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HOPWA Grantee CAPER Verification Worksheets (9.29.2009) Page 1

Housing Opportunities for Persons with AIDS (HOPWA) Program

CAPER/IDIS Beneficiary Verification Worksheets, October 2009

The CAPER/IDIS Beneficiary Verification Worksheets have been created to complement the standard use of the HOPWA Consolidated Annual Performance and Evaluation Report (CAPER) to allow for provided required information on beneficiaries. The worksheet also will help avoid issues with inconsistencies between HOPWA reporting requirements, as issued January 24, 2008 and the screens as shown in the newly released IDIS Online. The HOPWA CAPER (form HUD-40110-D, expiration date 12-31-2010) continues as the standard format for HOPWA annual reporting. In addition to essential data on project setup and disbursement of funds, a few other reporting elements have been provided only through IDIS in the pats and are included on the worksheets. In addition to addressing the inconsistencies in these elements, the worksheets will help reduce any need for further data verification by providing this step to confirm annual grantee data on these elements at the beginning of the data compilation on these reports. Please note, the system enhancements and this use of the worksheets is part of an effort to streamline reporting. The Office of HIV/AIDS Housing is providing the following guidance: Continue to report annual accomplishment data in the HOPWA CAPER. To comply with

the approved paperwork collection authority for HOPWA, grantees must continue using the

approved HOPWA CAPER (form HUD-40110-D. Expiration Date 12/31/2010)) to provide annual

performance information.

Complete the CAPER/IDIS Beneficiary Verification Worksheets. Grantees will submit the

HOPWA Beneficiary Verification Worksheets that provide data elements on client demographics

and other accomplishment details currently not collected in the CAPER but previously reported in

IDIS. Formula grantees will complete the worksheets and submit them to the Office of HIV/AIDS

Housing (and HUD Field Office) with their completed CAPER (for as a supplement, if the 08-09 CAPER

has already be filed for grantees reporting during 2009. Pending future IDIS modernization efforts,

grantees do not need to report beneficiary or accomplishment data in HOPWA screens shown

in IDIS Online. This will simplify reporting by allowing grantees to report this data only once.

Continue to use IDIS to setup projects and access funds. HOPWA Formula grantees will still

be required to use IDIS for project/activity set-up and financial draw-downs. Grantees will

continue to follow the guidance IDIS for HOPWA Grantees: A Guide to Using IDIS and tie HOPWA

projects to a single funding allocation, and activities to each program year.

Record Keeping. Names and other individual information must be kept confidential, as

required by 24 CFR 574.440. However, HUD reserves the right to review the information used to

complete the CAPER/IDIS Beneficiary Verification worksheets for grants management oversight

purposes, except for recording any names and other identifying information. Information is

reported in aggregate to HUD without personal identifications. Do not submit client or personal

information in data systems to HUD or addresses of confidential sites.


Overview on reporting formats:

HOPWA Formula Grant Reporting Guide

Performance Data CAPER IDIS Verification

Worksheets

Grantee, Sponsor and Sub-recipient

Information

• Narratives • Unmet Need

Part 1

Leveraging Part 2

Accomplishment Data

• Housing Outputs • Supportive Services

Part 3

Performance Outcomes

Access to Care and Support

Part 4

Housing Stability Part 5

Certification of

Facility-based Stewardship Units

Part 6

Information of Individuals, Beneficiaries, and

Households

• # individuals living with HIV/AIDS

• Special needs

• Prior living situation

• # of HOPWA beneficiaries

• Age and Gender

• Race and Ethnicity

• Median Income

Part 1

Facility-based Housing Assistance Part 2

HOPWA program activities set-up ‘Projects/Activities’ Tab

Financial draw-downs ‘Funding/Drawdown’ Tab

SEND: CAPER and worksheets are to be sent to HUD Field Offices and HQ ([email protected])


HUD Grant Number

DEH13F999

Operating Year for this report

From (mm/dd/yy) 7/1/13 To (mm/dd/yy) 6/30/2013

Yr 1; Yr 2; Yr 3; ExtYr

Grantee Name Delaware State Housing Authority

Part 1: Summary Overview of Grant Activities: Information on Individuals, Beneficiaries, and Households

Receiving HOPWA Housing Assistance

Chart a. Individuals Served with Housing Assistance Total

Total number of individuals with HIV/AIDS who received HOPWA housing assistance 27

Chart b. Special Needs Total

Number of HOPWA eligible individuals served with Housing Assistance who are veterans?

0

Number of HOPWA eligible individuals served with Housing Assistance who were chronically homeless? 0

Chart c. Prior Living Situation: Indicate the prior living arrangements for all eligible individuals, referenced in Chart a, who received

HOPWA housing assistance. Note: The total number of eligible individuals served in Row 17 should equal the total number of

individuals served through housing assistance reported in Chart a above.

Category

Number of HOPWA

Eligible Individuals

Served with Housing

Assistance

1. Continuing to receive HOPWA support from the prior operating year 23

New Individuals who received HOPWA Housing Assistance support during Operating Year

2. Place not meant for human habitation

(such as a vehicle, abandoned building, bus/train/subway station/airport, or outside)

3. Emergency shelter (including hotel, motel, or campground paid for with emergency shelter voucher)

4. Transitional housing for homeless persons

5. Permanent housing for formerly homeless persons (such as Shelter Plus Care, SHP, or SRO Mod Rehab)

6. Psychiatric hospital or other psychiatric facility

7. Substance abuse treatment facility or detox center

8. Hospital (non-psychiatric facility)

9. Foster care home or foster care group home

10. Jail, prison or juvenile detention facility

11. Rented room, apartment, or house

12. House you own

13. Staying or living in someone else’s (family and friends) room, apartment, or house

14. Hotel or motel paid for without emergency shelter voucher

15. Other

16. Don’t Know or Refused

17. TOTAL (sum of items 1-16)


Section 2. HOPWA Beneficiaries.

a. Total Number of HOPWA Beneficiaries Served with Housing Assistance

Individuals and Families Served with Housing Assistance Total Number

1. Number of individuals with HIV/AIDS who received HOPWA housing assistance (Chart a page 4) 27

2. Number of other persons residing with the above eligible individuals in HOPWA-assisted housing 24

3. TOTAL number of beneficiaries served with Housing Assistance (Rows 1 + 2) 51

In Charts b and c below, indicate the age, gender, race and ethnicity for all beneficiaries referenced in Chart a. Note: The sum of each of the following

charts should equal the total number of beneficiaries served with HOPWA housing assistance (in Chart a, Row 3).

b. Age and Gender

Category Male Female

1. Under 18 0 0

2. 18 to 30 years 0 0

3. 31 to 50 years 7 11

4. 51 years and Older 8 1

c. Race and Ethnicity*

Category

Total

Beneficiaries

Served with

Housing

Assistance

Total

Beneficiaries

also identified as

Hispanic or

Latino

Category

Total

Beneficiaries

Served with

Housing

Assistance

Total

Beneficiaries

also identified

as Hispanic or

Latino

1. American Indian/

Alaskan Native

0 0 6. American Indian/

Alaskan Native &

White

0 0

2. Asian 0 0

7. Asian & White 0 0

3. Black/African American 34 0

8. Black/African

American

and White

0 0

4. Native Hawaiian/Other

Pacific Islander

0 0 9. American Indian/

Alaskan Native &

Black/African

American

0 0

5. White 14 0

10. Other Multi-Racial 3 0

*Reference (data requested consistent with Form HUD-27061Race and Ethnic Data Reporting Form)

Section 3. Household Income

a. Household Area Median Income. Report the area median income(s) for all households served with HOPWA housing assistance. The total

number of households served with housing assistance should equal total households reported in Part 3C, Section 1, Line 6 of the CAPER. Note:

Refer to www.hud.gov for information on area median income in your community.

Percentage of Area Median Income Households Served with Housing Assistance

1. 0-30% of area median income (extremely low) 20

2. 31-50% of area median income (very low) 7

3. 51-60% of area median income (low) 0


http://www.hud.gov/


Part 2: Summary of Project Sponsor Information- Facility-based Housing Assistance

Complete this following section for each facility being developed or supported through HOPWA funds.

In Chart 1, provide the name of the organization designated or selected to serve as a project sponsor, as defined by CFR 574.3. This

should correspond to information reported in Part 1, Chart 2 of the CAPER.

1. Project Sponsor Agency Name

n/a

Complete the following section for each facility being developed or supported through HOPWA funds. Complete Charts 2a Project

Site Information and 2b Type of Capital Development Project Units for all development projects, current or previous. Charts 3a and

3b are required for each facility. In Chart 2a, and 2b, indicate the type of facility and number of units in each facility. If no

expenditures were reported but the facility was developed with HOPWA funds (subject to ten years of operation for acquisition, new

construction and substantial rehabilitation costs of stewardship units, or three years for non-substantial rehabilitation costs) the project

sponsor should complete the “HOPWA Housing Project Certification of Continued Usage Form” at the end of the report.

2a. Project Site Information for Capital Development of Projects (For Capital Development Projects only)

Type of

Development HOPWA Funds

Expended

Non-HOPWA

funds

Expended

Type of Facility

[Check only one box.]

New construction $ $ Permanent housing

Rehabilitation $ $ Short-term Shelter or Transitional housing

Acquisition $ $ Supportive services only facility

a. Purchase/lease of property: Date (mm/dd/yy):

b. Rehabilitation/Construction Dates: Date started: Date Completed:

c. Operation dates: Date residents began to occupy: Not yet occupied

d. Date supportive services began: Date started: Not yet providing services

e. Number of units in the facility: HOPWA-funded units = Total Units =

f. Is a waiting list maintained for the facility? Yes No

If yes, number of participants on the list at the end of operating year

g. What is the address of the facility (if different from business address)?

h. Is the address of the project site confidential?

Yes, protect information; do not publish list.

No, can be made available to the public.


2b. Type of Capital Development Project Units (For Capital Development Projects only) For units entered above (1 a) please list the number of HOPWA units that fulfill the following criteria.

Designated for the

chronically

homeless

Designated

for assist

the

homeless

Energy-Star

Compliant

504 Accessible Years of affordability

(IN YEARS)

Rental units constructed

(new) and/or acquired with or without rehab

Rental units rehabbed

Homeownership units constructed (if approved)

3. Units assisted in types of housing facility/units leased by sponsor

Indicate the type and number of housing units in the facility, categorized by the number of bedrooms per unit. Note: The number of

units may not equal the total number of households served. Please complete this page for each housing facility assisted.

a. Check one only.

Permanent Supportive Housing Facility/Units

Short-term Shelter or Transitional Supportive Housing Facility/Units

b. Type of Facility

Type of housing facility operated by the

project sponsor

Total Number of Units Operated in the Operating Year

Categorized by the Number of Bedrooms per Units

SRO/0

bdrm

1 bdrm 2bdrm 3 bdrm 4 bdrm 5+bdrm

a. Single room occupancy dwelling

b. Community residence

c. Project-based rental assistance units or leased units

d. Other housing facility. Specify:

HOPWA Reporting in IDIS Online The following guidance applies to all HOPWA grantees using IDIS Online to set up their projects, activities and draw funds.

IDIS ONLINE HOPWA grantees must use IDIS Online for project set up and for disbursement of funds. However, in reporting the performance outcomes and beneficiary information on these projects, an alternative method should be used. The HOPWA path data fields in IDIS Online do not correspond in many reporting elements to the revised HOPWA CAPER (form HUD-40110-D) as issued by HUD on January 24, 2008. An updating of the reporting screens remain pending. As such, HOPWA grantees will be required to report program accomplishment data in the CAPER and their beneficiary data in the HOPWA Beneficiary Verification Worksheets (see below, with copy to be send by direct email). Given the differences between the required data and the existing IDIS screens, HOPWA grantees do not need to report


beneficiary or accomplishment data in IDIS Online. This guidance will simplify the reporting process by allowing grantees to report the essential performance data only once and the use of a verification step up front should reduce needs for later corrective actions.

This reporting guidance takes affect immediately; including reports now pending from HOPWA grantees whose program years run July to June. If grantees have already consolidated their annual HOPWA project data and attempted to report this project and beneficiary data in IDIS and in their CAPER, the Office of HIV/AIDS Housing requests that they use this consolidated data to complete the Verification Worksheets to allow the office access the grantee validated annual data in the formats established in 2008. These would be sent to HUD in your state or area CPD office as part of the CAPER and the HOPWA sections to this HQ office (via email to [email protected] or other means) Note: All HOPWA grantees must continue to set up IDIS projects and activities in IDIS per the HOPWA IDIS Guide and use the enhanced system for drawing down funds and reporting in the IDIS Common Path. IDIS Online has been streamlined to eliminate several fields from the “common path”. Additionally, matrix codes have been replaced with Activity Categories (selected from a dropdown list).

1. HOPWA projects must be set up in IDIS as the organization directly carrying out the activity. Projects should correspond to the year of the funding allocation.

2. Activities must be set up for the grantee and each project sponsor. Activities should correspond to a program or reporting year.

DRAWING FUNDS Once an activity is properly set up in IDIS, funds can be committed and then drawn down.

1. On the Activity Funding screen, select the activity that requires funding. 2. Select the program code for HOPWA (“H”) and enter the dollar amount in the Funded Amount field.

HOPWA Beneficiary Verification Worksheets In lieu of submitting required HOPWA performance data through IDIS, grantees will be complete the CAPER Beneficiary Verification Worksheets (available on HUD’s website). The information collected (beneficiary demographics, supportive services, housing facilities), will be the same as that authorized to be collected on HOPWA accomplishments and should be an easy form to use, pending related system enhancements. HUD expects that this use of a worksheet will also reduce the need for verification actions and corrections to the data that have been undertaken in prior years.

The 2008 edition of the HOPWA CAPER form will continue as the primary performance reporting document for HOPWA formula grantees. HOPWA formula grantees will complete and submit the CAPER and the HOPWA Beneficiary Verification Worksheets within 90 days of the end of their program year. It is expected that the use of the IDIS Online enhances for project setup and disbursements will be of great value to programs and that annual reporting on these project activities will be connected in these related efforts. Grantees must continue to link their IDIS projects and activities in IDIS Online to corresponding data for annual accomplishments as submitted through the CAPER for their program year. For more information, please see the HOPWA information posted on the program’s section of the HUD Homelessness Resource Exchange website at www.HUDHRE.info/HOPWA. Inquiries on this matter can be sent to [email protected].

mailto:[email protected]

http://www.hudhre.info/HOPWA

mailto:[email protected]

______________________________________________________________________________ Previous editions are obsolete form HUD-40110-D (Expiration Date: 10/31/2014)

Housing Opportunities for Persons with AIDS

(HOPWA) Program

Consolidated Annual Performance and

Evaluation Report (CAPER)

Measuring Performance Outcomes

OMB Number 2506-0133 (Expiration Date: 10/31/2014)

The CAPER report for HOPWA formula grantees provides annual information on program accomplishments

that supports program evaluation and the ability to measure program beneficiary outcomes as related to:

maintain housing stability; prevent homelessness; and improve access to care and support. This information is

also covered under the Consolidated Plan Management Process (CPMP) report and includes Narrative

Responses and Performance Charts required under the Consolidated Planning regulations. The public reporting

burden for the collection of information is estimated to average 42 hours per manual response, or less if an

automated data collection and retrieval system is in use, along with 60 hours for record keeping, including the

time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and

completing and reviewing the collection of information. Grantees are required to report on the activities

undertaken only, thus there may be components of these reporting requirements that may not be applicable. This

agency may not conduct or sponsor, and a person is not required to respond to a collection of information unless

that collection displays a valid OMB control number.

______________________________________________________________________________ Previous editions are obsolete form HUD-40110-D (Expiration Date: 10/31/2014)

2

Overview. The Consolidated Annual Performance and Evaluation Report (CAPER) provide annual performance reporting on client outputs and

outcomes that enables an assessment of grantee performance in achieving the

housing stability outcome measure. The CAPER, in conjunction with the Integrated Disbursement Information System (IDIS), fulfills statutory and

regulatory program reporting requirements and provides the grantee and

HUD with the necessary information to assess the overall program performance and accomplishments against planned goals and objectives

HOPWA formula grantees are required to submit a CAPER, and complete annual performance information for all activities undertaken during each

program year in the IDIS, demonstrating coordination with other

Consolidated Plan resources. HUD uses the CAPER and IDIS data to obtain essential information on grant activities, project sponsors, housing sites, units

and households, and beneficiaries (which includes racial and ethnic data on program participants). The Consolidated Plan Management Process tool

(CPMP) provides an optional tool to integrate the reporting of HOPWA

specific activities with other planning and reporting on Consolidated Plan activities.

Table of Contents

PART 1: Grantee Executive Summary

1. Grantee Information

2. Project Sponsor Information 3. Subrecipient Information

4. Grantee Narrative and Performance Assessment

a. Grantee and Community Overview b. Annual Performance under the Action Plan

c. Barriers or Trends Overview

d. Assessment of Unmet Housing Needs

PART 2: Sources of Leveraging and Program Income

1. Sources of Leveraging

2. Program Income and Resident Rent Payments

PART 3: Accomplishment Data: Planned Goals and Actual Outputs

PART 4: Summary of Performance Outcomes

1. Housing Stability: Permanent Housing and Related Facilities

2. Prevention of Homelessness: Short-Term Housing Payments

3. Access to Care and Support: Housing Subsidy Assistance with

Supportive Services

PART 5: Worksheet - Determining Housing Stability Outcomes

PART 6: Annual Certification of Continued Use for HOPWA Facility-

Based Stewardship Units (Only)

PART 7: Summary Overview of Grant Activities

A. Information on Individuals, Beneficiaries and Households Receiving

HOPWA Housing Subsidy Assistance (TBRA, STRMU, Facility

Based Units, Master Leased Units ONLY) B. Facility-Based Housing Assistance

Continued Use Periods. Grantees that received HOPWA funding for new construction, acquisition, or substantial rehabilitations are required to operate

their facilities HOPWA-eligible beneficiaries for a ten (10) years period. If

no further HOPWA funds are used to support the facility, in place of completing Section 7B of the CAPER, the grantee must submit an Annual

Certification of Continued Project Operation throughout the required use

periods. This certification is included in Part 6 in CAPER. The required use period is three (3) years if the rehabilitation is non-substantial.

Faith-Based Organization: Religious organizations of three types: (1) congregations; (2) national networks, which include national denominations,

their social service arms (for example, Catholic Charities, Lutheran Social

Services), and networks of related organizations (such as YMCA and YWCA); and (3) freestanding religious organizations, which are

incorporated separately from congregations and national networks.

In connection with the development of the Department’s standards for

Homeless Management Information Systems (HMIS), universal data elements are being collected for clients of HOPWA-funded homeless

assistance projects. These project sponsor records would include: Name,

Social Security Number, Date of Birth, Ethnicity and Race, Gender, Veteran Status, Disabling Conditions, Residence Prior to Program Entry, Zip Code of

Last Permanent Address, Housing Status, Program Entry Date, Program Exit Date, Personal Identification Number, and Household Identification Number.

These are intended to match the elements under HMIS. The HOPWA

program-level data elements include: Income and Sources, Non-Cash Benefits, HIV/AIDS Status, , Services Provided, and Housing Status or

Destination at the end of the operating year. Other suggested but optional

elements are: Physical Disability, Developmental Disability, Chronic Health Condition, Mental Health, Substance Abuse, Domestic Violence, Date of

Contact, Date of Engagement, Financial Assistance, Housing Relocation &

Stabilization Services, Employment, Education, General Health Status, , Pregnancy Status, Reasons for Leaving, Veteran’s Information, and

Children’s Education. Other HOPWA projects sponsors may also benefit from collecting these data elements.

Final Assembly of Report. After the entire report is assembled, please number each page sequentially.

Filing Requirements. Within 90 days of the completion of each program year, grantees must submit their completed CAPER to the CPD Director in

the grantee’s State or Local HUD Field Office, and to the HOPWA Program

Office: Office of HIV/AIDS Housing, Room 7212, U.S. Department of Housing and Urban Development, 451 Seventh Street, SW, Washington,

D.C. 20410 or at [email protected] Keeping. Names and other

individual information must be kept confidential, as required by 24 CFR 574.440. However, HUD reserves the right to review the information used to

complete this report for grants management oversight purposes, except for

recording any names and other identifying information. In the case that

HUD must review client level data, no client names or identifying

information will be retained or recorded. Information is reported in

aggregate to HUD without personal identification. Do not submit client

or personal information in data systems to HUD.

Definitions

Adjustment for Duplication: Enables the calculation of unduplicated

output totals by accounting for the total number of households or units that

received more than one type of HOPWA assistance in a given service category such as HOPWA Subsidy Assistance or Supportive Services. For

example, if a client household received both TBRA and STRMU during the

operating year, report that household in the category of HOPWA Housing Subsidy Assistance in Part 3C, Chart 1, Column [1] in the following manner:

HOPWA Housing Subsidy

Assistance

[1] Outputs:

Number of

Households 1. Tenant-Based Rental Assistance 1

2a. Permanent Housing Facilities:

Received Operating Subsidies/Leased units

2b. Transitional/Short-term Facilities:

Received Operating Subsidies

3a.

Permanent Housing Facilities:

Capital Development Projects placed

in service during the operating year

3b.

Transitional/Short-term Facilities:

Capital Development Projects placed

in service during the operating year

4. Short-term Rent, Mortgage, and

Utility Assistance 1

5. Adjustment for duplication

(subtract) 1

6.

TOTAL Housing Subsidy

Assistance (Sum of Rows 1-4 minus

Row 5) 1

Previous editions are obsolete 1 form HUD-40110-D (Expiration Date: 10/31/2014)

Administrative Costs: Costs for general management, oversight, coordination, evaluation, and reporting. By statute, grantee administrative

costs are limited to 3% of total grant award, to be expended over the life of

the grant. Project sponsor administrative costs are limited to 7% of the

portion of the grant amount they receive.

Beneficiary(ies): All members of a household who received HOPWA assistance during the operating year including the one individual who

qualified the household for HOPWA assistance as well as any other

members of the household (with or without HIV) who benefitted from the assistance.

Central Contractor Registration (CCR): The primary registrant database for the U.S. Federal Government. CCR collects, validates, stores,

and disseminates data in support of agency acquisition missions, including

Federal agency contract and assistance awards. Both current and potential federal government registrants (grantees) are required to register in CCR

in order to be awarded contracts by the federal government. Registrants

must update or renew their registration at least once per year to maintain an active status. Although recipients of direct federal contracts and grant

awards have been required to be registered with CCR since 2003, this

requirement is now being extended to indirect recipients of federal funds with the passage of ARRA (American Recovery and Reinvestment Act).

Per ARRA and FFATA (Federal Funding Accountability and

Transparency Act) federal regulations, all grantees and sub-grantees or subcontractors receiving federal grant awards or contracts must have a

DUNS (Data Universal Numbering System) Number.

Chronically Homeless Person: An unaccompanied homeless individual (age 18 years or older) with a disabling condition or a family with at least

one adult member (age 18 years or older) who has a disabling condition

who has either been continuously homeless for a year or more OR has had at least four episodes of homelessness in the past three years.” For this

purpose, the term “homeless” means “a person sleeping in a place not

meant for human habitation (e.g., living on the streets) or in an emergency homeless shelter.” This does not include doubled-up or overcrowding

situations.

Disabling Condition: Evidencing a diagnosable substance use disorder,

serious mental illness, developmental disability, chronic physical illness,

or disability, including the co-occurrence of two or more of these conditions. In addition, a disabling condition may limit an individual’s

ability to work or perform one or more activities of daily living. An

HIV/AIDS diagnosis is considered a disabling condition.

Facility-Based Housing Assistance: All eligible HOPWA Housing

expenditures for or associated with supporting facilities including community residences, SRO dwellings, short-term facilities, project-based

rental units, master leased units, and other housing facilities approved by

HUD.

Faith-Based Organization: Religious organizations of three types: (1)

congregations; (2) national networks, which include national denominations, their social service arms (for example, Catholic Charities,

Lutheran Social Services), and networks of related organizations (such as

YMCA and YWCA); and (3) freestanding religious organizations, which

are incorporated separately from congregations and national networks.

Grassroots Organization: An organization headquartered in the local community where it provides services; has a social services budget of

$300,000 or less annually, and six or fewer full-time equivalent

employees. Local affiliates of national organizations are not considered “grassroots.”

HOPWA Eligible Individual: The one (1) low-income person with HIV/AIDS who qualifies a household for HOPWA assistance. This person

may be considered “Head of Household.” When the CAPER asks for

information on eligible individuals, report on this individual person only. Where there is more than one person with HIV/AIDS in the household, the

additional PWH/A(s), would be considered a beneficiary(s).

HOPWA Housing Placement Assistance Activity Total: The

unduplicated number of households receiving assistance with either

housing information services or permanent housing placement. These services are dedicated to helping persons living with HIV/AIDS and their

families to identify, locate, and acquire housing.

HOPWA Housing Subsidy Assistance Total: The unduplicated number

of households receiving housing subsidies (TBRA, STRMU, and Master

Leasing) and/or residing in units of facilities dedicated to persons living with HIV/AIDS and their families and supported with HOPWA funds

during the operating year.

Household: A single individual or a family composed of two or more

persons for which household incomes are used to determine eligibility and

for calculation of the resident rent payment. The term is used for collecting data on changes in income, changes in access to services, receipt

of housing information services, and outcomes on achieving housing

stability. Live-In Aides (see definition for Live-In Aide) and non-beneficiaries (e.g. a shared housing arrangement with a roommate) who

resided in the unit are not reported on in the CAPER.

Housing Stability: The degree to which the HOPWA project assisted

beneficiaries remain in stable housing during the operating year. See Part

6: Worksheet definitions of stable and unstable housing situations.

In-kind Leveraged Resources: These involve additional types of support

provided to assist HOPWA beneficiaries such as volunteer services, materials, use of equipment and building space. The actual value of the

support can be the contribution of professional services, based on customary rates for this specialized support, or actual costs contributed

from other leveraged resources. In determining a rate for the contribution

of volunteer time and services, use the rate established in HUD notices, such as the rate of ten dollars per hour. The value of any donated material,

equipment, building, or lease should be based on the fair market value at

time of donation. Related documentation can be from recent bills of sales, advertised prices, appraisals, or other information for comparable property

similarly situated.

Leveraged Funds: The amount of funds expended during the operating year from non-HOPWA federal, state, local, and private sources by

grantees or sponsors in dedicating assistance to this client population. Leveraged funds or other assistance used directly in HOPWA program

delivery.

Live-In Aide: A person who resides with the HOPWA Eligible Individual and who meets the following criteria: (1) is essential to the care and well-

being of the person; (2) is not obligated for the support of the person; and (3) would not be living in the unit except to provide the necessary

supportive services. See the Code of Federal Regulations Title 24, Part

5.403 and the HOPWA Grantee Oversight Resource Guide for additional reference.

Operating Costs: Applies to facility-based housing only, for facilities that are currently open. Operating costs can include day-to-day housing

function and operation costs like utilities, maintenance, equipment,

insurance, security, furnishings, supplies and salary for staff costs directly related to the housing project but not staff costs for delivering services.

Outcome: The HOPWA assisted households who have been enabled to establish or better maintain a stable living environment in housing that is

safe, decent, and sanitary, (per the regulations at 24 CFR 574.310(b)) and

to reduce the risks of homelessness, and improve access to HIV treatment and other health care and support.

Output: The number of units of housing or households that receive HOPWA assistance during the operating year.

Permanent Housing Placement: A supportive housing service that helps establish the household in the housing unit, including but not limited to

reasonable costs for security deposits not to exceed two months of rent

costs.

Project-Based Rental Assistance (PBRA): A rental subsidy program

that is tied to specific facilities or units owned or controlled by a project


sponsor. Assistance is tied directly to the properties and is not portable or

transferable.

Program Income: Gross income directly generated from the use of

HOPWA funds, including repayments. See grant administration

requirements on program income for state and local governments at 24

CFR 85.25, or for non-profits at 24 CFR 84.24.

Project Sponsor Organizations: Any nonprofit organization or

governmental housing agency that receives funds under a contract with the

grantee or subrecipient to provide housing and other support services as defined in 24 CFR 574.300.

Short-Term Rent, Mortgage, and Utility (STRMU) Assistance: A time-limited, housing subsidy assistance designed to prevent homelessness

and increase housing stability. Grantees may provide assistance for up to

21 weeks in any 52 week period. The amount of assistance varies per client depending on funds available, tenant need and program guidelines.

Stewardship Units: Units developed with HOPWA, where HOPWA funds were used for acquisition, new construction and rehabilitation that

no longer receive operating subsidies. Report information for the units is

subject to the three-year use agreement if rehabilitation is non-substantial and to the ten-year use agreement if rehabilitation is substantial.

Subrecipient Organization: Organizations that hold an agreement with the grantee or sponsor agencies to provide administrative or limited

implementation activities that do not involve direct services to clients. Examples of these organizations are as follows: evaluation firms,

construction firms, administrative agencies, etc. Agreements include:

grants, subgrants, loans, awards, cooperative agreements, and other forms of financial assistance; and contracts, subcontracts, purchase orders, task

orders, and delivery orders.

Tenant-Based Rental Assistance (TBRA): TBRA is a rental subsidy

program similar to Section 8 that grantees can provide to help low-income

households access affordable housing. The TBRA voucher is not tied to a specific unit, so tenants may move to a different unit without losing their

assistance, subject to individual program rules. The subsidy amount is

determined in part based on household income and rental costs associated

with the tenant’s lease.


Transgender: Transgender is defined as a person who identifies with, or presents as, a gender that is different from his/her gender at birth.

OMB Number 2506-0133 (Expiration Date: 10/31/2014) Part 1: Grantee Executive Summary As applicable, complete the charts below to provide more detailed information about the agencies and organizations responsible

for the administration and implementation of the HOPWA program. In Part 4, please submit a written narrative to questions a.

through c., and the completion of Chart d.. Chart 1 requests general Grantee Information and Chart 2 is to be completed for each

organization selected or designated as a project sponsor, as defined by CFR 574.3. In Chart 3, indicate each subrecipient

organization with a contract/agreement of $25,000 or greater that assists grantees or project sponsors carrying out their

administrative or evaluation activities. These elements address requirements in the Federal Funding and Accountability and

Transparency Act of 2006 (Public Law 109-282).

Note: Please see the definitions for distinctions between project sponsor and subrecipient.

Note: If any information does not apply to your organization, please enter N/A. Do not leave any section blank.

1. Grantee Information HUD Grant Number

DEH13F999

Operating Year for this report

From (mm/dd/yy) 07/01/13 To (mm/dd/yy) 06/30/14

Grantee Name Delaware State Housing Authority

Business Address

18 The Green

City, County, State, Zip

Dover

Kent

DE

19901

Employer Identification Number (EIN) or

Tax Identification Number (TIN)

51-0116653

DUN & Bradstreet Number (DUNs): 61-118-6909 Central Contractor Registration (CCR):

Is the grantee’s CCR status currently active?

Yes No

If yes, provide CCR Number:

*Congressional District of Grantee’s Business

Address

DE-ALL

*Congressional District of Primary Service

Area(s)

DE-ALL

*City(ies) and County(ies) of Primary Service

Area(s)

Cities: Bridgeville, Dagsboro, Felton, Frankford,

Georgetown, Harrington, Laurel, Lewes, Magnolia,

Milford, Millsboro, Milton, Rehoboth Beach, Seaford

Counties: Kent and Sussex

Organization’s Website Address

www.destatehousing.com

Is there a waiting list(s) for HOPWA Housing Subsidy Assistance

Services in the Grantee service Area? Yes No If yes, explain in the narrative section what services maintain a waiting

list and how this list is administered.

* Service delivery area information only needed for program activities being directly carried out by the grantee

Housing Opportunities for Person with AIDS (HOPWA)

Consolidated Annual Performance and Evaluation Report (CAPER)

Measuring Performance Outputs and Outcomes

http://www.destatehousing.com/


2. Project Sponsor Information

Please complete Chart 2 for each organization designated or selected to serve as a project sponsors, as defined by CFR 574.3.

Use this section to report on organizations involved in the direct delivery of services for client households. These elements

address requirements in the Federal Financial Accountability and Transparency Act of 2006 (Public Law 109-282).


Note: If any information does not apply to your organization, please enter N/A.

Note: Please see Definition section for distinctions between project sponsor and subrecipient Project Sponsor Agency Name

Delaware HIV Consortium

Parent Company Name, if applicable

Name and Title of Contact at Project

Sponsor Agency

Dianne W. Casey

Email Address

[email protected]

Business Address

100 W. 10th Street, Suite 415

City, County, State, Zip,

Wilmington New Castle Delaware 19801

Phone Number (with area code)

(302) 654-5471 Fax Number (with area code)

(302) 654-5472



51-0348892

DUN & Bradstreet Number (DUNs): 033296786

Congressional District of Project Sponsor’s

Business Address

DE - all

Congressional District(s) of Primary Service

Area(s)

DE - all

City(ies) and County(ies) of Primary Service

Area(s)

Dover, Millsboro, Milton, Rehoboth, Seaford Kent County

Sussex County

Total HOPWA contract amount for this

Organization for the operating year

$187,044.13

Organization’s Website Address

http://www.delawarehiv.org/

Does your organization maintain a waiting list? Yes No

If yes, explain in the narrative section how this list is administered.

Is the sponsor a nonprofit organization? Yes No

Please check if yes and a faith-based organization.

Please check if yes and a grassroots organization.



3. Subrecipient Information

Use Chart 3 to provide the following information for each subrecipient with a contract/agreement of $25,000 or greater that

assists the grantee or project sponsors to carry out their administrative services. Agreements include: grants, subgrants, loans,

awards, cooperative agreements, and other forms of financial assistance; and contracts, subcontracts, purchase orders, task

orders, and delivery orders. (Organizations listed may have contracts with project sponsors or other organizations beside the

grantee.) These elements address requirements in the Federal Funding and Accountability and Transparency Act of 2006 (Public

Law 109-282).


Note: If any information does not apply to your organization, please enter N/A.

Note: Please see Definition section for distinctions between project sponsor and subrecipient

Subrecipient Name

Parent Company Name, if applicable

Name and Title of Contact at Subrecipient

Email Address

Business Address

City, State, Zip, County

Phone Number (with area code) Fax Number (include area code)



DUN & Bradstreet Number (DUNs):

North American Industry Classification

System (NAICS) Code

Congressional District of Subrecipient’s

Business Address

Congressional District of Primary Service

Area

City (ies) and County (ies) of Primary Service

Area(s)

Cities Counties

Total HOPWA Subcontract Amount of this

Organization for the operating year


4. Grantee Narrative and Performance Assessment

a. Grantee and Community Overview Provide a one to three page narrative summarizing major achievements and highlights that were proposed and completed during

the program year. Include a brief description of the grant organization, area of service, the name(s) of the program contact(s),

and an overview of the range/type of housing activities provided. This overview may be used for public information, including

posting on HUD’s website. Note: Text fields are expandable.

b.. Annual Performance under the Action Plan

Provide a narrative addressing each of the following four items:

1. Outputs Reported. Describe significant accomplishments or challenges in achieving the number of housing units supported

and the number households assisted with HOPWA funds during this operating year compared to plans for this assistance, as

approved in the Consolidated Plan/Action Plan. Describe how HOPWA funds were distributed during your program year among

different categories of housing and geographic areas to address needs throughout the grant service area, consistent with approved

plans.

Since 1997, the Delaware State Housing Authority (Grantee) has allocated Housing Opportunities for Persons

With AIDS (HOPWA) funds to provide a Tenant Based Rental Assistance (TBRA) program for low-income

persons living with HIV/AIDS in Kent and Sussex Counties. The TBRA program is operated by the Project

Sponsor, Delaware HIV Consortium, and a nonprofit agency that is the primary administrator of Ryan White

CARE Act dollars used for HIV supportive services in the State of Delaware. The Consortium’s mission is to

eliminate the spread of HIV/AIDS and to create a seamless continuum of care for all people infected and affected

in Delaware.

TBRA program beneficiaries are HOPWA eligible individuals (low-income persons living with HIV/AIDS) and

their families, who are authorized household members. Total household income must fall within low-to-moderate

income limits as defined by HUD. Clients are referred to the TBRA program by HIV/AIDS medical case

managers who ensure that all assisted clients are receiving proper medical care and supportive services. Housing

staff screens applications and places eligible clients on the TBRA waiting list. The waiting time for rental

assistance is five years. The waiting list is maintained and updated monthly. Client eligibility determinations are

reviewed on an ongoing basis. Clients who complete their waiting time and pass the final eligibility screening

process are interviewed by housing staff and given a 60-day timeframe to complete the process of becoming

TBRA program participants. Program beneficiaries are reassessed for eligibility on an annual basis. This

recertification process involves a client reassessment with a medical case manager; an annual housing inspection;

a comprehensive review of household income, rent and utility expenses; a recalculation of rental assistance; and a

review of client compliance with HOPWA program requirements.

Assisted households rent properties that meet HUD Housing Quality Standards (HQS) from private landlords

throughout Kent and Sussex Counties. Housing affordability is determined using HUD Fair Market Rents. Rental

assistance is calculated with the same HUD formula used by public housing authorities to determine rent

subsidies. The rent subsidy is based upon total household income and housing expenses, including rent and

utilities, and covers the portion of housing costs in excess of 30% of the household’s adjusted income, up to full

monthly rent. Program beneficiaries must remain connected to medical case management services with access to

appropriate health care and support services funded by the Ryan White program and other mainstream (non-

HOPWA) service providers, including Medicaid managed care organizations.

TBRA program staff consists of two full-time employees and one part-time assistant. A Housing Advisory

Review Panel, consisting of housing program staff, HIV/AIDS medical case managers, and HOPWA grant

administrators acts as a steering committee to review and assess the program’s effectiveness. In FY2013,

HOPWA funding from the Delaware State Housing Authority assisted 27 households throughout Kent and Sussex

Counties, with 44% living in Kent County and 56% living in Sussex County. Before receiving rental assistance,

nearly 70% of assisted clients had been in unstable housing arrangements, either homeless or doubled up with

family or friends. Throughout the contract period, 97% of assisted households maintained stable housing and all

assisted households were connected to medical care and support services.


HOPWA funding from the Delaware State Housing Authority provided rental assistance for 27 households,

consisting of 30 persons living with HIV/AIDS and 21 other persons for a total of 51 persons assisted. This output

met the FY2013 HOPWA contract goal of 27 households.

2. Outcomes Assessed. Assess your program’s success in enabling HOPWA beneficiaries to establish and/or better maintain a

stable living environment in housing that is safe, decent, and sanitary, and improve access to care. Compare current year results

to baseline results for clients. Describe how program activities/projects contributed to meeting stated goals. If program did not

achieve expected targets, please describe how your program plans to address challenges in program implementation and the steps

currently being taken to achieve goals in next operating year. If your program exceeded program targets, please describe

strategies the program utilized and how those contributed to program successes.

Housing Stability - Of the 27 households assisted in FY2013, 26 households (97%) remained in stable

housing: 23 in HOPWA-funded TBRA, two in private housing, and one in non-HOPWA funded TBRA. Only

one household exited the program to an unstable arrangement. The 97% housing stability outcome exceeded the

80% HOPWA performance goal for this category. All assisted households had incomes less than 50% of the Area

Median Income (AMI) and 74% had extremely low incomes (less than 30% AMI).

Access to Care and Support - All clients are required to be enrolled in HIV/AIDS medical case

management during their participation in the TBRA program, in order to be connected to medical care and

supportive services consistent with their care plans. In FY2013, all 27 households (100%) had housing plans as

part of their case management service plans and all 27 households (100%) had appropriate medical coverage and

received a regular source of income. In addition, all 27 households (100%) had contact with both their medical

case managers and medical providers consistent with their service plans. These outcomes exceeded the 80%

HOPWA performance goal for this category.

3. Coordination. Report on program coordination with other mainstream housing and supportive services resources, including

the use of committed leveraging from other public and private sources that helped to address needs for eligible persons identified

in the Consolidated Plan/Strategic Plan.

In an effort to address the ongoing need for affordable housing for persons living with HIV/AIDS, the

Delaware HIV Consortium uses non-HOPWA funds from the Ryan White CARE Act to provide rental

assistance for clients in the TBRA program. During FY2013, Ryan White funds provided $26,896 in

housing assistance for HOPWA eligible TBRA households in Kent and Sussex Counties. The Consortium

also received a $5,630 Grant-in-Aid allocation from the State of Delaware for housing assistance in

FY2013. Ryan White funds also provided supportive services for all TBRA households, including medical

case management, food and nutrition programs, mental wellness and substance abuse counseling, dental

and eye care, pharmacy assistance, HIV primary medical care at statewide wellness clinics, and emergency

financial assistance. The estimated value of these supportive services was $530,280. In addition, client

rent payments totaling $63,756 provided further leverage of the $187,044 HOPWA allocation in FY2013.

In all, $626,562 in non-HOPWA funds provided housing assistance and supportive services for the 27

HOPWA assisted TBRA households in FY2013.


4. Technical Assistance. Describe any program technical assistance needs and how they would benefit program beneficiaries.

c. Barriers and Trends Overview Provide a narrative addressing items 1 through 3. Explain how barriers and trends affected your program’s ability to achieve the

objectives and outcomes discussed in the previous section.

1. Describe any barriers (including regulatory and non-regulatory) encountered in the administration or implementation of

the HOPWA program, how they affected your program’s ability to achieve the objectives and outcomes discussed, and,

actions taken in response to barriers, and recommendations for program improvement.

Provide an explanation for each barrier selected.

The Delaware HIV Consortium receives regular HOPWA communications from both HUD and the Grantee in order to be

informed about current regulations, issues, and best practices. Housing staff participates in web-based technical assistance

programs and community based training sessions on an ongoing basis. Housing staff attended several workshops, webinars, and

training sessions in FY2013 in order to increase their knowledge about HOPWA regulations, case management, homeless

services, housing stability, client self-sufficiency, and other topics. Housing staff participated in HOWPA sponsored webinars on

the following topics: HOPWA grant management, project monitoring and site visits; consolidated planning; income calculation

to determine HOPWA eligibility; calculating rental assistance for TBRA households; and protecting client confidentiality. Other

webinars that housing staff participated in were sponsored by the AIDS Education Training Centers (AETC) and the U. S.

Interagency Council on Homelessness (USICH). These webinars focused on HIV/AIDS housing and medical adherence, the

HUD HEARTH Act, and retooling the homeless crisis response system. In addition, housing staff participated in several

community meetings on centralized intake sponsored by the Homeless Planning Council of Delaware and also attended a

housing workshops focusing on Delaware’s Landlord-Tenant Code that was hosted by the Delaware Chapter of the National

Association of Housing and Redevelopment Officials (DE-NAHRO). In addition, housing staff attended workshops on trauma

informed case management in social services settings, financial empowerment programming for disabled and special needs

populations, and a presentation on the State Rental Assistance Program (SRAP) that houses low-income persons living with

severe and persistent mental illness.

The Delaware HIV Consortium receives regular HOPWA communications from both HUD and the Grantee in

order to be informed about current regulations, issues, and best practices. Housing staff participates in web-based

technical assistance programs and community based training sessions on an ongoing basis. Housing staff attended

several workshops, webinars, and training sessions in FY2013 in order to increase their knowledge about

HOPWA regulations, case management, homeless services, housing stability, client self-sufficiency, and other

topics. Housing staff participated in HOWPA sponsored webinars on the following topics: HOPWA grant

management, project monitoring and site visits; consolidated planning; income calculation to determine HOPWA

eligibility; calculating rental assistance for TBRA households; and protecting client confidentiality. Other

webinars that housing staff participated in were sponsored by the AIDS Education Training Centers (AETC) and

the U. S. Interagency Council on Homelessness (USICH). These webinars focused on HIV/AIDS housing and

medical adherence, the HUD HEARTH Act, and retooling the homeless crisis response system. In addition,

housing staff participated in several community meetings on centralized intake sponsored by the Homeless

Planning Council of Delaware and also attended a housing workshops focusing on Delaware’s Landlord-Tenant

Code that was hosted by the Delaware Chapter of the National Association of Housing and Redevelopment

Officials (DE-NAHRO). In addition, housing staff attended workshops on trauma informed case management in

social services settings, financial empowerment programming for disabled and special needs populations, and a

presentation on the State Rental Assistance Program (SRAP) that houses low-income persons living with severe

and persistent mental illness.

HOPWA/HUD Regulations

Discrimination/Confidentiality

Supportive Services

Housing Affordability

Planning

Multiple Diagnoses

Credit History

Housing Availability

Eligibility

Rental History

Rent Determination and Fair Market

Rents Technical Assistance or Training

Criminal Justice History

Geography/Rural Access Other, please explain further


2. Describe any trends in the community that may affect the way in which the needs of persons living with HIV/AIDS

are being addressed, and provide any other information important to the future provision of services to this population.

Increased Need for Affordable Housing and Insufficient Funding to Meet the Need In Delaware, subsidized rental housing is in high demand and limited supply. The economic downturn of the past

several years has exacerbated this situation. According to the 2013 edition of “Out of Reach”, published by the

National Low Income Housing Coalition, there is not a single county in the United States where a person who

relies on federal disability benefits can afford to rent even a small studio apartment. A tenant in Delaware would

have to earn $14.06 per hour to be able to afford an efficiency apartment, according to the Delaware Housing

Coalition’s “Annual Report on Housing Affordability in Delaware” released in May 2014. The typical client

receiving housing assistance from the Delaware HIV Consortium’s TBRA program receives a Social Security

benefit that converts to an hourly wage of $4.19. The Delaware Housing Coalition’s report also notes that

Delaware has an immediate and pressing need for at least 14,096 rental units affordable to extremely low-income

renters.

Our HOPWA eligible clients are now waiting five years for HOPWA funded rental assistance, which is an all-

time high since the program’s inception. During this waiting period, 60% of our clients have had episodes of

homelessness and up to 70% are unstably housed. For persons living with HIV/AIDS, unstable housing often

leads to disconnection from medical care and support services needed to maintain overall wellness. National

research shows that stable housing can also be an effective intervention to reduce the spread of HIV. The

unfortunate fact is that there is not enough funding to meet the need for affordable housing for persons living

with HIV/AIDS in Delaware. To supplement our HOPWA funding, the Consortium also uses federal Ryan White

CARE Act dollars to provide short-term rental assistance for TBRA clients until there are sufficient HOPWA

funds to continue paying assistance for the longer term. The Consortium also raises private dollars by applying

for grants and sponsoring fundraising events. In FY2013, we teamed up with AIDS Delaware for the annual

AIDS Walk and sponsored two other fundraising events to supplement the funding for direct client services

including housing assistance.

Advocacy to Promote Affordable Housing for Persons Living with HIV/AIDS The Delaware HIV Consortium recognizes the important correlation between housing status and HIV-related

health outcomes. The TBRA program provides an affordable, stable living environment to assist with linkage to

medical care and other needed services. One of the principal functions of the Consortium’s housing staff is to

advocate for increased housing opportunities for persons living with HIV/AIDS. Housing staff and consumers

regularly attend budget hearings and stakeholder meetings throughout the state to attest to the importance of

affordable housing and homeless prevention programs for persons living with HIV/AIDS. The Consortium’s

Community Planning and Policy Specialist teach an advocacy-training program for persons living with

HIV/AIDS. In addition to serving on the Consortium’s Planning Council, the Director of Housing is a board

member of Delaware’s Homeless Planning Council and serves on a statewide workgroup focusing on the housing

needs of disabled populations. In 2012, this workgroup drafted and released a comprehensive study entitled

“Community and Choice: Housing Needs for People with Disabilities in Delaware”. The Director of Housing is

actively involved in the Homeless Planning Council of Delaware (HPC), serving on the evaluation committee

that reviews grant applications for HUD’s Continuum of Care funds for homeless assistance programs. In 2014,

HPC introduced a centralized intake process to streamline access to housing and services for persons

experiencing homelessness, in compliance with HUD’s HEARTH Act.


3. Identify any evaluations, studies, or other assessments of the HOPWA program that are available to the public.

In addition to submitting the HOPWA CAPER, the Delaware HIV Consortium regularly evaluates the TBRA

program to measure progress toward overall HOPWA goals of reducing homelessness, improving access to care, and

achieving housing stability. The program evaluation tool is an annual survey that polls the TBRA households and the

HIV/AIDS service providers on alternate years. The consumer survey collects information from TBRA households

about their prior housing situations, current housing affordability, quality of TBRA housing, economic challenges,

access to medical care and services and overall satisfaction with the TBRA program. Results from the 2013

Consumer Survey showed that 63% of respondents had been homeless before receiving rental assistance and almost

84% said that they would be in unstable housing, either homeless or doubled up with family or friends, if they were

not receiving rental assistance. Ninety percent (90%) of clients reported that the TBRA program helps them better

manage their health issues. Overall program satisfaction was high, with 99% of respondents reporting that they were

satisfied with their housing and all consumers reporting satisfaction with the TBRA program.

The responses from the 2012 Service Provider Survey showed a high level of satisfaction with the TBRA program,

particularly with regard to the knowledge and professionalism of housing staff, the quality and efficiency of service

delivery, the personal attention shown to clients, and the positive effects of stable housing on TBRA clients. Key

results from this survey showed that all service providers thought that the TBRA program promoted client

compliance with HIV/AIDS medical case management and that clients who were participating in the TBRA program

experienced increased wellness and stability. As a result of the program evaluation process, the Delaware HIV

Consortium has improved TBRA program policies and procedures and has enhanced services for both housing

consumers and service providers. The Consortium routinely facilitates and informs the HIV/AIDS service provider

community about training opportunities and professional development workshops to improve service delivery. The

Consortium also promotes and facilitates wellness and self-sufficiency workshops for TBRA program beneficiaries

to promote medical adherence and long-term housing stability and wellness.

National research on the topic of HIV/AIDS housing policy identifies housing as the greatest unmet need of persons living with HIV/AIDS.

Cumulative research presented annually at a series of national HIV/AIDS housing summits showed “a strong and consistent evidence base

[which] identifies housing status as a key structural factor influencing HIV vulnerability, risk, and health outcomes” and that “receipt of

housing assistance has an independent, direct impact on receipt of HIV care, health status, and mortality among homeless and unstably

housed people living with HIV/AIDS” (North American Housing and HIV/AIDS Research Summit VII, September 2013).

The Delaware HIV Consortium generated some local statistics that support the national research on the topic of

HIV/AIDS housing. A December 2012 report generated from CAREWare, a data collection system used by DPH to

document medical care and other services for persons with HIV/AIDS, illustrated the importance of housing in the

medical management of HIV/AIDS. When comparing information on clients who self-identified as stably housed

versus those who self-identified as unstably housed, the findings were remarkable. The data showed that 72% of the

stably housed group was medically compliant with their HIV treatment compared with only 21% medical compliance

for those who were unstably housed.

A primary function of the Delaware HIV Consortium is to conduct a statewide community planning process that

determines the needs of people living with or at risk of HIV infection in order to guide local HIV/AIDS policy and

program development. Part of this process involves a comprehensive needs assessment based on extensive consumer

and service provider surveys, along with service utilization reports and gaps analyses. The final output of this process

is the “Statewide Coordinated Statement of Need (2010-2014)”, which is available on the Consortium’s website at

http://www.delawarehiv.org/. This document includes a priority recommendation to increase the availability of

affordable housing for persons living with HIV/AIDS because survey and focus group feedback indicated that

housing was one of the most needed supportive services outside of medical care for persons living with HIV/AIDS in

Delaware.



d. Unmet Housing Needs: An Assessment of Unmet Housing Needs

In Chart 1, provide an assessment of the number of HOPWA-eligible households that require HOPWA housing subsidy

assistance but are not currently served by any HOPWA-funded housing subsidy assistance in this service area.

In Row 1, report the total unmet need of the geographical service area, as reported in Unmet Needs for Persons with HIV/AIDS,

Chart 1B of the Consolidated or Annual Plan(s), or as reported under HOPWA worksheet in the Needs Workbook of the

Consolidated Planning Management Process (CPMP) tool. Note: Report most current data available, through Consolidated or

Annual Plan(s), and account for local housing issues, or changes in HIV/AIDS cases, by using combination of one or more of the

sources in Chart 2.

If data is collected on the type of housing that is needed in Rows a. through c., enter the number of HOPWA-eligible households

by type of housing subsidy assistance needed. For an approximate breakdown of overall unmet need by type of housing subsidy

assistance refer to the Consolidated or Annual Plan (s), CPMP tool or local distribution of funds. Do not include clients who are

already receiving HOPWA-funded housing subsidy assistance.

Refer to Chart 2, and check all sources consulted to calculate unmet need. Reference any data from neighboring states’ or

municipalities’ Consolidated Plan or other planning efforts that informed the assessment of Unmet Need in your service area.

Note: In order to ensure that the unmet need assessment for the region is comprehensive, HOPWA formula grantees should

include those unmet needs assessed by HOPWA competitive grantees operating within the service area.

1. Planning Estimate of Area’s Unmet Needs for HOPWA-eligible Households

1. Total number of households that have unmet

housing subsidy assistance need.

214

2. From the total reported in Row 1, identify the

number of households with unmet housing needs by

type of housing subsidy assistance:

a. Tenant-Based Rental Assistance

(TBRA)

b. Short-Term Rent, Mortgage and

Utility payments (STRMU)

Assistance with rental costs

Assistance with mortgage payments

Assistance with utility costs.

c. Housing Facilities, such as community

residences, SRO dwellings, other housing facilities

205

9

2. Recommended Data Sources for Assessing Unmet Need (check all sources used)

X = Data as reported in the area Consolidated Plan, e.g. Table 1B, CPMP charts, and related narratives

= Data established by area HIV/AIDS housing planning and coordination efforts, e.g. Continuum of Care

X = Data from client information provided in Homeless Management Information Systems (HMIS)

X = Data from project sponsors or housing providers, including waiting lists for assistance or other assessments on need including those

completed by HOPWA competitive grantees operating in the region.

= Data from prisons or jails on persons being discharged with HIV/AIDS, if mandatory testing is conducted

= Data from local Ryan White Planning Councils or reported in CARE Act Data Reports, e.g. number of clients with permanent

housing

= Data collected for HIV/AIDS surveillance reporting or other health assessments, e.g. local health department or CDC surveillance data

End of PART 1


PART 2: Sources of Leveraging and Program Income

1. Sources of Leveraging

Report the source(s) of cash or in-kind leveraged federal, state, local or private resources identified in the Consolidated or

Annual Plan and used in the delivery of the HOPWA program and the amount of leveraged dollars. In Column [1], identify the

type of leveraging. Some common sources of leveraged funds have been provided as a reference point. You may add Rows as

necessary to report all sources of leveraged funds. Include Resident Rent payments paid by clients directly to private landlords.

Do NOT include rents paid directly to a HOPWA program as this will be reported in the next section. In Column [2] report the

amount of leveraged funds expended during the operating year. Use Column [3] to provide some detail about the type of

leveraged contribution (e.g., case management services or clothing donations). In Column [4], check the appropriate box to

indicate whether the leveraged contribution was a housing subsidy assistance or another form of support.

NOTE: Be sure to report on the number of households supported with these leveraged funds as in Part 3, Chart 1, Column d.

A. Source of Leveraging Chart

[1] Source of Leveraging

[2] Amount

of Leveraged

Funds

[3] Type of

Contribution

[4] Housing Subsidy

Assistance or Other Support

Public Funding

Ryan White-Housing Assistance $26,896 Rental assistance

Housing Subsidy Assistance

Other Support

Ryan White-Other $530,280

Case management, dental

and eye care, nutrition

programs, counseling,

medical care, medications


Other Support

Housing Choice Voucher Program


Other Support

Low Income Housing Tax Credit


Other Support

HOME


Other Support

Shelter Plus Care


Other Support

Emergency Solutions Grant


Other Support

Other Public: State Grant-in-Aid $5,630 Rental assistance


Other Support

Other Public:


Other Support

Other Public:


Other Support

Other Public:


Other Support

Private Funding

Grants


Other Support

In-kind Resources


Other Support

Other Private:


Other Support

Other Private:


Other Support

Other Funding

Grantee/Project Sponsor (Agency) Cash


Other Support

Resident Rent Payments by Client to Private Landlord $63,756

TOTAL (Sum of all Rows) $626,562


2. Program Income and Resident Rent Payments

In Section 2, Chart A, report the total amount of program income and resident rent payments directly generated from the use of

HOPWA funds, including repayments. Include resident rent payments collected or paid directly to the HOPWA program. Do

NOT include payments made directly from a client household to a private landlord.

Note: Please see report directions section for definition of program income. (Additional information on program income is

available in the HOPWA Grantee Oversight Resource Guide).

A. Total Amount Program Income and Resident Rent Payment Collected During the Operating Year by

Activity Type

B. Program Income and Resident Rent Payments Expended To Assist HOPWA Households

In Chart B, report on the total program income and resident rent payments (as reported above in Chart A) expended during the

operating year. Use Row 1 to report Program Income and Resident Rent Payments expended on Housing Subsidy Assistance

Programs (i.e., TBRA, STRMU, Master Leased Units, and Facility-Based Housing). Use Row 2 to report on the Program

Income and Resident Rent Payment expended on Supportive Services and other non-direct Housing Costs.

End of PART 2

Program Income and Resident Rent Payments Collected

Total Amount of

Program Income

(for this operating

year)

1. Program income (e.g. repayments)

2. Resident Rent Payments made directly to HOPWA Program

3. Total Program Income and Resident Rent Payments (Sum of Rows 1 and 2)

Program Income and Resident Rent Payment Expended on

HOPWA programs

Total Amount of Program

Income Expended

(for this operating year)

1. Program Income and Resident Rent Payment Expended on Housing Subsidy Assistance costs

2. Program Income and Resident Rent Payment Expended on Supportive Services and other non-

direct housing costs

3. Total Program Income Expended (sum of Rows 1 and 2)


PART 3: Accomplishment Data Planned Goal and Actual Outputs In Chart 1, enter performance information (goals and actual outputs) for all activities undertaken during the operating year

supported with HOPWA funds. Performance is measured by the number of households and units of housing that were supported

with HOPWA or other federal, state, local, or private funds for the purposes of providing housing assistance and support to

persons living with HIV/AIDS and their families.

Note: The total households assisted with HOPWA funds and reported in PART 3 of the CAPER should be the same as reported

in the annual year-end IDIS data, and goals reported should be consistent with the Annual Plan information. Any discrepancies

or deviations should be explained in the narrative section of PART 1.

1. HOPWA Performance Planned Goal and Actual Outputs

HOPWA Performance

Planned Goal

And Actual

[1] Output: Households [2] Output: Funding

HOPWA

Assistance

Leveraged

Households HOPWA Funds

a. b. c. d. e. f.

Go

al

Act

ual

Go

al

Act

ual

HO

PW

A

Budget

HO

PW

A

Act

ual

HOPWA Housing Subsidy Assistance [1] Output Households [2] Output: Funding

1. Tenant-Based Rental Assistance 27 27 5 2 173,951.05 173,951.05


Received Operating Subsidies/Leased units (Households Served) 2b. Transitional/Short-term Facilities:

Received Operating Subsidies

(Households Served)


Capital Development Projects placed in service during the operating year (Households Served)

3b. Transitional/Short-term Facilities:

Capital Development Projects placed in service during the operating year (Households Served)

4. Short-Term Rent, Mortgage and Utility Assistance

5. Adjustments for duplication (subtract) 0 0 0 0

6. Total HOPWA Housing Subsidy Assistance

(Columns a. – d. equal the sum of Rows 1-4 minus Line 5; Columns e. and f. equal

the sum of Rows 1-4)) 27 27 5 2 173,951.05 173,951.05 Housing Development (Construction and Stewardship of facility based housing)

[1] Output: Housing Units [2] Output: Funding 7. Facility-based units;

Capital Development Projects not yet opened (Housing Units) 8. Stewardship Units subject to 3 or 10 year use agreements 9 Total Housing Developed

(Sum of Rows 7 & 8) Supportive Services

[1] Output Households [2] Output: Funding 10a. Supportive Services provided by project sponsors that also delivered HOPWA housing

subsidy assistance

10b

.

Supportive Services provided by project sponsors that only provided supportive services.

11. Adjustment for duplication (subtract)

12. Total Supportive Services

(Columns a. – d. equal the sum of Rows 10 a & b minus Row 11; Columns e. and f.

equal the sum of Rows 10a. and 10b.)

Housing Placement Assistance Activities

[1] Output Households

[2] Output: Funding

13. Housing Information Services

14. Permanent Housing Placement Services

15. Adjustment for duplication 16. Total Housing Placement Assistance

(Columns a. – e. equal the sum of Rows 13-14 minus Row 15; Columns e. and f.

equal the sum of Rows 13-14))


Grant Administration and Other Activities

[1] Output Households

[2] Output: Funding

17. Resource Identification to establish, coordinate and develop housing assistance resources

18. Technical Assistance

(if approved in grant agreement)

19. Grantee Administration (maximum 3% of total HOPWA grant)

20. Project Sponsor Administration

(maximum 7% of portion of HOPWA grant awarded) 13,093.08 13,093.08 21 Total Grant Administration and Other Activities

(Sum of Rows 17 - 20 13,093.08 13,093.08

Total Expended [2] Outputs: HOPWA Funds

Expended

Buget Actual

22. Total Expenditures for program year (Sum of Rows 6, 9, 12, 16, and 21) 187,044.13 187,044.13

2. Listing of Supportive Services

Report on the households served and use of HOPWA funds for all supportive services. Do NOT report on supportive services

leveraged with non-HOPWA funds. N/A

Note: Total unduplicated households and expenditures reported in Row 17 equal totals reported in Part 3, Chart 1, Row 12.

Supportive Services [1] Output: Number of Households [2] Output: Amount of HOPWA Funds

Expended

1. Adult day care and personal assistance

2. Alcohol and drug abuse services

3. Case management

4. Child care and other child services

5. Education

6. Employment assistance and training

7.

Health/medical/intensive care services, if approved

Note: Client records must conform with 24 CFR §574.310

8. Legal services

9. Life skills management (outside of case management)

10. Meals/nutritional services

11. Mental health services

12. Outreach

13. Transportation

14.

Other Activity (if approved in grant agreement).

Specify:

15. Sub-Total Households receiving Supportive

Services (Sum of Rows 1-14)

16. Adjustment for Duplication (subtract)

17.

TOTAL Unduplicated Households receiving

Supportive Services (Column [1] equals Row 15

minus Row 16; Column [2] equals sum of Rows 1-

14)


3. Short-Term Rent, Mortgage and Utility Assistance (STRMU) Summary

In Row a., enter the total number of households served and the amount of HOPWA funds expended on Short-Term Rent, Mortgage and Utility Assistance. In Row b., enter the total number of STRMU-assisted households that received assistance with mortgage costs only (no utility costs) and the amount expended assisting these households. In Row c., enter the total number of STRMU-assisted households that received assistance with both mortgage and utility costs and the amount expended assisting these households. In Row d., enter the total number of STRMU-assisted households that received assistance with rental costs only (no utility costs) and the amount expended assisting these households. In Row e., enter the total number of STRMU-assisted households that received assistance with both rental and utility costs and the amount expended assisting these households. In Row f., enter the total number of STRMU-assisted households that received assistance with utility costs only (not including rent or mortgage costs) and the amount expended assisting these households. The total number of households reported in Column [1], Rows b., c., d., e., and f. equal the total number of STRMU households reported in Column [1], Row a. The total amount reported as expended in Column [2], Rows b., c., d., e., and f. equals the total amount of STRMU expenditures reported in Column [2], Row a.

Housing Subsidy Assistance Categories (STRMU)

[1] Output: Number of Households

[2] Output: Total HOPWA Funds

Expended on STRMU during Operating Year

a. Short-term mortgage, rent and/or utility (STRMU) assistance

b. Of the total STRMU reported on Row a, total who received assistance with mortgage costs ONLY.

c. Of the total STRMU reported on Row a, total who received assistance with mortgage and utility costs.

d. Of the total STRMU reported on Row a, total who received assistance with rental costs ONLY

e. Of the total STRMU reported on Row a, total who received assistance with rental and utility costs.

f. Of the total STRMU reported on Row a, total who received assistance with utility costs ONLY.

End of PART 3


Part 4: Summary of Performance Outcomes In Column 1, report the total number of eligible households that received HOPWA housing subsidy assistance, by type.

In Column 2, enter the number of households that continued to access each type of housing subsidy assistance into next

operating year. In Column 3, report the housing status of all households that exited the program. Data Check: The sum of Columns 2 (Number of Households Continuing) and 3 (Exited Households) equals the total reported in Column 1.

Note: Refer to the housing stability codes that appear in Part 5: Worksheet - Determining Housing Stability Outcomes.

Section 1. Housing Stability: Assessment of Client Outcomes on Maintaining Housing Stability (Permanent Housing and

Related Facilities) A. Permanent Housing Subsidy Assistance

[1] Output: Total

Number of

Households

[2] Assessment: Number of

Households that Continued

Receiving HOPWA Housing

Subsidy Assistance into the Next

Operating Year


Households that exited this

HOPWA Program; their Housing

Status after Exiting

[4] HOPWA Client

Outcomes

Tenant-Based

Rental

Assistance

27

23

1 Emergency Shelter/Streets Unstable Arrangements

2 Temporary Housing Temporarily Stable, with Reduced

Risk of Homelessness

3 Private Housing 2

Stable/Permanent Housing (PH) 4 Other HOPWA

5 Other Subsidy 1

6 Institution

7 Jail/Prison 1 Unstable Arrangements

8 Disconnected/Unknown

9 Death Life Event

Permanent

Supportive

Housing

Facilities/ Units


2 Temporary Housing Temporarily Stable, with Reduced Risk of Homelessness

3 Private Housing


5 Other Subsidy

6 Institution

7 Jail/Prison

Unstable Arrangements 8 Disconnected/Unknown

9 Death Life Event

B. Transitional Housing Assistance [1] Output: Total

Number of

Households


Households that Continued

Receiving HOPWA Housing

Subsidy Assistance into the Next

Operating Year


Households that exited this

HOPWA Program; their

Housing Status after Exiting

[4] HOPWA Client Outcomes

Transitional/

Short-Term

Facilities/ Units

Total number of

households that will continue in residences:


2 Temporary Housing Temporarily Stable with Reduced

Risk of Homelessness

3 Private Housing


5 Other Subsidy

6 Institution

7 Jail/Prison Unstable Arrangements

8 Disconnected/unknown

9 Death Life Event

B1:Total number of households receiving transitional/short-term housing

assistance whose tenure exceeded 24 months


Section 2. Prevention of Homelessness: Assessment of Client Outcomes on Reduced Risks of Homelessness

(Short-Term Housing Subsidy Assistance) Report the total number of households that received STRMU assistance in Column 1.

In Column 2, identify the outcomes of the households reported in Column 1 either at the time that they were known to have left

the STRMU program or through the project sponsor’s best assessment for stability at the end of the operating year.

In Column 3 provides a description of housing outcomes; therefore, data is not required.

At the bottom of the chart:

In Row 1a., report those households that received STRMU assistance during the operating year of this report, and the

prior operating year.

In Row 1b., report those households that received STRMU assistance during the operating year of this report, and the

two prior operating years.

Data Check: The sum of Column 2 should equal the number of households reported in Column 1.

Assessment of Households that received STRMU Assistance

[1] Output: Total

number of households [2] Assessment of Housing Status [3] HOPWA Client Outcomes

Maintain Private Housing without subsidy (e.g. Assistance provided/completed and client is stable, not likely to seek additional support)

Stable/Permanent Housing (PH)

Other Private Housing without subsidy

(e.g. client switched housing units and is now stable, not likely

to seek additional support)

Other HOPWA Housing Subsidy Assistance

Other Housing Subsidy (PH)

Institution

(e.g. residential and long-term care)

Likely that additional STRMU is needed to maintain current

housing arrangements

Temporarily Stable, with

Reduced Risk of Homelessness

Transitional Facilities/Short-term

(e.g. temporary or transitional arrangement)

Temporary/Non-Permanent Housing arrangement

(e.g. gave up lease, and moved in with family or friends but

expects to live there less than 90 days)

Emergency Shelter/street

Unstable Arrangements Jail/Prison

Disconnected

Death Life Event

1a. Total number of those households that received STRMU Assistance in the operating year of this report that also received

STRMU assistance in the prior operating year.

(e.g. households that received STRMU assistance in two consecutive operating years)

1b. Total number of those households that received STRMU Assistance in the operating year of this report that also received STRMU assistance in the two prior operating years

(e.g. households that received STRMU assistance in three consecutive operating years)


Section 3. HOPWA Outcomes on Access to Care and Support

1a. Total Number of Households Section [1]: For project sponsors that provided HOPWA housing subsidy assistance during the operating year identify in the

appropriate row the number of households that received HOPWA housing subsidy assistance (TBRA, STRMU, Facility-

Based, and Master Leasing) from the project sponsors, permanent housing placement assistance and case management

services. Use Row d. to adjust for duplication among the service categories and Row e. to provide an unduplicated

household total.

Section [2]: For project sponsors that did NOT provide HOPWA housing subsidy assistance identify in the appropriate row

the number of households that received permanent housing placement assistance and case management services. Use Row

c. to adjust for duplication and Row d. to provide an unduplicated household count.

Note: These numbers will be used by HUD as a basis for analyzing the percentage of households who demonstrated or

maintained connections to care and support as identified in Chart 1b. below.

Total Number of Households 1. For Project Sponsors that provided HOPWA Housing Subsidy Assistance: Identify the total number of households that received the following

services:

a. HOPWA Housing Subsidy Assistance (duplicated)-TBRA, STRMU, Facility-Based Housing, and Master Leasing 27

b. Permanent Housing Placement

c. Case Management

d. Adjustment for duplication 0

e. Total Households Served by Project Sponsors with Housing Subsidy Assistance (Should be the sum of Rows a.-c.

minus Row d.) 27

2. For Project Sponsors did NOT provide HOPWA Housing Subsidy Assistance: Identify the total number of households that received the

following services:

a. Permanent Housing Placement

b. Case Management

c. Adjustment for duplication

d. Total Households Served by Project Sponsors with Housing Subsidy Assistance (Should be the sum of Rows a. and b.

minus Row c.)

1b. Status of Households Accessing Care and Support Column [1]: Of the households identified as receiving services from project sponsors that provided HOPWA housing

subsidy assistance as identified in Chart 1a, Row 1e. above, report the number of households that demonstrated access or

maintained connections to care and support within the program year.

Column [2]: Of the households identified as receiving services from project sponsors that did NOT provide HOPWA

housing subsidy assistance as reported in Chart 1a., Row 2d., report the number of households that demonstrated improved

access or maintained connections to care and support within the program year.

Note: For information on types and sources of income and medical insurance/assistance, refer to Charts 1c. and 1d.

Categories of Services Accessed

[1] For project sponsors that provided

HOPWA housing subsidy assistance,

identify the households who

demonstrated the following:

[2] For project sponsors that did

NOT provide HOPWA housing

subsidy assistance, identify the

households who demonstrated the

following:

Outcome

Indicator

1. Has a housing plan for maintaining or establishing stable on-going housing

27

Support for

Stable Housing

2. Had contact with case manager/benefits counselor

consistent with the schedule specified in client’s individual service plan.

27

Access to

Support

3. Had contact with a primary health care provider consistent with the schedule specified in client’s

individual service plan.

27

Access to Health

Care

4. Accessed and maintained medical

insurance/assistance.

27

Access to Health

Care

5. Successfully accessed or maintained qualification

for sources of income. 27

Sources of

Income


Chart 1b., Line 4: Sources of Medical Insurance and Assistance include, but are not limited to the following

(Reference only) MEDICAID Health Insurance

Program, or use local program name

MEDICARE Health Insurance Program, or use local program name

Veterans Affairs Medical Services

AIDS Drug Assistance Program

(ADAP)

State Children’s Health Insurance Program (SCHIP), or use local program

name

Ryan White-funded Medical or

Dental Assistance

Chart 1b., Row 5: Sources of Income include, but are not limited to the following (Reference only)

Earned Income

Veteran’s Pension

Unemployment Insurance

Pension from Former Job

Supplemental Security Income (SSI)

Child Support

Social Security Disability Income

(SSDI)

Alimony or other Spousal Support

Veteran’s Disability Payment

Retirement Income from Social

Security

Worker’s Compensation

General Assistance (GA), or use local program name

Private Disability Insurance

Temporary Assistance for Needy

Families (TANF)

Other Income Sources

1c.. Households that Obtained Employment – N/A Column [1]: Of the households identified as receiving services from project sponsors that provided HOPWA housing

subsidy assistance as identified in Chart 1a., Row 1e. above, report on the number of households that include persons who

obtained an income-producing job during the operating year that resulted from HOPWA Job training, employment

assistance, education or related case management/counseling services.

Column [2]: Of the households identified as receiving services from project sponsors that did NOT provide HOPWA

housing subsidy assistance as reported in Chart 1a., Row 2d., report on the number of households that include persons who

obtained an income-producing job during the operating year that resulted from HOPWAJob training, employment

assistance, education or related case management/counseling services.

Note: This includes jobs created by this project sponsor or obtained outside this agency.

Categories of Services Accessed

[1 For project sponsors that provided

HOPWA housing subsidy assistance, identify

the households who demonstrated the

following:

[2] For project sponsors that did NOT provide

HOPWA housing subsidy assistance, identify the

households who demonstrated the following:

Total number of households that

obtained an income-producing job

End of PART 4


PART 5: Worksheet - Determining Housing Stability Outcomes (optional)

1. This chart is designed to assess program results based on the information reported in Part 4 and to help Grantees determine

overall program performance. Completion of this worksheet is optional. Permanent

Housing Subsidy

Assistance

Stable Housing

(# of households

remaining in program plus 3+4+5+6)

Temporary Housing

(2)

Unstable

Arrangements

(1+7+8=1)

Life Event

(9)

Tenant-Based

Rental Assistance

(TBRA)

26

1

Permanent Facility-

based Housing

Assistance/Units

Transitional/Short-Term Facility-based

Housing

Assistance/Units

Total Permanent

HOPWA Housing

Subsidy Assistance

Reduced Risk of

Homelessness:

Short-Term

Assistance

Stable/Permanent

Housing

Temporarily Stable, with Reduced Risk of

Homelessness

Unstable

Arrangements

Life Events

Short-Term Rent,

Mortgage, and Utility Assistance

(STRMU)

Total HOPWA

Housing Subsidy

Assistance


Background on HOPWA Housing Stability Codes

Stable Permanent Housing/Ongoing Participation 3 = Private Housing in the private rental or home ownership market (without known subsidy, including permanent placement

with families or other self-sufficient arrangements) with reasonable expectation that additional support is not needed.

4 = Other HOPWA-funded housing subsidy assistance (not STRMU), e.g. TBRA or Facility-Based Assistance.

5 = Other subsidized house or apartment (non-HOPWA sources, e.g., Section 8, HOME, public housing).

6 = Institutional setting with greater support and continued residence expected (e.g., residential or long-term care facility).

Temporary Housing

2 = Temporary housing - moved in with family/friends or other short-term arrangement, such as Ryan White subsidy, transitional

housing for homeless, or temporary placement in institution (e.g., hospital, psychiatric hospital or other psychiatric facility,

substance abuse treatment facility or detox center).

Unstable Arrangements 1 = Emergency shelter or no housing destination such as places not meant for habitation (e.g., a vehicle, an abandoned building,

bus/train/subway station, or anywhere outside).

7 = Jail /prison.

8 = Disconnected or disappeared from project support, unknown destination or no assessments of housing needs were

undertaken.

Life Event

9 = Death, i.e., remained in housing until death. This characteristic is not factored into the housing stability equation.

Tenant-based Rental Assistance: Stable Housing is the sum of the number of households that (i) remain in the housing and (ii)

those that left the assistance as reported under: 3, 4, 5, and 6. Temporary Housing is the number of households that accessed

assistance, and left their current housing for a non-permanent housing arrangement, as reported under item: 2. Unstable

Situations is the sum of numbers reported under items: 1, 7, and 8.

Permanent Facility-Based Housing Assistance: Stable Housing is the sum of the number of households that (i) remain in the

housing and (ii) those that left the assistance as shown as items: 3, 4, 5, and 6. Temporary Housing is the number of households

that accessed assistance, and left their current housing for a non-permanent housing arrangement, as reported under item 2.

Unstable Situations is the sum of numbers reported under items: 1, 7, and 8.

Transitional/Short-Term Facility-Based Housing Assistance: Stable Housing is the sum of the number of households that (i)

continue in the residences (ii) those that left the assistance as shown as items: 3, 4, 5, and 6. Other Temporary Housing is the

number of households that accessed assistance, and left their current housing for a non-permanent housing arrangement, as

reported under item 2. Unstable Situations is the sum of numbers reported under items: 1, 7, and 8.

Tenure Assessment. A baseline of households in transitional/short-term facilities for assessment purposes, indicate the number

of households whose tenure exceeded 24 months.

STRMU Assistance: Stable Housing is the sum of the number of households that accessed assistance for some portion of the

permitted 21-week period and there is reasonable expectation that additional support is not needed in order to maintain

permanent housing living situation (as this is a time-limited form of housing support) as reported under housing status: Maintain

Private Housing with subsidy; Other Private with Subsidy; Other HOPWA support; Other Housing Subsidy; and Institution.

Temporarily Stable, with Reduced Risk of Homelessness is the sum of the number of households that accessed assistance for

some portion of the permitted 21-week period or left their current housing arrangement for a transitional facility or other

temporary/non-permanent housing arrangement and there is reasonable expectation additional support will be needed to maintain

housing arrangements in the next year, as reported under housing status: Likely to maintain current housing arrangements, with

additional STRMU assistance; Transitional Facilities/Short-term; and Temporary/Non-Permanent Housing arrangements

Unstable Situation is the sum of number of households reported under housing status: Emergency Shelter; Jail/Prison; and

Disconnected.

End of PART 5


PART 6: Annual Certification of Continued Usage for HOPWA Facility-Based Stewardship

Units (ONLY)

The Annual Certification of Usage for HOPWA Facility-Based Stewardship Units is to be used in place of Part 7B of the

CAPER if the facility was originally acquired, rehabilitated or constructed/developed in part with HOPWA funds but no

HOPWA funds were expended during the operating year. Scattered site units may be grouped together on one page.

Grantees that used HOPWA funding for new construction, acquisition, or substantial rehabilitation are required to

operate their facilities for HOPWA eligible individuals for at least ten (10) years. If non-substantial rehabilitation funds

were used they are required to operate for at least three (3) years. Stewardship begins once the facility is put into

operation.

Note: See definition of “Stewardship Units”

1. General information

HUD Grant Number(s)

Operating Year for this report From (mm/dd/yy) To (mm/dd/yy) Final Yr

Yr 1; Yr 2; Yr 3; Yr 4; Yr 5; Yr 6;

Yr 7; Yr 8; Yr 9; Yr 10;

Grantee Name

Date Facility Began Operations (mm/dd/yy)

2. Number of Units and Non-HOPWA Expenditures

Number of Stewardship Units

Developed with HOPWA

funds

Amount of Non-HOPWA Funds Expended in Support of the

Stewardship Units during the Operating Year

Total Stewardship Units

(subject to 3- or 10- year use periods)

3. Details of Project Site

Project Sites: Name of HOPWA-funded project

Site Information: Project Zip Code(s)

Site Information: Congressional District(s)

Is the address of the project site confidential? Yes, protect information; do not list.

Not confidential; information can be made available to the public.

If the site is not confidential:

Please provide the contact information, phone,

email address/location, if business address is different from facility address.

I certify that the facility that received assistance for acquisition, rehabilitation, or new construction from the Housing Opportunities

for Persons with AIDS Program has operated as a facility to assist HOPWA-eligible persons from the date shown above. I also

certify that the grant is still serving the planned number of HOPWA-eligible households at this facility through leveraged resources

and all other requirements of the grant agreement are being satisfied.

I hereby certify that all the information stated herein, as well as any information provided in the accompaniment herewith, is true and accurate.

Name & Title of Authorized Official of the organization that continues

to operate the facility:

Signature & Date (mm/dd/yy)

Name & Title of Contact at Grantee Agency

(person who can answer questions about the report and program)

Contact Phone (with area code)

End of PART 6


Part 7: Summary Overview of Grant Activities

A. Information on Individuals, Beneficiaries, and Households Receiving HOPWA Housing Subsidy Assistance

(TBRA, STRMU, Facility-Based Units, Master Leased Units ONLY)

Note: Do not include in this section any individuals, beneficiaries, or households who received Supportive Services.

Section 1. HOPWA-Eligible Individuals who Received HOPWA Housing Subsidy Assistance

a. Total HOPWA Eligible Individuals Living with HIV/AIDS In Chart a., provide the total number of eligible (and unduplicated) low income individuals living with HIV/AIDS who qualified

their household to receive HOPWA housing subsidy assistance during the operating year. This total should include only the

individual who qualified the household for HOPWA assistance NOT all HIV positive individuals in the household. Individuals Served with Housing Subsidy Assistance Total

Number of individuals with HIV/AIDS who qualified their household to receive HOPWA housing subsidy assistance. 27

Chart b. Prior Living Situation In Chart b., report the prior living situations for all Eligible Individuals reported in Chart a. In Row 1, report the total number

of individuals who continued to receive HOPWA housing subsidy assistance from the prior operating year into this operating

year. In Rows 2 through 17, indicate the prior living arrangements for all new HOPWA housing subsidy assistance recipients

during the operating year.

Note: The total number of eligible individuals served in Row 18 equals the total number of individuals served through housing

assistance reported in Chart a. above.

Category

Total HOPWA Eligible

Individuals Receiving

Housing Subsidy

Assistance

1. Continuing to receive HOPWA support from the prior operating year 20

New Individuals who received HOPWA Housing Subsidy Assistance support during Operating Year

2. Place not meant for human habitation

(such as a vehicle, abandoned building, bus/train/subway station/airport, or outside)

3. Emergency shelter (including hotel, motel, or campground paid for with emergency shelter voucher)

4. Transitional housing for homeless persons

5. Total number of new Eligible Individuals who received HOPWA Housing Subsidy Assistance with a Prior

Living Situation that meets HUD definition of homelessness (Sum of Rows 2 – 4) 0

6. Permanent housing for formerly homeless persons (such as Shelter Plus Care, SHP, or SRO Mod Rehab)

7. Psychiatric hospital or other psychiatric facility

8. Substance abuse treatment facility or detox center

9. Hospital (non-psychiatric facility)

10. Foster care home or foster care group home

11. Jail, prison or juvenile detention facility 1

12. Rented room, apartment, or house 3

13. House you own

14. Staying or living in someone else’s (family and friends) room, apartment, or house 3

15. Hotel or motel paid for without emergency shelter voucher

16. Other (non-HOPWA funded TBRA)

17. Don’t Know or Refused

18. TOTAL Number of HOPWA Eligible Individuals (sum of Rows 1 and 5-17) 27


c. Homeless Individual Summary In Chart c., indicate the number of eligible individuals reported in Chart b., Row 5 as homeless who also are homeless Veterans

and/or meet the definition for Chronically Homeless (See Definition section of CAPER). The totals in Chart c. do not need to

equal the total in Chart b., Row 5.

Category

Number of

Homeless

Veteran(s)

Number of Chronically

Homeless

HOPWA eligible individuals served with

HOPWA Housing Subsidy Assistance 0 0

Section 2. Beneficiaries In Chart a., report the total number of HOPWA eligible individuals living with HIV/AIDS who received HOPWA housing

subsidy assistance (as reported in Part 7A, Section 1, Chart a.), and all associated members of their household who benefitted

from receiving HOPWA housing subsidy assistance (resided with HOPWA eligible individuals). Note: See definition of

“HOPWA Eligible Person”.

Note: See definition of Transgender Note: See definition of Beneficiaries.

Note: The sum of each of the Charts b. & c. equal the total number of beneficiaries served with HOPWA housing subsidy

assistance, in Chart a., Row 3.

a. Total Number of Beneficiaries Served with HOPWA Housing Subsidy Assistance

Individuals and Families Served with Housing Subsidy Assistance Total Number 1. Number of individuals with HIV/AIDS who qualified the household to receive HOPWA housing subsidy

assistance (should equal the number of HOPWA Eligible Individuals reported in Part 7A,Section 1,Chart a.) 27

2. Number of ALL other persons diagnosed as HIV positive who reside with the HOPWA eligible individuals

identified in Row 1 and who benefitted from the HOPWA housing subsidy assistance. 3

3. Number of ALL other persons NOT diagnosed as HIV positive who reside with the HOPWA eligible

individual identified in Row 1 and who benefited from the HOPWA housing subsidy 21

4. TOTAL number of ALL beneficiaries served with Housing Subsidy Assistance (Sum of Rows 1,2, & 3) 51


b. Age and Gender

In Chart b., indicate the Age and Gender of all beneficiaries as reported in Chart a. directly above. Report the Age and Gender of

all HOPWA Eligible Individuals (those reported in Chart a., Row 1) using Rows 1-5 below and the Age and Gender of all other

beneficiaries (those reported in Chart a., Rows 2 and 3) using Rows 6-10 below. The number of individuals reported in Row 11

equals the total number of beneficiaries reported in Chart a., Row 4.

HOPWA Eligible Individuals

A. B. C. D. E.

Male Female Transgender M to F Transgender F to M

TOTAL* (Sum of

Columns A-D)

1. Under 18 0 0 0 0 0

2. 18 to 30 years 0 0 0 0 0

3. 31 to 50 years 7 11 0 0 18

4. 51 years and Older

8 1 0 0 9

5.

Subtotal (Sum

of Rows 1-4) 15 12 0 0 27

All Other Beneficiaries (Chart a, Rows 2 and 3)

A. B. C. D. E.

Male Female Transgender M to F Transgender F to M

TOTAL* (Sum of

Columns A-D)

6. Under 18 8 10 0 0 18

7. 18 to 30 years 1 1 0 0 2

8. 31 to 50 years 0 0 0 0 0

9. 51 years and Older

3 1 0 0 4

10.

Subtotal (Sum

of Rows 6-9) 12 12 0 0 24

Total Beneficiaries

11.

TOTAL* (Sum

of Row 5 & 10)

27 24 0 0 51


c. Race and Ethnicity*

In Chart c, indicate the Race and Ethnicity of all beneficiaries receiving HOPWA Housing Subsidy Assistance as reported in

Section 2, Chart a., Row 4. Report the race of all HOPWA eligible individuals in Column [A]. Report the ethnicity of all

HOPWA eligible individuals in column [B]. Report the race of all other individuals who benefitted from the HOPWA housing

subsidy assistance in column [C]. Report the ethnicity of all other individuals who benefitted from the HOPWA housing subsidy

assistance in column [D]. The summed total of columns [A] and [C] equals the total number of beneficiaries reported above in

Section 2, Chart a., Row 4.

Category

HOPWA Eligible Individuals All Other Beneficiaries

[A] Race [all

individuals

reported in

Section 2, Chart

a., Row 1]

[B] Also

identified as

Hispanic or

Latino

[C] Race [total

of individuals

reported in

Section 2, Chart

a., Rows 2 & 3]

[D] Also

identified as

Hispanic or

Latino

1. American Indian/Alaskan Native

2. Asian

3. Black/African American 15 0 19 0

4. Native Hawaiian/Other Pacific Islander

5. White 11 0 3 0

6. American Indian/Alaskan Native &

White

7. Asian & White

8. Black/African American & White

9. American Indian/Alaskan Native &

Black/African American

10. Other Multi-Racial 1 0 2 0

11. Column Totals (Sum of Rows 1-10) 27 0 24 0

Data Check: Sum of Row 11 Column A and Row 11 Column C equals the total number HOPWA eligible individuals reported in Part 3A, Section 2, Chart a, Row 4.

*Reference (data requested consistent with Form HUD-27061 Race and Ethnic Data Reporting Form)

Section 3. Households

Household Area Median Income. Report the area median income(s) for all households served with HOPWA housing subsidy assistance.

Data Check: The total number of households served with HOPWA housing subsidy assistance should equal Part 3C, Row 6 and

Part 7A, Section 1, Chart a. (Total HOPWA Eligible Individuals Served with HOPWA Housing Subsidy Assistance).

Note: Refer to http://www.huduser.org/portal/datasets/il/il2010/select_Geography_mfi.odn for information on area median

income in your community.

Percentage of Area Median Income Households Served with HOPWA Housing Subsidy

Assistance 1. 0-30% of area median income (extremely low) 20

2. 31-50% of area median income (very low) 7


4. Total (Sum of Rows 1-3) 27

http://www.huduser.org/portal/datasets/il/il2010/select_Geography_mfi.odn


Part 7: Summary Overview of Grant Activities

B. Facility-Based Housing Assistance

Complete one Part 7B for each facility developed or supported through HOPWA funds.

Complete Charts 2a., Project Site Information, and 2b., Type of Capital Development Project Units, for all Development

Projects, including facilities that were past development projects that continue to receive HOPWA operating dollars.

Do not complete this Section for programs originally developed with HOPWA funds but no longer supported with

HOPWA funds. If a facility was developed with HOPWA funds (subject to ten years of operation for acquisition, new

construction and substantial rehabilitation costs of stewardship units, or three years for non-substantial rehabilitation costs), but

HOPWA funds are no longer used to support the facility, the project sponsor should complete Part 6: Annual Certification of

Continued Usage for HOPWA Facility-Based Stewardship Units (ONLY) .

1. Project Sponsor Agency Name (Required)

2. Capital Development

2a. Project Site Information for Capital Development of Projects (For Current or Past Capital Development

Projects that receive HOPWA Operating Costs)

Type of

Development

this operating

year

HOPWA

Funds

Expendedthis

operating

year

(if applicable)

Non-HOPWA funds

Expended

(if applicable)

Name of Facility:

New construction $

$

Type of Facility [Check only one box.] Permanent housing

Short-term Shelter or Transitional housing

Supportive services only facility

Rehabilitation $

$

Acquisition $

$

Operating $

$

a. Purchase/lease of property: Date (mm/dd/yy):

b. Rehabilitation/Construction Dates: Date started: Date Completed:

c. Operation dates: Date residents began to occupy: Not yet occupied

d. Date supportive services began: Date started: Not yet providing services

e. Number of units in the facility: HOPWA-funded units = Total Units =

f. Is a waiting list maintained for the facility? Yes No

If yes, number of participants on the list at the end of operating year

g. What is the address of the facility (if different from business address)?

h. Is the address of the project site confidential?

Yes, protect information; do not publish list.

No, can be made available to the public.


2b. Number and Type of Capital Development Project Units (For Capital Development Projects only)

For units entered above in 2a. please list the number of HOPWA units that fulfill the following criteria.

Number Designated

for the Chronically

Homeless

Number

Designated to

Assist the

Homeless

Number Energy-

Star Compliant Number 504 Accessible

Years of affordability

(IN YEARS)

Rental units

constructed (new)

and/or acquired with

or without rehab

Rental units rehabbed

Homeownership units

constructed (if

approved)

3. Units assisted in types of housing facility/units leased by sponsor Charts 3a., 3b. and 4 are required for each facility. In Charts 3a. and 3b., indicate the type of facility and number of units in it.

Indicate the type and number of housing units in the facility, including master leased units or other scattered site units leased by

the organization, categorized by the number of bedrooms per unit. Note: The number units may not equal the total number of

households served. Please complete separate charts for each housing facility assisted.

3a. Check one only Permanent Supportive Housing Facility/Units

Short-term Shelter or Transitional Supportive Housing Facility/Units

3b. Type of Facility

Name of Project Sponsor/Agency Operating the Facility/Leased Units:

Type of housing facility operated by the

project sponsor

Total Number of Units Operated in the Operating Year

Categorized by the Number of Bedrooms per Units

SRO/0

bdrm 1 bdrm 2 bdrm 3 bdrm 4 bdrm 5+bdrm

a. Single room occupancy dwelling

b. Community residence

c. Project-based rental assistance units or leased units

d. Other housing facility.

Specify:

4. Households and Housing Expenditures

Enter the total number of households served and the amount of HOPWA funds expended by the project sponsor on subsidies for

housing involving the use of facilities, master leased units, or other scattered site units leased by the organization.

Housing Assistance Category: Facility Based

Housing Output: Number of

Households Output: Total HOPWA Funds Expended during

Operating Year by Project Sponsor

a. Leasing Costs

b. Operating Costs

c. Project-Based Rental Assistance (PBRA) or other

leased units

d. Other Activity (if approved in grant agreement).

Specify:

e. Adjustment to eliminate duplication (subtract)

f. TOTAL Facility-Based Housing Assistance (a.

through d. minus e.)

Appendix 3: HOME Reports

Annual Reporting Forms 40107 and 40107-A

Appendix 4: ESG IDIS CAPER Report

CR-60 - ESG 91.520(g) (ESG Recipients only)

ESG Supplement to the CAPER in e-snaps

For Paperwork Reduction Act

1. Recipient Information—All Recipients Complete Basic Grant Information

Recipient Name DELAWARE

Organizational DUNS Number 611186909

EIN/TIN Number 510116653

Indentify the Field Office PHILADELPHIA

Identify CoC(s) in which the recipient or subrecipient(s) will provide ESG assistance

ESG Contact Name

Prefix First Name Cynthia Middle Name L Last Name Deakyne Suffix Title Housing Development Administrator

ESG Contact Address

Street Address 1 18 The Green Street Address 2 City Dover State DE ZIP Code 19901 Phone Number 302-739-4263 Extension 291 Fax Number Email Address [email protected]

ESG Secondary Contact

Prefix First Name Last Name Suffix Title Phone Number Extension Email Address

2. Reporting Period—All Recipients Complete

Program Year Start Date 07/01/2013

Program Year End Date 06/30/2014

3a. Subrecipient Form – Complete one form for each subrecipient

Subrecipient or Contractor Name: Delaware State Housing Authority

City: Dover

State: DE

Zip Code: 19901,

DUNS Number: 611186909

Is subrecipient a VAWA-DV provider: N

Subrecipient Organization Type: Unit of Government

ESG Subgrant or Contract Award Amount: $1,482

Subrecipient or Contractor Name: Connections CSP

City: Wilmington

State: DE

Zip Code: 19801,



Subrecipient Organization Type: Other Non-Profit Organization


Subrecipient or Contractor Name: LRAC

City: Rehoboth Beach

State: DE

Zip Code: 19977

DUNS Number:




Subrecipient or Contractor Name: Aid in Dover

City: Dover

State: DE

Zip Code: 19904,





Subrecipient or Contractor Name: Homeless Planning Council

City: Wilmington

State: DE

Zip Code: 19801,





Subrecipient or Contractor Name: Dover Interfaith Mission

City: Dover

State: DE

Zip Code: 19904,



Subrecipient Organization Type: Faith-Based Organization


Subrecipient or Contractor Name: Casa San Francisco

City: Milton

State: DE

Zip Code: 19968,



Subrecipient Organization Type: Faith-Based Organization


Subrecipient or Contractor Name: Abriendo Puertas

City: Milford

State: DE

Zip Code: 19963,


Is subrecipient a VAWA-DV provider: Y



Subrecipient or Contractor Name: Whatcoat

City: Dover

State: DE

Zip Code: 19904,





Subrecipient or Contractor Name: The Shepherd Place

City: Dover

State: DE

Zip Code: 19901,





Subrecipient or Contractor Name: Sussex Crisis House

City: Georgetown

State: DE

Zip Code: 19947,

DUNS Number:




CR-65 - Persons Assisted

4. Persons Served

4a. Complete for Homelessness Prevention Activities

Number of Persons in Households

Total

Adults 0

Children 0

Don’t Know/Refused/Other 0

Missing Information

Total 0 Table 1 – Household Information for Homeless Prevention Activities

4b. Complete for Rapid Re-Housing Activities


Total

Adults 51

Children 56


Missing Information 2

Total 109 Table 2 – Household Information for Rapid Re-Housing Activities

4c. Complete for Shelter


Total

Adults 666

Children 162



Total 884 Table 3 – Shelter Information

4d. Street Outreach

Table 4 – Household Information for Street Outreach

4e. Totals for all Persons Served with ESG


Total

Adults 717

Children 218



Total 993 Table 5 – Household Information for Persons Served with ESG

5. Gender—Complete for All Activities

Total

Male 493

Female 404

Transgender 0



Total 993 Table 6 – Gender Information


Total

Adults

Children

Don’t Know/Refused/Other

Missing Information

Total

6. Age—Complete for All Activities

Table 7 – Age Information

7. Special Populations Served—Complete for All Activities

Number of Persons in Households Subpopulation Total

Persons Served -

Prevention

Total Persons Served – RRH

Total Persons Served in

Emergency Shelters

Total

Veterans 51 3 48 Victims of Domestic Violence

141 7 134

Elderly 22 2 20 HIV/AIDS 5 1 4 Chronically Homeless

182 43 139

Persons with Disabilities:

Severely Mentally Ill

117 8 109

Chronic Substance Abuse

43 2 41

Other Disability

50 12 38

Total (unduplicated if possible)

210 22 188

Table 8 – Special Population Served

Total

Under 18 218

18-24 78

25 and over 619



Total 993

CR-70 – ESG 91.520(g) - Assistance Provided and Outcomes

8. Shelter Utilization

Number of New Units – Rehabbed 0

Number of New Units – Conversion 0

Total Number of bed - nights available 52,925

Total Number of bed - nights provided 39,603

Capacity Utilization 75% Table 9 – Shelter Capacity

9. Project Outcomes Data measured under the performance standards developed in

consultation with the CoC(s)

CR-75 – Expenditures

11. Expenditures

11a. ESG Expenditures for Homelessness Prevention

Dollar Amount of Expenditures in Program Year

FY2011 FY2012 FY2013

Expenditures for Rental Assistance

Expenditures for Housing Relocation and Stabilization Services - Financial Assistance

Expenditures for Housing Relocation & Stabilization Services - Services

Expenditures for Homeless Prevention under Emergency Shelter Grants Program

Subtotal Homelessness Prevention Table 10 – ESG Expenditures for Homelessness Prevention

11b. ESG Expenditures for Rapid Re-Housing


FY2011 FY2012 FY2013

Expenditures for Rental Assistance 46,376 68,175 57,600

Expenditures for Housing Relocation and Stabilization Services - Financial Assistance 0 0

0

Expenditures for Housing Relocation & Stabilization Services - Services 0 0

0

Expenditures for Homeless Assistance under Emergency Shelter Grants Program 0 0

0

Subtotal Rapid Re-Housing 46,376 68,175 57,600

Table 11 – ESG Expenditures for Rapid Re-Housing

11c. ESG Expenditures for Emergency Shelter


FY2011 FY2012 FY2013

Essential Services 0 0 0

Operations 97,000 103,388 76,850

Renovation 0 0 0

Major Rehab 0 0 0

Conversion 0 0 0

Subtotal 97,000 103,388 76,850

Table 12 – ESG Expenditures for Emergency Shelter

11d. Other Grant Expenditures


FY2011 FY2012 FY2013

Street Outreach 5,000 5,000 0

CMIS 11,002 7,112 10,000

Administration 0 0 1,482

Table 13 - Other Grant Expenditures

11e. Total ESG Grant Funds

Total ESG Funds Expended FY2011 FY2012 FY2013

159,378 183,675 147,582

Table 14 - Total ESG Funds Expended

11f. Match Source

FY2011 FY2012 FY2013

Other Non-ESG HUD Funds 0 0 0

Other Federal Funds 0 101,175 134,514

State Government 26,500 14,595 33,000

Local Government 0 0 0

Private Funds 126,876 65,905 71,550

Other 0 0 0

Fees 0 0 0

Program Income 0 0 0

Total Match Amount 153,376 181,675 239,064

Table 15 - Other Funds Expended on Eligible ESG Activities

11g. Total

Total Amount of Funds Expended on ESG

Activities

FY2011 FY2012 FY2013

312,754 365,350 386,646

Table 16 - Total Amount of Funds Expended on ESG Activities

Appendix 5: FY2013 DSHA Fair Housing Plan

< 1 >

Goals Strategies to Meet Goals Responsible

Entities Benchmark

Year to be Completed

Proposed Investment

Date Completed

Impediment #1: The Balance of State's increasingly diverse minority population may require language accommodations to ensure that all residents can access programs and services.

Increase access to DSHA, Kent County, and Sussex County programs for persons with limited English proficiency (LEP)

A. Conduct four-factor analysis of need for a language access plan in accordance with HUD's LEP guidance. B. Continue to provide other language services (i.e. translators, interpreters, etc.) on an as-needed basis. C. Review 2010 U.S. Census data to determine if any of the individual Indo-European languages exceed 1,000 persons with LEP.

A. Kent County, Sussex County B. DSHA C. DSHA, Kent County, Sussex County

A. DSHA conducted the four-factor analysis which resulted in adoption of DSHA’s initial LEP in 2006 and later updated in 2011. Both Kent and Sussex Counties conducted the four-factor analysis and Kent County adopted a LEP Plan in May 2014. B. DSHA provided language assistance to 103 LEP clients and translated 21 documents and publications. While Sussex County has not adopted a LEP Plan, they have translated several key documents to Spanish - CDBG/Rehab Contracts and Liens, Fair Housing Policy, Fair Housing Complaint Form, Rehab Application. They have contracted with Hook Associates, a local minority and woman-owned agency to do all certified translations and interpretations. C. DSHA, Kent and Sussex County each reviewed 2010 Census data to determine if any of the individual Indo-European languages exceed 1,000 persons with LEP. They do not.

A. 2013 B. Ongoing C. 2013

A. $0 B. $0 C. $0

A. 2013 B. Ongoing C. 2013

ADDITIONAL STRATEGIES

D. Provide access to real- time information on availability of housing opportunities to all Delawareans by ensuring service is available in many languages on-line and call center is bilingual. Marketing done in both English and Spanish.

D. DSHA, State, County, and local governments, advocacy organizations and non-profits.

D. In September 2012, an Advisory Group of State, County, local governments, advocacy organizations, and non-profits launched DelawareHousingSearch.org - a free locator service providing real-time, detailed information about rental housing and affordable homes for sale. The locator currently has an inventory of over 21,500 units and sees approximately 1,400 visitors a week. The Advisory Group meets biennially to ensure it is reaching the public – particularly persons for whom language is a barrier. The Hispanic Council provided $5,000 to develop a commercial and PSA on DelawareHousingSearch.org for Delaware’s Spanish speaking population.

D. Launched 2012 and ongoing.

$60,000 (includes $5,000 from Hispanic Council)

D. 2012 and ongoing


< 2 >


Entities Benchmark


Proposed Investment

Date Completed

Impediment #2: Minority households have greater difficulty becoming home owners in the Balance of State because of lower incomes.

Provide home ownership opportunities to minority households throughout the Balance of State through increased employment opportunities, home ownership counseling, and homebuyer education

A. Strengthen partnerships with local lenders that will offer homebuyer education and other incentives to purchase a home in the Balance of State. B. Identify effective ways to increase home ownership among minorities, residents of LMI census tracts, and LMI residents. C. Map the location (impacted areas vs. non-impacted areas) of all new CDBG- and HOME-assisted housing projects as part of the Consolidated Planning process.

A. DSHA, DSCLT, other affordable housing developers B. DSHA, non-profits, local lenders, and counseling agencies C. DSHA

A. In April 2014, DSHA hosted its Annual Homebuyers Fair with over 350 attendees. The majority of attendees were minority. Housing Counseling agencies, non-profit and for-profit developers, realtors, lenders staffed booths to discuss services. B. DSHA recently modified its Housing Development Fund to provide $50,000 for each homeownership unit that is located in severely impacted areas – characterized by low homeownership rates and saturated with subsidized rental units. Most of these areas are also LMI and/or racially and ethnically impacted census tracts. C. See Maps 1 through 5.

A. Annual event B. 2013 C. Ongoing

A. $41,500 B. $0 C. $0

A. Ongoing B. 2013 C. Ongoing


D. Include information on Fair Housing in DSHA outreach to Realtors and Lenders.

D. DSHA Finance Section

D. Fair Housing information was provided in DSHA presentations given at both Realtor and Lender events: - 9 Lender events with over 259 attendees. - 13 Realtor events with over 171 attendees.

D. Ongoing D. $0 D. Ongoing


< 3 >


Entities Benchmark


Proposed Investment

Date Completed

Impediment #3: The Balance of State's supply of housing that is affordable to households up to 80% of median housing income is inadequate.

Increase the supply of affordable housing in the Balance of State available to households making 80% or less of the median household income

A. Kent County should continue to offer its TDR Program. B. Kent County should enable the development of higher-density single-family and multi-family housing by adopting policies that provide incentives to developers to build affordable housing units. C. Sussex County should continue to offer the SCRP and the MPHU Programs to provide incentives to property owners and investors to build affordable housing. D. Sussex County should play a more proactive role in seeking out and encouraging developers to participate in the MPHU and SCRP programs. E. DSHA, Kent County, and Sussex County should expand other incentives to build new affordable rental and owner units in non-concentrated areas of the Balance of State.

A. Kent County B. Kent County C. Sussex County D. Sussex County E. DSHA, Kent County, Sussex County

A. Kent County continues to offer its TDR program and explore ways to make it more attractive. However, the program is reliant on a strong housing market so while there was growing interest during the housing boom, current economic conditions have acted as an incentive. B. In May, Levy Court revised its Adequate Public Facilities Ordinance (APFO) so the calculation of the school fee is based on housing type, which significantly lowers the APFO school fee for multi-family and manufactured housing. Kent County staff also encourages developers to consider utilizing DSHA programs to assist in creating a mix of affordable units. C. & D. The County passed an ordinance in 2013 expanding its Moderately Priced Housing Unit (MPHU) Program to homebuyers earning 50% to 120% of the County’s median income. The County also has adopted an Affordable and Fair Housing Marketing Plan to more aggressively market units produced through these programs to more diverse populations, as well as, provide information to developers on the two programs. E. DSHA modified the QAP to encourage new affordable rental in non-concentrated areas in 2012, and modified the HDF to encourage new homeownership in concentrated areas in 2013. Sussex County formulated their Affordable Housing Support Policy for affordable projects seeking a letter of support for approval and funding through non-profit, local, state, or federal housing programs.

A. Ongoing B. Ongoing C. Ongoing D. Ongoing E. Ongoing

A. $0 B. $0 C. $0 D. $0 E. $0

A. Ongoing B. Ongoing C. Ongoing D. Ongoing E. Ongoing


< 4 >


Entities Benchmark


Proposed Investment

Date Completed

Impediment #4: The Balance of State's supply of affordable and accessible housing units is inadequate to meet demand.

Increase the supply of accessible, affordable housing in the Balance of State

A. Complete a Section 504 Self-Evaluation, Needs Assessment, and Transition Plan. Additional research is needed to determine unmet need for accessible housing. Collaborate with special interest groups to determine need throughout the Section 504 planning process. B. Continue to apply the minimum set-aside for accessible units and require accessible units in all housing projects. C. Collaborate with advocacy groups to assist persons with disabilities threatened with eviction. D. Continue to require that all new housing sites financed with HOME funds meet visitability standards. E. Continue to require that at least 5% of new units developed with HOME funds meet UFAS or other safe harbor accessibility standards.

A. DSHA, Disability advocacy organizations B. DSHA C. DSHA D. DSHA E. DSHA

A. DSHA is preparing to conduct a 504 Self-Evaluation, Needs Assessment and Transition plan in near future. DSHA is reviewing the new AFFH regulations for any new guidance that may be provided on this evaluation. B. The FY13 minimum set aside resulted in 19 ADA units. C. Evictions only occur due to lease violation or non-payment. However, when a person with a disability is evicted due to one of these reasons, DSHA staff provides information and resources to better assist them with the eviction. D. For all HOME-financed sites in FY13, 100% of common areas are visitable and 50% of units are visitable. E. The 5% requirement of new housing units financed by HOME resulted in 12 ADA units in FY13.

A. TBD B. Ongoing C. Ongoing D. Ongoing E. Ongoing

A. TBD B. $0 C. $0 D. $0 E. $0

A. TBD B. Annually C. Ongoing D. Annually E. Annually


< 5 >


Entities Benchmark


Proposed Investment

Date Completed

Impediment #4: Continued - The Balance of State's supply of affordable and accessible housing units is inadequate to meet demand.

Increase the supply of accessible, affordable housing in the Balance of State

F. Conduct a statewide study to determine the supply/demand characteristics of housing for persons with mobility and sensory impairments. G. Market and provide information and outreach regarding DelawareHousingSearch.org to area service providers and disability advocates.

F. DSHA, County governments, advocacy organizations G. DSHA

F. The state’s affordable housing and disability communities collaborated to conduct the study, Community and Choice: Housing Needs for People with Disabilities in Delaware, in April 2012. Since then the State Council for Persons with Disabilities (SCPD) has been actively pursuing recommendations from the study including legislation to include source of income as a protected class under Delaware’s Fair Housing Act. While the bill was heard in committee this past year, it was not released. The SCPD will continue to aggressively promote passage of some form of source of income legislation. Through the Neighborhood Stabilization Program (NSP), Kent County rehabilitated two homes to be accessible for persons with disabilities. The County granted the two homes to United Cerebral Palsy of Delaware the homes are now occupied by families with disabilities. G. See response to DSHA Impediment 1. Strategy D. In addition, DelawareHousingSearch.org is being integrated into Delaware’s Section 811 PRA Demo program that will create an estimated 170 units of project-based rental assistance for people with disabilities in integrated settings with supportive services. Extensive training will be provided to case workers as part of this program.

F. 2012 G. Ongoing

F. $0 G. $45,000

F. Ongoing implementation G. Ongoing


H. DSHA modified the QAP to encourage applicants to provide more than the required 5% up to 20% of all units be accessible.

H. DSHA H. This incentive resulted in an additional 38 accessible units over and above the required 12 units that would normally result. This brings the total accessible units to 50 (22% of all units) that were awarded tax credits.

H. Ongoing H. $0 H. Ongoing


< 6 >


Entities Benchmark


Proposed Investment

Date Completed

Impediment #5: DSHA's process for allocating and reporting CDBG and HOME funds could be improved from a fair housing perspective.

Ensure DSHA policies affirmatively further fair housing and meet all applicable HUD requirements

A. Ensure that local communities that receive CDBG or HOME funds understand their individual obligation to AFFH. B. In the CAPER, map the addresses of all new affordable housing initiatives (i.e. impacted areas vs. non-impacted areas) financed with public funds. C. Update DSHA's FY2010-2014 CP and FY2010 AP in order to achieve consistency between the AI, CP, AP, HDF, and QAP in terms of the definition of areas of minority concentration. D. Give first consideration to the use of federal/state funds for new family rental and for-sale housing in non-impacted areas.

A. DSHA B. DSHA C. DSHA D. DSHA, Kent County, Sussex County

A. Both DSHA’s CDBG administrator and Fair Housing Coordinator have elevated local communities’ understanding of AFFH: through changes in data collection; coordinating training; and providing outreach to communities in various fair housing issues. B. See Maps 1 - 5. C. DSHA achieved consistency between AI, CP, AP, and QAP in 2012, and the HDF in 2013. D. See response to DSHA Impediment 3. Strategy E. Also, Kent County actively encourages developers to consider utilizing DSHA programs to assist in creating a mix of affordable units as well as market rate.

A. Ongoing B. Ongoing C. 2012 and 2013 D. Ongoing

A. $0 B. $0 C. $0 D. $0

A. Ongoing B. Ongoing C. 2012 and 2013 D. Ongoing


E. Modify CDBG application to promote revitalization of areas of minority concentration. F. Provide technical assistance and support to Sussex County as it fully implements the terms of its agreements between the Court and both DOJ and HUD.

E. DSHA E. Modified CDBG application to provide 5 out of 100 points to applications that target areas of minority concentration. F. DSHA is providing $50,000 in CDBG to Sussex County to assist in its evaluation of rural impacted communities, as outlined in the terms of its Voluntary Compliance Agreement with HUD, to assist the County in determining investment strategies, priority designations of infrastructure and community development.

E. 2012 F. 2014

E.$0 F. $50,000

E. 2012 F. 2014


< 7 >


Entities Benchmark


Proposed Investment

Date Completed

Impediment #6: Policy documents utilized by DSHA could be improved from a fair housing perspective.

Amend DSHA policy documents to be in compliance with all applicable federal laws and authorities

A. Include the AI definition of racially, ethnically, and LMI-concentrated areas in the HDF application package. B. Include a list and a map of all racially, ethnically, and LMI- concentrated census tracts in the HDF application package. C. Amend the HDF Project and Neighborhood Standards to encourage developers to provide rental housing for families outside of impacted areas. D. Amend the ACOP to include a detailed pet policy permitting service or companion animals for persons with disabilities.

A. DSHA B. DSHA C. DSHA D. DSHA

A. Completed for the HDF Loan program. B. Completed for the HDF Loan program. C. Amended HDF to encourage new rental construction outside of impacted areas and encourage affordable homeownership in severely impacted areas. D. Completed pet policy in 2012 which clarified the definition of Assistive Animal to ensure compliance with FH/ADA and that Assistive Animals are not subject to pet policy.

A. 2013 B. 2013 C. 2013 D. 2012

A. $0 B. $0 C. $0 D. $0

A. 2013 B. 2013 C. 2013 D. 2012


< 8 >


Entities Benchmark


Proposed Investment

Date Completed

Impediment #7: Kent County's 2007 Comprehensive Plan does not recognize the County's responsibility to affirmatively further fair housing.

Establish fair housing as a priority in the County's long-range planning

A. Develop a statement summarizing the County's responsibility to affirmative further fair housing. Include this policy statement in the 2012 Plan Update. B. Include detailed strategies for enabling the following in the 2012 Plan Update: increasing the supply of affordable rental housing for families in non-impacted areas, expanding the supply of rental housing accessible to persons with mobility impairments, and expanding the supply of affordable rental housing for families that is in close proximity to jobs. C. Facilitate and promote land use policies and regulations that enable an increase in the supply of affordable rental housing in areas with adequate infrastructure. D. Provide status updates to ongoing affordable housing goals in the tracking table in the Implementation Chapter of the 2012 Plan Update.

A. Kent County B. Kent County C. Kent County D. Kent County

A. B. D. Delaware Code has been amended to require Comprehensive Plan updates every ten years rather than five years. Therefore adoption of a new plan is not anticipated until 2018. When the County begins to develop the 2018 Comprehensive Plan, the County will include a discussion of the County’s commitment to affirmatively further fair housing. In May 2014, Levy Court revised its Adequate Public Facilities Ordinance (APFO) so the calculation of the school fee is based on housing type, which significantly lowers the APFO school fee for multi-family and manufactured housing. The revision also exempts federally-complaint age-restricted communities from the APFO school provision.

Also, Levy Court remains committed to the memorandum of agreement entered into April 2012 with the Delaware Housing Coalition which calls for the County to: - work cooperatively to promote the Coalition’s Good Neighborhood Initiative; - foster multi-modal options enabling those without easy access to automobiles to interact meaningfully within their communities; - encourage the expansion of housing types, with access to goods and services to serve a diverse population; and, - maintaining or improve existing housing stock without displacement.

C. The County’s TDR program identifies geographic areas suitable for higher density housing where infrastructure exists or is planned and services are available. The 2008 Comprehensive Plan called for several revisions to the program to make it attractive compared to conventional residential development. Staff is working on a backlog of ordinances and hopes to include the TDR revisions soon.

A. 2018 B. 2014 C. Ongoing D. TBD

A. $0 B. $0 C. $0 D. $0

A. B. 2014 C. Ongoing D. TBD


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Entities Benchmark


Proposed Investment

Date Completed

Impediment #8: While Sussex County's 2007 Comprehensive Plan specifies the County's affordable housing goals, it does not fully recognize the County's responsibility to affirmatively further fair housing.

Establish fair housing as a priority in the County's long-range planning

A. Develop a statement summarizing the County's responsibility to affirmative further fair housing. Include this policy statement in the 2012 Plan Update. B. Include detailed strategies for enabling the following in the 2012 Plan Update: increasing the supply of affordable rental housing for families in non-impacted areas, expanding the supply of rental housing accessible to persons with mobility impairments, expanding the supply of affordable rental housing for families that is in close proximity to jobs, the County's leadership role, and funding that the County is prepared to provide to area localities for such projects. C. Facilitate and promote land use policies and recommendations that enable an increase in the supply of affordable rental housing in areas with adequate infrastructure.

A. Sussex County B. Sussex County C. Sussex County

A. Delaware Code has been amended to require Comprehensive Plan updates every ten years rather than five years. Adoption of a new plan is not anticipated until 2017. However, Sussex County is actively implementing the terms of its agreements between the County and both DOJ and HUD resulting from the 2010 Diamond State Community Land Trust Fair Housing complaint against Sussex County. DSHA has provided extensive support and technical assistance to Sussex County as it implements the terms of their agreements with HUD and DOJ. B. Sussex County developed an Affordable and Fair Housing Marketing Plan to encourage the development of housing opportunities that are available and accessible to all residents of Sussex County. This plan is still currently under review by DOJ. Among the outreach activities, The County will: -encourage developers to affirmatively market their units to diverse populations by making it clear in the County’s comments during the PLUS process on the development proposal; develop standard language that will be incorporated into every residential development plan review subject to PLUS which sets forth the County’s policy to affirmatively further fair housing by emphasizing the desire for the creation of racially/ethnically diverse mixed income communities and encouraging developers to affirmatively market their units to diverse populations. B. Sussex County is currently evaluating rural Impacted Communities to determine investment strategies, priority designation of infrastructure and/or community development for those elements of infrastructure over which the County has primary governing authority. B. C. Sussex County has formulated a policy regarding

A. 2017 is next plan B. Ongoing C. Ongoing

A. $0 B. $0 C. $0

A. B. Ongoing C. Ongoing


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affordable housing projects seeking support. Conditional letters may be provided upon proof of affordability (i.e. DSHA Tax Credit Program, Habitat for Humanity Deed Restrictions, etc.). The support letter not only commends affordable housing construction, but also assist the County in satisfying another need - promotion of rental housing in non-impacted areas. C. Sussex County, as part of its most recent Comprehensive Plan, established two methods of reducing lot sizes to a minimum of 7500 square feet if the lot is served by central water and central sewer. Entities working to create affordable housing options are encouraged to meet with the County's Fair Housing Coordinator and the Planning and Zoning Department early in the development planning process to explore

these opportunities.


Entities Benchmark


Proposed Investment

Date Completed

Impediment #9: Various zoning ordinances throughout the Balance of State should be amended to promote fair housing choice.

Ensure that local zoning ordinances are in compliance with the Fair Housing Act

A. Both Kent and Sussex Counties should define specific geographic areas that are suitable for multi-family housing and work towards reducing regulatory barriers that impede such development. B. Sussex County should amend its zoning ordinance by lowering the minimum site size standards. C. Amend Sussex County's zoning ordinance to include a more modern definition for the term "family." D. Amend the Town of

A. Kent County, Sussex County B. Sussex County C. Sussex County D. Town of

A. See responses to: DSHA Impediment 3, Strategies B and E..; DSHA Impediment 7, Strategy C; and DSHA Impediment 8, Strategy B. and C. B. See responses to: DSHA Impediment 8, Strategy C. C. Sussex County has revised how it defines Occupancy of a Single Unit so that it does not discriminate against persons with disabilities and that the definition of “family” emphasizes how the members of the unit function as a cohesive unit.

A. 2012-2014 B. 2013 C. 2013

A. $0 B. $0 C. $0

A. Ongoing B. Ongoing C. 2013


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Georgetown's zoning ordinance to include a more modern definition for the term "family." E. Amend Kent County's zoning ordinance to reflect its current practices related to group homes, which is to allow group homes for the treatment of substance abuse by right in all areas where single-family housing is permitted.

Georgetown E. Kent County

D. The Town of Georgetown amended its zoning ordinance in June to adopt a new definition of “family” which emphasizes how the members of the unit function as a cohesive unit. E. Kent County revised its zoning ordinance in May 2014 regarding group homes to allow group homes for the treatment of substance abuse by right in all areas where single-family housing is permitted.

D. 2012 -2013 E. TBD

D. $0 E. $0

D. 2013 E. TBD


F. DSHA to continue participating in Strong Communities planning efforts for rural communities in Sussex County. G. DSHA to continue maximizing the state’s growth management framework to promote inclusive communities and fair housing choice via participating in and coordinating with state and local planning activities.

F. DSHA

G. DSHA

F. DSHA continues to attend Strong Community planning meetings monthly. See response to Impediment 5, Strategy F G. DSHA continues to encourage communities to include affordable housing in their planning initiatives and provide technical assistance. This is accomplished through: - Using the State PLUS review process to inform local jurisdictions of impediments identified in the AI for their communities and framing DSHA responses to land use proposals from a fair housing perspective to promote integrated land use patterns. - DSHA’s Affordable Housing Resource Center website. -DSHA’s participation in workshop series “State and Local Government Regulatory Barriers to Creating Complete Communities in Delaware” sponsored by Office of State Planning Coordination (OSPC) and University of Delaware (UD) Institute for Public Administration.

F. 2014 G. Annually

F. $0 G. $0

F. 2014 G. Ongoing


Entities Benchmark


Proposed Investment

Date Completed

Impediment #10: Members of the protected classes could be more fully represented on boards and commissions dealing with housing issues in Kent and Sussex Counties.


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Entities Benchmark


Proposed Investment

Date Completed

Impediment #11: Mortgage loan denials and high-cost lending disproportionately affect minority applicants.

Increase and enhance fair housing outreach and education efforts throughout the County

A. Lenders should undertake initiatives aimed at expanding home ownership opportunities for minorities. B. Engage HUD-approved housing counselors to target credit repair education through existing advocacy organizations that work extensively with minorities. C. Conduct a more in-depth analysis of HMDA data to determine if discrimination is occurring against minority applicant households. D. Engage in a communication campaign that markets home ownership opportunities to all minorities.

A. Area lenders B. Area lenders, DSHA, advocacy organizations C. DSHA D. Area lenders, DSHA, area advocacy organizations, and affordable housing developers

A. B. See response to DSHA Impediment 2, Strategy A. B. DSHA continues to administer a single-contract system with all eleven housing counseling agencies in Delaware. Contract language specifies that services to clients will include counseling sessions covering topics such as rebuilding credit, saving, and reducing debt. B. DSHA expanded their statewide network from three to four housing counseling agencies to apply for funding from the FY2014 HUD Housing Counseling Program. HUD increased the amount of funding for the Delaware Statewide Housing Counseling Network from $91,722 to $107,419. DSHA will sub-grant 90% of these funds to housing counseling agencies providing targeted pre-purchase and rental counseling services to low-income and minority households in New Castle, Kent, and Sussex Counties. C. In July 2013, DSHA conducted a one-time analysis of the distribution of DSHA’s HLP loans and overall home purchase loans (HMDA) by race and ethnicity. The geographic distribution and location of HLP and HMDA loans was also analyzed to determine any disparities. D. DSHA markets DSHA programs and services to a diverse audience, through several media outlets that reach minority populations. These include: La Exitosa (Delaware’s most

A. Ongoing B. Ongoing C. 2013 D. Ongoing

A. $41,500 B. $107,419 C. $0 D. $10,000 + one time $5,000 from The Hispanic Council

A. Ongoing B. Ongoing C. 2013 D. Ongoing

Ensure that members of the protected classes are represented on appointed volunteer boards

A. Obtain information from current board members to document race, gender, ethnicity, disability status, and familial status.

A. Kent County, Sussex County

A. Since Fall 2012, DSHA requires applications for CDBG and HOME to provide information on race, gender, ethnicity, disability status, and familial status, from current board members of County Council and other Boards/Commissions that make land use decisions. Diversity at this time remains limited in part due to the relatively limited turnover of boards and commissions. DSHA will continue to monitor.

A. Ongoing

A. 0

A. Ongoing


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prominent Hispanic radio station) and KISS 101.7, as well as additional AM and FM Delaware stations. Program information and brochures are provided in English and Spanish, both on our website and in printed materials. Additionally, DSHA also participates in multiple community outreach events each year which target minority and traditionally underserved populations such as El Centro Cultural Festival Hispano, Charlton School Community events, Rodney Village Civic Association events, La Exitosa Hispanic Expo, and the Modern Maturity Center Community Awareness Fair. In addition, The Hispanic Council provided DSHA $5,000 to develop a commercial and PSA on DelawareHousingSearch.org for Delaware’s Spanish-speaking population. Sussex County developed an Affordable and Fair Housing Marketing Plan to encourage the development of housing opportunities that are available and accessible to all residents of Sussex County. This plan is currently under review by DOJ. Among the outreach activities, the County will encourage developers to affirmatively market their units to diverse populations.

Goals Strategies to Meet

Goals Responsible

Entities Benchmark


Proposed Investment

Date Completed

Impediment #12: Foreclosures appear to disproportionately affect minority households in the Balance of State.

Increase home buyer education, counseling, and other services to mitigate the impacts of foreclosure

A. Mitigate the impacts of foreclosure by supporting the following: increased buyer education, increased credit and buyer counseling, and legislative protections for borrowers to assist them in meeting housing costs.

A. DSHA, area advocacy organizations, area affordable housing developers

A. In addition to the response to DSHA Impediment 11, Strategy B, DSHA continues to financially support housing counseling agencies for providing services to households in mortgage default through five ongoing programs which are supported by a combination of state, Federal, and Multistate Mortgage Settlement funds. As part of the Settlement, DSHA committed $200,000 to support education and training initiatives to increase the quality and effectiveness of foreclosure prevention counseling services. In 2013, DSHA hosted a course in the Making Home Affordable Program for 30 housing counselors and Attorney General’s Office employees. DSHA is now working with NeighborWorks America to host the course “Counseling Clients to Recognize Fair Lending Abuse and Mortgage Fraud” at a location in Delaware.

A. Ongoing A. 200,000 A. Ongoing

Appendix 5: FY2013 Regional Fair Housing Plan

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Entities Benchmark


Proposed Investment

Date Completed

Impediment #1: The State's Qualified Allocation Plan (QAP) and related policies should be revised to reflect Delaware's commitment to affirmatively further fair housing.

Amend QAP and related documents to more accurately reflect Delaware's commitment to affirmatively further fair housing.

A. Under scoring category 17(B) in the QAP, redefine impacted areas to include census tracts located in areas of racial, ethnic, and/or LMI concentration. C. Amend the QAP to identify the specific census tracts in Delaware that are impacted (using DSHA’s definition) and racially, ethnically and/or LMI concentrated (using definition in the AI). D. Eliminate QAP scoring categories 8 and 22. E. Expand the accessibility language in the QAP to include an explanation of the owner’s Section 504 responsibilities.

A. DSHA C. DSHA D. DSHA E. DSHA

A. DSHA redefined impacted areas to include census tracts located in areas of racial, ethnic and/or LMI concentration. *See Note. C. DSHA modified the QAP to identify the census tracts that are: severely impacted using DSHA’s definition; and, impacted using AI’s definition. See A. above. D. Category 22 has been removed. E. There were several expansions on accessibility language throughout QAP. The expanded language pertaining to owner’s Section 504 responsibilities is found in Attachment 10 of the QAP.

A. 2012

C. 2012

D. 2012 E. 2012

A. $0 C. $0 D. $0 E. $0

A. 2012 C. 2012 D. 2012 E. 2012


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Entities Benchmark


Proposed Investment

Date Completed

Impediment #1: The State's Qualified Allocation Plan (QAP) and related policies should be revised to reflect Delaware's commitment to affirmatively further fair housing. (Continued)

Amend QAP and related documents to more accurately reflect Delaware's commitment to affirmatively further fair housing.

F. Amend the QAP to require specific information on the nature and frequency of fair housing training provided to management staff. G. DSHA, in partnership with DHRC and DE NAHRO, should co-sponsor a bi-annual fair housing training to occur every other year. H. Include the AI definition of racially, ethnically, and LMI-concentrated areas in the HDF application. I. Include a list and a map of all racially, ethnically, and LMI-concentrated census tracts in the HDF application. J. Amend the QAP and HDF Project and Neighborhood Standards to encourage developers to provide affordable rental housing for families outside of areas of racial and ethnic concentration.

F. DSHA G. DSHA, DHRC, DE NAHRO H. DSHA I. DSHA J. DSHA

F. DSHA amended QAP to include specific information on the nature and frequency of fair housing training provided to management staff. G. DSHA amended QAP requiring management staff to receive fair housing training every two years and to maintain documentation training. H. Completed for the HDF Loan program. I. Completed for the HDF Loan program. J. Major revisions were made to the QAP and HDF Project and Neighborhood Standards to encourage affordable rental housing outside of areas of racial and ethnic concentration. See *Note.

F. 2013 G. 2013 H. 2013 I. 2013 J. 2012 and 2013

F. $0 G. $0 H. $0 I. $0 J. $0

F. 2013 G. 2012 H. 2013 I. 2013 J. 2013


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Entities Benchmark


Proposed Investment

Date Completed

Impediment #3: A uniform definition of areas of concentration should be adopted and utilized by all entitlement communities throughout the State.

To ensure statewide consistency and to enhance regional collaboration, adopt a statewide definition of areas of concentration to be utilized by all HUD entitlement communities.

A. DSHA, the City of Dover, and the City of Newark should adopt the City of Wilmington and New Castle County definition of areas of concentration to develop a consistent approach to affirmatively further fair housing. B. Statewide affordable housing policies and the related policies of individual entitlement communities should promote a balanced approach to investing in concentrated areas and in communities of opportunity.

A. City of Dover, City of Newark, DSHA B. City of Wilmington, New Castle County, City of Dover, City of Newark, DSHA, State government

A, DSHA adopted a definition for areas of concentration to include: racially, ethnically impacted; and/or, LMI-concentrated. This definition corresponds with the other jurisdictions’ definition for areas of concentration. *See Note. B. DSHA reviewed all DSHA programs to determine how and where DSHA should invest resources to promote housing choice in both impacted and non-impacted areas. In 2012, DSHA reviewed and modified the LIHTC QAP to encourage new affordable rental in non-concentrated areas of the State. In 2013, DSHA reviewed the HDF and made changes to encourage new rental in non-impacted areas, and strongly encourage affordable homeownership in severely impacted areas.

A. 2012 B. 2012 and 2013

A. $0 B. $0

A. 2012 B. 2013


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Entities Benchmark


Proposed Investment

Date Completed

Impediment #4: Impact fees, also referred to as sewer and water connection fees, discourage new housing construction, particularly affordable housing projects that are undertaken by non-profit housing developers and community development corporations.

To promote and encourage the development of affordable rental and owner housing throughout the State

County and local government entities throughout the State of Delaware should reduce and/or waive their respective sewer, water, and/or public facilities and services impact fees for area developers and non-profit organizations seeking to build affordable housing units, both renter and owner units.

Local and county governments throughout the State

-Kent County continues to evaluate the effects of various permits and impact fees. Over the past year, the County determined that one of the fees associated with the County’s Adequate Public Facilities Ordinance for schools may be considered excessive. Consequently in May 2014, Levy Court revised its Adequate Public Facilities Ordinance (APFO) so the calculation of the school fee is based on housing type, which significantly lowers the APFO school fee for multi-family and manufactured housing -Sussex County adopted a policy regarding affordable housing projects seeking support. Conditional letters may be provided upon proof of affordability (i.e. DSHA Tax Credit Program, Habitat for Humanity Deed Restrictions, etc.). The support letter would not only commend affordable housing construction, but also assist the County in promoting rental housing in non-impacted areas. -City of Dover waived impact fees for the construction of affordable rental housing in the central downtown area in 2013. This waiver is one example of incentives to developers for new construction projects in the downtown area. The City continues to evaluate additional ways to reduce or waive fees.

Ongoing TBD Ongoing


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Entities Benchmark


Proposed Investment

Date Completed

Impediment #5: The different policies and procedures established by each of the five Section 8 Housing Choice Voucher Programs in the State make it very difficult for a voucher holder to port between the cities and counties, thereby restricting fair housing choice.

Promote inter-agency collaboration among the various Section 8 Housing Choice Voucher Programs throughout the State to expand fair housing choice.

Initiate inter-agency collaboration between the five Section 8 providers. Create a uniform set of porting requirements that would permit a voucher holder to move freely from one area of the State to another. DSHA's MTW program contains regulatory requirements that will have to be considered during this process.

WHA, NCCHA, NHA, DHA, DSHA

The State Consortium has met several times over the past couple years to discuss how porting requirements across jurisdictions could be modified to facilitate voucher holders who wish to move from one area of the state to the other. However, while the Consortium has not yet identified definitive changes, they are committed to continuing the discussion with the goal of facilitating voucher mobility.

Ongoing $0 Ongoing


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Entities Benchmark


Proposed Investment

Date Completed

Impediment #6: Regional collaboration among the various entitlement communities throughout the State is needed in order to remedy segregation and concentration issues that persist in the City of Wilmington.

Develop a regional strategy to address the historic pattern of segregation in Wilmington.

A. Adopt local policies across jurisdictional borders that increase the supply of affordable rental housing for families in non-impacted areas outside of Wilmington. B. Revitalize neighborhoods within the City of Wilmington so that middle class residents of other jurisdictions will want to move into the City. D. Encourage county planners and elected officials to consider the risks of failing to think and act regionally in terms of deconcentrating poverty in Wilmington. Conduct AFFH workshops with county planners and elected officials. E. Ease zoning and other regulatory barriers to affordable rental housing for families. F. Incentivize the development of mixed income housing in non-impacted areas.

A. City of Wilmington, New Castle County, City of Dover, DSHA D, E, and F. City of Wilmington, New Castle County, City of Dover, DSHA, Kent County, Sussex County

A. See response to Regional Impediment 3, Strategy B. This process will also facilitate this strategy. A. For the past two legislative sessions, the State Council for Persons with Disabilities (SCPD) has led an effort of several non-profit, advocacy, and state agencies to pursue legislation that would make source of income a protected class under Delaware’s Fair Housing Act. While the bill was heard in committee this past year, it was not released. The SCPD will continue to aggressively promote passage of some form of source of income legislation in FY14. B. The City of Wilmington works with non-profits such as the Wilmington Housing Partnership (WHP) to support the construction of affordable homeownership, such as those underway in the Eastside and Browntown areas of the City. E. The City of Wilmington is creating a task force on fair housing to review zoning and other ordinances to incentivize the development of affordable housing. E. The City of Dover is evaluating ways to promote infill in their downtown area. The draft proposal develops infill standards for single lot development that would include minimum/maximum setbacks and minimum/maximum stories. The proposal will include provisions for developing townhouses, duplexes, or multi-family housing. E. See DSHA Impediment 9. Strategy G. F. The City of Wilmington has only two non-impacted areas, and those areas remain strongly resistant to mixed-income development.

A. Ongoing B. Ongoing D. Ongoing E. Ongoing F. Ongoing

A.$0 B. $0 D. $0 E. $0 F. $0

A. Ongoing B. Ongoing D. Ongoing E. Ongoing F. Ongoing


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Entities Benchmark


Proposed Investment

Date Completed

Impediment #7: There is an overall lack of data available to support the need for more affordable, accessible housing throughout the State.

More accurately and efficiently track the number of persons throughout the State that are in need of mobility-accessible housing units.

Conduct a statewide study to determine the supply and demand characteristics of housing for persons with mobility impairments.

DSHA, area advocacy organizations, other entitlement communities.

F. The state’s affordable housing and disability communities collaborated to conduct the study, Community and Choice: Housing Needs for People with Disabilities in Delaware. Since then the group, led by the State Council for Persons with Disabilities, has been actively pursuing its recommendations including legislation to include source of income as a protected class under Delaware’s Fair Housing Act.

2012

$5,000

Ongoing

Goals Strategies to Meet

Goals Responsible

Entities Benchmark


Proposed Investment

Date Completed

Impediment #8: Public transit service is largely limited to higher density areas and does not accommodate persons working evening, night, and weekend shifts.

Increase access to public transit in non-concentrated areas.

Identify opportunities for the development of affordable family housing along existing transit routes. Collaborate with DART to adequately serve this area with public transit.

City of Wilmington, New Castle County, City of Dover, City of Newark, DSHA, DART

DSHA collaborated with DART to identify opportunities for the development of affordable housing along existing transit routes. Through this, DSHA modified the QAP to incentivize applications within Transit Services areas, or are transit ready. In FY13, Memorandums of Agreements have been executed by tax credit applicants with DART to ensure 3 affordable rental communities serving 233 households will be served by transit. The City of Wilmington consults with WILMPACO in the design of new developments to ensure they provide adequate public transportation and accommodate various modes of travel. As part of the Restoring Central Dover initiative, expanding and enhancing transit services has been identified as a top priority that will be included in the final plan.

Ongoing $0 Ongoing


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Entities Benchmark


Proposed Investment

Date Completed

Impediment #10: There exists a continuing need for quality fair housing education, outreach, training, and real estate testing throughout the State.

Increase opportunities for fair housing education, outreach, training, and real estate testing throughout Delaware.

A. Continue to provide funds to send housing site management staff to annual fair housing trainings. C. Localities throughout the State that have rental property registration, licensing, and/or inspection programs should encourage landlords and property management companies to attend fair housing training by providing a calendar of seminars to be provided in each county. This calendar should be updated regularly, provided at time of initial registration, and posted on various jurisdictional websites. Jurisdictions should work collaboratively to facilitate, and market fair housing seminars. D. Area localities should encourage members of appointed boards and commissions, elected officials, real estate agents, and municipal and county staff that deal with housing, community development, zoning, and code enforcement issues to attend an annual fair housing training.

A. DSHA C. & D. City of Wilmington, New Castle County, City of Dover, City of Newark, Kent County, Sussex County D. City of Wilmington, New Castle County, City of Dover, City of Newark, Kent County, Sussex County

A. DSHA sent 35 housing managers to FH training in FY13. C. The City of Wilmington cannot require fair housing training but will make the information available and encourage landlords to attend. C. Kent County does not have rental property registration, licensing, and/or inspections program. However, staff stands ready to DSHA or DHRC in coordinating and advertising fair housing training C. The City of Dover collaborated with the Department of Justice and the Dover Police Department to sponsor a Crime Free Multi-Family Housing Training which included fair housing training for landlords. The City offered this training twice a year and will be ongoing. D. The City of Wilmington will work with the DHRC to reschedule the Fair Housing 101 Training. D. In April, staff members from Kent County, Sussex County, City of Dover, and DSHA attended a portion or all of the DHRC Fair Housing Mini-Conference Series.

D. Sussex County held a Fair Housing training session on February 28th to educate staff on Fair Housing Requirements. A supplemental training was held for the Board of Adjustments on January 13th.

A. Annual C., D. Annual

A. $1,925 C.,D. $0

A. Annual C., D. Ongoing


E. Ensure that all DSHA employees are sensitive to and educated in fair housing issues.

E. DSHA E. DSHA developed an Internal Fair Housing Training Plan according to each employee’s type and frequency of contact with the public. In FY13, DSHA coordinated with the Division of Human Relations to provide FH 101 training to 15 of DSHA’s 134 employees. In FY13, A total of 82 DSHA employees attended Fair Housing training relevant to their job.

E. Annually E. $4,755 E. Ongoing


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Entities Benchmark


Proposed Investment

Date Completed

Impediment #11: Mortgage loan denials and high-cost lending disproportionately affect minority applicants.

Increase and enhance fair housing outreach and education efforts throughout the State.

A. Investigate the feasibility of contracting for mortgage testing in the State. If possible, contract with an experienced firm to conduct such testing.

B. Encourage HUD-approved homebuyer counseling providers to continue this invaluable resource for lower income and minority households.

A. OHR/DHRC, CLASI, DCRAC

B. Area lenders, advocacy orgs, all HUD entitlement communities

A. In 2013 CLASI partnered with the University of Delaware Center for Community Research and Service (CCRS) to develop a methodology to conduct mortgage tests by phone. The methodology was approved by HUD in Fall 2013. In 2013, CLASI conducted 10 tests using this methodology. Four tests found dissimilar treatment between the protected class tester and non-protected class tester. In 2014, CLASI conducted 15 tests. When complete, this collaboration will include a total of 40 tests. In addition, CCRS will analyze the data and produce a report which assesses whether discriminatory conduct is occurring against African-Americans and include policy recommendations as

appropriate. B. The Delaware Community Reinvestment Action Council (DCRAC) provided money management and credit clinics to over 92 persons in FY13. Many of these clinics occurred in impacted areas. B. The City of Dover and NCALL Research, a HUD-approved housing counseling agency conducted homeownership training to mortgage lenders and realtors statewide on incentives for low- to moderate-income persons to purchase affordable housing in the City of Dover.

A. 2013-2015 B. Ongoing

A. $36,500 (includes 9,000 CCRS match) B. $0

A. B. Ongoing


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Entities Benchmark


Proposed Investment

Date Completed

Impediment #12: Several newspapers, including The News Journal, Dover Post, Delaware State News - the State Capital Daily, and the Cape Gazette, do not comply with the Federal Fair Housing requirements.

Eliminate discriminatory language in real estate advertisements.

Recommend to The News Journal, the Dover Post, the Cape Gazette, and Delaware State News - the State Capital Daily to revise their policies to include a statement to the effect of "All advertisements prohibiting or restricting pets shall be made with the understanding that such policies shall not apply to persons with disabilities, as defined by the Fair Housing Act, who require service or companion animals."

City of Wilmington, New Castle County, City of Dover, DSHA, DHRC

The City of Wilmington will work with the Fair Housing Task Force to draft the language to be sent to each newspaper outlet encouraging a change in their printing policies.

2014 $0 Ongoing

* Note about AI recommendation for concentrated creas and reconciling census tract boundaries The AI recommended a definition of concentrated areas that uses some combination of census tracts that are racially/ethnically-impacted and HUD’s Low and Moderate Income (LMI) census tracts. DSHA plans to define concentrated areas as census tracts that are racially/ethnically-impacted AND/OR HUD’s LMI census tracts. However, the actual census tract boundaries of racially- and ethnically-impacted census tracts are different than LMI census tracts. Racially- and ethnically-impacted census tracts are based on the 2010 Decennial Census, Summary File 1. As a result, the census tract boundaries have changed from the 2000 Decennial Census. However, HUD’s LMI census tracts are based on the boundaries established by the 2000 Decennial Census. So at this time, it is difficult to combine racially/ethnically-impacted census tracts with LMI census tracts to create a single dataset for concentrated areas. While DSHA did overlay the two datasets for the QAP so that visually, the AI-defined concentrated areas can be observed, the map cannot be labeled. We will combine the two datasets once HUD has reconciled the boundaries of the LMI data to the 2010 Decennial Census.

Appendix 6: Public Notice and Affidavit of Publication

1

Marlena K. Gibson

From: DSHA Highlights <[email protected]>

Sent: Tuesday, September 02, 2014 7:51 AM

To: Marlena K. Gibson

Subject: Don't Miss the Housing Needs Assessment Launch on September 8...and more!

DSHA Highlights

Delaware Affordable Housing News and Events September 2, 2014

Don't Miss Delaware's 2015 -2020 Housing Needs Assessment Launch - September 8!

Please join Governor Jack Markell, the Delaware State Housing Authority, GCR Incorporated and The Reinvestment Fund for the release of Delaware's 2015-2020 Housing Needs Assessment and Market Value Analysis. The first comprehensive study since 2008, this report will drive planning for housing at DSHA and in communities around the State. With this new analysis of housing needs and market conditions in the state, DSHA will be identifying priorities for the next five years and evaluating our programs and strategies. Please join us for this opportunity to hear the results of this comprehensive study, learn about new interactive tools to access information on housing needs, and engage in discussion about the impacts on communities, families and affordable housing in Delaware.

Monday, September 8, 2014 9:00 AM – 11:30 AM

Continental breakfast available at 9:00, program to begin at 9:30

IN THIS ISSUE

2015-2020 Delaware Housing Needs Assessment Launch

Draft CAPER Available

First Annual Sussex County Homebuyer Fair

Delaware Housing Workshops

2014 Governor's Conference on Housing

UPCOMING EVENTS

DSHA is pleased to provide a list of upcoming events of interest, including First-Time Homebuyers and Foreclosure Prevention seminars and workshops. Advance

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Delaware Technical and Community College (DTCC) – Terry Campus

Corporate Conference & Training Center, Rooms 400 A /B 100 Campus Drive - Dover, Delaware 19904-1383

Directions

Please RSVP by September 3 to Olga Lezcano at [email protected] or (302) 739-4263.

Draft Consolidated Annual Performance and Evaluation Report (CAPER) Now Available

DSHA has prepared the Draft CAPER for the Delaware Consolidated Plan Action Plan for the Fiscal Year 2013. A copy of the report will be available for inspection and review at the DSHA office, 18 The Green, Dover, DE from September 2 - 19, 2014 between the hours of 8:00 a.m. and 4:30 p.m., Monday - Friday. The CAPER is also available for download from DSHA's website at www.destatehousing.com. Written comments on the report can be submitted to Marlena Gibson, DSHA, 18 The Green, Dover, DE 19901, or via e-mail at [email protected]. Written comments are due no later than 4:30 p.m. on September 19, 2014 . To view the public notice, click here.

First Annual Sussex County Homebuyer Fair Coming Up Soon!

Get the "keys" to home ownership! The First Annual Sussex County Homebuyer Fair is coming up in September! Saturday, September 27, 2014 9:00 a.m. - 1:00 p.m. Delaware Tech, Owens Campus Carter Partnership Center Georgetown, DE The Fair is free and open to the public. Participants will have the opportunity to get their free credit report and meet with HUD-approved housing counselors! To pre-register, click here or call (302) 855-7779.

registration is recommended. For more information, please call the person or the phone number in the listing.

CONTACT US

Delaware State Housing Authority 18 The Green Dover, Delaware 19901 (888) 363-8808

FOLLOW US

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Delaware Housing Workshops

Worried about missing a mortgage payment? Facing foreclosure? Suspect a foreclosure scam? The Delaware Attorney General's Office and DSHA are holding Delaware Housing Workshops in September. Monday, September 8, 2014 Loan Servicers Available 1:00 p.m. - 7:00 p.m. Educational Session: 2:00 p.m. - 5:00 p.m. Modern Maturity Center 1121 Forrest Avenue Dover, DE Tuesday, September 9, 2014 Loan Servicers Available: 3:00 p.m. - 7:00 p.m. Educational Sessions: 5:00 p.m. Chase Center on the Riverfront 815 Justison Street Wilmington, DE For more information, click on the image below.

Mark Your Calendars! October 7th - Governor's Conference on Housing - Registration Now Open!

DSHA is pleased to announce that registration for the 2014 Governor's Conference on Housing is now open!

Click on the image below to register!

Historically, the conference attracts 500+ attendees, including: developers, housing counselors, site managers, lenders, real estate professionals, legislators, local

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government officials, nonprofits, residents, and many others. Are you interested in becoming a Sponsor of the 201 4 Governor's Conference on Housing? DSHA now has opportunities available! Click here to view sponsorship rates. Exhibitor tables are also available! Contact us for more information at [email protected] . We hope to see you there!

A special THANK YOU to our sponsors!

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18 The Green, Dover, DE 19901

Delaware State Housing Authority FY2013 CAPER July 1, 2013 – June 30, 2014

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Appendixes

1) CDBG State Performance Evaluation Report (PER)

2) HOPWA Reports

HOPWA Beneficiary Verification Form

HOPWA CAPER Measuring Performance Outcomes Form

3) HOME Reports

Annual Reporting Forms 40107 and 40107-A

4) Emergency Solutions Grant (ESG) IDIS CAPER Form

5) DSHA and Regional Fair Housing Plans – FY2013 Report

6) Public Notice advertisement and Affidavits of Publication

Appendix 1: CDBG Performance Evaluation Report (PER)

1

2010 State of Delaware PER

Part II State Performance/Evaluation Report Narrative Requirements

Describe the resources made available.

For 2010 funding year, the State of Delaware took its FY2010 Community Development Block Grant

(CDBG) allocation from U.S. Department of Housing and Urban Development (HUD) and reserved the

State administration funds allowed by HUD for State use. The entire remaining FY2010 CDBG allocation

was made available to eligible units of general local government through the Delaware 2010 Community

Development Block Grant Program Guidelines and Application Package. The State of Delaware

supplemented these CDBG funds by allocating an additional $100,000 in HOME program funds each to

the two county CDBG programs in the Delaware CDBG program’s jurisdiction, for a total of $200,000 in

HOME funds, to be used for scattered sites housing rehabilitation. Subgrantee’s general administrative

CDBG allocations were capped at $157,000 each, and they were required to spend at least that amount

of their own funds on general administration. The remaining funds all went to program activities.

Describe the investment of available resources.

Through the Delaware 2010 Community Development Block Grant Program Guidelines, the State set

aside 60-90 percent of program funds available for Existing Housing, set aside 10-40 percent of program

funds available for infrastructure activities, and set aside 0-7 percent of program funds available for

emergency activities.

Describe the geographic distribution and location of investments.

The State of Delaware CDBG program covers Kent and Sussex Counties, and excludes the City of Dover.

The target areas for the FY2010 Delaware CDBG program were scattered geographically across the

communities of Kent and Sussex Counties. The Delaware 2010 CDBG Program Guidelines and

Application Package required a minimum of at least four units on a housing rehabilitation target area

waiting list for approval of the target area by the State. Nine housing rehab target areas were funded in

Sussex County, and ten were funded in Kent County. In addition to these housing rehab target areas,

Sussex County was funded for 14 units of CDBG scattered sites housing rehabilitation, and Kent County

was funded for 15 units of CDBG scattered sites housing rehabilitation. Both counties were also funded

for six units of scattered sites housing rehabilitation with HOME program funds.

Describe the families and persons assisted (including the racial and ethnic status of persons assisted).

As of June 30, 2013, the FY2010 Delaware CDBG program has benefited 191 households and 370

persons through housing rehabilitation and water/sewer hookups. The FY2010 Delaware CDBG Program

also benefitted 39 households and 124 persons through the Harrington Street and Drainage project. In

addition, the residents of Bridgeville were benefitted by the FY2010 CDBG demolition of three

dilapidated, condemned housing units under the spot slum and blight national objective. Of the total

494 persons assisted by the FY2010 Delaware CDBG program, 201 persons or 41 percent were white,


2

280 persons or 56 percent were black or African American, 2 persons or .4 percent were American

Indian or Alaska Native and White, 3 persons or .6 percent were black or African American and white,

and 8 persons or 3 percent were other multi-racial. In addition, 9 persons or 2 percent of the total

persons benefitting from the FY 2010 Delaware CDBG program were Hispanic.

Describe the activities to address homelessness, chronic homelessness, and persons with special needs.

Please see “Section IV Homelessness” of the 2012 CAPER.

Describe actions taken to affirmatively further fair housing, a summary of impediments, and actions taken to overcome the effects of impediments.

Please see “Section III Fair Housing” of the 2012 CAPER.

Describe actions taken to remove barriers to affordable housing.

Please see “Section V Other Housing and Community Development Actions” of the 2012 CAPER.

Describe other actions indicated in the Strategic Plan and the Action Plan.


Include a comparison of the proposed versus actual outcomes for each outcome measure submitted with the Consolidated Plan.

Provide decent housing for the purpose of affordability:

127 of 94 housing units funded were rehabbed under the FY2010 CDBG program as of June 30, 2013.

Create a suitable living environment through accessibility to water and sewer systems:

64 of 66 units funded were hooked up to water and/or sewer.

Create a suitable living environment through accessibility to improved streets and drainage systems:

39 of 39 units funded were served by improved streets and drainage. The project was completed by

June 30, 2013.

Create a suitable living environment for sustainability:

3 of 4 units funded were demolished.

Describe the use of CDBG funds during the program year.

The actual allocation of available FY2010 CDBG program funds was 97 percent for existing housing, with

$40,000 for four demolitions, $142,500 for 66 water/sewer hookups, and $1,603,500 for housing

rehabilitation. The other 3 percent of FY2010 CDBG program funds, or


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$54,000, was allocated for a street and drainage upgrade project.

Assess the relationship of that use to the priorities and specific objectives identified in the plan with special attention to the highest priority activities that were identified.

The goals of the program are to ensure that the State’s CDBG funds will be used to give maximum

feasible priority to activities which will benefit low- and moderate-income families; to aid in the

prevention of slums and/or blight; and to meet other community development needs having a particular

urgency because existing conditions pose a serious and immediate threat to the health or welfare of the

community where other financial resources are not available to meet such needs (except that the

aggregate use of Title 1 funds received by the State during the period of FY2010, 2011 and 2012 shall

principally benefit persons of low and moderate income in a manner that ensures that not less than 70

percent of such funds are used for activities that benefit low- and moderate-income persons). In order

to comply with the 70 percent principal benefit requirement, it is further agreed that not less than 70

percent of the FY2010 CDBG funds shall be utilized for activities that benefit low- and moderate-income

persons as defined in the FY2010 CDBG Program Guidelines.

During FY2010, all of the CDBG grantees funded have supported at least one of the above objectives.

Particularly, because of the program’s strong emphasis on housing rehabilitation, which provides 100

percent benefit to low- and moderate-income persons, the total benefit to low- to moderate-income

persons well exceeds the program requirements. FY2010 funds were used to assist 127 households with

housing rehabilitation throughout Kent and Sussex Counties, and the FY2010 program assisted 64

households with utility hookups. A street repair and drainage project serving 39 households was

completed with FY2010 CDBG program funds. In addition, three demolition projects completed with

FY2010 funds aided in the prevention of slum and/or blight.

Specify the nature of and reasons for any changes in program objectives.

The State modified the program for FY2010 by requiring a five-year lien on manufactured housing

receiving less than $10,000 in CDBG assistance. The FY2009 dollar amount limit for a five-year lien on

manufactured housing was $7,500. Increasing the dollar amount limit to $10,000 or more for a required

10-year lien on manufactured housing decreases the subgrantee’s record keeping burden to five years

for manufactured housing rehabilitations under $10,000. The State also increased the limit of CDBG

funds that may be spent per manufactured home to be rehabilitated on rental lots from $12,500 to

$15,000 per unit. This change was necessary to ensure that enough funds are available to bring these

housing units up to housing code standards. Subgrantee administration cost requests were capped at

$157,000 to help keep total administrative costs below the 20 percent administrative cap set by HUD.

Indicate how the State would change its programs as a result of its experiences.

The State believes that its program is a vital component in its effort to address the critical need for

affordable housing in Kent and Sussex Counties. The State plans to modify the program for FY2011 by

increasing the cap on administrative funds that may be requested by a subgrantee from $157,000 to

$160,000. Requests for administrative funds have been increasing dramatically, and this cap is


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necessary to help us meet the 20 percent administrative expense cap imposed by HUD. The State also

plans to add a new section to the CDBG Program Guidelines to allow applications for Emergency Home

Repair funds. Houses rehabilitated under the Program Guidelines have been required to be brought up

to housing code standards, however, funds used for Emergency Home Repairs will be an exception to

this requirement. This will allow subgrantees to address emergency home repair needs, such as leaking

roofs, before they do further damage to the homes, to hold the homes over until the homes can come

up on the waiting lists to be fully rehabilitated to code standards. The waiting lists are 800 to 1,000

housing units long in each county, and it can be several years before homes come up on the list. Adding

Emergency Home Repairs to the CDBG Program Guidelines will allow subgrantees to address immediate

health and safety needs such as heating, plumbing, electrical, roofing, and structural problems of owner-

occupied housing.

Evaluate the extent to which the program benefited low- and moderate-income persons and include the number of extremely low-income, low-income, and moderate-income persons served.

Because of the program's strong emphasis on housing rehabilitation, which provides a 100 percent

benefit to low/moderate-income persons, the total benefit to low/moderate-income persons in each

program year has been over 90 percent. For FY2010, over 97 percent of program funds benefited low-

and moderate-income persons. The following activities were completed utilizing FY2010 CDBG program

funds: 127 single-family households utilized funds for rehabilitation; water/sewer hookups assisted 64

families; three demolitions assisted with slum and/or blight removal; and, 39 households were assisted

with improved street and drainage facilities.

Of the owner-occupied households assisted, 31 percent of the units were under 30 percent of median

income, 34 percent of the units were between 31–50 percent of median income, and 33 percent of the

units were between 51-80 percent of median income. The other 2 percent of the units were the five

units over 80 percent of median income out of the 39 units served by the Harrington street repair and

drainage project.

Evaluate progress toward meeting the goals of providing affordable housing using CDBG funds, including the number and type of households served.

From July 1, 2010 to June 30, 2013, the FY2010 CDBG program assisted 127 households with housing

rehabilitation. Another 64 households were assisted with water and/or sewer hookups. Three vacant

dilapidated housing units were demolished. In addition, 39 households were assisted with the street

repair and drainage project. These numbers, when combined with the numbers for the FY2011 and

FY2012 programs for July 1, 2012 to June 30, 2013, are above the goals set forth in the FY2010 Action

Plan. Of these households, 30 were disabled and 120 were female-head of household.

Address how the state associates accomplishments with a grant when an activity is funded by multiple grant sources.

The State of Delaware FY 2010 CDBG program did not fund any activities by multiple grant sources.

Some of the individual housing rehabilitation projects, however, could possibly need to have a

combination of CDBG, HOME rehab, or Housing Preservation Grant (HPG) funds to bring the houses up


5

to housing code standards. In cases where there are any combinations of different program funds used

to rehab a house, the beneficiaries would be reported for each funding source.
























waiting list for approval of the target area by the State. Eight housing rehab target areas were funded in

Sussex County, and five were funded in Kent County. In addition to these housing rehab target areas,


was funded for 17 units of CDBG scattered sites housing rehabilitation. Both counties were also each

funded for twelve units of scattered sites housing rehabilitation with HOME program funds. Kent

County was also funded for an infrastructure project serving 18 units of housing in the Harrington target

area, and one emergency shelter in the Milford target area. For the first time, Kent and Sussex Counties

received allocations for scattered sites emergency home repairs, with Kent County receiving funding for

seven units, and Sussex County receiving funding for six units for this category of CDBG funding, to


6

address an emergency condition threatening the health or safety of an owner-occupied household’s

occupants.



persons through housing rehabilitation and water/sewer hookups. An emergency shelter rehab

benefitted an additional 105 households and 201 persons. In addition, a sidewalk upgrade project

benefitted 18 households and 53 persons. Of the total 559 persons assisted by the FY2011 Delaware

CDBG program, 267 persons or 48 percent were white, 269 persons or 48 percent were black or African

American, 3 persons or .5 percent were Asian, 5 persons or 1 percent were black or African American

and white, and 15 persons or 2.5 percent were other multi-racial. In addition, 8 persons or 1.4 percent

of the total persons benefitting from the FY 2011 Delaware CDBG program as of June 30, 2013 were

Hispanic.











91 housing units were funded for rehab, and 131 rehabs were completed under the FY2011 CDBG

program as of June 30, 2013.




7

Provide decent housing accessibility:

1 of 1 emergency shelter funded was rehabilitated.

Create a suitable living environment through accessibility to improved sidewalks:

18 of 18 units funded benefitted from upgraded sidewalks.



$93,000 for 45 water/sewer hookups, $15,000 for an emergency shelter rehab, $71,000 for emergency

home repairs, and $1,259,800 for housing rehabilitation. The other 5 percent of FY2011 CDBG program

funds, or $77,550, was allocated for a sidewalk upgrade project.













During FY2011, all of the CDBG grantees funded have supported at least one of the above

objectives. Particularly, because of the program’s strong emphasis on housing rehabilitation,

which provides 100 percent benefit to low- and moderate-income persons, the total benefit to

low- to moderate-income persons well exceeds the program requirements. FY2011 funds were

used: to assist 131 households with housing rehabilitation throughout Kent and Sussex

Counties; to assist 29 households with utility hookups; to benefit 18 households with improved

sidewalks; and to assist 105 households through the rehabilitation of an emergency shelter.


The State modified the program for FY2011 by increasing the cap on administrative funds that may be

requested by a subgrantee from $157,000 to $160,000. Requests for administrative funds have been


8

increasing dramatically, and this cap was necessary to help DSHA meet the 20 percent administrative

expense cap imposed by HUD. The State added a new section to the CDBG Program Guidelines to allow

applications for Emergency Home Repair funds. Houses rehabilitated under the Program Guidelines

have been required to be brought up to housing code standards, however, funds used for Emergency

Home Repairs are an exception to this requirement. This allows subgrantees to address emergency

home repair needs, such as leaking roofs, before they do further damage to the homes, to hold the

homes over until the homes can come up on the waiting lists to be fully rehabilitated to code standards.

The waiting lists are 800 to 1,000 housing units long in each county, and it can be several years before

homes come up on the list. Adding Emergency Home Repairs to the CDBG Program Guidelines allows

subgrantees to address immediate health and safety needs such as heating, plumbing, electrical,

roofing, and structural problems of owner-occupied housing.




increasing the cap on administrative funds that may be requested by a subgrantee from $160,000 to

$162,000. Requests for administrative funds have been increasing dramatically, and this cap is

necessary to help us meet the 20 percent administrative expense cap imposed by HUD. The State also

plans to add a new section to the FY 2012 Program Guidelines stating that applicants can receive up to

five points in the 100 point scoring system, if they target the census tracts listed as having

disproportionately high minority concentration. This will give an incentive for applicants to target areas

of minority concentration. Another change the State plans to make for FY 2012 is to increase the

threshold for liens for water/sewer hookups, meter installations, or emergency home repairs from

$2,500 to $3,500, to avoid burdensome paperwork requirements for small projects that have increased

in cost over the years.




program year has been over 90 percent. For FY2011, 100 percent of program funds benefited low- and

moderate-income persons. The following activities were completed utilizing FY2011 CDBG program


families; one emergency shelter benefitted 105 households or 201 people; and a sidewalk upgrade

project benefitted 18 households.

Of the owner-occupied households assisted, 33 percent of the units were under 30 percent of median

income, 42 percent of the units were between 31–50 percent of median income, and 25 percent of the

units were between 51-80 percent of median income.


9



rehabilitation. Another 29 households were assisted with water and/or sewer hookups, 201 people or

105 households were assisted with emergency shelter, and 18 households were assisted with upgraded

sidewalks. These numbers, when combined with the numbers for the FY2012 program for the July 1,

2012 to June 30, 2013 year, are above the goals set forth in the FY2012 Action Plan. Of these

households, 82 were disabled and 203 were female-head of household.


























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waiting list for approval of the target area by the State. Six housing rehab target areas were funded in

Sussex County, and five were funded in Kent County. In addition to these housing rehab target areas,


was funded for 15 units of CDBG scattered sites housing rehabilitation. Both counties were also each

funded for twelve units of scattered sites housing rehabilitation with HOME program funds. Sussex

County was also funded for the first phase of an infrastructure project serving 93 units of housing in the

Georgetown target area. For the second year in a row, Kent and Sussex Counties received allocations

for scattered sites emergency home repairs, with Kent County receiving funding for six units, and Sussex

County receiving funding for seven units for this category of CDBG funding, to address an emergency

condition threatening the health or safety of an owner-occupied household’s occupants.



persons through housing rehabilitation, water/sewer hookups, and street improvements. Of the total

418 persons assisted by the FY2012 Delaware CDBG program, 224 persons or 53.6 percent were white,

190 persons or 45.5 percent were black or African American, 2 persons or .6 percent were black or

African American and white, and 1 person or .3 percent was American Indian or Alaska Native. In

addition, 65 persons or 15.6 percent of the total persons benefitting from the FY 2012 Delaware CDBG

program as of June 30, 2014 were Hispanic.










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Create a suitable living environment through accessibility to sidewalks, drainage, and improved

streets:

91 of 91 units funded received new sidewalks, new drainage, and improved streets.



$60,000 for 30 water/sewer hookups, $72,000 for emergency home repairs, and $1,193,000 for housing

rehabilitation. The other 10 percent of FY2012 CDBG program funds, or $139,790, was allocated for a

sidewalk upgrade project.
















persons well exceeds the program requirements. FY2012 funds were used to assist 113 households with

housing rehabilitation throughout Kent and Sussex Counties, the FY2012 program assisted 26

households with utility hookups, and 91 households were assisted with street improvements.


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The State modified the program for FY2012 by increasing the cap on administrative funds that may be

requested by a subgrantee from $160,000 to $162,000. Requests for administrative funds have been

increasing dramatically, and this cap was necessary to help DSHA meet the 20 percent administrative

expense cap imposed by HUD. Another change to the CDBG Program Guidelines was that the State

added a new section to give an incentive for applicants to target areas of minority concentration. The

new section states that applications can receive up to five points in the 100 point scoring system, if they

target the census tracts listed as having disproportionately high minority concentrations. Still another

change to the CDBG Program Guidelines was that no liens will be required for water/sewer hookups,

meter installations, or emergency home repairs receiving $3,500 or less in assistance. The threshold for

liens for these activities was increased from $2,500 to $3,500, to avoid burdensome paperwork

requirements for small projects that have increased in costs over the years. A final change to the

Program Guidelines for FY2012 was that the maximum age for manufactured housing units used to

replace condemned manufactured housing units on owner-occupied lots with HOME funds was

increased from 10 years old to 20 years old. Replacement units less than 10 years old are difficult to

find, and units up to 20 year old should still be in, or easily repairable to, standard condition.




adding a new form to the CDBG Application Package, requiring FHEO information on each applicant’s

boards and commissions. Collection of this information was recommended by the Analysis of

Impediments to Fair Housing. In addition, the State plans to add Form HUD-2880 to the CDBG

Application Package. HUD requires that a copy of this form must be completed for each project or

activity requesting HUD assistance.







families, and 91 households were assisted with street improvements.

Of the 230 households assisted, 37 percent of the units were under 30 percent of median income, 46

percent of the units were between 31–50 percent of median income, 13 percent of the units were

between 51-80 percent of median income, and four percent of the units assisted (by infrastructure)

were over 80 percent of median income.


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rehabilitation. Another 26 households were assisted with water and/or sewer hookups, and 91

households were assisted with street improvements. These numbers, when combined with the

numbers for the FY2013 program for the July 1, 2013 to June 30, 2014 year, are above the goals set

forth in the FY2013 Action Plan. Of these households, 80 were disabled and 136 were female-head of

household.
















the two county CDBG programs in the Delaware CDBG program’s jurisdiction, for a total of $1,000,000 in










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waiting list for approval of the target area by the State. Eight housing rehab target areas were funded in

Sussex County, and nine were funded in Kent County. In addition to these housing rehab target areas,

Sussex County was funded for four units of CDBG scattered sites housing rehabilitation, and Kent County

was funded for six units of CDBG scattered sites housing rehabilitation. Both counties were also each

funded for thirty units of scattered sites housing rehabilitation with HOME program funds. Sussex

County was also funded for the second phase of an infrastructure project serving 91 units of housing in

the Georgetown target area. For the third year in a row, Kent and Sussex Counties received allocations

for scattered sites emergency home repairs, with Kent County receiving funding for eight units, and

Sussex County receiving funding for eight units for this category of CDBG funding, to address an

emergency condition threatening the health or safety of an owner-occupied household’s occupants.

Sussex County was funded for thirty scattered sites water/sewer hookups to hook low- and moderate-

income families up to new water and sewer systems. Sussex County also received an allocation to

demolish eight units of dilapidated housing to eliminate spot slum and blight.



persons through housing rehabilitation and water/sewer hookups. In addition, a street upgrade project

benefitted 91 households and 165 persons. Of the total 424 persons assisted so far by the FY2013

Delaware CDBG program, 221 persons or 52.1 percent were white, 193 persons or 45.5 percent were

black or African American, 1 person or .2 percent was Asian, 1 person or .2 percent was American Indian

or Alaska Native, 1 person or .2 percent was Native Hawaiian or Other Pacific Islander, and 7 persons or

1.7 percent was other multi-racial. In addition, 69 persons or 16 percent of the total persons benefitting

from the FY 2013 Delaware CDBG program as of June 30, 2014 were Hispanic.








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Create a suitable living environment through accessibility to sidewalks, drainage, and improved

streets:

91 of 91 units funded received new sidewalks, new drainage, and improved streets.

Create a suitable living environment through sustainability:

1 of 8 units funded was demolished.



$50,000 for 30 water/sewer hookups, $88,000 for emergency home repairs, $46,000 for 8 demolitions,

and $1,321,200 for housing rehabilitation. The other 6 percent of FY2013 CDBG program funds, or

$103,460, was allocated for a street upgrade project.














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persons well exceeds the program requirements. FY2013 funds were used: to assist 93 households with

housing rehabilitation throughout Kent and Sussex Counties; to assist 17 households with utility

hookups; and, to assist 91 households with street improvements.


The State modified the program for FY2013 by adding a new form to the CDBG Application Package,

requiring FHEO information on each applicant’s boards and commissions. Collection of this information

was recommended by the Analysis of Impediments to Fair Housing. In addition, the State added Form

HUD-2880 to the CDBG Application Package. HUD requires that a copy of this form must be completed

for each project or activity requesting HUD assistance.



affordable housing in Kent and Sussex Counties. The State plans to modify the program for FY2014 by:

adding a new Section to encourage applicants to support the statewide initiative to hire minority-,

veteran- or women-owned businesses. A State of Delaware initiative encourages the hiring of veteran-

owned business. CDBG applicants must submit pictures of the first four houses on each housing

rehabilitation waiting list. This will help the CDBG Application Review Panel to identify those houses and

to determine the need to rehabilitate them. A substandard dwelling unit is defined as failing to meet

the standards of the Delaware State Housing Code or the housing code adopted by the jurisdiction

where the unit is located. This will clarify the definition of the term “substandard dwelling unit.” The

CDBG subgrantee shall coordinate its housing rehabilitation waiting lists, to the extent feasible, with the

Delaware Weatherization Assistance Program waiting list, and with the waiting lists of all other agencies

that offer emergency home repair programs. Coordination will improve the efficiency of different

rehabilitation programs serving the same homes. A five-year lien must be placed against all properties

receiving more than $5,000 in CDBG emergency home repair funds. This increase in the minimum

threshold for liens on emergency home repairs will reduce the paperwork on smaller emergency repairs.

The limit of CDBG funds spent per manufactured home rehabilitated, where the owner owns both the

manufactured home and the lot it is situated on, has been increased from $18,000 to $25,000. This

change will improve the ability of subgrantees to bring manufactured housing up to housing code

standards.






17


funds: 93 single-family households utilized funds for rehabilitation; 17 families received water/sewer

hookups, and 91 households received street improvements.

Of the households assisted, 34 percent of the units were under 30 percent of median income, 43

percent of the units were between 31–50 percent of median income, and 19 percent of the units were

between 51-80 percent of median income, and four percent of the units assisted (by infrastructure)

were over 80 percent of median income.



rehabilitation. Another 17 households were assisted with water and/or sewer hookups, and 91

households were assisted with street improvements. These numbers, when combined with the

numbers for the FY2012 program for the July 1, 2013 to June 30, 2014 year, are above the goals set

forth in the FY2013 Action Plan. Of these households, 98 were disabled and 135 were female-head of

household.







Appendix 2: HOPWA CAPER Forms

HOPWA Beneficiary Verification Form

HOPWA CAPER Measuring Performance Outcomes Form

Documents

Housing Opportunities for Persons with AIDS (HOPWA ...€¦ · (such as a vehicle, abandoned building, bus/train/subway station/airport, or outside) 3. Emergency shelter (including