessary with Longhorn Preservation Partners, for the acquisition and restructuring of existing housing development to provide additional affordable housing units pursuant to the memorandum dated December 10, 2019, from Cody Roskelley, Vice President of REID, to Tory Gunsolley, President & CEO.

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REQUEST FOR BOARD AGENDA ITEM 1. Brief Description of Proposed Item

Legal Settlement of 4:17-CV-00624 in the U.S. District Court for the Southern District of Texas

2. Date of Board Meeting: December 10, 2019 3. Proposed Board Resolution:

Resolution: That the Houston Housing Authority Board of Commissioners authorizes the President & CEO to negotiate and execute a settlement agreement in the matter of Karen Miniex v. Houston Housing Authority; Cause No. 4:17-CV-00624 in the U.S. District Court for the Southern District of Texas, and make any necessary changes thereto, related to the legal settlement negotiations.

4. All Backup attached? X Yes No If no, what is missing and when will it be submitted: 5. Department Head Approval Signature Date: 6. Statement regarding availability of funds by VP of Fiscal Operations Funds Budgeted and Available Yes No Source Account # VP of FO Approval Signature Date: 7. Approval of President & CEO Signature

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BOARD REPORT FOR MONTH ENDING NOVEMBER 30, 2019

I. Executive Summary …………………………………………..…..................................75

II. Low Income Public Housing...…….…………………………………………………...........76

III. Housing Choice Voucher Program ………………………………………………...........84

IV. Real Estate, Investment and Development …………………………………...........85 V. Addendum: Open Solicitation Log .………….…………….………………..……………87

VI. Addendum: Periodic .……………………………………………………………………………..88

VII. Addendum: Operating Statements …………….…………………………….………….89

74

EXECUTIVE SUMMARY

LOW-INCOME PUBLIC HOUSING

The Low-Income Public Housing (LIPH) program had an adjusted vacancy rate of 2.4% on November 30, 2019. As of December 1, 2019, rent collection for November was 94.4% of rents billed on an adjusted cash accounting basis. There are currently 97,168 active applications for the public housing waiting list, which represents a decrease of 0.71% in the last month.

Low-Income Public Housing

September October November

Waiting Lists 98,447 97,862 97,168

Vacancy Rate 5.1% 5.3% 2.4%

Rent Collection 98.6% 98.0% 94.4%

Unit Turnaround Time (Days) 32.1 35.7 35.9

Avg. Non-Emergency Work Order Days 1.95 1.94 1.87

HOUSING CHOICE VOUCHER PROGRAM

The HCV staff completed 1,269 annual re-examinations during November. The HCV department also completed 464 interims, 233 change of units (moves), 147 new admissions, and 63 portability move-in transactions. On November 30, 2019, 532 families were enrolled in the Family Self Sufficiency (FSS) program; 279 of the 532 (52%) families eligible for escrow currently have an FSS escrow balance. The PIH Information Center (PIC) reporting rate for the one-month period ending November 30, 2019 was 100%.

Voucher Programs

September October November

Households 18,318 18,358 18,477

ABA Utilization/Unit Utilization 105.2%/99.5% 105.6%/99.4% 105.8%/99.5%

Reporting Rate 99.97% 100% 100%

Annual Reexaminations Completed 1,639 1,441 1,020

HQS Inspections 2,795 2,652 2,108

Waitlist 25,571 25,571 25,571

75

PROPERTY MANAGEMENT SUMMARY

PMC

Rent Collection

September October November

% Grade % Grade % Grade

Orion 98.3 A 99.6 A 94.3 C

Lynd 98.7 A 100% A 86.9 F

J. Allen 98.9 A 99.1 A 96.0 B

PHAS Score

Occupancy Rate

Avg. Total Turnaround

Days

Rent Collection

Percentage

Avg. W/O Days

A 98 to 100 1 to 20 98 to 100 ≤24

B 97 to 97.9 21 to 25 96 to 97.9 25 to 30

C 96 to 96.9 26 to 30 94 to 95.9 31 to 40

D 95 to 95.9 31 to 40 92 to 93.9 41 to 50

E 94 to 94.9 41 to 50 90 to 91.9 51 to 60

F ≥93.9 ≥51 ≥89.9 ≥61

PMC

Emergency Work Orders (Completed within 24 hours)

Routine Work Orders

September October November September October November

% Grade % Grade % Grade Days Grade Days Grade Days Grade

Orion 100 A 100 A 100 A 2.4 A 2.1 A 1.9 A

Lynd 75 F 100 A 100 A 1.7 A 1.5 A 1.1 A

J. Allen 100 A 100 A 100 A 2.0 A 1.8 A 1.8 A

PMC

Vacancy Unit Turnaround Time (YTD)

September October November September October November

% Grade % Grade % Grade Days Grade Days Grade Days Grade

Orion 2.6 B 2.7 B 2.5 B 35.5 D 40.0 C 40.2 D

Lynd 0.5 A 1.1 A 2.2 B 20.3 A 20.8 A 21.5 B

J. Allen 9.2 F 9.5 F 2.4 B 24.2 B 28.7 B 28.6 B

76

PUBLIC HOUSING MANAGEMENT ASSESSMENT

VACANCY RATE Goal 2.0% Actual 2.4% A 0 to 2 B 2.1 to 3

This indicator examines the vacancy rate, a PHA's progress in reducing vacancies, and unit turnaround time. Implicit in this indicator is the adequacy of the PHA's system to track the duration of vacancies and unit turnaround, including down time, make ready time, and lease up time.

C 3.1 to 4

D 4.1 to 6

E 5.1 to 6

F ≥6.1

RENT COLLECTION (YTD) Goal 98% Actual 94.4% A 98 to 100 B 96 to 97.9

This report examines the housing authority's ability to collect dwelling rent owed by residents in possession of units during the current fiscal year by measuring the balance of dwelling rents uncollected as a percentage of total dwelling rents to be collected.

C 94 to 95.9

D 92 to 93.9

E 90 to 91.9

F ≤89.9

EMERGENCY WORK ORDERS Goal 100% Actual 100% A 99 to 100 B 98 to 98.9

This indicator examines the average number of days that it takes for an emergency work order to be completed. Emergency work orders are to be completed within 24 hours or less and must be tracked.

C 97 to 97.9

D 96 to 96.9

E 95 to 95.9

F ≤94.9

NON-EMERGENCY WORK ORDERS Goal 25 Days Actual 1.87 Days A ≤24 B 25 to 30

This indicator examines the average number of days that it takes for a work order to be completed. Implicit in this indicator is the adequacy of HHA's work order system in terms of how HHA accounts for and controls its work orders and its timeliness in preparing/issuing work orders.

C 31 to 40

D 41 to 50

E 51 to 60

F ≥61

ANNUAL INSPECTIONS Goal 100% Actual* 100% A 100 B 97 to 99

This indicator examines the percentage of units that HHA inspects on an annual basis in order to determine the short-term maintenance needs and long-term modernization needs. Implicit in this indicator is the adequacy of HHA's inspection program in terms of the quality of HHA's inspections, and how HHA tracks both inspections and needed repairs.

C 95 to 96.9

D 93 to 94.9

E 90 to 92.9

F ≥89.9 *PMC’s have discretional authority to select how many units to inspect each month, so long as all inspections are completed by September.

77

VACANCY RATE AND TURNAROUND DAYS

Low-Income Public Housing Development PMC

ACC Units

Approved Units Offline

Total Available ACC Units

Occupied Units

Vacant Units

Occupancy Percentage Grade

Total Vacant Days

Units Turned YTD

Avg. Total

Turnaround Days YTD Grade

Allen Parkway Village

Orion 278 23 255 239 16 93.73% F 1,546* 40 39 D

Bellerive J. Allen 210 0 210 208 2 99.04% A 212 8 27 C

Clayton Homes J. Allen 296 112** 184 177 7 96.20% C 1,575 42 38 D

Cuney Homes Orion 553 0 553 545 8 98.55% A 7,372* 144 51 E

Ewing Orion 40 0 40 39 1 97.50% B 335 9 37 D

Forest Green J. Allen 100 84*** 16 16 0 100`% A 113 6 19 A

Fulton Village Lynd 108 3 105 103 2 98.10% A 170 7 24 B

Heatherbrook Lynd 53 0 53 51 2 96.23% C 259 13 20 A

Historic Oaks of APV

Orion 222 0 222 208 14 93.69% F 1,018 15 68 F

Historic Rental Orion 40 0 40 39 1 97.50% B 211 6 35 D

Independence Heights

Orion 36 0 36 36 0 100% A 382 3 127 F

Irvinton Village J. Allen 318 0 318 305 13 95.91% D 1,349 61 22 B

Kelly Village J. Allen 270 1 269 262 7 97.40% B 2,078* 72 29 C

Kennedy Place Orion 108 0 108 108 0 100% A 286 11 26 C

Lincoln Park Orion 200 0 200 199 1 99.50% A 641 25 26 B

Lyerly J. Allen 199 0 199 199 0 100% A 370 18 21 A

Oxford Place Orion 230 0 230 228 2 99.13% A 1,021 43 24 B

Sweetwater Lynd 26 0 26 26 0 100% A 65 2 33 D

Victory Apartments

Orion 100 0 100 99 1 99.00% A 175 10 18 A

Totals 3387 223 3164 3087 87 97.56% B 19178 535 35.85 D

*Total vacant days excludes days for units at APV, Cuney, and Kelly, where HHA had HUD approved vacancies for fire and other damages ** Clayton 112 units (TX-DoT) has an average of 730 total vacant days ***Forest Green (84), non HUD-approved units, have total vacant days of 373 days each **** Total Vacant Days for Telephone Road excludes vacancies held for relocation

Section 8 New Construction Development PMC

S8 NC Units

Units Offline

Total Available

S8 NC Units

Occupied Units

Vacant Units

Occupancy Percentage Grade

Total Vacant Days

Units Turned YTD

Avg. Total

Turnaround Days YTD Grade

Long Drive Tarantino 100 0 100 100 0 100% A 182 16 11 A

Telephone Road Tarantino 200 0 200 174 26 87% F 39**** 6 7 A

Totals 300 0 300 274 26 91.3% F 221 22 10 A

PHAS Score

Occupancy Rate

Avg. Total Turnaround

Days

A 98 to 100 1 to 20

B 97 to 97.9 21 to 25

C 96 to 96.9 26 to 30

D 95 to 95.9 31 to 40

E 94 to 94.9 41 to 50

F ≥93.9 ≥51

95.01 95.2694.95

94.49 94.92 94.7

97.6

92

93

94

95

96

97

98

99

100

Six Months Trailing Occupancy Rate

78

TAX CREDIT APARTMENT LEASING/OCCUPANCY INFORMATION

Property Property Manager

Total Units

Public Housing

Units Tax Credit

Units Market Units

Vacant Units

Occupied (%)

2100 Memorial Lynd 197 0 197 0 185 6.1%

Heatherbrook Lynd 176 53 87 36 7 96.0% Independence

Heights Orion 252 0 252 0 33 86.9%

Mansions at Turkey Creek

Alpha Barnes

154 36 118 0 3 98.1%

Peninsula Park Orion 280 0 280 0 3 98.9%

Pinnacle at Wilcrest Embrey 250 0 250 0 5 98.0%

Sweetwater Point Lynd 260 26 234 0 8 96.9%

Uvalde Ranch Hettig-Kahn

244 0 244 0 6 97.5%

Willow Park Embrey 260 0 260 0 2 99.2%

PH-LIHTC

Fulton Village Lynd 108 108 0 1 99.1%

HOAPV Orion 222 66 156 0 14 93.7%

Lincoln Park Orion 250 200 50 3 98.8%

Oxford Place Orion 250 230 20 1 99.6%

Victory Apartments Orion 100 100 0 1 99.0%

*IN LEASE UP, NOT ALL UNITS HAVE CERTIFICATE OF OCCUPANCY (CO)

90.60% 90.80% 90.60% 90.30% 90.50% 90.30%

85.0%

88.0%

91.0%

94.0%

97.0%

100.0%

June July August September October November

6 Month Trailing Occupancy Rate

79

RENT COLLECTION

Low-Income Public Housing Development PMC

Monthly Rent Billed

Monthly Rent

Collected %

Collected Grade YTD Rent

Billed YTD Rent Collected

% YTD Rent

Collected Grade

Allen Parkway Village Orion $94,484 $84,073 88.98% F $645,219 $635,087 98.43% A

Bellerive J. Allen $49,929 $49,929 100.00% A $357,916 $356,693 99.66% A

Clayton Homes J. Allen $58,576 $54,836 93.61% D $377,583 $363,773 96.34% B

Cuney Homes Orion $103,999 $99,956 96.11% B $704,646 $685,624 97.30% B

Ewing Orion $7,224 $6,972 96.51% B $50,287 $50,122 99.67% A

Forest Green J. Allen $5,588 $5,587 99.99% A $37,450 $37,446 99.99% A

Fulton Village Lynd $35,795 $30,926 86.40% F $232,892 $229,347 98.48% A

Heatherbrook Apts. Lynd $12,971 $11,427 88.10% F $94,833 $86,083 90.77% E

Historic Oaks of APV Orion $60,818 $58,179 95.66% C $413,609 $406,740 98.34% A

Historic Rental Orion $11,581 $10,626 91.76% E $76,495 $75,819 99.12% A

Independence Heights Orion $4,976 $4,026 80.92% F $31,808 $34,539 108.59% A

Irvinton Village J. Allen $77,735 $72,139 92.80% D $544,965 $538,491 98.81% A

Kelly Village J. Allen $63,099 $60,135 95.30% C $438,526 $430,838 98.25% A

Kennedy Place Orion $37,083 $34,933 94.20% C $220,791 $216,652 98.13% A

Lincoln Park Orion $38,198 $37,230 97.47% B $282,440 $278,019 98.43% A

Lyerly J. Allen $50,434 $50,434 100.00% A $347,838 $338,855 97.42% B

Oxford Place Orion $36,372 $35,829 98.51% A $271,526 $268,183 98.77% A

Sweetwater Lynd $6,890 $6,475 93.97% C $53,410 $52,285 97.89% B

Victory Apartments Orion $26,433 $24,465 92.56% D $165,936 $163,105 98.29% A

Totals $782,183 $738,176 94.37% C $5,348,170 $5,247,701 98.12% A

Section 8 New Construction Development

Month Billed

Month Collected

% Collected Grade YTD Billed

YTD Collected

% YTD Collected Grade

Long Drive Tarantino $20,496 $19,691 96.07% B $159,733 $157,693 98.72% A

Telephone Road Tarantino $49,257 $46,518 94.44% C $355,272 $354,029 99.65% A

Totals $69,753 $66,209 94.92% C $515,005 $511,722 99.36% A

PHAS Score

Rent Collection Percentage

A 98 to 100

B 96 to 97.9

C 94 to 95.9

D 92 to 93.9

E 90 to 91.9

F ≥89.9

98.1%

97.6%98.0% 98.6%

98.0%

94.40%

92.0%

93.0%

94.0%

95.0%

96.0%

97.0%

98.0%

99.0%

June July August September October November

6 Months Traling Rent Collection Rate

80

EMERGENCY WORK ORDERS

Low-Income Public Housing

Development PMC Emergency Work Orders Generated

Emergency W/O Completed within

24 hours

Percentage Completed

within 24 hours Grade Allen Parkway Village

Orion 8 8 100.0% A

Bellerive J. Allen 18 18 100.0% A

Clayton Homes J. Allen 39 39 100.0% A

Cuney Homes Orion 1 1 100.0% A

Ewing Orion 0 0 - N/A

Forest Green J. Allen 0 0 - N/A

Fulton Village Lynd 0 0 - N/A Heatherbrook Apartments

Lynd 0 0 - N/A

Historic Oaks of APV Orion 5 5 100.0% A

Historic Rental Orion 1 1 100.0% A

Independence Heights

Orion 0 0 - N/A

Irvinton Village J. Allen 7 7 100.0% A

Kelly Village J. Allen 0 0 - N/A

Kennedy Place Orion 5 5 100.0% A

Lincoln Park Orion 0 0 - N/A

Lyerly J. Allen 16 16 100.0% A

Oxford Place Orion 0 0 - N/A

Sweetwater Lynd 0 0 - N/A

Victory Apartments Orion 0 0 - N/A

Totals 100 100 100.0% A

Section 8 New Construction Development

Emergency Work Orders Generated

Emergency W/O Completed within

24 hours

Percentage Completed

within 24 hours Grade

Long Drive Tarantino 14 14 100.0% A

Telephone Road Tarantino 5 5 100.0% A

Totals 19 19 100.0% A

PHAS Score

Avg. W/O Days

A 99 to 100

B 98 to 98.9

C 97 to 97.9

D 96 to 96.9

E 95 to 95.9

F ≤94.9

81

NON-EMERGENCY WORK ORDERS

Low-Income Public Housing Development PMC

Work Orders Generated

Average Completion Time (Days) Grade

Allen Parkway Village Orion 115 2.59 A

Bellerive J. Allen 59 1.41 A

Clayton Homes J. Allen 63 2.68 A

Cuney Homes Orion 268 1.38 A

Ewing Orion 9 2.33 A

Forest Green J. Allen 21 1.06 A

Fulton Village Lynd 31 1.00 A

Heatherbrook Apartments Lynd 5 2.00 A

Historic Oaks of APV Orion 48 2.42 A

Historic Rental Orion 20 2.65 A

Independence Heights Orion 2 1.50 A

Irvinton Village J. Allen 176 1.65 A

Kelly Village J. Allen 136 1.65 A

Kennedy Place Orion 17 2.44 A

Lincoln Park Orion 90 2.19 A

Lyerly J. Allen 75 1.86 A

Oxford Place Orion 64 2.11 A

Sweetwater Lynd 1 1.00 A

Victory Apartments Orion 45 1.58 A

Totals 1245 1.87 A

Section 8 New Construction Development

Work Orders Generated

Average Completion Time (Days) Grade

Long Drive Tarantino 56 1.00 A Telephone Road Tarantino 57 1.00 A

Totals 113 1.00 A

PHAS Score

Avg. W/O Days

A ≤24

B 25 to 30

C 31 to 40

D 41 to 50

E 51 to 60

F ≥61

1.72 2 2.04 1.95 1.94 1.87

0

2

4

6

8

10

June July August September October November

6 Months Trailing Non-Emergency Work Orders

82

ANNUAL INSPECTIONS

Low-Income Public Housing

Development PMC

YTD Inspections Due YTD Inspections

Performed Percentage Complete

Grade

Bellerive J. Allen 210 210 100% A

Clayton Homes J. Allen 184 184 100% A

Cuney Homes Orion 553 553 100% A

Ewing Orion 40 40 100% A

Forest Green J. Allen 16 16 100% A

Fulton Village Lynd 108 108 100% A Heatherbrook Apartments

Lynd 53 53 100%

A

HOAPV/APV Orion 500 500 100% A

Historic Rental Orion 40 40 100% A Independence Heights

Orion 36 36 100%

A

Irvinton Village J. Allen 318 318 100% A

Kelly Village J. Allen 270 270 100% A

Kennedy Place Orion 108 108 100% A

Lincoln Park Orion 200 200 100% A

Lyerly J. Allen 199 199 100% A

Oxford Place Orion 230 230 100% A

Sweetwater Lynd 26 26 100% A Victory Apartments

Orion 100 100 100%

A

Totals 3,191 3,191 100% A

Low-Income Public

Housing Development PMC Inspections Due

Inspections Performed

Percentage Complete Grade

Telephone Road Tarantino 200 200 100% A

Long Drive Tarantino 100 100 100% A

Totals 300 300 100% A

PHAS Score Inspections

Performed YTD

A 100%

B 97 to 99%

C 95 to 96.9%

D 93 to 94.9%

E 90 to 92.9%

F ≥89.9%

83

HOUSING CHOICE VOUCHER HUD-GRADED SEMAP INDICATORS

Score Performance

ANNUAL REEXAMINATIONS REPORTING RATE Goal 96% Actual 100% 10 ≥96 5 90 to 95

This Indicator shows whether the Agency completes a re-examination for each participating family at least every twelve (12) months.

0 ≤89

CORRECT TENANT RENT CALCULATIONS Goal 98% Actual 100% 5 98 to 100 0 ≤97

This Indicator shows whether the Agency correctly calculates the family’s share of rent to owner in the Rental Voucher Program.

PRECONTRACT HQS INSPECTIONS Goal 100% Actual 100% 5 98 to 100 0 ≤97

This Indicator shows whether newly leased units pass HQS inspection on or before the beginning date of the Assisted Lease and HAP Contract.

FSS ENROLLMENT Goal 80% Actual 100% 10 ≥80 8 60 to 79

This Indicator shows whether the Agency has enrolled families in the FSS Program as required. To achieve the full points for this Indicator, a housing authority must have 80% or more of its mandatory FSS slots filled. There are currently 410 mandatory slots on the FSS Program; 532 families are currently enrolled.

5 ≤59

FSS ESCROW Goal 30% Actual 52% 10 ≥30 5 ≤29

This Indicator shows the extent of the Agency’s progress in supporting FSS by measuring the percent of current FSS participants with FSS progress reports entered in the PIC system that have had increases in earned income which resulted in escrow account balances. To achieve the full points for this Indicator, at least 30% of a housing authority’s enrolled families must have an escrow balance. 532 families participate in the FSS program. 279 of the 532 (52%) families eligible for escrow currently have an FSS escrow balance.

84

REAL ESTATE, INVESTMENT, AND DEVELOPMENT

DECEMBER 2019

REO PROJECTS PUBLIC HOUSING DEFFERED MAINTENANCE AND CAPITAL IMPROVEMENTS

• Major Capital Projects

o Oxford Place

▪ Cameras are being installed.

▪ 99% of the painting is done. GC is working on punch list items.

o Fulton Village- Sidewalk repairs on the inside of the property are being done, we are working

with the City of Houston on a variance for the width of the sidewalks outside of the property.

o Long Drive - The exterior painting and repairs will start as soon as we have the GC’s insurance.

o Sweetwater- Received bids for the detention pond. The lowest bid was for $35,000.

o Uvalde - Received bids for the detention pond. The lowest bid was for $61,000.

o Kelly Burn Unit 1014 - We received bids for the unit, and the rehab should start in the next two

weeks.

NEW DEVELOPMENT

INDEPENDENCE HEIGHTS

• The Cost Cert was submitted to TDHCA in October. We are waiting for any comments from TDHCA.

REDEVELOPMENT – (9% LIHTC)

TELEPHONE ROAD

• Bids were opened this week, we will have a GC to present for the December 17th Board meeting.

REDEVELOPMENT – (RAD)

Allen Parkway Village - A committee is evaluating the submissions from various architects for the rehab project.

Historic Oaks of Allen Parkway Village

• A committee is evaluating the submissions from various architects for the rehab project.

• We are working to replat the site.

Historic Rental Initiatives - We are working to move the closing to January 2020 because of some issues with

the survey.

Victory Apartments - We are working to move the closing to January 2020 because of some issues with the

survey.

85

HURRICANE HARVEY We are working with FEMA on all properties. Currently FEMA has obligated approximately $20,000,000 for reimbursement. We have submitted for around another $30,000,000 that our FEMA Consultant hopes will be approved in the near future. FOREST GREEN

• The project is again being considered for the 428 program. An H&H study was conducted by PDG Architects, and a mitigation plan has been determined. We are working with Harris County Flood Control on the possibility of widening the bayou near the property.

86

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88

OPERATING STATEMENTS: 10 MONTHS ENDING OCTOBER 31, 2019

Affordable Housing Rental Programs Annual Budget

2019

Year to Date Budget

Year to Date Actual

Favorable (Unfav) Variance

Operating Income

HUD Subsidy - Low Rent Housing 14,887,211 12,406,009 12,727,288 321,279

HUD Subsidy - Section 8 New Construction 2,026,477 1,688,731 1,731,492 42,761

Tenant Rental Income 12,447,041 10,372,534 10,151,418 (221,116)

Other Income 257,592 214,660 77,407 (137,253)

Total Operating Income 29,618,321 24,681,934 24,687,605 5,671

Operating Expenses

Administrative Expenses 9,563,744 7,969,787 7,636,527 333,260

Tenant Services 655,177 545,981 384,461 161,520

Utilities 4,099,323 3,416,103 2,955,378 460,725

Maintenance 9,170,069 7,641,724 7,365,687 276,037

Protective Services 2,016,019 1,680,016 1,683,321 (3,305)

Insurance Expense 1,511,983 1,259,986 1,227,199 32,787

Other General Expense 365,000 304,167 314,475 (10,308)

Total Routine Operating Expenses 27,381,315 22,817,763 21,567,048 1,250,715

Net Income from Operations 2,237,006 1,864,172 3,120,557 1,256,385

Non Routine Maintenance 5,375,000 4,479,167 2,079,171 2,399,996

Debt Service 278,197 231,831 195,289 36,542

Debt Service- ESCO 932,259 776,883 471,266 305,617

Provision/Reimbursement of Replacement Reserve 0 0 0 0

Cash Flow from Operations (4,348,450) (3,623,708) 374,831 3,998,539

Funds From Reserves/CFP 4,348,450 3,623,708 (374,831) (3,998,539)

Cash Flow (Deficit) from Operations 0 0 0 (0)

Includes: Public Housing Units and Tax credit/market rate units located on Public Housing sites Section 8 New Construction Rental units

Central Office Annual Budget

2019

Year to Date Budget

Year to Date Actual

Favorable (Unfav) Variance

Operating Income

Total Operating Income 6,474,188 5,395,157 5,777,713 382,556

Operating Expenses

Salaries and Benefits 4,063,594 3,386,328 2,914,261 472,067

Facilities and Other Administrative Expenses 1,745,638 1,454,698 1,430,425 24,273

Total Central Office Expenses 5,809,232 4,841,027 4,344,686 496,341

Surplus/(Use) of Business Activities Funds for COCC 664,956 554,130 1,433,027 878,897

89

OPERATING STATEMENTS: 10 MONTHS ENDING OCTOBER, 2019

Housing Choice Voucher Program Annual Budget

2019

Year to Date

Budget Year to Date

Actual Favorable (Unfav)

Variance

Administrative Operating Income

Total Operating Income 11,671,396 9,726,164 10,320,076 593,912

Operating Expenses

Salaries and Benefits 6,498,323 5,415,269 5,368,609 46,660

Administrative Expenses 2,078,132 1,731,777 1,461,576 270,201

COCC-Management Fees 3,897,484 3,247,903 3,402,203 (154,300)

IT Initiative 900,000 750,000 183,192 566,808

Total Operating Costs Expenses 13,373,939 11,144,949 10,415,580 729,369

Cash Flow (Deficit) from Operations (1,702,543) (1,418,786) (95,504) 1,323,282

Beginning Admin Operating Reserves 0.00 0 0 0

Ending Admin Operating Reserves (1,702,543) (1,418,786) (95,504) 1,323,282

Housing Assistance Payments (HAP)

Housing Assistance Payment Subsidy 150,000,000 125,000,000 128,171,141 3,171,141

Investment Income on HAP Reserves 0 0 0 0

Housing Assistance Payments

150,000,000 125,000,000 128,723,935 (3,723,935)

HAP Current Year Excess (Use) 0 0 (552,794) (552,794)

90

JAN

UA

RY

20

20

SU

ND

AY

M

ON

DA

Y T

UE

SDA

Y

WE

DN

ESD

AY

T

HU

RSD

AY

FR

IDA

Y

SAT

UR

DA

Y

1

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91