35
Thursday, June 18, 2015 - 12:00 p.m. Administration Building 1124 N. 9th Street, KCK I. Roll Call II. Oath of Office III. Approval of the Minutes Regular Board Meeting - May 21, 2015 V. Executive Director's Report VI. Committee Reports VII. New Business Consent Items A. Resolution No. 3287 B. Resolution No. 3288 C. Resolution No. 3289 VIII. New Business Discussion Items A. Resolution No. 3290 B. Resolution No. 3291 C. Resolution No. 3292 VIII. Adjournment Authority to Dispose of Scrap Metal Resolution Approving Continuance of Funding Plan in Support of Section 8 Housing Voucher Program using De-Federalized Central Office Cost Center Reserves for the Housing Authority of the City of Kansas City, Kansas Agenda Housing Authority of the City of Kansas City, Kansas Annual Meeting Authorize Contract with Frye Construction Company, Inc. for Phase 3 Interior Modernization of Floors 4, 5 and 6 at K1-17 Elderly West Authority to Donate 12 Refrigerators Authorizing the Approval of the Revised Procurement Policy Adopting 57th Annual Report

Housing Authority of the City of Kansas City, Kansas ... · May 21, 2015 Page 2 Mr. Sykes is a resident of Bethany Park Towers and regularly attends the monthly Housing Authority

  • Upload
    others

  • View
    0

  • Download
    0

Embed Size (px)

Citation preview

Page 1: Housing Authority of the City of Kansas City, Kansas ... · May 21, 2015 Page 2 Mr. Sykes is a resident of Bethany Park Towers and regularly attends the monthly Housing Authority

Thursday, June 18, 2015 - 12:00 p.m.

Administration Building

1124 N. 9th Street, KCK

I. Roll Call

II. Oath of Office

III. Approval of the Minutes

Regular Board Meeting - May 21, 2015

V. Executive Director's Report

VI. Committee Reports

VII. New Business Consent Items

A. Resolution No. 3287

B. Resolution No. 3288

C. Resolution No. 3289

VIII. New Business Discussion Items

A. Resolution No. 3290

B. Resolution No. 3291

C. Resolution No. 3292

VIII. Adjournment

Authority to Dispose of Scrap Metal

Resolution Approving Continuance of Funding Plan in Support of

Section 8 Housing Voucher Program using De-Federalized Central

Office Cost Center Reserves for the Housing Authority of the City of

Kansas City, Kansas

Agenda

Housing Authority of the City of Kansas City, Kansas

Annual Meeting

Authorize Contract with Frye Construction Company, Inc. for Phase 3

Interior Modernization of Floors 4, 5 and 6 at K1-17 Elderly West

Authority to Donate 12 Refrigerators

Authorizing the Approval of the Revised Procurement Policy

Adopting 57th Annual Report

Page 2: Housing Authority of the City of Kansas City, Kansas ... · May 21, 2015 Page 2 Mr. Sykes is a resident of Bethany Park Towers and regularly attends the monthly Housing Authority

Regular Meeting May 21, 2015 Page 1

MINUTES OF THE REGULAR MEETING

OF THE BOARD OF COMMISSIONERS OF

THE HOUSING AUTHORITY OF KANSAS CITY, KANSAS

Thursday, May 21, 2015 Administrative Bldg. 12 noon 1124 N. 9th Street On the 21st day of May 2015 at 12 noon the Board of Commissioners of the Housing Authority of Kansas City, Kansas met in regular session. The meeting was called to order by Chairman Biscanin, and upon roll call, the following members of the body were present: John P. Biscanin, Chairman Rev. Jimmie L. Banks, Vice-Chairman (via conference call)

Theresa A. Duke, Commissioner Robert G. Frey, Commissioner Tyrone Garner, Commissioner P. Anne McDonald, Commissioner Timothy J. Rhodes, Commissioner Matt Watkins, Commissioner Carolyn Wyatt, Commissioner ABSENT: Jacques Barber, Commissioner William J. Roger, Commissioner Maria Torres, Commissioner ALSO PRESENT: Thomas M. Scott, Executive Director Paula K. Draves, Director of Section 8 Gregory T. Gibson, Director of Finance Gerald Glavin, Superintendent Melinda L. Linnell, Director of Housing Management Sharron Davis-Mays, Self-Sufficiency Coordinator Benice Meeks, Assistant Director of Finance Jacqueline D. Randle, Executive Services Manager Anthony J. Shomin, Modernization Coordinator Elaine L. Stroud, Asst. Director of Housing Management

Donald Johnson, Bethany Towers Maria Kline, Juniper Gardens Alvin Sykes, Bethany Towers Charlzetta Hall, Plaza Tower ******* Chairman Biscanin called the meeting to order. Roll call was taken. Commissioner Watkins made a motion to approve the minutes of April 16, 2015. Commissioner Frey seconded the motion and the following vote was recorded: AYES: Banks, Biscanin, Duke, Frey, Garner, McDonald, Rhodes, Watkins, Wyatt NAYS: None ABSENT: Barber, Rogers, Torres ABSTAIN: None Motion carried.

******* Executive Director’s Report:

Alvin Sykes was honored with the Community Guardian Shield Award at the Sixth Annual Community Guardian Awards ceremony on May 6, 2015.

Page 3: Housing Authority of the City of Kansas City, Kansas ... · May 21, 2015 Page 2 Mr. Sykes is a resident of Bethany Park Towers and regularly attends the monthly Housing Authority

Regular Meeting May 21, 2015 Page 2

Mr. Sykes is a resident of Bethany Park Towers and regularly attends the monthly Housing Authority board meetings. Chairman Biscanin applauded Mr. Sykes for his work.

We have received unofficial notice of a Safety and Security grant in the amount of $250,000. We will be able to purchase new cameras for the high-rise entries and parking lots and update the phone system. Chairman Biscanin noted that Senator Moran’s office has been instrumental in helping us get this grant. Also, Senator Moran was helpful in getting Daniel Crabtree appointed by President Obama as a United States Federal Judge.

The summer lunch program will take place at Juniper Gardens and Cyrus K. Holliday. The other locations will have summer lunch programs administered by USDA staff.

HUD (U.S. Department of Housing and Urban Development) will partner with us on a Father’s Day initiative for father’s living in public housing. They are hoping to empower fathers to be more active in their children’s lives.

DHAL (Delaware Highlands Assisted Living) has 112 units occupied and will have 118 occupied by month end. They are working on a new marketing and development plan.

The agency filed an appeal on the PHAS score and had it raised to financial standard performer from sub-standard performer. Both Mr. Scott and Chairman Biscanin credited the finance staff and board for getting the score raised.

*******

Committee Reports Resident Participation Commissioner Duke noted that they successfully met on May 5, 2015. There were 14 people in attendance. She did not have formal report. Minority Participation Commissioner Garner noted that he was still getting information from the Executive Director and did not have a report. Finance Commissioner McDonald expressed that the Finance Committee met on May 18, 2015. Mr. Scott, Mr. Gibson, Mrs. Meeks and others were present. She noted that we are holding our own as of the end of March 2015. Finances are as lean as they can get. The PHA is receiving 85 percent subsidy. The next Finance Committee meeting will take place on August 10, 2015 at 4pm. Development Commissioner Watkins stated that the Development Committee met on Tuesday morning. Commissioner Wyatt, Mr. Scott and Mr. Shomin were also present. The group received the survey for the building on Third Street. They are still trying to determine who owns the retaining wall. They will be fact checking with the City before making a decision on the wall. They will be putting out bids for demo of the burn unit at Juniper Gardens. Commissioner Garner asked what was the timeline on demolishing the unit? Mr. Scott thought it would happen in about 12 months. However, Mr. Shomin indicated demolition could move quickly once HUD approves it. The City has been contacted on this. Commissioner Garner questioned if the building was a hazard and Mr. Scott noted that the building was secured and not a hazard. Commissioner Garner questioned why

Page 4: Housing Authority of the City of Kansas City, Kansas ... · May 21, 2015 Page 2 Mr. Sykes is a resident of Bethany Park Towers and regularly attends the monthly Housing Authority

Regular Meeting May 21, 2015 Page 3

the building being torn down. Mr. Scott noted that we have chosen not to rebuild because the cost would be greater than the value. The building has poor access and the area could be used as a green space. Commissioner Watkins added that an urban planner will look at Juniper Gardens. Bylaws In Commissioner Barber’s absence, Mr. Scott gave the report for the Bylaws Committee. He noted that the Bylaws Committee has been reviewing the Procurement Policy and changes to the policy were passed out last month for review and comments by the board. No comments were received from the board. However, Commissioner Barber made two additional comments which were handed out. The first change was to Section VII (B) to include a time for the Contracting Officer’s response. The second change was to Section VII (D) which was moved up to make a new paragraph (C-Bid Appeals to Chairman). The board spent a few moments reviewing the changes. Commissioner Frey expressed concern about Section VII (C) where it reads, The Contractor must submit the appeal in writing no later than 30 (unless otherwise indicated) days. Mr. Shomin noted that the Contracting Officer may extend the time. Mr. Scott noted that usually occurs when inspections are needed. Commissioner Frey suggested that the contractors have knowledge of the procedures for getting an extension. McDonald asked if they should reference the section that addresses this. Commissioner Garner expressed concern about appeals to the Chairman and what the resolution would be. He wanted to know what the process was and who reviews the process. Chairman Biscanin noted it was up to the Chairman to hold a conference and take the information. The contractor would be making the appeal to the Chairman. Commissioner Garner expressed concern that the board has no decision in the appeal process and asked why this was a practice. Mr. Scott noted that this is how the policy is written. He further explained that board member may not want to expose themselves to that liability, as contractors can take legal remedies that could go further than the appeal process. Commissioner Garner asked, if there was exposure, wouldn’t they all be liable. Chairman Biscanin noted that while he has not had to hear a contractor dispute, he has been involved in other hearings which have lasted all day and could possibly last a couple of days. He believes this process could be pragmatic for the entire board to be involved. The Chair then suggested that Commissioner Frey’s request be put in as a reference point. Commissioner McDonald asked Commissioner Garner what his concerns were with limiting the appeal process to the Chairman. Commissioner Garner noted that a valid challenge should be heard by the entire board and their input should be considered, as he believes in the democratic process. After hearing that all would be included in litigation, he was satisfied with the answer. Chairman Biscanin noted there would be an executive session prior to a hearing with a contractor. The board would serve as advisory and then the Chair would proceed with hearing. Commissioner Garner noted that while he agreed, this was not part of the document. Commissioner Rhodes added that the Chairman was elected to act on behalf of the board. Chairman Biscanin reminded the board that if he took inappropriate action, he would catch it and there are built in protections. Commissioner McDonald noted that a 3-person panel might be helpful to give an added layer to have it appear impartial. She noted that she could talk to Commissioner Barber about this later on down the road. Commissioner Garner agreed that this was a good idea. Mr. Scott noted that the reference Commissioner Frey commented on was listed under (D) Contract Claims. Chairman Biscanin asked that Resolution No. 3285, which addresses the Procurement Policy, be moved from consent to discussion.

*******

Page 5: Housing Authority of the City of Kansas City, Kansas ... · May 21, 2015 Page 2 Mr. Sykes is a resident of Bethany Park Towers and regularly attends the monthly Housing Authority

Regular Meeting May 21, 2015 Page 4

Personnel Committee Vice-Chairman Banks indicated there was no report.

******* The following committees did not provide a report: Executive, Personnel and Minority Participation.

******* Commissioner Rhodes made a motion to approve the consent agenda, Resolution Nos. 3283, 3285 and 3286. Commissioner Watkins seconded the motion and the following vote was recorded: AYES: Banks, Biscanin, Duke, Frey, Garner, McDonald, Rhodes, Watkins, Wyatt NAYS: None ABSENT: Barber, Rogers,Torres ABSTAIN: None Motion carried.

******* New Business Consent Items Resolution No. 3283, approving the Section 8 Management Assessment Program Certification for fiscal year ending March 31, 2015. This resolution approves the Section 8 Management Assessment Program (SEMAP) Certification for fiscal year ending March 31, 2015. The certification must be submitted no later than 60 days after the end of the fiscal year or May 29, 2015 for this agency. It will be submitted electronically upon board approval. SEMAP provides a self-assessment of the Section 8 program. HUD uses the score as an administrative tool to access the strengths and weaknesses of the Section 8 program. A total of 135 points are possible in the SEMAP scoring. A self-audit puts the agency’s total score at 115 or 85 percent which places us in the standard performer category. Staff requests approval of the SEMAP Certification for fiscal year ending March 31, 2015. RESOLUTION NO. 3283—APPROVING THE SECTION 8 MANAGEMENT ASSESSMENT PROGRAM CERTIFICATION FOR FYE MARCH 31, 2015.

******* Resolution No. 3285, authorizing the disposal of scrap metal. This resolution authorizes the disposal of 20 ranges identified by manufacturer serial numbers and PHA decal numbers. The value for these ranges will be determined by scrap metal weight. RESOLUTION NO. 3285—AUTHORITY TO DISPOSE OF SCRAP METAL.

*******

Page 6: Housing Authority of the City of Kansas City, Kansas ... · May 21, 2015 Page 2 Mr. Sykes is a resident of Bethany Park Towers and regularly attends the monthly Housing Authority

Regular Meeting May 21, 2015 Page 5

Resolution No. 3286, authority to donate 19 refrigerators and seven ranges. This resolution authorizes the donation of 19 refrigerators and seven ranges in accordance with the Housing Authority’s procedure for the disposal of personal property. The appliances are listed by manufacturer serial numbers and PHA decal numbers. The appliance will be donated to Habitat for Humanity Re-Store, a non-profit entity which provides financial support to Habitat for Humanity. Resolution No. 3286—AUTHORITY TO DISPOSE OF SCRAP METAL.

******* New Business Discussion Item Resolution No. 3284, authorizing the approval of the revised Procurement Policy, was introduced. This matter was discussed during the Bylaws committee report. A decision was made to incorporate further changes as discussed and to bring this matter back for a vote at the June board meeting. Commissioner McDonald made a motion to remove this item from consent and to bring it back for a vote in June. Commissioner Rhodes seconded the motion and the following vote was recorded: AYES: Banks, Biscanin, Duke, Frey, Garner, McDonald, Rhodes, Watkins, Wyatt NAYS: None ABSENT: Barber, Rogers, Torres ABSTAIN: None Motion carried.

******* Mr. Scott noted the Rosedale Ridge residents were set up for relocation. There was an appeal to the Unified Government and we received notification today from HUD that the project-based abatement is complete. He explained that Project-based Section 8 was no longer being accepted at Rosedale Ridge. Mrs. Draves stated that all 106 residents will be processed by June 3, 2015 and have their vouchers in hand. They have to vacate by July 15, 2015. HUD is helping with relocation.

******* Commissioner Watkins made a motion to adjourn. Commissioner Rhodes seconded the motion and it passed unanimously.

John P. Biscanin, Chairman Thomas M. Scott, Executive Director

Page 7: Housing Authority of the City of Kansas City, Kansas ... · May 21, 2015 Page 2 Mr. Sykes is a resident of Bethany Park Towers and regularly attends the monthly Housing Authority

EXECUTIVE DIRECTOR’S REPORT June 2015

1. The following monthly reports are attached:

A. Statement of Funds

B. Delinquency Report C. Disbursements Over $1,000

D. Operating Receipts and Expenditures E. Maintenance Report

F. Occupancy Report G. Modernization Report H. Resident Initiative Report

I. Section 8 Report J. Monthly Move-ins and Move-outs

K. UPC Activity Report (not provided)

Page 8: Housing Authority of the City of Kansas City, Kansas ... · May 21, 2015 Page 2 Mr. Sykes is a resident of Bethany Park Towers and regularly attends the monthly Housing Authority

Kansas City, Kansas Housing Authority

Statement of Funds Available

For the Period Ended May 31, 2015

Maturity

Description Rate (a)

Date Amount Bank

General Fund Account 0.10% $270,798.73 Liberty

Payroll Account $47,596.53

Liberty

FSA Account 0.15% $12,553.03

Liberty

ACH Pymt Account 0.15% $1,260.51 Liberty

Rental Escow Account 0.75% $0.00 Brotherhood

Rent Depository Account (NEW) 0.75% $937,971.21 Brotherhood

Rent Depository Account 0.75% $22,689.65 Brotherhood

Rent Bank Deposit Accounts 0.75% $266,483.78 Various

Homeless Prevention Program 0.75% $5,423.34 Brotherhood

Sponsorship Program 0.75% $23,949.13 Brotherhood

Section 8 Checking 0.75% $0.00 Brotherhood

Section 8 Checking (NEW) 0.75% $339,647.84 Brotherhood

Community Hsg Inv Group $50,000.00 Liberty

CD#32075 0.65% 08/23/15 $500,000.00 Liberty

CD#316007603 0.45% 02/25/16 $500,000.00 Brotherhood

CD#316007602 0.30% 08/21/15 $500,000.00 Brotherhood

(a) Represents Rates as of June 9, 2015 provided by Banks.

Note: Amounts reflect balances from month-end statements. Reconciliation of outstanding checks will adjust account balances, accordingly.

Gregg Gibson

Director of Finance

Page 9: Housing Authority of the City of Kansas City, Kansas ... · May 21, 2015 Page 2 Mr. Sykes is a resident of Bethany Park Towers and regularly attends the monthly Housing Authority

Kansas City, Kansas Housing Authority

Delinquency in Accounts Receivable

For the Month of May 2015

Rent & Repayment

Other Charges Agreements Total

Accounts Receivable $61,785.83 ($13,283.41) $48,502.42 (Amounts Delinquent)

Total Charges to Tenants for Month $403,836.36

Delinquency Ratio 12.01%

Petitioned to Court Last Month (# of Summons Issued) 32

Praecipes Issued (# on Setout List) 12

Evictions (# Set Out) 6

Pending Evictions (# Placed on Hold) 0

______________________

Gregg Gibson

Director of Finance

Page 10: Housing Authority of the City of Kansas City, Kansas ... · May 21, 2015 Page 2 Mr. Sykes is a resident of Bethany Park Towers and regularly attends the monthly Housing Authority

Kansas City, Kansas Housing Authority Payments Over $1,000.00For The Month of May '15

*MAINTENANCE COSTS* Alexander Open Systems $1,240.00American Express $1,328.48Arch Aluminum & Glass Inc $1,390.18Blaine Window Hardware Inc $1,683.91Booney's Lawn Service $2,250.00

Booney's Lawn Service $2,250.00Booney's Lawn Service $2,250.00Booney's Lawn Service $2,250.00Carrier Enterprise LLC $1,656.61David Henderson d/b/a Economy Lawn $1,400.00

Deffenbaugh Industries Inc $1,176.00General Electric $1,603.79Home Depot Credit $1,584.93Home Depot Supply $3,144.58Home Depot Supply $4,336.40Johnson Controls Inc $1,145.17Johnson Controls Inc $1,777.85Johnson Controls Inc $2,463.63McCulley Oil Co. $6,488.64Minnesota Elevator Inc $4,160.00Oscar's Maintenance $1,350.00Oscar's Maintenance $1,985.00Oscar's Maintenance $2,260.00PCS $1,798.62Personal Touch Lawn Service $1,085.00Personal Touch Lawn Service $1,085.00Personal Touch Lawn Service $1,085.00Personal Touch Lawn Service $1,085.00Precision Plumbing & Construction $7,638.00Presto-X $1,350.00Presto-X $1,500.00Sherwin-Williams Co. $1,754.97Simmons Lawn Service $2,450.00Simmons Lawn Service $2,450.00Smallwood Locksmith $5,678.24SOS Pest Control $1,800.00SOS Pest Control $3,600.00Stanion Wholesale Electric Co. $2,635.20Strasser Hardware $2,798.07Three Sons Construction $3,695.00Three Sons Construction $5,440.00Three Sons Construction $6,500.00Universal Protection Service $2,503.20Universal Protection Service $2,503.20

UPCS Annual Inspection $4,285.75Wilmar Industries $1,153.62Zep Manufacturing Co $2,012.82

*MISCELLANEOUS COSTS*

AT&T $9,204.43Kathleen O'Brien Coode $2,500.00Kinkos Fedex $2,277.86Kutak Rock LLP $2,080.60Kutak Rock LLP $5,492.47PHADA $4,220.00Staples $2,512.17Staples $3,257.70The PI Company $3,327.50US Bank Equipment $1,364.00

Page 11: Housing Authority of the City of Kansas City, Kansas ... · May 21, 2015 Page 2 Mr. Sykes is a resident of Bethany Park Towers and regularly attends the monthly Housing Authority

Kansas City, Kansas Housing Authority Payments Over $1,000.00For The Month of May '15

*OTHER GRANT COSTS*

Coleman American Moving Serv $4,999.69Frye Construction Co., Inc $1,250.00General Electric Co $12,195.00Lumley Concrete Construction $3,600.00Mill Valley Construction $35,280.00

*PAYROLL COSTS*

BlueCross BlueShield of KC $83,231.84Colonial Life & Accident Ins $4,588.63Delta Dental $4,509.53Kansas Payment Center $1,094.35Kansas Payment Center $1,143.29

KPERS Retirement System $31,493.88 KPERS Retirement System $31,615.89

Nationwide Retirement $2,749.08Nationwide Retirement $2,749.08UMB Health Savings Acct. $3,418.18UMB Health Savings Acct. $4,328.11

*INTERBANK TRANSFERS* BBT Gen Fund to Liberty Gen Fund $300,000.00 Liberty Gen Fund to ACH Transfers $37,900.00

Liberty Gen Fund to ACH Transfers $38,700.00Liberty Gen Fund to Payroll Transfers $176,200.00

Liberty Gen Fund to Payroll Transfers $179,000.00

*UTILITIES COSTS*

Board of Public Utilities $24,209.88Board of Public Utilities $26,185.06Board of Public Utilities $32,512.46Board of Public Utilities $55,789.93Constellation New Energy $4,027.20Kansas Gas Service $2,277.06Kansas Gas Service $7,168.65Kansas Gas Service $11,423.50

$1,278,938.88

Gregg Gibson

Director of Finance

Page 12: Housing Authority of the City of Kansas City, Kansas ... · May 21, 2015 Page 2 Mr. Sykes is a resident of Bethany Park Towers and regularly attends the monthly Housing Authority

Kansas City, Kansas Housing AuthorityOperating Receipts and ExpendituresFor Period Ending May 31, 2015

CEN OFFICE % CEN OFFICE PUBLIC HSG % PUBLIC HSG SECTION 8 % SECTION 8

YR TO DATE 17% BUDGET YR TO DATE 17% BUDGET YR TO DATE 17% BUDGET

OPERATING INCOME:

Dwelling Rent $753,573.00 17% $4,324,704.00

Fraud Recovery Income $1,911.00

Interest Income $217.82 3% $7,940.00 $7,330.00

Other Income $1,060.72 2% $45,000.00 $56,613.03 18% $317,661.00 $900.00

Fee for Services - COCC $291,228.45 14% $2,025,544.00

Management Fees $293,332.72 15% $2,016,562.00 $443,094.00

Total Operating Income $585,839.71 14% $4,095,046.00 $810,186.03 16% $5,092,789.00 $1,911.00 212% $900.00

Operating Subsidy $1,435,137.00 19% $7,382,554.00

Prior Year Subsidy

Section 8 Admin Fees $121,675.00 16% $749,645.00

Total Operating Receipts $585,839.71 14% $4,095,046.00 $2,245,323.03 18% $12,475,343.00 $123,586.00 16% $750,545.00

OPERATING EXPENSES:

Administrative Salaries $168,388.65 19% $897,935.00 $150,364.90 15% $1,018,756.00 $46,860.24 15% $307,518.00

Staff/Board Training $18,630.00 $1,133.00 $1,133.00

Management Fees $238,383.22 17% $1,411,439.00 $53,059.50 16% $326,820.00

Other Admin Expenses $25,838.41 16% $157,545.00 $30,393.70 16% $193,990.00 $6,114.84 18% $34,672.00

Tenant Service Salaries $1,884.91 8% $23,920.00

Resident Assoc Expenses $353.00 1% $24,370.00

Other T/S Expenses $143.52 1% $16,269.00

Utilities $3,980.69 13% $30,753.00 $241,821.82 10% $2,428,562.00

Maintenance Salaries $194,034.45 12% $1,602,190.00 $217,636.05 15% $1,431,054.00

Expendable Equipment $549.99 1% $48,038.00 $96,070.00 $1,400.00

Other Maint Materials $71,011.59 15% $474,207.00 $7,145.74 7% $95,329.00 $1,000.00

Fee for Services - COCC $291,228.45 14% $2,025,544.00

Other Maint Contracts $3,306.18 3% $118,407.00 $154,219.56 20% $779,082.00 $88.96 4% $2,400.00

Security Salaries

Other Security Expense $240.00 16% $1,499.00 $13,500.00 8% $159,509.00

Insurance $17,613.10 16% $112,829.00 $66,530.40 17% $394,272.00 $1,771.94 10% $18,189.00

Terminal Leave Payments

Employee Benefit Contributions $139,661.85 16% $855,317.00 $121,918.70 15% $828,831.00 $15,586.13 15% $103,035.00

Collection Losses ($4,656.23) -5% $95,230.00

Interest Expense $116,387.50 17% $698,325.00

Other General Expense $1,169.34 27% $4,300.00 ($482.64) -8% $6,241.00 $1,653.10 9% $17,680.00

Total Routine Expenses $625,794.25 14% $4,321,650.00 $1,646,772.60 14% $11,727,926.00 $125,134.71 15% $813,847.00

Extraordinary Maintenance

Depreciation Expense

Proceeds from Sale of Equip

Casualty Losses - Net ($36,162.69)

Total Operating Expenses $625,794.25 14% $4,321,650.00 $1,610,609.91 14% $11,727,926.00 $125,134.71 15% $813,847.00

Prior Year Adjustments

Total Operating Expenditures $625,794.25 14% $4,321,650.00 $1,610,609.91 14% $11,727,926.00 $125,134.71 15% $813,847.00

Gain/(Loss) from Operations ($39,954.54) ($226,604.00) $634,713.12 $747,417.00 ($1,548.71) ($63,302.00)

Gregg GibsonDirector of Finance

Page 13: Housing Authority of the City of Kansas City, Kansas ... · May 21, 2015 Page 2 Mr. Sykes is a resident of Bethany Park Towers and regularly attends the monthly Housing Authority

KANSAS CITY, KANSAS HOUSING AUTHORITY

MAINTENANCE REPORT

FOR THE MONTH OF MAY 2015

Vacant Unit Service Work Orders Residents No

Date Work Orders Work Orders Closed Contacted Favorable Unfavorable Response

05/01/15 54 17 71 7 7 0 10

05/04/15 34 8 42 4 4 0 4

05/05/15 54 14 68 5 5 0 9

05/06/15 53 16 69 7 7 0 9

05/07/15 38 8 46 5 5 0 3

05/08/15 51 9 60 5 5 0 4

05/11/15 26 9 35 5 5 0 4

05/12/15 67 8 75 3 3 0 5

05/13/15 94 9 103 4 4 0 5

05/14/15 44 7 51 3 3 0 4

05/15/15 40 5 45 2 2 0 3

05/18/15 25 10 35 5 5 0 5

05/19/15 36 12 48 5 5 0 7

05/20/15 50 10 60 3 3 0 7

05/21/15 44 5 49 3 3 0 2

05/22/15 40 10 50 4 4 0 6

05/25/15 0 0 0 0

05/26/15 29 12 41 5 5 0 7

05/27/15 27 14 41 7 7 0 7

05/28/15 32 11 43 5 5 0 6

05/29/15 39 10 49 5 5 0 5

06/01/15 53 10 63 10 10 0 0

. 0 0 0 0

TOTAL 930 214 1,144 102 102 0 112

(a) (c) (d) (b)

These percentages are based on work orders completed in occupied units only and does not include work

orders for vacant unit preparation.

(a) Residents Contacted 48% of the service work orders completed

(b) No Response 52% of the service work orders completed

(c) Favorable Response 100% of the residents contacted

(d) Unfavorable 0% of the residents contacted

* Unfavorable responses result in a second work order being generated to resolve problem, followed up by a call

from the Clerk Dispatcher.

66 71 137

CUSTOMER SERVICE & SATISFACTION SURVEY - MAY 2015

Family Elderly Total

0 26 26

4 0 4

9

62 45 107

20 34 54

Units Readied in MAY 13 33 46

Total Vacancy

Units in Mod

Fire Units

Rentable Units

Move-Ins

Move-Outs

Units Available

29 41 70

5 4

Page 14: Housing Authority of the City of Kansas City, Kansas ... · May 21, 2015 Page 2 Mr. Sykes is a resident of Bethany Park Towers and regularly attends the monthly Housing Authority

Occupancy Report

TOTAL OCCUPIED VACANT % OCCUPIED % OCCUPIED

PROJECT UNITS UNITS UNITS CURRENT PRIOR

K1-1

JUNIPER GARDENS 265 236 29 89% 91%

K1-2

ST. MARGARETS PARK 100 94 6 94% 92%

K1-3

CYRUS K. HOLIDAY 60 56 4 93% 93%

K1-4

WYANDOTTE TOWERS 302 291 11 96% 98%

K1-5

BELROSE MANOR 90 85 5 94% 99%

K1-6 Elderly

DOUGLAS HEIGHTS 101 99 2 98% 98%

K1-6 Family

DOUGLAS HEIGHTS 99 94 5 95% 95%

K1-7

SCATTERED SITES 24 22 2 92% 96%

K1-9

SCATTERED SITES 30 30 - 100% 93%

K1-10

SCATTERED SITES 42 40 2 95% 95%

K1-11

GRANDVIEW PARK 39 35 4 90% 95%

K1-12

CHALET MANOR 66 63 3 95% 94%

K1-13

WELBORN VILLA 80 75 5 94% 99%

K1-14

BETHANY PARK TOWERS 153 149 4 97% 99%

K1-15

SCATTERED SITES 20 18 2 90% 90%

K1-17

GLANVILLE TOWERS 108 103 5 95% 98%

K1-18

ROSEDALE TOWERS 122 114 8 93% 96%

K1-20*

WESTGATE TOWERS 163 130 33 80% 79%

K1-21

SCATTERED SITES 8 5 3 63% 88%

K1-22

WESTGATE VILLA 20 20 - 100% 95%

K1-23

SCATTERED SITES 38 38 - 100% 97%

K1-24

PLAZA TOWERS 115 113 2 98% 99%

K1-25

SCATTERED SITES 12 11 1 92% 83%

Sub-Total before Adjustments 2,057 1,921 136 93% 95%

Less: # of Deprogrammed Units 21 21

Less: # of Units Under Modernization 15 45

Total Units Available for Occupancy 2,021 1,921 70 95% 96%

June 15, 2015

Page 15: Housing Authority of the City of Kansas City, Kansas ... · May 21, 2015 Page 2 Mr. Sykes is a resident of Bethany Park Towers and regularly attends the monthly Housing Authority

1

MODERNIZATION AND DEVELOPMENT REPORT

MAY 2015

CAPITAL FUND PROGRAM 2011

The funding amount for this program is $2,827,316. The public hearing and final budget

were presented to the residents on December 9, 2010. The Capital Fund Program 2011

was approved at the December 16, 2010 Board meeting. Approval of the CFP 2011 plan

by HUD was received. The ACC amendment was received from HUD and executed by

the Housing Authority. Architect and Engineering Request for Proposal were received

on February 29, 2012. Architectural/Engineering firms have been selected to complete

work under this program.

The following projects are complete: K1-22 Westgate Villa Roof Replacement, Repair,

Painting and Gutter Replacement, K1-4 Wyandotte Tower, K1-17 Glanville Tower, K1-

20 Westgate Tower Building Surge Suppression, and K1-3 Cyrus K. Holiday, K1-5

Belrose Manor, K1-12 Chalet Manor Community Center HVAC Improvements, High-

rise and Main Office Development Signs, K1-17 Glanville Tower Exterior Repair and

Sealing, K1-4 Wyandotte Tower Parking Lot Expansion, K1-20 Westgate Tower Interior

Repair (Phase I Floors 10, 11, & 12), K1-13 Welborn Villa Exterior Repair & Painting.

All funds in the 2011 Capital Fund Program have been obligated and expended. This

program is being prepared for close out.

CAPITAL FUND PROGRAM 2012

The funding amount for this program is $2,555,880.00. The public hearing and final

budget were presented to the residents on December 7, 2011. The Capital Fund Program

2012 was approved at the December 15, 2011 Board Meeting. Approval of the 2012

Capital Fund Program Plan by HUD was received. The ACC Amendment was received

from HUD and executed by the Housing Authority. Architect and Engineering firms

have been selected to complete work under this program.

The following projects are completed: K1-4 Wyandotte Tower Domestic Water Booster

Pump Systems, K1-18 Rosedale Tower Exterior Repair and Painting, High Rise Elevator

Cab Improvements, K1-1 Juniper Gardens, K1-2 St. Margaret’s Park and K1-6 Douglas

Heights Community Centers HVAC Improvements, K1-10 Scattered Site Exterior

Repair, Painting and Gutter Replacement.

K1-20 WESTGATE TOWER INTERIOR MODERNIZATION (PHASE 2,

FLOORS 7, 8, AND 9)

Bids closed February 14, 2014. The Board authorized the contract at the February 20,

2014 meeting. Pre-construction meeting was held on March 12, 2014. Notice to Proceed

was issued September 4, 2014. Work is competed on the 8th

& 9th

floors. Residents have

been moved to the 8th

floor. 7th

floor continues under construction. Mechanical, electrical,

and plumbing rough in work is complete. Drywall work and painting is in progress.

VCT installation in progress. Tub & shower enclosures installation is 50% complete.

CAPITAL FUND PROGRAM 2013

The funding amount for this program is $2,404,182.00. The public hearing and final

budget were presented to the residents on December 5, 2012. The Capital Fund Program

2013 was approved at the December 20, 2012 Board Meeting. Approval of the 2013

Capital Fund Program Plan by HUD was received. The ACC Amendment was received

from HUD and executed by the Housing Authority and submitted to HUD. Architect and

engineering firms have been selected to complete work under this program.

The following projects are completed: K1-7 Scattered Sites Exterior Repair, Painting, and

Gutter Replacement (3 Buildings), K1-21 Scattered Sites HVAC Replacement, K1-14

Page 16: Housing Authority of the City of Kansas City, Kansas ... · May 21, 2015 Page 2 Mr. Sykes is a resident of Bethany Park Towers and regularly attends the monthly Housing Authority

2

Bethany Park Tower Retaining Wall Replacement, K1-6HR Douglas Heights High Rise,

K1-24 Bethany Park Tower, K1-18 Rosedale Tower, K1-24 Plaza Tower Surge

Suppression, K1-14 Bethany Park Tower Domestic Water Pump Booster.

K1-9 SCATTERED SITES PARKING LOT IMPROVEMENTS

Bids were solicited from companies that have specific experience in the area of

concrete/asphalt installation for a parking lot. Three bids were received however one

bidder did not submit the required documents and was considered unresponsive. Bids

ranged from $34,438 to $38,000. The lowest bid received was from McConnell &

Associates in the amount of $34,438. Since the bid was below $50,000 Board approval

was not needed. The contract was awarded to McConnell & Associates. Pre-

construction meeting was held on February 26, 2014. Notice to Proceed was issued

May 9, 2014. All work is complete. Final paperwork is pending.

K1-23 SCATTERED SITES EXTERIOR REPAIR, PAINTING & LIGHTING

Bids closed on September 9, 2014. The Board authorized the contract at the September

19, 2014 meeting. Pre-construction meeting was held on October 22, 2014. Notice to

Proceed was issued April 13, 2015. Painting and exterior repair is in progress. Ten

duplexes are sided and painted. Wood rot repair in progress.

CAPITAL FUND PROGRAM 2014

The funding amount for this program is $2,735,146.00. The public hearing and final

budget were presented to the residents on December 4, 2013. The Capital Fund Program

2014 was approved at the December 19, 2013 Board Meeting. Approval of the 2014

Capital Fund Program Plan by HUD was received. The ACC Amendment was received

from HUD and executed by the Housing Authority and submitted to HUD. Request For

Proposals from A/E firms were received on April 19th

. Staff is evaluating the proposals

received.

The following project is complete: K1-4 Wyandotte Tower Carpet Replacement.

CAPITAL FUND PROGRAM 2015

The funding amount for this program is $2,783,028.00. The public hearing and final

budget were presented to the residents on December 3, 2014. The Capital Fund Program

2014 was approved at the December 18, 2014 Board Meeting. Approval of the 2015

Capital Fund Program Plan by HUD was received. The ACC Amendment was received

from HUD and executed by the Housing Authority and submitted to HUD. Request For

Proposals from A/E firms were received on April 19th

. Staff is evaluating the proposals

received.

Page 17: Housing Authority of the City of Kansas City, Kansas ... · May 21, 2015 Page 2 Mr. Sykes is a resident of Bethany Park Towers and regularly attends the monthly Housing Authority

RESIDENT INITATIVE REPORT

JUNE 2015

SUBMITTED BY

SHARRON DAVIS-MAYS

SELF-SUFFICIENCY COORDINATOR

The Self Sufficiency Program received three applications for the scholarships; one

application was not complete and will not move forward through the process. The other

two applicants are graduates from J. C. Harmon High School. One young person held a

4.0 GPA through out their entire high school years and the other young person held a

3.96 GPA through out their high school years. We will be in contact with the judges to

determine the winner of the $1,000 scholarship.

On June 17, 2015 our agency will participate in the United States Department of

Housing and Urban Development annual Father’s Day Program. The event will be held

at the Juniper Garden’s Community Center. Our agency has partnered with Gateway

Town Homes and Oakwood Garden Apartments as they are participants in the Father’s

Day Program as well.

The vendors for this event are Job Corps, UG Court Trustee Child Support, Workforce

Partnership, President Obama’s My Brother’s Keeper, Department of Children and

Families, Stem Village, K-State Extension and Family Conservancy.

The Section 3 Graduation will take place on June 24th from 3 pm until 5pm at the

Juniper Garden’s Community Center. There are 23 graduates that have completed the

program. The event is in collaboration with the Heartland Black Chamber of

Commerce.

The Public Housing Resident Council met on June 2, 2015 with 22 residents in

attendance. As we move forward with the elections we will continue to provide training

for the resident council leaders.

Page 18: Housing Authority of the City of Kansas City, Kansas ... · May 21, 2015 Page 2 Mr. Sykes is a resident of Bethany Park Towers and regularly attends the monthly Housing Authority

Section 8 Monthly Units and HAP Payments

Month Year Units HAP

January 2014 1365 741,292

February 2014 1361 739,195

March 2014 1359 722,458

April 2014 1350 727,708

May 2014 1357 713,330

June 2014 1361 714,972

July 2014 1370 724,213

August 2014 1366 719,546

September 2014 1371 700,924

October 2014 1385 721,478

November 2014 1385 705,916

December 2014 1380 691,037

January 2015 1377 681,315

February 2015 1364 672,291

March 2015 1359 670,315

April 2015 1355 672,090

May 2015 1366 687,573

June 2015 1382 717,840

Page 19: Housing Authority of the City of Kansas City, Kansas ... · May 21, 2015 Page 2 Mr. Sykes is a resident of Bethany Park Towers and regularly attends the monthly Housing Authority

Kansas City, Kansas Housing Authority

Move-Ins and Move-Outs - Sept. 2012 Through May. 2015

Copy of Board Meeting Chart

Month Move-Ins Move-Outs

Sept.-12 32 31

Oct.-12 33 20

Nov.-12 29 41

Dec.- 12 19 18

Jan.-13 36 41

Feb. - 13 25 30

Mar-13 26 19

Apr-13 33 22

May-13 30 28

Jun-13 17 29

Jul-13 21 28

Aug-13 32 22

Sept.-13 58 44

Oct.-13 45 49

Nov. 13 20 27

Dec.- 13 35 36

Jan. 14 33 27

Feb-14 23 34

Mar.-14 42 31

Apr. - 14 58 43

May-14 30 27

Jun-14 17 28

Jul-14 22 34

Aug-14 32 45

Sept. -14 34 36

Oct.-14 27 44

Nov.-14 15 31

Dec.-14 36 31

Jan. - 15 24 19

Feb. - 15 28 27

Mar.15 37 28

Apr. - 15 29 46

May-15 33 47

0

10

20

30

40

50

60

70

32 33 29 19 36 25 26 33 30 17 21 32 58 45 20 35 33 23 42 58 30 17 22 32 34 27 15 36 24 28 37 29 33

Sept.-12Oct.-12Nov.-12Dec.- 12Jan.-13Feb. - 13Mar-13Apr-13May-13Jun-13Jul-13Aug-13Sept.-13Oct.-13Nov. 13Dec.- 13Jan. 14Feb-14Mar.-14Apr. - 14May-14Jun-14Jul-14Aug-14Sept. -14Oct.-14Nov.-14Dec.-14Jan. - 15Feb. - 15Mar.15Apr. - 15May-15

Chart Title

Move-Ins

Move-Outs

Page 20: Housing Authority of the City of Kansas City, Kansas ... · May 21, 2015 Page 2 Mr. Sykes is a resident of Bethany Park Towers and regularly attends the monthly Housing Authority

RESOLUTION NO. 3287

AUTHORITY TO DONATE 12 REFRIGERATORS

BE IT RESOLVED by the Board of Commissioners of the

Housing Authority of Kansas City, Kansas that in accordance

with the Housing Authority’s procedure on disposal of personal

property, approval is hereby given to donate 12 refrigerators on the

attached list by manufactures serial numbers and PHA decal numbers

to the Habitat for Humanity Re-Store, a non-profit entity providing

financial support to Habitat for Humanity.

Page 21: Housing Authority of the City of Kansas City, Kansas ... · May 21, 2015 Page 2 Mr. Sykes is a resident of Bethany Park Towers and regularly attends the monthly Housing Authority

M E M O R A N D U M

TO: Board of Commissioners

FROM: Jerry Glavin, Superintendent

SUBJECT: Disposal of Scrap Material

Resolution No. 3287

DATE: June 18, 2015

Due to their age, condition and unavailability of repair parts, the

following refrigerators and ranges are no longer suitable for use in

Public Housing. They do however still work and could function for an

undetermined length of time, for this reason staff is requesting the

Board approval to donate the appliances in “as is” condition to the

Habitat for Humanity Re-store.

REFRIGERATORS

PHA # SERIAL #

303018 HV750139

303147 LZ795367

303423 RA772572

303447 AA731913

304757 HD756941

303426 RA772585

303324 G780698

303104 GV805654

303158 TZ734043

305741 MT749709

303094 HZ788236

300513 BA30105907

Page 22: Housing Authority of the City of Kansas City, Kansas ... · May 21, 2015 Page 2 Mr. Sykes is a resident of Bethany Park Towers and regularly attends the monthly Housing Authority

RESOLUTION NO. 3288

AUTHORITY TO DISPOSE OF SCRAP METAL

BE IT RESOLVED by the Board of Commissioners of the

Housing Authority of Kansas City, Kansas that in accordance with the

Housing Authority’s procedure on disposal of personal property,

approval is hereby given for the disposal of (15) RANGES and (4)

REFRIGERATORS identified on the attached list by Manufacturer Serial

Numbers and PHA Decal Numbers. The amount to be received for

such disposal will be determined by scrap metal weight.

Page 23: Housing Authority of the City of Kansas City, Kansas ... · May 21, 2015 Page 2 Mr. Sykes is a resident of Bethany Park Towers and regularly attends the monthly Housing Authority
Page 24: Housing Authority of the City of Kansas City, Kansas ... · May 21, 2015 Page 2 Mr. Sykes is a resident of Bethany Park Towers and regularly attends the monthly Housing Authority

M E M O R A N D U M

TO: Board of Commissioners

FROM: Jerry Glavin, Superintendent

SUBJECT: Disposal of Scrap Material

Resolution No. 3288

DATE: June 25, 2015

The following appliances are inoperative and should be sold for scrap

metal in accordance with the Housing Authority’s procedure for the disposal

of personal property. The amount to be received for such disposal will be

determined by scrap metal weight.

REFRIGERATORS

PHA # SERIAL #

303194 ZZ743458

303054 MV768543

FT423046 FT423046

1551 ZV380438

RANGES

PHA # SERIAL #

1648 AZ124911H

AZ124881H AZ124881H

1574 AZ124990H

1438 AZ124900H

301538 GF23000882

AZ125057H AZ125057H

198683 FD1988683Q

300870 FD198413Q

16146 FD198339Q

302890 GM176045P

300434 GZ174130

13704 FD198675Q

16035 FD196463

301853 301853

300343 AH117622P

Page 25: Housing Authority of the City of Kansas City, Kansas ... · May 21, 2015 Page 2 Mr. Sykes is a resident of Bethany Park Towers and regularly attends the monthly Housing Authority

RESOLUTION NO. 3289

AUTHORIZE CONTRACT WITH FRYE CONSTRUCTION COMPANY, INC.

FOR PHASE 3 INTERIOR MODERNIZATION OF FLOORS 4, 5, AND 6 AT K1-57

ELDERLY WEST (WESTGATE TOWER)

WHEREAS, interior modernization of Floors 4, 5, and 6 are needed at Westgate Tower; and WHEREAS, bids for the interior modernization of Floors 4, 5, and 6 at Westgate Tower were solicited and received on May 27, 2015; and WHEREAS, one bid was received from the following company: Frye Construction Company, Inc. Kansas City, Missouri WHEREAS, the bid was opened and tabulated by the architect and the Kansas City Kansas Housing Authority staff; and WHEREAS, since only one bid was received, HUD and Housing Authority procurement policy require that a cost analysis be performed on the bid. Staff and the architect compared this bid to the cost of the two previous phases and determined that the bid submitted by Frye Construction, Inc. is fair and reasonable; and WHEREAS, Staff and the architect are recommending acceptance of the bid submitted by Frye Construction Company, Inc. in the amount of the base bid $1,377,000 plus the annual cost of the material hoist of $50,400, and the cost of the material hoist start up / installation cost of $8,390, for a contract amount of $1,435,790 plus additional amounts for HVAC fan replacement, additional electrical receptacles, re-welding of broken building clips, replacement of 2”, 3”, and 4” cast iron pipe, and disassembly of the material hoist, if needed, per the unit costs established in the bid documents, for Phase 3, Interior Modernization of Floors 4, 5, and 6 at Westgate Tower. NOW, THEREFORE, BE IT RESOLVED by the Board of Commissioners of the Housing Authority of Kansas City, Kansas that the bid by Frye Construction Company, Inc. in the amount of the base bid $1,377,000 plus the annual cost of the material hoist of $50,400, and the cost of the material hoist start up / installation cost of $8,390, for a contract amount of $1,435,790 plus additional amounts for HVAC fan replacement, additional electrical receptacles, re-welding of broken building clips, replacement of 2”, 3”, and 4” cast iron pipe, and disassembly of the material hoist, if needed, per the unit costs established in the bid documents, for Phase 3, Interior Modernization of Floors 4, 5, and 6 at Westgate Tower is hereby accepted. BE IT FURTHER RESOLVED, that the Housing Authority of Kansas City, Kansas is authorized to enter into a contract with Frye Construction Company, Inc., in the amount of the base bid $1,377,000 plus the annual cost of the material hoist of $50,400, and the cost of the material hoist start up / installation cost of $8,390, for a contract amount of $1,435,790 plus additional amounts for HVAC fan replacement, additional electrical receptacles, re-welding of broken building clips, replacement of 2”, 3”, and 4” cast iron pipe, and disassembly of the material hoist, if needed, per the unit costs established in the bid documents, for Phase 3, Interior Modernization of Floors 4, 5, and 6 at Westgate Tower.

Page 26: Housing Authority of the City of Kansas City, Kansas ... · May 21, 2015 Page 2 Mr. Sykes is a resident of Bethany Park Towers and regularly attends the monthly Housing Authority

M E M O R A N D U M

TO: Board of Commissioners FROM: Anthony J. Shomin Modernization Coordinator DATE: June 18, 2015 SUBJECT: K1-57 Elderly West (Westgate Tower) Interior Modernization Phase III Resolution No. 3289 On the 27th day of May 2015, bids closed on the Interior Modernization at Westgate Tower, Phase III, for Floors 4, 5, & 6. The work consists of demolition, new wall configuration, plumbing updates (new faucets, sinks, stops, garbage disposals, tubs and shower enclosures), Electrical updates (plugs, switches, lighting and new electrical panel) new kitchen cabinets, new entrance and interior door replacement, new floor coverings, ceiling and wall repair and painting, new hardware, and extension of fire sprinklers into dwelling units. Bids were advertised in the following publications: The Kansas City Star on May 3, 2015 The Call the week of May 7, 2015 Dos Mundos the week of May 7, 2015 The Invitation to Bid was posted on the Housing Authority’s web site and mailed to two contractor reporting services and two-minority contractor reporting services. The invitation to bid was also posted on the Housing Authority’s web site. Also, the invitation to bid was sent directly to 176 - General Contractors and 97 - Section 3 Contractors. Sixteen (16) contractors picked up plans for this project. One contractor bid on this project: Frye Construction Company. Kansas City, Missouri The low bidder is to be determined by the total sum of the base bid plus 7 aggregate prices - (1) Provide price to replace 10 new HVAC fans; (2) Provide price for 10 additional electrical receptacles; (3) Re-weld 10 broken concrete panel structural clips; (4) Annual Material Hoist maintenance & rental fees;(5a) Replace 10 feet of 4” cast iron waste or vent piping; (5b) Replace 10 feet of 3” cast iron waste or vent pipe; (5c) Replace 10 feet of 2” cast iron waste or vent pipe, and plus two alternates (1) Material Hoist start up/installation cost; and (2) Material hoist disassembly cost). The aggregate prices will be used to determine unit prices if this additional work is needed. Frye Construction Company, Inc. is the only bidder with a base bid of $1,377,000 plus aggregates prices totaling $52,700, plus alternates totaling $18,140 for a total bid of $1,447,840. (see attached bid tab sheet). The architect’s estimate for this work is $1,039,370. There is $605,832 in the 2013 Capital Fund Program for this project. The balance of the contract will be obligated and expended from the 2014 Capital Fund Program budget for Westgate Tower Interior Modernization. Frye Construction Company, Inc. has been in business for 56 years. The Housing Authority has previous experience with this contractor with satisfactory results. The architect and staff have checked references with positive comments received. Frye Construction Company, Inc.is not a minority, women owned or Certified Section 3 business. Frye Construction Company, Inc. and its principals do not appear on the List of Parties Excluded from Federal Procurement or Nonprocurement Programs. The principals are: Eugene Frye President Since only one bid was received, HUD and the Housing Authority procurement policy require that a cost analysis be performed of the bid. Staff and the architect compared the bid received to the cost of the previous two phases. The contract prices of the previous two phases are: Phase 1 for $1,416,513 and Phase 2 for $1,404,462 and considering increases in material costs and labor, that the bid submitted by Frye Construction for Phase 3 is fair and reasonable. Staff and the architect are recommending acceptance of the bid submitted by Frye Construction Company, Inc. in the amount of the base bid $1,377,000 plus the annual cost of the material hoist of $50,400, and the cost of the material hoist start up / installation cost of $8,390, for a contract amount of

Page 27: Housing Authority of the City of Kansas City, Kansas ... · May 21, 2015 Page 2 Mr. Sykes is a resident of Bethany Park Towers and regularly attends the monthly Housing Authority

$1,435,790 plus additional amounts for HVAC fan replacement, additional electrical receptacles, re-welding of broken building clips, replacement of 2”, 3”, and 4” cast iron pipe, and disassembly of the material hoist, if needed, per the unit costs established in the bid documents, for Phase 3, Interior Modernization of Floors 4, 5, and 6 at Westgate Tower. Attached is a resolution that will authorize the acceptance of the bid and authorize a contract with Frye Construction Company, Inc. for Phase 3 Interior Modernization of Floors 4, 5, and 6, at Westgate Tower in the amount of $1,435,790, plus additional amounts for HVAC fan replacement, additional electrical receptacles, re-welding of broken building clips, replacement of 2”, 3” and 4” cast iron pipe, and disassembly of the material hoist, if needed, per the unit costs established in the bid documents. Staff recommends approval of this resolution. AJS/as Attachment

Page 28: Housing Authority of the City of Kansas City, Kansas ... · May 21, 2015 Page 2 Mr. Sykes is a resident of Bethany Park Towers and regularly attends the monthly Housing Authority

Bid TabulationKansas City Kansas Housing AuthorityK1-20 Westgate TowerPhase III Interior Modernization27 May 20152:00 p.m.

$39 $40 $73 $4,200 $30 $27 $21

$390 $400 $730 $50,400 $300 $270 $210$8,390 $9,750

Unit Price #4- Material Hoist Monthy Cost

Unit Price #5a - 4" Cast Iron

Unit Price #2 - Additional

receptacles in dwelling units

Unit Price #5c - 2" Cast Iron

Unit Price #1 - Fans in HVAC

FCU

Total (Base Bid + Unit Prices & Alternates)

$1,447,840

Unit Price #5b - 3" Cast Iron

Alternate #1 - Hoist Start-Up &

Assembly

Alternate #2 - Hoist

Disassembly

Total Aggregate Price

$52,700

Add

endu

m 1

HU

D F

orm

536

9A

X X XFrye Construction

Con

trac

tor's

Li

cens

e

Unit Price #3 - Weld broken

structural ClipBidder

Bid

Sec

urity

(Bon

d)

X $1,377,000

Base Bid

Page 29: Housing Authority of the City of Kansas City, Kansas ... · May 21, 2015 Page 2 Mr. Sykes is a resident of Bethany Park Towers and regularly attends the monthly Housing Authority

Resolution No. 3290

Authorizing the Approval of the Revised Procurement Policy

WHEREAS, the Procurement Policy of the Housing Authority of the City of Kansas City,

Kansas was due for a revision; and

WHEREAS, revisions were necessary to ensure compliance with current contract

language and HUD procurement polices; and

WHEREAS, the Board of Commissioners directed the Bylaws Committee and staff to

review and make revisions to the existing policy; and

WHEREAS, the Board of Commissioners were given an opportunity to review the

changes and offer recommendations.

NOW, THEREFORE, BE IT RESOLVED, by the Board of Commissioners of the

Housing Authority of the City of Kansas City, Kansas that the revised Procurement

Policy is hereby accepted.

Page 30: Housing Authority of the City of Kansas City, Kansas ... · May 21, 2015 Page 2 Mr. Sykes is a resident of Bethany Park Towers and regularly attends the monthly Housing Authority

RESOLUTION NO. 3291

ADOPTING 57th ANNUAL REPORT

BE IT RESOLVED by the Board of Commissioners of the Housing Authority of

Kansas City, Kansas that the 57th Annual Report of the Kansas City,

Kansas Housing Authority for the fiscal year ended March 31, 2015,

submitted by the Executive Director, Thomas M. Scott, is hereby approved.

BE IT FURTHER RESOLVED that the 57th Annual Report be presented to the

Unified Government of Kansas City, Kansas/Wyandotte County, as

required by State law.

Page 31: Housing Authority of the City of Kansas City, Kansas ... · May 21, 2015 Page 2 Mr. Sykes is a resident of Bethany Park Towers and regularly attends the monthly Housing Authority

Oerwe

wGmx

}/Oerwe

wL

sywm

rk

Eyxl

svm

x}

Yreyhmx

ih

Fepe

rgi

Wliix2

Stive

xmrk

Wxe

xiq

irx

0Jmw

gep]iev

Irhih

Qevg

l64/5348

Tvi

wirxi

hjs

vH

mwgy

wwms

rerh

Ettvs

zep0Ny

ri

4</5348

ErryepQ

iixm

rk

Xsxe

p

Ekirg}

Xsxe

p

Tyf

Lwk

EQ

T84

Nyrmt

iv

EQ

T85

Jeq

mp}

Rsvx

l

EQ

T86

Jeq

mp}

Wsyxl

EQ

T87

Wge

xxivi

h

EQ

T88

[}e

rhsxx

i

EQ

T89

Iph

Iewx

EQ

T8;

Iph

[iwx

Wig

<

Lwk

Zsygl

ivw

GL

MKGS

GG

EWWIXW>

Gewl

0Y

rvi

wxvm

gxih

6/;

66/7

<413

35/<

=9/4

8913

3883/=

3613

398=/5

9<13

3588/;

;813

3633/9

=613

34/4

5=/8

4;13

383/3

3313

3<6;/6

5813

3E

QT2T

vsnOi}

Gewl

0Xirerx

Wigy

vmx}

Hitswm

xw469/6

8913

3469/6

8913

344/7

8=13

346/<

3813

345/6

;313

343/4

7813

355/4

4813

36</3

7313

35</7

5513

3E

QT

84

Gewl

0Viwx

vmgx

ih

Gyvv

Pmef

;<;/8

8913

3;<;/8

8913

3;7/=

=<13

3457/=

<613

3;8/4

;413

395/<

3413

3446/8

3613

34=7/8

6713

3474/8

9913

3Ny

rmt

iv

Kevh

irw

Gewl

0S

xliv

Viwx

vmgx

ih

4;6/<

8613

30

4;6/<

8613

3

Xsxe

pGewl

7/<

64/5

7913

36/<

53/3

9<13

3<9/7

8;13

39<=/9

=413

3;79/<

3=13

365</;

5413

3468/9

4<13

3866/5

9;13

34/5

==/8

3813

34;6/<

8613

383/3

3313

3<6;/6

5813

3E

QT

85

Wx

Qevk

evi

x*w

Tevo

E2V

0Xirerxw

49=/=

=913

349=/=

=913

378/<

8413

358/3

6913

34=/=

6613

358/5

;913

346/5

8713

358/4

3613

348/8

7613

3Fipv

swi

Qersv

Epps{

jsv

Hsyfxj

yp0Xirerxw

+;3/=

<=13

3,

+;3/=

<=13

3,

+;/4

4713

3,

+44/4

5413

3,

+44/9

==13

3,

+44/7

6513

3,

+9/6

9713

3,

+4;/6

;613

3,

+8/<

<913

3,

Kve

rhzm

i{

Tevo

Jve

yh

Vigs

ziv}

;7/5

;513

30

;7/5

;513

3

Epps{

jsv

Hsyfxj

yp0Jve

yh

+65/;

6<13

3,

0+6

5/;

6<13

3,

EQ

T86

E2V

0L

YH

Sxl

iv

Tvs

nigx

w6;/7

;;13

357/5

7613

38<<13

349/5

4613

3;/7

7513

346/5

6713

3G}v

yw

OL

sppmh

e}

E2V

0Q

mwgi

pperisyw

444/7

8<13

30

83/3

3313

3444/7

8<13

3H

sykpe

wL

imk

lxw

+J,

Egg

vyih

Mrxi

viwx

Vig*

z4/4

;<13

3<<313

34<413

346=13

344613

357613

353713

35=<13

3Glepi

xQ

ersv

Xsxe

pVigi

mzefpi

w5=3/9

8713

3457/4

6313

36=/6

5813

347/3

=913

3</6

;613

346/=

8;13

356/4

3613

3;/=

;613

34;/6

3613

387/;

9<13

383/3

3313

3444/;

8913

3

EQ

T87

Mrzi

wxq

irxw

0Y

rvi

wxvm

gxih

4/8

33/3

3313

3964/6

3313

3445/9

3313

3;=/<

3313

3<6/6

3313

3688/9

3313

3<9</;

3313

3Wge

xxivi

hWmx

iw

Tvi

temh

I|t

irwi

w537/4

6613

3<9/5

8=13

345/4

8813

3</8

4613

3</9

5613

39/;

4513

346/4

6913

354/5

;713

348/<

7913

35/=

4413

3447/=

9613

3

Mrzi

rxs

vmiw

776/5

9513

3458/<

3<13

34/<

<<13

39/9

9313

38/5

9513

364/5

8513

376/4

9313

36;/8

<913

364;/7

8713

3E

QT

88

Xsxe

pGyvv

irx

Eww

ixw

;/5

9=/5

=813

37/;

<;/8

9813

346=/<

5813

3<64/8

9313

3<7</<

9;13

3765/9

=313

3536/4

3=13

3=94/5

;713

34/6

;3/5

7313

3564/8

6513

3433/3

3313

35/5

83/4

=<13

3[

}erhsxx

iXs{

ivw

00

Perh

7/4

6;/=

5913

37/4

6;/=

5913

34/3

44/5

5713

3938/3

3<13

369;/8

3413

3974/4

8913

3864/5

<713

3977/;

6813

366;/3

4<13

3E

QT

89

Fymphmr

kw

468/6

36/5

5813

3468/6

36/5

5813

345/<

64/<

7513

348/<

48/8

3513

34;/3

;3/8

;=13

347/4

;8/5

<413

353/5

53/<

;613

366/9

=</7

;;13

354/7

=3/9

;413

3Fixl

er}

Xs{

ivw

Jyvr

)Iuymt

0H

{ippmr

kw

4/=

8=/8

6413

34/=

8=/8

6413

3674/5

=913

3466/9

7913

3598/3

7<13

3<9/;

<613

35=</6

<413

3857/5

6=13

3643/4

6<13

3H

sykpe

wXs{

ivw

+I,

Jyvr

)Iuymt

0E

hq

mr4/=

=6/6

9313

394=/7

8613

367/4

5613

368/;

=713

388/;

8613

34;6/6

4513

36</5

4913

3475/5

=413

346=/=

9713

35</7

5313

34/6

78/7

<;13

3K

perzm

ppi

Xs{

ivw

Egg

yq

ype

xih

Hitvi

gmexm

sr

+<4/8

==/7

5=13

3,

+<3/6

88/6

7913

3,

+;/7

=5/<

4;13

3,

+=/5

;9/8

;;13

3,

+43/6

;=/3

3913

3,

+;/<

87/6

5813

3,

+44/<

=</8

3613

3,

+4</7

=6/;

;;13

3,

+47/=

93/6

7413

3,

+5</7

5313

3,

+4/5

48/9

9613

3,

Vswi

hepi

Xs{

ivw

Gsrwx

vygx

msr

mrTvs

kvi

ww7/<

;6/4

;;13

37/<

;6/4

;;13

374/6

6<13

368/=

9=13

395/7

;713

39<3/9

<613

35<7/=

9913

39<9/8

4<13

36/3

<4/5

5=13

3

Xsxe

pGetmx

epE

wwixw

0R

ix

99/9

9;/;

=313

399/8

6;/=

9913

39/;

9;/3

3913

3;/6

7=/6

7513

3;/7

75/6

7=13

3;/=

35/<

=313

3=/7

;8/5

4;13

34;/5

35/7

<613

343/6

=</9

;=13

30

045=/<

5713

3E

QT

8;

Xsxe

pE

wwixw

;6/=

6;/3

<813

3;4/6

58/8

6413

39/=

39/<

6413

3</4

<3/=

3513

3</5

=4/5

4913

3</6

68/8

<313

3=/9

;</6

5913

34</4

96/;

8;13

344/;

9</=

4=13

3564/8

6513

3433/3

3313

35/6

<3/3

5513

3[

ipf

svr

Zmppe

[iwx

kexi

Xs{

ivw

PME

FMP

MXMI

W)

IU

YMX

]>

00

[iwx

kexi

Zmppe

Fero

Szi

vhve

jx5/9

59/8

3713

35/9

59/8

3713

34/6

69/9

5;13

34/5

<=/<

;;13

3Tpe

~eXs{

ivw

E2T

0Z

irhsvw

@A

=3

He}w

683/3

3=13

357=/<

7;13

36=/3

7713

356/<

6813

376/6

8913

34=/<

9913

356/8

6413

385/<

;313

37;/6

7813

34/5

7813

3=</=

4;13

3

E2T

0L

YH

TL

ETvs

kve

qw

98/4

9713

38</<

3613

38</<

3613

39/6

9413

3

E2T

0TL

ETvs

nigx

w0

0=4/6

7813

3

Egg

v*h

[eki2T

VXe|i

wTe}e

fpi

<3/4

=;13

375/8

<713

36/3

;413

37/5

=713

35/5

5;13

35/3

5913

3</5

5313

345/4

;913

343/8

;313

38/3

5613

365/8

=313

3

Egg

v*h

Gsq

tE

fwi

rgi

w0Gyvv

58;/;

4513

3437/=

;313

37/6

4613

346/5

<;13

37/8

7;13

38/6

4713

34</=

6813

364/3

;=13

35;/7

=813

348/9

4<13

346;/4

5713

3

Egg

v*h

Mrxi

viwx

Te}e

fpi

866/;

;813

3866/;

;813

383/<

6313

3<7/;

4313

383/=

7<13

375/8

9813

3;9/=

5=13

3464/<

7;13

3=8/=

7913

3

Xirerx

Wigy

vmx}

Hitswm

xw469/6

8913

3469/6

8913

344/7

8=13

346/<

3813

345/6

;313

343/4

7813

355/4

4813

36</3

7313

35</7

5513

3

Yrievr

ih

Vizi

ryi

78/<

9813

378/<

9813

35/3

6<13

36/6

=<13

38/3

;613

35/5

=813

3;/7

<=13

348/7

7813

343/4

5;13

3

Gyvv

Tsvx

msr

0P2

XH

ifx

66</6

;613

366</6

;613

365/5

5713

386/9

==13

365/5

=;13

359/=

<613

37</;

9;13

3<6/8

<413

393/<

5513

3

Xsxe

pGyvv

irx

Pmefmpmx

miw

7/7

66/=

8813

37/4

6;/3

;;13

34/7

;=/9

3913

34=;/3

5<13

3483/<

4<13

343=/4

=713

34/7

=8/<

9613

3698/3

6<13

366=/8

6313

35</5

7;13

3=4/6

7813

359</9

6413

3

G>`

Q}

Hsgy

qirxw

`]iev0

Irh

Jmpiw`

OGOL

E0E

rryepc

Vitsvx

05348

teki

4sj7

Page 32: Housing Authority of the City of Kansas City, Kansas ... · May 21, 2015 Page 2 Mr. Sykes is a resident of Bethany Park Towers and regularly attends the monthly Housing Authority

Oerwe

wGmx

}/Oerwe

wL

sywm

rk

Eyxl

svm

x}

Yreyhmx

ih

Fepe

rgi

Wliix2

Stive

xmrk

Wxe

xiq

irx

0Jmw

gep]iev

Irhih

Qevg

l64/5348

Tvi

wirxi

hjs

vH

mwgy

wwms

rerh

Ettvs

zep0Ny

ri

4</5348

ErryepQ

iixm

rk

Xsxe

p

Ekirg}

Xsxe

p

Tyf

Lwk

EQ

T84

Nyrmt

iv

EQ

T85

Jeq

mp}

Rsvx

l

EQ

T86

Jeq

mp}

Wsyxl

EQ

T87

Wge

xxivi

h

EQ

T88

[}e

rhsxx

i

EQ

T89

Iph

Iewx

EQ

T8;

Iph

[iwx

Wig

<

Lwk

Zsygl

ivw

GL

MKGS

GG

P2X

Hifx

0R

ix

sjGyvv

irx

46/4

96/8

7=13

346/4

96/8

7=13

34/5

86/7

<<13

35/3

<=/3

7813

34/5

89/7

6413

34/3

7=/;

5413

34/<

=;/4

8713

36/5

84/8

5913

35/6

99/4

<713

3

Egg

v*h

Gsq

tE

fwi

rgi

w0R

sr0G

yvv

63/;

7=13

343/4

;613

354413

34/=

4<13

34;=13

394<13

35/7

4=13

35/7

8<13

35/6

;313

343/4

;;13

343/6

==13

3

Xsxe

pR

sr0G

yvv

irx

Pmefmpmx

miw

46/4

=7/5

=<13

346/4

;6/;

5513

34/5

86/9

==13

35/3

=3/=

9613

34/5

89/9

4313

34/3

83/6

6=13

34/<

==/8

;613

36/5

86/=

<713

35/6

9</8

8713

343/4

;;13

30

43/6

==13

3

Xsxe

pPm

efmpmx

miw

4;/9

5</5

8613

34;/6

43/;

==13

35/;

66/6

3813

35/5

<;/=

=413

34/7

3;/7

5<13

34/4

8=/8

6613

36/6

=8/7

6913

36/9

4=/3

5513

35/;

3</3

<713

36</7

5713

3=4/6

7813

35;=/3

6313

3

Rix

Mrzi

wxq

irx

mrGet

Eww

ixw

86/4

6=/8

8=13

386/3

69/3

7713

38/7

<4/5

=713

38/5

39/8

=<13

39/4

86/9

5413

39/<

59/4

<913

3;/8

5=/5

=913

346/<

9;/6

;913

3;/=

;4/9

;613

3436/8

4813

3

Viwx

vmgx

ih

Rix

Tswm

xmsr

=<3/9

9713

3;<;/8

8913

3;7/=

=<13

3457/=

<613

3;8/4

;413

395/<

3413

3446/8

3613

34=7/8

6713

3474/8

9913

34=6/4

3<13

3

Yrvi

wxvm

gxih

Rix

Tswm

xmsr

5/4

<</9

3=13

34=4/4

6513

3+4

/6<5/;

9913

3,

894/6

6313

3987/=

=913

35<;/3

9313

3+4

/68=/=

3=13

3,

7<5/<

5813

3=7;/8

=913

3</9

8813

34/=

=;/7

;;13

3

Xsxe

pIuymx

}0R

ix

Eww

ixw

89/6

3</<

6513

387/3

47/;

6513

37/4

;6/8

5913

38/<

=5/=

4413

39/<

<6/;

<<13

3;/4

;9/3

7;13

39/5

<5/<

=313

347/8

77/;

6813

3=/3

93/<

6813

34=6/4

3<13

3</9

8813

35/4

33/=

=513

3

Xsxe

pPm

efmpmx

miw

)Iuymx

};6/=

6;/3

<813

3;4/6

58/8

6413

39/=

39/<

6413

3</4

<3/=

3513

3</5

=4/5

4913

3</6

68/8

<313

3=/9

;</6

5913

34</4

96/;

8;13

344/;

9</=

4=13

3564/8

6513

3433/3

3313

35/6

<3/3

5513

30

0

STIV

EXMR

KMR

GS

QI>

Xirerx

Virx

Vizi

ryi

7/5

8</;

7613

37/5

8</;

7613

3638/<

=913

3866/;

7=13

3837/5

7913

3653/9

8613

38;;/7

3313

34/4

66/7

;=13

3<<6/6

5313

3

Xirerx

Vizi

ryi

0S

xliv

5<5/6

9613

35<5/6

9613

398/8

7313

376/5

<=13

376/<

3413

368/8

=613

35;/3

6513

376/7

;;13

356/9

6413

3

Mrzi

wxq

irx

Mrgs

qi

0Y

rvi

wxvm

gxih

44/6

;913

3;/6

4=13

34/8

5713

3=<913

34/4

5613

35/7

7613

34/5

7613

37/3

8;13

3

Mrzi

wxq

irx

Mrgs

qi

0Viwx

vmgx

ih

4/;

7=13

30

4/;

7=13

3

Jve

yh

Vigs

ziv}

0TL

EWlevi

46/8

5;13

30

46/8

5;13

3

Jve

yh

Vigs

ziv}

0L

YH

Wlevi

46/8

5;13

30

46/8

5;13

3

Sxl

iv

Mrgs

qi

669/=

5<13

34;=/;

3513

345/6

3313

3=/9

;513

345/<

<513

3;/9

8513

358/5

7813

383/8

<313

394/6

;413

38/3

9613

3485/4

9613

3

Qerekiq

irx

Jii

4/5

99/4

6313

30

4/5

99/4

6313

3

Qerekiq

irx

Jii

0GJT

5;7/3

8513

30

5;7/3

8513

3

Fssooiitmr

kJiiw

635/8

=813

30

635/8

=813

3

Eww

ix

Qkq

xJiiw

4;</<

3313

30

4;</<

3313

3

Jvs

rx

Pmri

Wivz

mgi

Jiiw

5/3

48/7

=<13

30

5/3

48/7

=<13

3

LY

HS

tive

xmrk

Kve

rxw

=/7

87/4

3913

3</;

4</5

<713

34/4

<4/<

8713

34/4

4=/5

=613

34/3

6</<

6=13

3=34/9

6613

34/4

;7/7

4513

34/7

56/4

3413

34/<

;=/4

8513

3;68/<

5513

3

LY

HS

tive

xmrk

Kve

rxw

+LE

T,

;/=

=4/<

=;13

30

;/=

=4/<

=;13

3

LY

HGetmx

epK

verxw

5/=

36/5

7413

35/=

36/5

7413

34</5

<;13

34=/3

=313

3536/3

4=13

3749/;

4313

356;/=

7413

3578/3

<<13

34/;

96/4

3913

3

Xsxe

pVizi

ryi

5=/6

37/8

6513

349/6

7=/9

8513

34/8

<6/<

;;13

34/;

59/9

4;13

34/<

36/;

;613

34/9

<6/6

9713

35/3

75/3

6313

35/<

=</4

9<13

37/9

44/<

5613

3</;

94/8

<813

30

7/4

=6/5

=813

3

STIV

EXMR

KI\TIR

WIW>

Ehq

mrWepe

vmiw

5/4

59/7

;813

34/3

6;/3

5=13

3453/;

9413

3459/9

<413

344;/;

3813

3;3/=

=<13

3456/=

4;13

3594/9

9313

3548/6

3;13

35<3/6

9713

3<3=/3

<513

3

PikepJiiw

<4/5

6713

357/<

<;13

38/4

=413

35/6

5=13

35/<

9;13

35/9

8813

38/8

6513

37/8

<513

34/;

6413

37/9

9513

384/9

<813

3

Eyhmx

mrk

Jiiw

4=/5

<413

348/;

7913

35/3

6313

34/;

8813

34/;

5713

34/6

4<13

35/6

4813

36/;

3=13

35/<

=813

34/9

3;13

34/=

5<13

3

Sxl

iv

Ehq

mrI|t

irwi

w674/=

=313

34;</;

<<13

356/7

<813

349/=

4<13

348/<

4<13

37/=

=913

349/5

;713

394/6

8;13

36=/=

7313

355/9

9813

3473/8

6;13

3

Xsxe

pS

tive

xmrk

Ehq

mr5/8

9</=

<313

34/5

89/7

8313

3484/7

9;13

347;/9

<613

346</4

4713

3;=/=

9;13

347</3

6<13

3664/6

3<13

358=/<

;613

363=/5

=<13

30

4/3

36/5

6513

3

Tvs

tivx

}Q

kq

xJiiw

4/5

99/4

6313

34/3

9=/3

6313

3466/7

3313

344=/3

8713

3449/6

5<13

3<</<

7713

348=/7

8713

3585/7

8713

34==/7

=913

34=;/4

3313

3

Fssooiitmr

kJiiw

635/8

=813

34;=/7

3;13

355/6

<;13

34=/=

<313

34=/8

5613

347/=

4313

359/;

9313

375/6

9;13

366/7

<313

3456/4

<<13

3

Eww

ix

Qkq

xJiiw

4;</<

3313

34;</<

3313

35;/7

<313

35;/3

3313

353/<

<313

38</3

<313

378/6

9313

3

Xsxe

pQ

erekiq

irx

Jiiw

4/;

7;/8

5813

34/7

5;/5

6;13

3488/;

<;13

3499/8

4713

3495/<

8413

3457/9

6713

34<9/5

4713

3685/=

3413

35;</6

6913

3653/5

<<13

3

G>`

Q}

Hsgy

qirxw

`]iev0

Irh

Jmpiw`

OGOL

E0E

rryepc

Vitsvx

05348

teki

5sj7

Page 33: Housing Authority of the City of Kansas City, Kansas ... · May 21, 2015 Page 2 Mr. Sykes is a resident of Bethany Park Towers and regularly attends the monthly Housing Authority

Oerwe

wGmx

}/Oerwe

wL

sywm

rk

Eyxl

svm

x}

Yreyhmx

ih

Fepe

rgi

Wliix2

Stive

xmrk

Wxe

xiq

irx

0Jmw

gep]iev

Irhih

Qevg

l64/5348

Tvi

wirxi

hjs

vH

mwgy

wwms

rerh

Ettvs

zep0Ny

ri

4</5348

ErryepQ

iixm

rk

Xsxe

p

Ekirg}

Xsxe

p

Tyf

Lwk

EQ

T84

Nyrmt

iv

EQ

T85

Jeq

mp}

Rsvx

l

EQ

T86

Jeq

mp}

Wsyxl

EQ

T87

Wge

xxivi

h

EQ

T88

[}e

rhsxx

i

EQ

T89

Iph

Iewx

EQ

T8;

Iph

[iwx

Wig

<

Lwk

Zsygl

ivw

GL

MKGS

GG

Xirerx

Wivz

mgi

Wepe

vmiw

53/5

<713

353/5

<713

38/5

9613

3</7

6713

39/8

<;13

3

Xirerx

Wivz

mgiw

Sxl

iv

67/;

7613

367/;

7613

36/=

=;13

34/9

4313

34/6

7513

399713

3;/7

5813

343/;

4813

3</=

=313

3

Xsxe

pXirerx

Wivz

mgiw

88/3

5;13

388/3

5;13

36/=

=;13

34/9

4313

34/6

7513

399713

345/9

<<13

34=/4

7=13

348/8

;;13

3

[exi

v847/8

7413

3843/<

8;13

3=3/8

==13

343=/8

9313

3=6/4

9613

378/9

4513

386/3

7;13

3;8/;

;413

376/4

3813

36/9

<713

3

Ipi

gxvm

gmx}

4/5

=5/5

==13

34/5

;3/<

8<13

369/6

7313

356/9

6413

353/8

7313

377/5

6813

3834/8

;=13

3759/5

6513

354</6

3413

354/7

7413

3

Kew

856/;

4;13

3845/9

5913

344</6

;313

3;8/3

;;13

345</3

8=13

36=/7

=;13

359/3

8913

3;9/4

5513

37=/7

7813

344/3

=413

3

Wi{

iv

674/4

6313

3673/5

4<13

38;/5

8713

395/9

3513

384/6

9713

368/3

<=13

36=/7

3713

38</7

4613

369/3

=513

3=4513

3

Xsxe

pY

xmpmxm

iw

5/9

;4/9

<;13

35/9

67/8

8=13

3635/8

9613

35;3/<

;313

35=6/4

5913

3497/7

6613

3953/3

<913

3969/8

6<13

3679/=

7613

30

6;/4

5<13

3

Qemr

xirergi

Pefsv

5/9

=4/7

8313

34/5

=6/8

7913

369/=

;413

344;/5

;613

35=/7

;<13

367/6

<=13

3648/;

9=13

3746/3

8613

3679/9

4613

34/6

=;/=

3713

3

Qemr

xirergi

Qexi

vmepw

=44/;

;;13

347=/7

7=13

343/;

==13

39/8

7713

343/3

5713

3;/;

7813

369/3

9813

373/8

8913

36;/;

4913

34/7

9513

3;93/<

9913

3

Qemr

xirergi

Gsrxv

egx

w6/4

96/3

;613

36/3

5=/<

5513

3973/7

3313

3;4</=

3;13

3887/7

=;13

3863/7

4913

3477/9

=613

357</5

3513

34=5/;

3;13

37/<

4=13

30

45</7

6513

3

Kevf

eki

<5/8

7713

387/<

6713

37/9

9413

35/3

7913

35/7

7;13

35/<

;913

346/5

4913

34;/<

=913

344/9

=513

35;/;

4313

3

Liexm

rk

)Gsspmrk

93/9

9413

38;/7

=313

347/<

==13

34=/;

;=13

355/<

4513

36/4

;413

3

Ipi

zexs

v93/3

;813

393/3

;813

343/<

6913

366/6

6;13

348/=

3513

3

Qemr

xirergi

Gsrxv

egx

w+g

srx*h,

Kvs

yrhw

4;7/9

4913

34;6/<

=413

35;/3

8313

375/;

9813

376/<

6713

369/;

4613

36/7

=313

344/6

4=13

3</;

5313

3;5813

3

Ipi

gxvm

gep

56/7

;;13

356/7

;;13

35/<

4813

34/5

;813

35/<

8;13

346/9

=;13

35/<

6613

3

Tpy

qfmr

k;3/4

3613

39=/4

4=13

37/=

3313

35/<

5<13

36/<

4813

3</4

5=13

367/9

4313

347/<

6;13

3=<713

3

I|x

ivq

mrexm

sr

4;6/8

6=13

34;6/4

==13

39/6

3513

36/=

<613

36/8

=413

39/;

3613

397/<

7313

385/9

6;13

368/4

7613

367313

3

Nermx

svm

ep

;=/=

4<13

3;9/<

9<13

353/6

3713

344/5

5713

354/=

;613

343/9

5713

34/3

8413

37/7

=313

3;/5

3513

36/3

8313

3

Jii

jsv

Wivz

mgiw

0GS

GG

5/3

48/7

=<13

35/3

48/7

=<13

37<5/7

<=13

394=/4

6313

376=/<

7613

3769/4

3313

37/6

;913

36/<

<<13

35=/9

;513

3

Sxl

iv

Vsyxm

ri

Qemr

x755/9

7513

3658/6

;413

3=4/<

;=13

369/=

6413

375/<

3=13

365/6

4313

353/=

==13

389/8

7=13

376/<

=713

37/<

4=13

3=5/7

8513

3

Xsxe

pQ

emr

xirergi

9/;

99/6

3313

37/7

;5/<

4;13

39<</4

;313

3<75/;

5713

38=6/=

==13

38;5/8

8313

37=9/8

5;13

3;34/<

4413

38;;/3

6913

39/5

<413

30

5/5

<;/5

3513

3

Tvs

xigx

mzi

Wivz

mgiw

4==/5

5<13

34<=/7

5813

39/6

;313

38/7

3413

3;/9

3<13

37/6

4513

39=/4

5313

384/<

4;13

377/;

=;13

3=/<

3613

3

Xsxe

pTvs

xigx

Wivz

mgiw

4==/5

5<13

34<=/7

5813

39/6

;313

38/7

3413

3;/9

3<13

37/6

4513

39=/4

5313

384/<

4;13

377/;

=;13

30

=/<

3613

3

Tvs

tivx

}Mr

wyve

rgi

564/3

==13

355</<

<=13

36=/7

==13

357/3

;813

358/7

4<13

354/5

7;13

35=/<

=513

384/4

5313

36;/9

6<13

35/5

4313

3

Pmefmpmx

}Mr

wyve

rgi

=5/=

6;13

3<6/9

<313

343/;

=313

3=/6

5813

3=/4

9513

3;/3

3713

345/5

=;13

34=/;

4313

348/6

=513

3=/5

8;13

3

[svo

ivw

Gsq

tMr

wyve

rgi

<</9

=313

36</4

5813

35/=

5713

35/8

<313

35/5

<613

34/9

<413

3;/9

=313

344/9

6913

3=/6

6413

37/=

8=13

378/9

3913

3

Epp

Sxl

iv

Mrwy

vergi

<3/3

3613

355/5

<513

35/3

3<13

34/9

4513

34/8

4=13

34/4

9313

36/9

9413

3;/<

7813

37/7

;;13

35/3

7513

388/9

;=13

3

Xsxe

pMr

wyve

rgi

7=5/;

5=13

36;5/=

;913

388/5

5413

36;/8

=513

36</6

<513

364/3

=513

386/8

7313

3=3/6

4413

399/<

6<13

349/5

8<13

30

436/7

=813

3

Sxl

iv

Kirive

pI|t

irwi

5;/6

<813

34/=

3913

34;313

357713

349913

355413

358513

36;513

37<413

34</9

9513

39/<

4;13

3

Iq

tps

}ii

Firijmxw

4/<

96/7

8413

3<58/4

9513

393/=

9713

398/=

8513

385/3

<613

367/7

3413

3499/4

5813

3577/7

7413

3534/4

=913

3443/7

<413

3=5;/<

3<13

3

Gsq

tirwe

xih

Efwi

rgi

w675/7

9=13

348</<

<;13

3=/7

7413

349/6

9713

3</4

6313

39/;

==13

359/6

6513

37</=

7813

375/<

;913

34</<

4313

3497/;

;513

3

Gsppigx

msr

Psww

iw

=5/9

;413

3=5/9

;413

3+;

/=6713

3,

47/8

==13

346/8

6;13

353/5

8=13

3=/3

4;13

364/9

6=13

344/8

8713

3

Xsxe

pS

xliv

Kir*p

I|t

5/6

58/=

;913

34/3

;</9

5913

395/9

7413

3=;/4

8=13

3;6/=

4913

394/9

<313

3534/;

5913

3658/6

=;13

3589/4

3;13

347;/=

8613

30

4/3

==/6

=;13

3

G>`

Q}

Hsgy

qirxw

`]iev0

Irh

Jmpiw`

OGOL

E0E

rryepc

Vitsvx

05348

teki

6sj7

Page 34: Housing Authority of the City of Kansas City, Kansas ... · May 21, 2015 Page 2 Mr. Sykes is a resident of Bethany Park Towers and regularly attends the monthly Housing Authority

Oerwe

wGmx

}/Oerwe

wL

sywm

rk

Eyxl

svm

x}

Yreyhmx

ih

Fepe

rgi

Wliix2

Stive

xmrk

Wxe

xiq

irx

0Jmw

gep]iev

Irhih

Qevg

l64/5348

Tvi

wirxi

hjs

vH

mwgy

wwms

rerh

Ettvs

zep0Ny

ri

4</5348

ErryepQ

iixm

rk

Xsxe

p

Ekirg}

Xsxe

p

Tyf

Lwk

EQ

T84

Nyrmt

iv

EQ

T85

Jeq

mp}

Rsvx

l

EQ

T86

Jeq

mp}

Wsyxl

EQ

T87

Wge

xxivi

h

EQ

T88

[}e

rhsxx

i

EQ

T89

Iph

Iewx

EQ

T8;

Iph

[iwx

Wig

<

Lwk

Zsygl

ivw

GL

MKGS

GG

Mrxi

viwx

sr

Rsxi

wTe}e

fpi

;48/8

8613

3;48/8

8613

39</4

7313

3446/8

8<13

39</5

==13

38;/3

9413

3436/4

5;13

34;9/;

7<13

345</9

5313

3

Xsxe

pMr

xivi

wxI|t

irwi

;48/8

8613

3;48/8

8613

39</4

7313

3446/8

8<13

39</5

==13

38;/3

9413

3436/4

5;13

34;9/;

7<13

345</9

5313

3

Xsxe

pS

tive

xmrk

I|t

irwi

4;/8

76/3

3813

345/5

35/9

;313

34/7

=7/6

8913

34/9

<6/4

4413

34/6

;;/9

6;13

34/3

=9/6

=613

34/<

=4/3

9913

35/9

<8/=

<313

34/=

;7/4

5;13

3<33/3

;<13

30

7/8

73/5

8;13

3

I|g

iww

sjS

tive

xmrk

Vizi

ryi

44/;

94/8

5;13

37/4

79/=

<513

3<=/8

5413

376/8

3913

3759/4

6913

38<9/=

;413

3483/=

9713

3545/4

<<13

35/9

6;/9

=913

3;/=

94/8

3;13

30

+679/=

9513

3,

Lsywm

rk

Eww

mwxe

rgi

Te}q

irxw

</7

59/;

4713

30

</7

59/;

4713

3

Hitvi

gmexm

sr

I|t

irwi

6/3

<8/;

<813

36/3

69/4

=;13

3657/3

;=13

36=;/9

7613

36<;/4

7513

3686/8

=513

37<5/7

3;13

3;86/;

6<13

366;/8

=913

37=/8

<<13

3

Xsxe

pI|t

irwi

w5=/3

88/8

3713

348/5

6</<

9;13

34/<

4</7

6813

35/3

<3/;

8713

34/;

97/;

;=13

34/7

7=/=

<813

35/6

;6/7

;613

36/7

6=/;

4<13

35/6

44/;

5613

3=/5

59/;

=513

30

7/8

<=/<

7813

3

Stive

xmrk

Xve

rwj

ivw

Mr67/5

6813

367/5

6813

3

Stive

xmrk

Xve

rwj

ivw

Syx

+67/5

6813

3,

+67/5

6813

3,

I|g

iww

+Hijmgm

irg}

,sjXxp

Vizi

ryi

57=/3

5<13

34/4

43/;

<813

3+5

67/8

8<13

3,

+687/4

6;13

3,

6</=

=713

3566/6

;=13

3+6

64/7

7613

3,

+874/8

8313

3,

5/6

33/4

3313

3+7

63/=

;513

3,

0+7

63/;

<813

3,

I|g

iww

+Hijmgm

irg}

,S

tive

xmrk

=8/3

<<13

37<;/;

4913

378/;

3313

3+5

;/6

8<13

3,

6;</=

<=13

3+4

43/5

<413

3,

+49/8

=513

3,

+584/=

5513

3,

79=/4

<313

3+4

4/7

6413

3,

0+6

<4/4

=;13

3,

Fikmr

rmr

kS

tive

xmrk

Viwi

vzi

5/3

=6/8

5413

3+5

=9/8

<713

3,

+4/7

5</7

9913

3,

8<</9

<<13

35;9/3

3;13

36=;/6

7413

3+4

/676/6

4;13

3,

;67/;

7;13

37;</7

4913

344/7

6413

3</9

8813

35/6

;</9

;713

3

Irhmr

kS

tive

xmrk

Viwi

vzi

5/4

<</9

3=13

34=4/4

6513

3+4

/6<5/;

9913

3,

894/6

6313

3987/=

=913

35<;/3

9313

3+4

/68=/=

3=13

3,

7<5/<

5813

3=7;/8

=913

30

</9

8813

34/=

=;/7

;;13

3

Fikmr

rmr

kXsxe

pIuymx

}89/3

8=/<

3713

385/=

36/=

7;13

37/7

3</3

<713

39/5

7;/3

7<13

39/<

77/;

=713

39/=

75/9

9<13

39/9

47/6

6613

348/3

<9/5

<813

39/;

93/;

6813

3957/3

<313

3</9

8813

35/8

64/;

;;13

3

Irhmr

kXsxe

pIuymx

}89/6

3</<

6513

387/3

47/;

6513

37/4

;6/8

5913

38/<

=5/=

4413

39/<

<6/;

<<13

3;/4

;9/3

7;13

39/5

<5/<

=313

347/8

77/;

6813

3=/3

93/<

6813

34=6/4

3<13

3</9

8813

35/4

33/=

=513

3

G>`

Q}

Hsgy

qirxw

`]iev0

Irh

Jmpiw`

OGOL

E0E

rryepc

Vitsvx

05348

teki

7sj7

Page 35: Housing Authority of the City of Kansas City, Kansas ... · May 21, 2015 Page 2 Mr. Sykes is a resident of Bethany Park Towers and regularly attends the monthly Housing Authority

RESOLUTION NO. 3292

RESOLUTION APPROVING CONTINUANCE OF FUNDING PLANIN SUPPORT OF SECTION 8 HOUSING VOUCHER PROGRAM

USING DE-FEDERALIZED CENTRAL OFFICE COSTCENTER RESERVES FOR THE HOUSING AUTHORITY

OF THE CITY OF KANSAS CITY, KANSAS

WHEREAS, the Section 8 program has operated at a loss for the last few years (Section 8operating reserve year-end balances have decreased from $269,759 in 2007 to $165,645 in 2008to $47 in 2009 to deficits of ($126,981) in 2010, ($168,419) in 2011, ($123,840) in 2012,($103,534) in 2013, $11,431 positive reserve in 2014, and now ($34,235) in 2015), where theadministrative expenses of operating the program have exceeded the amount ofadministrative fees earned from and provided by HUD based on the number of vouchersleased; and

WHEREAS, according to CFR Sections 982.151 & 982.152, housing assistance payment(HAP) funding can only be used to support the payment of HAP expenses. The HousingChoice Voucher Program is a federal program in which the Kansas City, Kansas HousingAuthority (KCKHA) receives an established administrative fee from HUD for theadministration of the program. Since the fee cannot be adjusted (other than to be adjustedby HUD based on prorated congressional budget authority limitations) and increased, theKCKHA is limited to the amount of administrative expenses that can be incurred withoutexceeding the fee earned. Also, for the calendar year ended December 31, 2014, HUDfunded administrative fees at a 79.00% proration level based on limited congressionalbudget authority. Consequently, it has been continually important that the KCKHA monitorthe actual administrative expenses incurred and the amount of administrative fees earned;and

WHEREAS, after staff discussions with the KCKHA Board Finance Committee, the KCKHABoard of Commissioners had previously approved (per Resolution #3088 dated02/17/2011, Resolution #3124 dated 10/20/2011, Resolution #3227 dated 09/19/2013, andResolution #3254 dated May 14, 2014) the use of Central Office Cost Center (COCC)reserves to cover the March 31, 2010 through March 31, 2014 deficits, as well as continueto cover Section 8 HCV operating reserve losses for subsequent fiscal years; and

WHEREAS, the KCKHA has sufficient Central Office Cost Center (COCC) reserves to coverthe existing operating loss at March 31, 2015;

NOW, THEREFORE, BE IT RESOLVED by the Board of Commissioners of the HousingAuthority of Kansas City, Kansas, that the COCC transfer $34,235.00 from its operatingreserves to cover the Section 8 operating loss at March 31, 2015.

BE IT FURTHER RESOLVED that KCKHA staff closely monitor the Section 8 activity and makeadditional formal board requests, if necessary, for transfers to cover operating losses forthe March 31, 2016 fiscal year.

33