€¦ · HOUSING ADVISORY COMMISSION Housing Advisory Commission 2180 Milvia Street – 2nd Floor Berkeley CA 94704 Tel. 510.981.5400 TDD: 510.981.6903 Fax: 510.981.5450 E-mail: housing@ci

HOUSING ADVISORY COMMISSION Housing Advisory Commission

2180 Milvia Street – 2nd Floor Berkeley CA 94704 Tel. 510.981.5400 TDD: 510.981.6903 Fax: 510.981.5450 E-mail: [email protected]

DRAFT: 12/29/2008 4:35 PM

Regular Meeting

Thursday, February 6, 2014

Time: 7:00 p.m.

South Berkeley Senior Center 2939 Ellis Street – Berkeley

Secretary Kate Hartley, (510) 981-5411

AGENDA All agenda items are for Discussion and Possible Action.

Public Comment Policy: Members of the public may speak on any items on the Agenda and items not on the Agenda during the initial Public Comment period. Members of the public may also comment on any item listed on the agenda as the item is taken up. Members of the public may not speak more than once on any given item. The Chair may limit public comments to 3 minutes or less.

Time Item PRELIMINARY MATTERS

1. Roll Call

2. Agenda Approval

3. Public Comment

4. Approval of January 9, 2014 Meeting Minutes (Attachment 1)

UPDATES / ACTION ITEMS 5. HAC Election – Chair and Vice Chair – Kate Hartley, HHCS; All; Action Item

6. CDBG FY15 Funding Allocations, incl. Allocations for Community Facilities Proposals

– Kristen Lee, HHCS; All; Action Item (Attachment 2) 7. Use of FY14 Emergency Solutions Grant Funds (HUD) – Substantial Amendment to

Current Annual Action Plan – Kristen Lee, HHCS; All; Action Item (Attachment 3-4) 8. Annual Action Plan Review (HUD) – Kristen Lee, HHCS; All; Action Item (Attachment 5) 9. Interest Rate Revision Request – Strawberry Creek Lodge – Kate Hartley, HHCS; All;

Action Item (Attachment 6)

10. (Pursuant to HAC Work Plan) Accessing New Affordable Housing Funds Using Existing City Tools: Follow-Up – Marian Wolfe; All; Discussion (Attachment 7)

11. Berkeley Way Development Options – Presentation & Discussion – Kate Hartley, HHCS;

All; Action Item

12. Future Items (All)

a. Second Response Ordinance

Housing Advisory Commission Regular Meeting February 6, 2014 Page 2 of 2

Please refrain from wearing scented products to public meetings.

This meeting is being held in a wheelchair accessible location.

Written material may be viewed in advance of the meeting at the Housing Department, 2180 Milvia Street, 2nd

Floor, during working hours or at the Berkeley Public Library, Shattuck/Kittredge Streets, during regular library hours at the Reference Desk. Accommodations Provided Upon Request. To request a disability-related

accommodation(s) to participate in the meeting, including auxiliary aids or services, please contact the Disability Services specialist at 981-6342 (V) or 981-6345 (TDD) at least three business days before the meeting date. Providing at least three working days’ notice will help to ensure availability at the meeting. Communications to Berkeley boards, commissions or committees are public record and will become part of the City’s electronic records, which are accessible through the City’s website. Please note: e-mail addresses, names, addresses, and other contact information are not required, but if included in any communication to a City board, commission or committee, will become part of the public record. If you do not want your e-mail address

or any other contact information to be made public, you may deliver communications via U.S. Postal Service or in person to the secretary of the relevant board, commission or committee. If you do not want your contact information included in the public record, please do not include that information in your communication. Please contact the secretary to the relevant board, commission or committee for further information.

b. Exemption of Fire-Damaged Buildings from Affordable Housing Mitigation Fee c. NAACP Memorandum – Berkeley Housing Issues d. Consider HTF Guidelines Amendments

10. Announcements

a. New “Environmental Sustainability” Section in Council Reports (Attachments 8-9) 11. Adjourn

Attachments

1. Draft Minutes of the January 9, 2013 HAC Meeting 2. FY 15 CDBG Allocations 3. ESG Funding Memo 4. Annual Action Plan PY2013 Substantial Amendment 5. Draft Annual Action Plan (HUD) 6. Memo, Kate Hartley, Strawberry Creek Lodge Interest Rate Change 7. Memo, Marian Wolfe: Follow-Up on HAC’s Discussion of Berkeley Funding

Sources 8. Memo, Mark Numainville, City Clerk, New “Environmental Sustainability” Section in

Reports to City Council 9. Additional Guidance for Completing “Environmental Sustainability” Section of City

Council Report

Housing Advisory Commission

HOUSING ADVISORY COMMISSION Regular Meeting

Thursday, January 9, 2014

Attachment A

Time: 7:08 p.m.

South Berkeley Senior Center 2939 Ellis Street – Berkeley

Secretary – Kate Hartley, (510) 981-5427

DRAFT MINUTES All agenda items are for Discussion and Possible Action.

1. Roll Call

Present: Beier, Darrow, Feller, Skjerping and Wolfe. Absent: Tregub. Excused Absence: Casalaina and Droste. Staff Present: Hartley, Lee and Chang. Public: 2 members from the public were present, including Councilmember Jesse Arreguin and Donald Frazier, BOSS.

2. Agenda Approval The Commission approved the agenda. (M/S/C: Feller/Beier. Ayes: Beier, Darrow, Feller, Skjerping and Wolfe. Noes: None. Abstentions: None).

3. Public Comment

None.

4. Approval of December 5, 2013 Meeting Minutes The Commission approved the December 5 meeting minutes. (M/S/C: Feller/Darrow. Ayes: Darrow, Feller, Skjerping and Wolfe. Noes: None. Abstentions: Beier). The Commission approved a motion to reconsider their approval of the meeting minutes and to correct the minutes, as follows: CDBG Subcommittee members include Darrow, Skjerping and Tregub, with Droste as an alternate member. (M/S/C: Beier/Skjerping. Ayes: Darrow, Feller, Skjerping and Wolfe. Noes: None. Abstentions: Beier).

5. CDBG Community Facilities Proposals Kristen Lee provided an update on proposals submitted in December 2013 for CDBG community facilities funding. The original applicant list included BOSS, Lifelong Medical Center and Berkeley Food and Housing Project (BFHP), but the BOSS proposal dropped from the list due to site control issues. The aggregate request value was $218,808. Donald Frazier, BOSS Executive Director, spoke in support of allowing a reprogrammed request that would allow BOSS to apply for facility repairs at its West Berkeley site. The Commission unanimously passed a motion to permit BOSS to submit an amended substitute proposal in lieu of the original proposal by close of business Friday, January 17, 2014. (M/S/C: Darrow/Beier. Ayes: Beier, Darrow, Feller, Skjerping and Wolfe. Noes: None. Abstentions: None).

6. BOSS Request for Loan Restructuring, McKinley House and Sankofa House

Attachment 1

Housing Advisory Commission Regular Meeting Draft Minutes January 9, 2014 Page 2 of 2

Kate Hartley reviewed BOSS’s request for forgiveness of accrued interest on the projects’ HTF loans and a re-setting of their interest rates to zero percent. Donald Frazier responded to HAC questions regarding the projects’ operation as homeless assistance/services sites. The Commission unanimously approved a motion to forgive current and future loan interest on the HTF loans associated with McKinley House and Sankofa House. (M/S/C: Feller/Darrow. Ayes: Beier, Darrow, Feller, Skjerping and Wolfe. Noes: None. Abstentions: None).

7. Derby-Walker Cooperative Housing Regulatory Request Kate Hartley presented staffs’ recommendation to execute a Regulatory Agreement with the Derby-Walker House Cooperative (Cooperative) for the purpose of allowing the Cooperative to realize the tax advantages available to restricted, permanently affordable housing under the California Revenue and Taxation Code Section 402.1. The Commission unanimously approved a motion to execute a Regulatory Agreement with Derby-Walker Cooperative Housing (M/S/C: Beier/Feller. Ayes: Beier, Darrow, Feller, Skjerping and Wolfe. Noes: None. Abstentions: None).

8. (Pursuant to HAC Work Plan) Accessing New Affordable Housing Funds Using Existing City Tools – Downtown Plan and Commercial Linkage Fee Commissioner Wolfe invited input from HAC members regarding HAC’s involvement in advocating for dedicated sources of City funding for affordable housing. HAC members expressed interest in participating in advocacy/research of commercial linkage fees, business license fees, and other possible taxation programs. Commissioner Wolfe requested additional information regarding the status and operation of the condominium conversion program and recommended reporting again on those fees with the requested clarifications.

9. Future Items In February, Kate Hartley will make a presentation to the HAC and the Homeless Commission regarding the Berkeley Way development.

10. Announcements

The Human Welfare Community Action Commission invited the HAC and other stakeholders to attend a workshop led by City Auditor Anne-Marie Hogan regarding the City’s budget/pension benefits and community services on January 15, 2014, at the South Berkeley Senior Center.

11. Adjourn (8:41 p.m.) (M/S/C: Wolfe/Feller. Ayes: Beier, Darrow, Feller, Skjerping and Wolfe. Noes: None.

Abstentions: None)

Approved on ____________________________ _______________________, Kate Hartley, Secretary

Attachment 1

CDBG, ESG and HOME Proposed FY2015 AllocationsThis chart also contains revised ESG FY2014 recommendations.

Community Development Block Grant (CDBG) Allocation SUMMARY

REVENUES FY2014 Projected FY2015 CDBG Award 2,502,381$ 2,502,381$

Program Income 100,000$ 100,000$ Earlier Unused Funds 391,859$ 300,000$

SUBTOTAL CDBG Funds Available 2,994,240$ 2,902,381$

EXPENDITURES FY2014 FINAL

Recommend

FY2015 I. Housing Services 1,331,740$ 1,331,740$

II. Public Services (17.83%) 469,922$ 464,005$ III. Public Facility Improvements 343,512$ 237,993$

IV. Planning & Administration (20%) 520,476$ 520,476$ V. Housing Trust Fund 328,590$ 348,167$

Total CDBG Funds Allocated 2,994,240$ 2,902,381$ CDBG Funds Remaining Unallocated -$ (0)$

CDBG Project Details Council

Approved

CDBG

Subcommittee

Recommend

FY2014-2015 FY2014-2015

I. CDBG - HOUSING SERVICES PROJECTS 1 Center for Independent Living: Residential Access Project for Disabled 140,219$ 140,219$ 2 Community Energy Services Corp.: Home Safety & Repair Program 282,334$ 282,334$ 3 Rebuilding Together Safe Homes Project 98,279$ 98,279$ 4 Bay Area Community Land Trust 4,991$ GF 4,991$ 5 COB HHCSD: Loan Services 114,058$ 114,058$ 6 COB HHCSD: Senior and Disabled Rehab Program 177,540$ 177,540$

Rehab Loans 150,000$ 150,000$ 7 COB HHCSD: Housing Development/Multi-Family Rehab 369,310$ 369,310$

SUBTOTAL Housing Projects 1,331,740$ CDBG 1,331,740$

GF Housing Projects 4,991$ GF 4,991$

8 Berkeley Food & Housing Project Men's Overnight Shelter* 180,986$ 180,986$ 9 Biotech Partners: Biotech Academy at Berkeley High** 68,094$ 68,094$ 10 The Bread Project: Culinary Job Readiness Training 41,165$ GF 41,165$ 11 Center for Independent Living: Employment Services 36,607$ GF 36,607$ 12 EBCLC: Fair Housing Counseling 34,932$ 34,932$ 14 Inter-City Services: Employment, Education and Training 95,036$ GF 95,036$ 15 Rapid Re-Housing and Homeless Prevention 73,173$ 67,256$ 16 Resources for Community Development: Social Svcs. at Special Needs Housing 9,828$ GF 9,828$ 17 Rising Sun Energy Center: Green Energy Training Services 50,852$ 50,852$ 18 Rubicon: Workforce Services 32,168$ GF 32,168$ 19 Women's Daytime Drop-In Center: Homeless Case Management & Health Svcs. * 61,885$ 61,885$

Women's Daytime Drop-In Center: Homeless Case Management & Health Svcs. * 48,157$ GF 48,157$

Subtotal Public Services: CDBG 469,922$ 464,005$

Subtotal Public Services: GF 262,961$ 262,961$

III. CDBG - PUBLIC/COMMUNITY FACILITIES IMPROVEMENTS: Allocations or recommended funding is one-time only. A Better Way: Facilities Project 32,273$ -$ Alzheimers Services of the East Bay: Facility Project 26,689$ -$ Berkeley Food and Housing Project: Facility Project 40,000$ -$

20 BFHP Facilities Project - Project Management Only -$ 1,800$ 21 COB HHCSD: Public Facilities Improvements 134,085$ 134,085$

Fred Finch Youth Center: Facility Improvements 24,500$ -$ 22 Lifelong Medical Care: Dental Clinic Improvements 61,390$ 34,493$

LIfelong Medical Care: Over 60s Improvements -$ 43,040$ 23 Rebuilding Together: Community Facilities 24,575$ 24,575$

Subtotal Public Facilities Improvements: 343,512$ 237,993$

Council

Approved

CDBG

Subcommittee IV. CDBG - PLANNING AND ADMINISTRATION** FY2014-2015 FY2014-2015

24 COB HHCSD: CDBG Planning & Administration 379,948$ 379,948$ 25 COB City Manager's Office: Support Costs 140,528$ 140,529$

CDBG Planning & Administration TOTAL 520,476$ 520,476$

V. HOUSING TRUST FUND

26 City of Berkeley Housing Trust Fund*** 328,590$ 348,167$

II. CDBG - PUBLIC SERVICES

* These projects are shown here for CDBG budgeting purposes, but are reviewed by other Commissions whose recommended funding level is reflected

here.

**Set-aside. Planning and Administration is a capped category of CDBG funding. The City of Berkeley City Manager and Housing & Community Services

Departments will utilize the maximum amount of funding available under this category.

Attachment 2

Page 1 of 3


Emergency Solutions Grant (ESG) Allocation SUMMARY

REVENUES FY2014 REVISED FY2014

Proposed

FY2015ESG Award 168,887$ 168,887$ 168,887$

Earlier Unused Funds -$ 171,078$ -$ SUBTOTAL ESG Funds Available 168,887$ 339,965$ 168,887$

EXPENDITURES FY2014 INITIAL REVISED FY2014

Proposed

FY2015A. Homeless Prevention 31,300$ 31,300$ 31,300$

B. Rapid Rehousing 118,220$ 149,823$ 118,220$ C. Emergency Shelter -$ 139,475$ -$

D. Homeless Management Information System 6,700$ 6,700$ 6,700$ E. Administration (7.5%) 12,667$ 12,667$ 12,667$

Total CDBG Funds Allocated 168,887$ 339,965$ 168,887$ ESG Funds Remaining Unallocated -$ 0$ 0$

Council

Approved

CDBG

Subcommittee

Recommend

Staff

Recommend FY2014 REVISED FY2014 FY2015

A. Homeless PreventionCOB HHCSD: Staffing $ 2,504 2,504$ 2,504$

COB HHCSD: Inspections $ 626 626$ 626$ Berkeley Food & Housing Project - Staffing $ 939 939$ 939$ Berkeley Food & Housing Project - Staffing $ 2,006 GF 2,006$ 2,006$

Berkeley Food & Housing Project - Subsidies $ 27,231 27,231$ 27,231$

B. Rapid RehousingCOB HHCSD: Staffing 9,458$ 41,061$ 9,458$

COB HHCSD: Inspections 2,364$ 2,364$ 2,364$ Berkeley Food & Housing Project - Staffing 3,547$ 3,547$ 3,547$ Berkeley Food & Housing Project - Staffing 7,342$ GF 7,342$ 7,342$

Berkeley Food & Housing Project - Subsidies 102,851$ 102,851$ 102,851$

C. Emergency Shelter Berkeley Food and Housing Project - Interior Renovations** 139,475$ -$

D. Homeless Management Information System 6,700$ 6,700$ 6,700$

E. Administration (7.5%): COB HHCSD 12,667$ 12,667$ 12,667$

TOTALS ESG 168,887$ 339,965$ 168,887$ GF 9,348$ 9,348$ 9,348$

** funded by reallocating Rapid Re-Housing Funds at risk of recapture from FY2013.

EMERGENCY SOLUTIONS GRANT (ESG) Projects DETAIL

***Should the final amount of CDBG funding awarded to the City of Berkeley change, the funding amount for the Housing Trust Fund would be adjusted

accordingly to utilize the full CDBG allocation.

Attachment 2

Page 2 of 3


HOME Investment Partnership Program (HOME) Allocations

REVENUES FY2014 Projected FY2015 HOME Award 650,036$ 650,036$

Program Income 22,369$ 20,000$ SUBTOTAL ESG Funds Available 672,405$ 670,036$

EXPENDITURES FY2014 FINAL

Recommend

FY2015 Housing Trust Fund 583,705$ 579,336$

CHDO Operating Funds (5%) 23,696$ 23,696$ Administration (10%) 65,004$ 67,004$

Total HOME Funds Allocated 672,405$ 670,036$ HOME Funds Remaining Unallocated 0$ 0$

Attachment 2

Page 3 of 3

Health Housing and Community Services Department Housing & Community Services Division

A Vibrant and Healthy Berkeley for All

2180 Milvia Street, 2nd

Floor, Berkeley, CA 94704 Tel: 510. 981.5100 TDD: 510.981.6903 Fax: 510. 981.5450 E-mail: [email protected] - http://www.cityofberkeley.info/housing/

MEMORANDUM

To: Housing Advisory Commission From: Kristen Lee, Community Services Specialist III Date: February 6, 2014 Subject: Reprogramming FY2013 Emergency Solutions Grant Funding City staff recommend approving a change in the allocation of unspent FY2013 Emergency Solutions Grant (ESG) funding. Staff recommend using FY2013 ESG funds originally allocated for a homeless Rapid Re-Housing and Homeless Prevention project for: 1) additional staffing to assist clients to find housing, and 2) a public facility improvement project proposed by the Berkeley Food and Housing Project. Current Situation Approximately $172,000 in FY2013 ESG funding will revert back to the federal Department of Housing and Urban Development (HUD) if not spent by June 30, 2014. These funds were initially allocated to a program that assists homeless and precariously housed clients with deposit and/or rental assistance and utility arrears. The program design and implementation required planning and coordination across jurisdictions in the Homeless Continuum of Care and multiple community based agencies. The timing of this planning process, coupled with a significant increase in ESG funding in FY2013and limited community agency staff resources to find affordable housing have contributed to significant underspending. ESG funds must be spent within two years of their award, or revert back to HUD. Staff recommends utilizing approximately $32,000 of the unspent ESG funding for additional temporary staffing to help clients find housing, and approximately $140,000 for a public facility improvement project, proposed by the Berkeley Food and Housing Project through the FY15 CDBG RFP process. Background The City of Berkeley receives ESG funding each year through HUD. These funds can be used for homeless emergency shelter renovations, operations and services, homeless street outreach, the operation and development of a Homeless Management Information System, rapid re-housing, homeless prevention, and administration. Two years ago, the City of Berkeley decided to allocate the vast majority (almost 90%) of the City’s ESG funding to a Rapid Re-Housing and Homeless Prevention program.

Attachement 3

HAC Memo: ESG Funds February 6, 2014 Page 2 of 2

City of Berkeley staff operate the program. The City has contracted with Berkeley Food and Housing Project to act as the program’s fiscal agent and issue checks to landlords for security deposits, rental assistance and utility arrears to assist homeless clients to become rapidly re-housed, and help prevent households from becoming homeless Non-profit providers of homeless services are funded by the City of Berkeley with General Funds to provide supportive services to clients along with helping themaccess the ESG funds. Many factors have led to the significant underspending of the ESG funds. The first year that funds were available for Rapid Re-Housing and Homeless Prevention, the ESG allocation normally allocated to the City of Berkeley more than doubled. HUD also made it a requirement that jurisdictions allocate a significant portion of the new ESG funds to Rapid Re-Housing and Homeless Prevention. Developing a new program required a significant planning process. This delayed the start of the program. In addition, the regulations required coordination with the local Homeless Continuum of Care, and a single set of policies and procedures for administering the program, common to neighboring jurisdictions in Alameda County, had to be created. Non-profit agencies also report that finding housing affordable to clients on extremely limited incomes in Berkeley and the neighboring areas is challenging. Staff resources have been stretched thin, especially since assisting clients to identify housing in cheaper jurisdictions requires time and resources that are scarce. Staff propose, therefore, to allocate approximately $32,000 in ESG funds for temporary staffing. A full-time temporary staff person would be hired by the City of Berkeley to assist clients identified by non-profit agencies to apply for ESG assistance and locate affordable housing. We project a higher spend-down rate as a result of this extra staffing assistance. However, we do not expect that all of the ESG funds at risk will be spent on rapid re-housing. Therefore, staff recommends spending approximately $140,000 on a public facility improvement project, proposed by the Berkeley Food and Housing Project (BFHP), which can be completed by June 30, 2014. In December 2013, BFHP responded to the Request for Proposals for CDBG-funded Public Facility Improvement projects. BFHP requested $141,275 in CDBG funding for a project which includes improvements to bathrooms and kitchens at their facility on Dwight Way which provides emergency shelter and transitional housing for homeless women and children. This project is also eligible for ESG funding. Staff recommend funding all but the project management portion of the budget with ESG. CDBG funds are recommended for project management, since this is not eligible for ESG funding. A change in the allocation of ESG funding constitutes a substantial change to our FY2013 Annual Action Plan. The City of Berkeley Citizen Participation Plan calls for HAC review and City Council action when a substantial change is proposed. Staff plans to submit an item to Council at its March 25, 2014 meeting recommending the shift in ESG spending outlined above.

Attachement 3

CITY OF BERKELEY

ANNUAL ACTION PLAN

FOR HOUSING

AND COMMUNITY DEVELOPMENT

July 1, 2013 - June 30, 2014 (PY 2013)

for the U.S. Department of

Housing and Urban Development

San Francisco Field Office of

Community Planning and Development

SUBSTANTIAL AMENDMENT: February 6, 2013

Attachment 4

City of Berkeley Annual Action Plan: Substantial Amendment – February 6, 2014 Page 2

EXECUTIVE SUMMARY This Annual Action Plan was substantially revised on February 6, 2014. Carryover PY2012 ESG funds were reallocated from a Homeless Prevention and Rapid Re-Housing project to a homeless shelter renovation project. See the citizen participation section and ESG section for more details. All changes to this Plan are highlighted and tracked. Objectives. The City of Berkeley has set an ambitious array of objectives for the use of its federal entitlement grant resources. Berkeley strives to allocate these and other state and local funds in order to maximize assistance for its low and moderate-income renter resident households through:

• Housing acquisition, rehabilitation, repair, and accessibility improvements;

• Assisting homeless adults and families including those with disabilities and other special needs, through emergency shelter, transitional housing, and service-enriched affordable, supportive housing;

• Funding public facilities improvements to protect and sustain the infrastructure critical to community services and economic vitality in Berkeley’s neighborhood strategy area; and

• Investing in programs that fight poverty by equipping low and moderate-income youth and adults to find jobs and attain employment self-sufficiency.

The City of Berkeley has long placed a high priority on affordable housing and community services because they reflect important community values. The City now invests more General Fund into related programs than it receives in federal funding for these activities. The City is committed to maintaining high-quality programs for those in need but faces significant challenges in the wake of year after year reductions in federal funds available, particularly at a time when General Fund revenues are not increasing. Though the City of Berkeley will receive increases in CDBG and HOME funds in PY 2013, we are expecting deeper cuts to these funding sources in future years. At the same time, ESG, HOME, Consolidated Plan, and Annual Action Plan requirements have substantially increased. These projected cuts, combined with an increased administrative burden will impact the City’s ability to address all of the many needs identified. Approved Allocations. As summarized in Attachment 1 and detailed in Attachments 2 and 3, the City of Berkeley plans to allocate $2,502,381 in Community Development Block Grant (CDBG) funds together with approximately $391,859 in prior years’ carryover and $100,000 in estimated CDBG program income to fund

• $1,660,330 in housing projects and programs;

• $469,922 in public services;

• $347,213 for community and public facilities activities; and

Attachment 4


• $520,476 to administer all facets of the City’s CDBG program.1 The City of Berkeley was allocated $168,887 in Emergency Solutions Grant (ESG) funding in PY2013. These funds will continue to support a new Homeless Prevention and Rapid Re-Housing program, started in April 2013. Approximately 70% of the funds will be used for temporary rental and deposit assistance to rapidly re-housing homeless individuals and families. Approximately 19% of the funds will be used to prevent individuals and families who will imminently become homeless to stay housed. Approximately 2% of the funds will be used to support the County-wide Homeless Management Information System, a requirement of receiving ESG funds, and 7.5% will be used to administer the program. The majority of the funds will be awarded to the Berkeley Food and Housing Project, which will administer the financial assistance. Existing homeless services providers in Berkeley will utilize City and other funding to provide supportive services to clients receiving the temporary rental assistance. The City continued to hold open the City’s Housing Trust Fund round that was opened in early 2010 with applications due in March 2010. City Council authorized holding the round open to enable staff to work together with the non-profit developers who applied for Housing Trust Funds to help bring projects to readiness. Projects currently in the pipeline which may be recommended for funding in PY 2013 include:

• Strawberry Creek Lodge;

• Berkeley Housing Authority Public Housing Disposition and Rehabilitation;

• Hillegass Apartments; and

• Northern California Land Trust (NCLT) Rental Units.

1 Of these funds, up to $140,529 will go to administrative support costs that cover costs of other

departments that consult with or otherwise provide the Health, Housing and Community Services Department with services supporting its administrative activities (including Finance, City Attorney, City Manager, City Auditor, and Human Resources).

Attachment 4


TABLE OF CONTENTS

Sections Page

General 6

General Questions

Managing the Process

Citizen Participation

Institutional Structure

Monitoring

Lead-Based Paint

Housing 16

Specific Housing Objectives

Barriers to Affordable Housing

HOME/American Dream Downpayment Initiative (ADDI)

Homeless 28

Sources of Funds

Homelessness: Narrative

Chronic Homelessness

Homelessness Prevention

Discharge Coordination Policy

Community Development 36

Community Development

Antipoverty Strategy

Non-homeless Special Needs Housing 44

Non-Homeless Special Needs Housing

Housing Opportunities for Persons with AIDS (HOPWA)

Program Requirements 48

CDBG

HOME

ESG

Implementation of the Analysis of Impediments to Fair Housing Choice

Attachment 4


Tables Page

Table 1: Federal, state, and local public and private sector resources that

are reasonably expected to be available in PY 2013 to address housing

needs

24


are reasonably expected to be available in PY 2013 for homelessness

29


are reasonably expected to be available in PY 2013 for non-homeless

special needs

47

Table 4: People in Berkeley who speak English “less than very well,” by the

5 languages most frequently spoken at home

58

Attachments Attachment 1 Outcomes & Objectives

Attachment 2 FY 2014 Community Agency Allocations

Attachment 3 City of Berkeley CDBG, ESG, and HOME Projects for 7/1/2013 –

6/30/2014

Attachment 4 Housing Trust Fund Program – Summary of Funding Sources and

Projects

Attachment 5 FY 2011/2012 System-wide Outcomes and Efficiency Measures

Attachment 6 ESG Priority Home Partnership Policies and Procedures Manual

Attachment 7 City of Berkeley Citizen Participation Plan

Attachment 8 Public Hearing Notices

Attachment 4


GENERAL General Questions 1. Describe the geographic areas of the jurisdiction (including areas of low income

families and/or racial/minority concentration) in which assistance will be directed during the next year. Geographic areas of the jurisdiction in which assistance will be directed during PY2013 are described in the Consolidated Plan and have not changed.

Since 2000 Census data is still the most recent, comprehensive data available, the City will continue to maintain a CDBG Neighborhood Strategy Area (South and West Berkeley) as the point of focus for revitalization and services activities. The NSA represents a part of the City which (excluding areas of high student residence) has the largest percentage of low and moderate income residents, the housing stock is old with more units (both rental and homeowners) in need of repair, and an area with a larger proportion of minority population. The NSA was originally formed based on 1990 Census data, and modified in 2005 according to data available from the 2000 Census.

2. Describe the basis for allocating investments geographically within the jurisdiction (or within the EMSA for HOPWA) (91.215(a)(1)) during the next year and the rationale for assigning the priorities.

The basis for allocating investments and rationale for assigning priorities are described in the Consolidated Plan and have not changed.

The City does not set-aside a portion of funds for use within the Neighborhood Strategy Area. Instead, the Request for Proposals indicates that south and west Berkeley are priority areas. Proposers are asked how they serve these areas, and applications that serve south and west Berkeley receive extra points in the competitive scoring process.

3. Describe the actions that will take place during the next year to address obstacles to meeting underserved needs.

One of Berkeley’s major obstacles to meeting underserved needs is the limited amount of federal, state, and local resources available given the diversity of needs in the community and high cost of housing in the Bay Area. The City of Berkeley will continue to pursue new State and Federal resources as available to meet underserved needs.

Attachment 4


Managing the Process 1. Identify the lead agency, entity, and agencies responsible for administering

programs covered by the Consolidated Plan. The City of Berkeley’s Health, Housing and Community Services Department is the lead agency for administering programs covered by the Consolidated Plan. The Department coordinates the City’s funding allocation and monitoring for community based organizations, administration of the Housing Trust Fund, and operation of other housing and community services programs such as senior services, Shelter Plus Care, and Senior and Disabled Home Rehabilitation loans. The Department also includes the City’s Mental Health, Public Health, and Environmental Health Divisions. 2. Identify the significant aspects of the process by which the plan was developed, and

the agencies, groups, organizations, and others who participated in the process. The citizen participation process is described in detail below. The plan was developed through a public hearing on local housing and community development needs, review of the draft plan at the Housing Advisory Commission, a public comment period, and a public hearing. Additional outreach was accomplished via mailings to interested parties on the Health, Housing and Community Services Department outreach lists, which include interested individuals, including those residing in the Neighborhood Strategy Area, community agencies serving low-income people, public buildings such as recreation centers, senior centers, libraries and other government buildings. 3. Described actions that will take place during the next year to enhance coordination

between public and private housing, health, and social service agencies. During the next year, the City of Berkeley will continue to coordinate the housing and community services activities within the department through regular senior staff meetings and coordination on specific topics. The City’s Health and Housing and Community Services departments were merged in PY 2012, and will seek opportunities to increase coordination during PY 2013. City staff will also continue to participate in the implementation of Everyone Home, the countywide plan to end homelessness. Everyone Home spearheads Alameda County’s Continuum of Care. Staff will continue to participate in the initiative’s Leadership Board, which includes most public funders of housing and homeless services in the county, as well as leadership from key community based organizations. Leadership Board membership helps coordinate efforts across the county. Staff also participate in other committees composed of other funders (such as Alameda County Behavioral Health Care Services and the Social Services Agency) as well as many community based organizations.

Attachment 4


Recent countywide collaboration efforts include the issuance of a countywide report on homeless program outcomes compared to adopted countywide performance benchmarks, planning for the 2013 homeless survey and count, the planning and implementation of the Housing Retention and Homelessness Prevention (HPRP) program. Citizen Participation 1. Provide a summary of the citizen participation process. The City of Berkeley Citizen Participation Plan requires a 30-day public comment period and review before the Housing Advisory Commission and City Council of any substantial changes to the City’s Annual Action Plan. This Annual Action Plan was substantially changed to reallocate carryover PY2012 ESG funds from a Homeless Prevention and Rapid Re-Housing project to a homeless shelter renovation project (see ESG section for more details). The Housing Advisory Commission reviewed this substantial amendment at their regular meeting on February 6, 2014 and a 30-day public comment period was opened on February 6, 2014. Announcements regarding the public hearing and public comment period were published in the Oakland Tribune on DATE and in The Berkeley Voice on DATE. The announcement stated that the public comment period would close on March 10, 2014 and included a summary of the proposed substantial changes. The announcement also included information in Spanish and Chinese regarding how to obtain information about the Plan in those languages. Additional outreach was accomplished via mailings to interested parties on the Health, Housing and Community Services Department outreach lists, which include interested individuals, community agencies serving low-income people, public buildings such as recreation centers, senior centers, libraries and other government buildings. The plan will also be posted on the City’s website. City Council reviewed this Substantial Amendment at their March 25, 2014 meeting. During the public comment period (add comments here received from the public). A public hearing to receive input from Berkeley residents on Berkeley’s housing and community development needs was held on October 17, 2012 before the Housing Advisory, Human Welfare and Community Action, Homeless, and Parks & Recreation Commissions. Twenty members of the public were present with fourteen addressing the commission and articulating the following needs:

• Funding for acupuncture detox services; • Internships for disadvantaged youth; • Childcare subsidies for Berkeley residents; • Funding for childcare programs for children ages two to ten; • Emergency shelter services for the homeless;

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• College scholarships for graduating seniors; • Summer programs or internships for teens; • Job search and placement services and better nutrition at homeless shelters; • Housing for the mentally ill; and • Benefits advocacy services.

The draft Plan was distributed to the Housing Advisory Commission on February 7, and March 7, 2013, and a public comment period was opened on March 25, 2013. Announcements regarding the public hearing and public comment period were published in the Oakland Tribune on March 23, 2013 and in The Berkeley Voice on March 29, 2013. The announcement stated that the public comment period would close on May 1, 2013 and included a summary of all key elements of the Plan. The announcement also included information in Spanish and Chinese regarding how to obtain information about the Plan in those languages. Additional outreach was accomplished via mailings to interested parties on the Health, Housing and Community Services Department outreach lists, which include interested individuals, community agencies serving low-income people, public buildings such as recreation centers, senior centers, libraries and other government buildings. The plan will also be posted on the City’s website.

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A public hearing on the Plan was held on April 30, 2013 before the Berkeley City Council. Additional outreach for the public hearing was sent via the mailing distribution lists mentioned above. During the public comment period of March 25, 2013 through May 1, 2013, no written comments were received. 2. Provide a summary of citizen comments or views on the plan. This section will be updated. Forty members of the public spoke at the public hearing held on April 30, 2013. Comments related to CDBG, ESG or HOME funds were from representatives of Rebuilding Together, Biotech Partners Inc., Rising Sun Energy Center, the Women’s Daytime Drop-In Center, and Community Energy Services Corporation. All of these representatives thanked City Council for continuing the fund these programs. No other comments regarding the content of the Plan were made. 3. Provide a summary of efforts made to broaden public participation in the

development of the consolidated plan, including outreach to minorities and non-English speaking persons, as well as persons with disabilities.

Additional outreach was accomplished via mailings to interested parties on the Health, Housing and Community Services Department outreach lists, which include interested individuals, community agencies serving low-income people, public buildings such as recreation centers, senior centers, libraries and other government buildings. 4. Provide a written explanation of comments not accepted and the reasons why these

comments were not accepted. This section will be updated. Not applicable. Institutional Structure 1. Describe actions that will take place during the next year to develop institutional

structure. As described in the Consolidated Plan, the City’s lead entity for implementation of the Consolidated Plan is the Health, Housing & Community Services Department. The Department consists of seven divisions:

• The Office of the Director;

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• Housing & Community Services; • Finance and Administration; • Aging Services; • Environmental Health; • Public Health; and • Mental Health.

The Department of Housing and Community Services merged with the Department of Health Services during 2012. Work is still underway to coordinate related programs and maximize the potential for coordination and collaboration. The Department works closely with the Planning Department, on an ongoing basis and coordinated through regular monthly meetings. In PY 2013, Health, Housing and Community Services Department staff will continue to work with staff of other public agencies, such as the Berkeley Housing Authority and the Berkeley Rent Stabilization Board, addressing housing as topics of mutual interest arise. Most of the housing and community services programs described in the Consolidated Plan will continue to be delivered by nonprofit community based organizations in PY 2013. The City contracts with a wide range of housing and service providers using CDBG, HOME, ESG, Community Services Block Grant (CSBG), General Fund, and other sources of funding. These organizations leverage significant financial and in-kind support from individual community members, foundations, and private organizations that help meet the needs identified in this plan. The City will continue working closely with these agencies in PY 2013. Particularly since adopting Everyone Home, the Alameda countywide homeless and special needs housing plan, in 2006, staff meet regularly with staff of agencies in other Alameda County jurisdictions, on the Leadership Board and in a variety of committees. Agencies routinely consulted include:

• Alameda County Housing and Community Development Department.

• Everyone Home.

• City of Oakland Department of Human Services.

• Alameda County Social Services Agency.

• Alameda County Behavioral Health Care Services.

In PY 2013, the City of Berkeley will continue working with the Berkeley Unified School District (BUSD), the Planning and All-City Equity Taskforce Team, Berkeley Alliance, and other planning team members in the 2020 Vision planning process. Berkeley has one of the largest achievement gaps, meaning disparity of education performance between groups of students, along race lines in the State of California. The 2020 Vision aims to eliminate the legacy of racial predictability of Berkeley children’s achievement

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and health by the year 2020 by identifying 8 areas to address: strong academics, good health, family partnerships, kindergarten readiness, community/BUSD/City cooperation, culturally/linguistically responsive institutions, using data, and financial viability and sustainability. Monitoring 1. Describe actions that will take place during the next year to monitor its housing and

community development projects and ensure long-term compliance with program requirements and comprehensive planning requirements

Monitoring Housing Trust Fund Developments Background The Housing and Community Services Division of the Health, Housing and Community Services (HHCS) Department is responsible for monitoring affordable housing developments funded with Housing Trust Fund (HTF) money to ensure ongoing compliance with federal regulations under the HOME and CDBG programs and other local requirements. The City’s HTF Program pools funds from various sources—including federal HOME and CDBG, General Fund, Inclusionary Housing in-lieu fees, condominium conversion fees—to achieve the City’s General Plan and Consolidated Plan goals of developing and preserving long-term affordable housing. To achieve this purpose, the City provides loan and grants to qualified developers to undertake activities which create, preserve and expand the City’s affordable housing stock. The federal and local requirements are incorporated in the development loan agreements and regulatory agreements associated with each project. As of January 2013, the Housing Services Division is responsible for monitoring 51 properties, 26 of which have HOME-assisted units. Eight of the properties are homeownership projects, including 3 which were funded with HOME funds.

ANNUAL MONITORING ACTIVITIES PLANNED FOR PY 2013 In the last three years, HHCS staff initiated the monitoring cycle in January by sending out an Annual Monitoring Report (AMR) to be completed by the property owners. This program year, HHCS staff will adjust the monitoring cycle to coincide with each project’s fiscal year. Therefore, the monitoring cycle for projects operating on a calendar year (ending in December 31st) will begin in March and the cycle for projects operating on a fiscal year (ending in June 30th) will begin in August. The monitoring procedures remain the same, where the monitoring cycle begins with the distribution of the Annual Monitoring Report to all projects. The AMR requests information regarding each property’s tenancy, affordability, financial performance and property management practices. The information collected from the AMRs include tenant income and rents, marketing and outreach activities, status of waiting lists, and

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update on property maintenance and management issues. The monitoring cycle for projects on a calendar year will begin on March 1, 2013. Upon receiving the AMR, staff will perform a desk review of the projects. After the desk review is complete, staff schedules on-site monitoring visits throughout the year which includes a physical inspection of the rental units and a review of the tenant files. In Program Year 2012 (July 1, 2012 through June 30, 2013), staff completed on-site visits for all HTF projects that were scheduled for inspection. As of January 2013 when this report was updated, HHCS staff was in the process of completing the remaining inspections/on-site visits for the 2012 monitoring cycle. For Program Year 2013, HHCS staff will work on implementing procedures for more effective analysis of the financial health of the projects in the City’s affordable housing portfolio. Monitoring Housing Trust Fund developments is an important strategy for fostering and maintaining the City’s portfolio of affordable housing. Regular monitoring will help identify possible problems earlier, so that appropriate preservation strategies can be developed. MONITORING ACTIVITIES, PY 2013 Project-Specific:

• Close out 2012 monitoring files, First Quarter 2013 (January – March 2013);

• Complete desk review of 2013 Annual Monitoring Reports, Second Quarter (April-June 2013) for projects on calendar year and Fourth Quarter (October-December 2013) for projects on fiscal year; and

• Conduct on-site visits, including review of on-site tenant files and physical inspections of common areas and a sample of units, June-December 2013.

Overall Program:

• Review and revise the City of Berkeley Housing Trust Fund Monitoring Procedures to reflect changes in the implementation of the program as necessary, by December 2013;

• Work with East Bay HOME Collaborative* to develop criteria and checklist for identifying “priority” projects that need targeted monitoring and technical assistance, by December 2013; and

• Implement procedures for reviewing/evaluating financial information and incorporating assessment in identifying “priority” projects, June 2013.

HHCS Asset Manager/Compliance Monitor will continue to participate in the East Bay HOME Collaborative. The East Bay HOME Collaborative (Collaborative) consists of staff representatives from a number of public agencies in Alameda County and Contra Costa County which formed to develop a training module with assistance from a HUD T.A. provider, Training and Development Associates (TDA). The Collaborative’s goal is to provide a venue for which the participating agencies can share best practices and problem-solve on issues regarding compliance monitoring and other issues related to

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administering local affordable housing financing programs funded with HOME and CDBG funds. The Collaborative applied for and was awarded a technical assistance grant to hire TDA in November 2011. In October 2012, the Collaborative, with assistance from TDA, held the first training for East Bay CHDOs in Oakland. About 50 people attended, consisting of staff from local public agencies and CHDO staff. Monitoring Community Agency Services Activities Staff in the City’s Health, Housing and Community Services Department actively monitor the more than 50 community agency contracts funded using CDBG, CSBG, ESG, and General Funds. Services provided address a wide variety service needs in the Berkeley community, including nutrition, child care, health care, benefits advocacy, legal and advocacy services, homeless services, disability services, employment training, and services for seniors and youth. Each year, staff assesses the relative risk of community agencies as investments of public funds using scheduled monitoring activities which include desk reviews of program financial reports, regular on-site visits, and in-depth financial audits. Monitoring Section 3 Activities The Health, Housing and Community Services Department developed procedures for documenting very low and low-income residents who secure employment and/or job training opportunities through city-funded workforce development programs. Additionally, the City of Berkeley’s First Source Ordinance, requires private and publicly funded projects of a certain size and dollar value, to make a good faith effort to hire Berkeley residents in construction and end-user employment. In PY 2012, the City will continue to require all general contractors to execute a First Source Agreement with the City of Berkeley and all its general and subcontractors to adhere to the Section 3 construction requirements of the agreement, as well as the developers of retail and commercial leased space and including the business who lease the finished retail and commercial space included in a mixed-use residential project, if such improvements are being completed as part of the project activities and with HUD funds. In FY 2013, the City staff will continue to work on improving its linkage with its local First Source hiring activities with Section 3 requirements during HUD-funded construction projects. The City will also work on providing a coordinated system for extending training and employment opportunities to recipients of HUD financial assistance and their contractors and subcontractors, and coordinating these activities with the City’s existing contracts with agencies which provide for training and employment services. Monitoring Comprehensive Planning Requirements In order to ensure that it is meeting goals and objectives set for in its Consolidated Plan, and to comply with HUD requirements, the City of Berkeley completes an Annual Action Plan and a Consolidated Annual Performance Evaluation Report (CAPER) annually. The City actively monitors reports from community based organizations and works

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closely with community agency staff on a variety of issues, which is effective in keeping staff up to date on issues affecting the community and possible obstacles to meeting goals and objectives. In addition, the City actively uses IDIS and HMIS, regularly examining reports as available to monitor progress. The City also participates annually in the countywide homeless count, which reveals progress on ending homelessness. The Health, Housing and Community Services Department’s Finance and Administration Division includes all financial services for the department. Staff in this division carefully administer the City’s federal grant awards to ensure that expenditures comply with all requirements and are completed in a timely way.

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Lead-Based Paint 1. Describe the actions that will take place during the next year to evaluate and reduce

the number of housing units containing lead-based paint hazards in order to increase the inventory of lead-safe housing available to extremely low-income, low-income, and moderate-income families.

Lead Poisoning Prevention Program. The City of Berkeley Public Health Division and the Alameda County Lead Poisoning Prevention Program will work together to increase awareness and knowledge about lead poisoning prevention in Berkeley including providing lead-safe painting classes, in-home consultations, garden soil lead testing kits, presentations, educational materials, and other services. Rebuilding Together will work with the City of Berkeley and Alameda County Lead Poisoning Prevention Programs to increase awareness of lead issues among their clients and volunteers and to incorporate lead safe work practices into their activities. The City of Berkeley Childhood Lead Poisoning Prevention Program collaborates with the Berkeley Health, Housing and Community Services Department’s State lead-certified Risk Assessor/Inspector, Project Designer, and Project Monitor. The Alameda County Lead Poisoning Prevention Program also has a HUD Lead Hazard Control grant to remediate lead hazards in approximately 10 qualifying Berkeley housing units with low-income families during the 2011-12 year. Berkeley’s program also provides case management services to families with children who have elevated blood lead levels. If the child is found to have a blood lead level above 5 mg/dL, he/she will receive case management from a Public Health Nurse.

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HOUSING Specific Housing Objectives 1. Describe the priorities and specific objectives the jurisdiction hopes to achieve

during the next year. The priorities identified in the 2010-2014 Consolidated Plan will be applicable during PY 2012. These priorities are:

• Create new affordable housing through acquisition, rehabilitation, and new construction.

• Continue a priority for low income households in allocation of resources.

• Preserve existing housing, particularly existing affordable housing.

• Provide supportive services that help low income people obtain and retain housing.

• Promote energy efficiency and sustainable practices in all housing.

• Increase housing resources for the development of new and rehabilitation of older affordable housing.

• Maintain the diversity of Berkeley’s population by promoting fair housing choice and addressing impediments.

• Support Homeownership Opportunities

Specific objectives for PY 2013 are as follows:

• Multifamily housing acquisition, rehabilitation, and development: Continue to operate the Housing Trust Fund. Health, Housing and Community Services Department staff will work with the sponsors of projects which have received Council approval for funding commitment, as well as projects that have received allocations of predevelopment funding. Staff activities will include administration of City funding and technical assistance as needed. See more detail under Housing Trust Fund below.

• Home rehabilitation and accessibility improvements: Continue to operate home rehabilitation and accessibility improvements programs. Currently funded agencies include Rebuilding Together, Center for Independent Living Residential Access for the Disabled, Community Energy Services Corporation, and the Senior and Disabled Home Rehabilitation Loan Program.

• Housing code enforcement: Continue to operate the Rental Housing Safety Program, funded entirely with fees, to ensure the safety and quality of rental housing in Berkeley.

• Home ownership: Continue to participate in Alameda County’s mortgage credit certificate (MCC) program. Continue administration of the condo conversion ordinance and the inclusionary zoning ordinance for ownership housing.

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• Fair Housing: Fund and coordinate with East Bay Community Law Center (EBCLC) to implement the City's housing anti-discrimination program. Activities to be undertaken by EBCLC include: Eight outreach events in Berkeley including the dissemination of written materials in English, Spanish and Chinese; 2) four trainings – one targeting realtors or a lending institution and one targeting landlords and property managers, 3) fair housing counseling services to up to 60 households; 4) investigation of 20 fair housing complaints; 5) tenant/landlord mediation; and 6) at least two fair housing testing/audits with follow-up training for non-compliant property owners.

Housing Trust Fund Details of the funds available in the Housing Trust Fund are included as Attachment 4. In PY 2013, the City of Berkeley will continue to work with HTF Funded Projects and evaluate whether to commit and possibly commit funds to the HTF Pipeline of Proposed Projects. HTF Funded Projects and the HTF Pipeline of Proposed Projects are described in more detail below. In PY 2013, the City may also release a new Request for Proposals and could commit additional funds based on the response. The outlook for other non-federal sources of affordable housing development funding is poor and competition for most sources will be intense. The State’s bond financing for affordable housing, approved by the voters as Proposition 1C, has nearly been depleted and there is no replacement on the horizon. As of this writing, California redevelopment agencies have been eliminated. HTF Funded Projects

In PY 2010, the City issued a Request for Proposals for funding from the City’s Housing Trust Fund (HTF). Based on a review of the responses, four projects were selected for funding. In addition, the City Council created a pipeline of projects to consider for HTF funding as funds became available and projects were deemed feasible. Most of these projects have been in various stages of predevelopment and staff will continue to work with the developers/owners in PY2013. To date, City Council has approved six projects for commitments of HTF funds or reservations of funds approved for construction or rehabilitation activities associated with the affordable housing projects. In order to make the funding reservations, in December, 2012 City Council approved a commitment of HOME funds to be received by the City of Berkeley in July 2013. The funded projects include the following:

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1. UA Homes Address: 1040 University Avenue Developer: Owned by UA Housing Inc./Developed by RCD Project Type: Rehab, Special Needs/SRO Number of Units: 74 Units HTF Funding: $793,816 (HTF funding approved May 2010) Other Funding: MHP, AHP, Tax Credits, Bank Loan, City of Berkeley MHSA UA Homes is an existing 74-unit SRO property for special needs residents. RCD is in the process of securing funding to refinance and rehabilitate and upgrade the building, and construct a small supportive services office as an addition on the back of the building. RCD applied for was successful in securing a 9% tax credits in March 2012. The construction loan closing was held in December 2012 and rehabilitation began in January 2013. Rehabilitation is anticipated to be completed in December 2013.

2. Savo Island Address: 2017 Stuart Street Developer/Owner: Savo Island Cooperative Homes Project Type: Rehab, Family Housing Number of Units: 57 HTF Funding: $435,000 (HTF funding approved May 2010 and an additional

amount in 2012) Other Funding: Berkeley Redevelopment Agency, HUD 221(d)(4) loan The board of directors of Savo Island secured a HUD-insured mortgage loan. The loan proceeds from the HUD loan, in addition to the City HTF loan provides enough funds to complete the development. Rehabilitation started in October 2012 and is anticipated to be completed in November 2013. 3. UA Cooperative Apartments Address: 1450 University Avenue Developer/Owner: City-owned Land, UA Housing Limited Partnership Owner of

Improvements, RCD to Purchase and Develop Project Type: Rehabilitation, Multifamily Housing Number of Units: 47 (All units 50% of AMI and below) HTF Funding: $890,000 (HTF Funding approved in June, 2011) Other Funding: HTF Predevelopment Loan, HTF Loan, Section 8 Increment Loan,

Permanent Bank Loan, 9%-Low Income Housing Tax Credits In 2010, RCD received a HTF Predevelopment loan of $33,100 to assist in the completion of the schematic drawings and to complete the environmental review record for the NEPA and Section 106 reviews. In June 2011, City Council approved a reservation of HTF funds for $890,000 for this $16 million redevelopment of the property site. The staff is currently working on a new lease agreement between the City and

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RCD for the rehabilitation of the project and an HTF Development Loan Agreement. RCD submitted their Tax Credit application in July, 2012, but the application was not funded and RCD will reapply to TCAC in March 2013. 4. Grayson Apartments Address: 2748 San Pablo Avenue Developer/Owner: Satellite Affordable Housing Associates (SAHA) Project Type: New Construction, Family and Disabled Apartments Number of Units: 23 HTF Funding: $1,095,000 Other Funding: 9% Tax Credits, Project-Based Section 8, AHP, HOPWA AHA submitted an application for the Grayson Apartments under the City’s 2010 HTF NOFA and provided a revised proposal in 2012. In November, 2012, the Housing Advisory Commission recommended a $1,095,000 funding reservation and City Council approved the fund reservation in the following December. The revised project includes 17 units of housing for disabled households. The project site is entitled for a four-story mixed-used residential apartment development and the site will be acquired by SAHA in May, 2013. 5. 3135 Harper Street (Previously Prince Hall Arms Property Site) Address: 3135 Harper Street and also 3132-3135 MLK Jr. Way Developer/Owner: Satellite Affordable Housing Associates (SAHA) Project Type: New Construction - for 41 Units of Affordable Senior Housing Number of Units: 42 HTF Funding: $2,300,000 Other Funding: 9% Tax Credits, AHP, and Project-Based Section 8 On September 30, 2011, the City completed its foreclosure action on its1999-HTF loan made to the Most Worshipful Prince Hall Grand Lodge, Free and Accepted Masons of the States of California and Hawaii, Inc and acquired the property. In December 2011, the City Council approved the issuance of a RFP for the acquisition and development of the site as a site for affordable housing. The RFP was issued on January 25, 2012 and a Selection Committee reviewed 8 proposals which were submitted for the site and recommended Satellite Housing as the proposed developer for the site. In May, 2012, Council approved Satellite Housing as the preferred developer of the Site. In September 2012, the City entered into an Exclusive Negotiating Rights Agreement with Satellite Housing and in December, 2012 City Council approved a $2,300,000 HTF funding reservation for the proposed project. The City is currently preparing an Option to Purchase Agreement for SAHA and also a Disposition and Development Loan Agreement for the transfer and development of the property. It is anticipated that SAHA will submit a 9% Low-Income Housing Tax Credit application in July 2013 and, if successful in securing an award, the property would be transferred to SAHA and the project would start construction by March 2014.

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6. William Byron Rumford Sr. Plaza Address: 3017 Stanton Street and 3015 Sacramento Street Developer/Owner: City-owned Land, South Berkeley Community Housing

Development Corporation is Owner of the Property Improvements; currently proposed to be developed in partnership with Resources for Community Development (RCD)

Project Type: Rehabilitation, Multifamily Housing Number of Units: 43 HTF Funding: $1,100,000 Other Funding: FHLB/AHP, 4% Low Income Housing Tax Credit, Tax Exempt

Bonds, HOPWA, RHCP/Refinancing, Project-Based Section 8 The William Byron Rumford Senior Plaza project site consists of a 43-multifamily, affordable residential units consisting of one, two, and three bedroom units built in 1991. The land is owned by the City and the building and property improvements are owned through a ground lease. The property improvements and buildings have suffered from deferred maintenance and additional upgrades to the units are proposed. The property was originally a mixed-income development managed by a neighborhood nonprofit corporation. The project’s rehabilitation will preserve the property as an affordable housing site which will gradually convert to 100% affordability. RCD plans to apply for 4% low income housing tax credits, has secured a bond inducement resolution for tax exempt bonds and received a preliminary award of HOPWA funding. HTF Pipeline of Potential Projects On December 13, 2011, the City Council approved a second extension of the 2010 HTF funding cycle in order to allow pipeline projects to be considered for HTF funding reservations. The deadline for Council approval of reservations expired on December 31, 2012. Staff will prepare additional funding recommendations for approval by the City Council as projects are deemed feasible. Based on funding reservations made above, by the City Council, staff will continue to work on the following projects as well as any financing needs for the projects already secured HTF awards and also which are included in the HTF funding pipeline (below), especially if the Harper Street project does not secure a Tax Credit award in 2013. 1. Strawberry Creek Lodge Address: 1320 Addison Street Developer/Owner: Strawberry Creek Lodge Foundation Project Type: Rehab, Senior Housing Number of Units: 150 HTF Funding: $86,250 Predevelopment Fund Award; $560,000 updated HTF Request Submitted and unfunded Strawberry Creek’s current HUD Section 202 mortgage loan matures in August 2012. Strawberry Creek was awarded HTF funds in order to prepare a comprehensive scope of work and financial plan to rehabilitate the property. The board of directors of

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Strawberry Creek has engaged an architect, project manager, and financial consultant to manage this process. Strawberry Creek has also received 23 additional project-based Section 8 vouchers from the Berkeley Housing Authority. Strawberry Creek planned to submit an application for a new HUD-insured mortgage loan in early 2012 however, the needed improvements to the project have increased. Additionally, the owners found that several seismic upgrades to the buildings had to be done and the costs to complete all improvements have escalated beyond the costs of the HUD-insured mortgage plan. The owner recently conducted an RFQ for a new management and nonprofit developer to undertake the project and is negotiation for an agreement. It is anticipated that the project will apply to TCAC for 4% Tax Credits to complete the proposed improvements. 2. Berkeley Housing Authority Public Housing Disposition and Rehabilitation Addresses: Scattered Sites in the city of Berkeley Developer/Owner: Berkeley Housing Authority (BHA) and Related Companies of CA Project Type: Rehab, Family Housing on Scattered Sites Number of Units: 75 units HTF Funding: $300,000 (HTF Predevelopment Funding Award to BHA);

$400,000 (Requested and to be Reviewed in 2013) Other Funding: 4% Tax Credits, Tax-Exempt Bond Financing In 2010 BHA requested $236,000 in HTF funding to pay for roof repairs. Subsequently, BHA was able to repair the roofs without City funding. BHA subsequently revised its request to $300,000 in HTF funding for a predevelopment loan made to the Berkeley Housing Authority to pay for part of the voluntary relocation costs of the public housing residents to other eligible Section 8 rental properties. Related Companies of California has requested a $400,000 HTF permanent loan to support the disposition and rehabilitation of the public housing units. Staff will be requesting a HTF funding reservation for consideration by the City Council in March 2013. The Related Companies of California will enter into a ground lease for the City-owned public housing units. 3. Hillegass Apartments Address: 2500 Hillegass Avenue Developer/Owner: Affordable Housing Associates Project Type: Rehabilitation, Multifamily Housing Number of Units: 19 HTF Funding: $500,000 CalHFA HELP loan Other Funding: Private Loan Several years ago, Satellite Affordable Housing Associates (SAHA), a local nonprofit affordable housing developer, acquired and completed some property improvements on the Hillegass Apartments, a 19-unit mixed-income housing development. The City received approval to extend the term of the existing $500,000 HELP (Housing Enabled by Local Partnerships) loan made by the City to SAHA from its original due date of

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January 10, 2012 to January 10, 2014. AHA believes it needs an additional year beyond the 2014 date in order to fully pay off the HELP loan, when the property can be refinanced. The City will request another two-year extension in 2013 from CalHFA. The City and SAHA staffs will develop a backup strategy in case an additional two year extension is not granted by CalHFA in 2013. Since there is not a request for additional HTF funding, the Hillegass project was not included in the HTF Pipeline of Projects reviewed by City Council in December 2012. 4. Northern California Land Trust (NCLT) Rental Units Addresses: Scattered Sites in the city of Berkeley Developer/Owner: NCLT Project Type: Rehab, Various Unit Types on Four Scattered Sites in Berkeley Number of Units: 23 HTF Funding: $250,000 Other Funding: Grant Awards, Energy Rebates, County Stop Waste Grant, and NCLT Reserves NCLT submitted an application in response to the City’s Predevelopment NOFA in November 2008 and an update in 2012. In 2010 time, staff decided not to fund the application because NCLT was in default on several bank loans. NCLT has since emerged from bankruptcy and staff continues to monitor the status of the agency and its housing stock. NCLT is working on achieving several benchmarks to be achieved and has directed all operating reserves into capital replacements due to specified urgent needs on the sites. Many of the proposed capital needs include energy upgrades and building replacement needs such as roofs and windows.

5. Oregon Park Senior Apartments Address: 1425 Oregon Street Developer/Owner: Oregon Park Senior Apartments Project Type: Senior Housing Number of Units: 61 HTF Funding: $15,000 Predevelopment Loan Other Funding: Operating Reserves In 2010, Oregon Park Senior Apartments was awarded a Predevelopment Loan for $15,000 in order to undertake a physical needs assessment of the property. To date, the Oregon Park Board has not signed the HTF Predevelopment Loan Agreement. There are a total of 16 wood staircases which need to be repaired and/or replaced over the next several years. To date, eight of the staircases have been rebuilt. Oregon Park’s application for 11 Project-Based vouchers from the Berkeley Housing Authority was later withdrawn by the Oregon Park Board. Oregon Park did not submit an recent update in response to the City’s request for an update for the status of the Predevelopment Loan Agreement, as well as any HTF funds which might be needed for any rehabilitation needs which might be needed at the property. As a result, the Oregon Park Senior Apartments was not included in the HTF Pipeline of Projects reviewed by City Council in December 2012.

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CHDO Funding In prior years, two non-profit housing developers who also qualified as Community Housing Development Organizations (CHDOs), have been awarded either HOME CHDO Operating funding or CDBG funds for project management of rehabilitation projects or HOME-funded new construction projects. In PY2012, the City allocated CHDO Operating funds to Resources for Community Development and local funding to Affordable Housing Associates for ongoing general operational support. In PY2012 Affordable Housing Associates and Satellite Affordable Housing merged to become Sattelite Affordable Housing Associates (SAHA). With the merger of the two boards, since Satellite did not qualify as a CHDO, the newly created SAHA lost its CHDO status. However, SAHA’s Executive Director has indicated the organization will continue to work to qualify the organization as a CHDO. It is anticipated that HOME CHDO operating funds will be awarded to RCD and local funds to SAHA in PY2013 for operational support. The City expects to comply with the requirement to set aside 15% of its HOME Entitlement funding in PY2013 ($97,505) for a project owned or sponsored by a CHDO. HOME projects that would be undertaken by Resources for Community Development include the UA Homes, UA Cooperative, and William Byron Rumford Sr. Plaza. In PY 2013, SAHA staff will be working on the Harper Street acquisition project and also on the acquisition and construction of the Grayson Street property site. Public Housing Needs As described in the Consolidated Plan, Berkeley Housing Authority (BHA) submitted a proposal to HUD on December 30, 2009 to dispose of all 61 federally-funded public housing units (and 14 state-funded public housing units) in its inventory. BHA has received HUD’s approval to sell the units to an affordable housing developer/operator so that they will remain affordable. In PY 2013, the City will work with Related Companies of California on securing its HTF request of $400,000 as part of its financing plan to secure 4% Tax Credits and tax-exempt Bond financing to undertake and complete the rehabilitation of the units.

• Continue to work with the Berkeley Housing Authority on its HTF

Predevelopment Loan to fund relocation expenses associated with public housing units.

• Continue to work with BHA Related Companies with securing HTF funding and a future ground lease for the acquisition/rehabilitation of the public housing units.

2. Describe how Federal, State, and local public and private resources that are

reasonably expected to be available will be used to address identified needs for the period covered by this Action Plan.

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Table 1: Federal, State, and Local Public and Private Sector Resources

that are Reasonably Expected to be Available in PY 2013 to Address Housing Needs

Funding Source Amount

Total Federal Resources $4,573,848

PY 2013 CDBG funds for housing services activities 1,660,330

PY 2013 HOME entitlement 650,036

PY 2012 HOME and CDBG carryover for HTF Activities 2,263,482

Local Funds $1,097,961

Housing Mitigation, Inclusionary In-Lieu, and Condominium Conversion Fees

597,961

State HELP funds committed through the City (see Note) 500,000

Grand TOTAL, All Resources $5,744,982

Sources: City of Berkeley Health, Housing and Community Services Department, Berkeley Housing Authority. Note: State HELP funds are in Hillegass Apartments.

The City will cooperate with, and provide assistance to for‐profit and non‐profit developers to facilitate construction of housing units through new housing development, including assistance to and projects applying to the State of California for Low Income Housing Tax Credits, and other federal and state funding sources.

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Barriers to Affordable Housing 1. Describe the actions that will take place during the next year to remove barriers to

affordable housing. The principal barriers to affordable housing in Berkeley continue to be the high costs of new development, due to the high costs of land, materials, and labor. In addition, reduced funding at the federal and state level contributes to the difficulty of building new affordable housing. Local barriers to affordable housing are the increased costs resulting from obtaining a balance between addressing neighborhood concerns and acting on applications in a timely way to complete and make available affordable units. The recession has not alleviated the problems of housing affordability in the Bay Area housing market. While home prices are deflating in some neighborhoods—particularly in outlying communities of the Bay Area—which would make homes more affordable, increases in unemployment in the region may undercut effective demand for such housing, and place greater pressure on the rental market, thereby increasing market rents. In Berkeley, once tenants obtain a rental unit, then future rent increases are regulated, but the initial rent is often relatively high. HUD’s Comprehensive Housing Market Analysis: Oakland, CA 2(for Alameda and Contra Costa Counties) dated March 1, 2012 found a low vacancy rate (4.3%) across Alameda County, and that rents had increased 12% during a one-year period. The City will continue administering its Condominium Conversion Ordinance and Inclusionary Housing Ordinance for ownership housing. These ordinance established fee revenue sources that may help the City increase the number of affordable units created in Berkeley through the Housing Trust Fund Program. Due to the current housing market, this program is not expected to result in significant resources in this program year. The City’s Housing Trust Fund will benefit when the housing market eventually recovers. In FY2012, the City also adopted a new Affordable Housing Mitigation Fee for $28,000 per unit on new market-rate rental housing. Developers have the option to provide units affordable to people earning up to 50% of area median income in-lieu of paying the fee. When development recovers, this ordinance is expected to result in affordable units or fees for the Housing Trust Fund.

2 Available online: http://www.huduser.org/portal/publications/PDF/OaklandCA_comp.pdf

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HOME/American Dream Downpayment Initiative (ADDI) 1. Describe other forms of investment not described in Section 92.205(b). The City will not make any forms of investment other than those described in Section 92.205(b). 2. If the participating jurisdiction (PJ) will use HOME or ADDI for homebuyers, it must state the guidelines for resale or recapture, as required in Section 92.254 of the HOME rule. The City no longer uses HOME to assist homebuyers. The City does not use ADDI funds to assist homebuyers. 3. If the PJ will use HOME funds to refinance existing debt secured by multifamily housing that is being rehabilitated with HOME funds, it must state its refinancing guidelines required under Section 92.206 (b). The guidelines shall describe the conditions under which the PJ will refinance existing debt. At a minimum, these guidelines must:

a) Demonstrate that rehabilitation is the primary eligible activity and ensure that this requirement is met by establishing a minimum level or rehabilitation per unit or a required ratio between rehabilitation and refinancing.

b) Require a review of management practices to demonstrate that disinvestments in the property has not occurred; that the long-term needs of the project can be met; and that the feasibility of serving the targeted population over an extended affordability period can be demonstrated.

c) State whether the new investment is being made to maintain current affordable units, create additional affordable units, or both.

d) Specify the required period of affordability, whether it is the minimum 15 years or longer.

e) Specify whether the investment of HOME funds may be jurisdiction-wide or limited to a specific geographic area, such as a neighborhood identified in a neighborhood revitalization strategy under 24 CFR 91.215(e)(2) or a Federally designated Empowerment Zone or Enterprise Community.

f) State that HOME funds cannot be used to refinance multifamily loans made or insured by any federal program, including CDBG.

a) As appropriate, the City will use HOME funds for refinancing in housing

developments and as allowed by the HOME Program regulations. Along with new construction activities, the rehabilitation of existing residential properties is an eligible activity under the City’s Housing Trust Fund (HTF) guidelines. When using refinancing for rehabilitation of existing buildings, either for maintenance of existing affordable units or ensuring their future affordability, the ratio between use of HOME funds for rehabilitation and refinancing shall be no more than 50 percent.

b. HTF applications as well as the HTF Development Loan Agreements include a management plan requirements and review by the City. The City has designated a

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staff person for the ongoing monitoring of the affordable housing projects funded by the City and has been discussing ongoing asset management plans with the property owners’ staff. As part of its underwriting criteria, the HTF staff also review the owner’s maintenance and a replacement reserve account in project proposals.

c) New investments or HTF loans are made to both maintain current affordable units and create additional affordable units. Both of these types of project activities are included in the HTF Program Guidelines.

d) As contained in the HTF Guidelines, units must remain affordable for a 55-year period. The 55-year requirements, in addition to the affordability requirements, are enforced through deed restrictions included in the City’s HTF Regulatory Agreement filed and recorded on the property. Federal HOME requirements regarding its specific deed restrictions are included in the City’s Regulatory Agreements.

e) The investment of HOME follows the HTF Program Guidelines and HTF funds, of which HOME funds are a portion of, are available on a City-wide or jurisdiction wide basis.

f) As required by the HOME Program regulations, the City’s use of HOME funds will follow the federal requirements regarding the refinancing of multi-family loans made or insured by any other federal program, including Community Development Block Grant (CDBG). Acquisition and rehabilitation activities in which HTF funds (and HOME funds in particular) are used must have reasonable costs associated with acquisition, building relocation, and rehabilitation to be eligible.

4. If the PJ is going to receive the American Dream Down payment Initiative (ADDI) funds, please complete the required narratives. The City will not receive any ADDI funds.

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HOMELESS Sources of Funds

Identify the private and public resources that the jurisdiction expects to receive during the next year to address homeless needs and to prevent homelessness. These include the McKinney-Vento Homeless Assistance Act programs, other special federal, state, and local and private funds targeted to homeless individuals and families with children, especially the chronically homeless, the HUD formula programs, and any publicly-owned land or property. Please describe the jurisdiction’s plan for the investment and use of funds directed toward homelessness.

The following table lists the resources the City expects to be available during PY 2013 to address homeless needs and prevent homelessness. The City of Berkeley has been allocated $244,908 in Community Services Block Grant (CSBG) funds for calendar year 2013.

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Table 2: Federal, State, and Local Public and Private Sector Resources that are reasonably expected to be available in PY 2013 for Homeless Services

Source Amount Services

Community Development Block Grant (CDBG)

316,044 Funding for shelter services and for homeless prevention and rapid re-housing

Emergency Shelter Grant (ESG)

149,520 Funding for homelessness prevention and rapid re-housing

Shelter Plus Care 3,084,306 Rental subsidies through six grants the City administers.

Total Federal Funds Received by the City

3,549,870

McKinney-Vento Act Assistance Funds

3,238,118 HUD Supportive Housing Program (SHP) funds for homeless programs at community agencies in Berkeley.*

Other Federal Funds Available

3,238,118

City General Funds for Homeless Services

2,061,480 Funding for homeless services, ranging from drop-in services to services in permanent housing for homeless singles and families.

City General Funds for Homelessness Prevention Programs

150,603 General Funds for homelessness prevention including the Housing Retention Program.

Total Local Sources

2,212,083

Total All Sources $9,000,071 Source: City of Berkeley Health, Housing and Community Services Department

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Homelessness Narrative

In a narrative, describe how the action plan will address the specific objectives of the Strategic Plan and ultimately, the priority needs identified. Please also identify potential obstacles to completing these action steps.

The Emergency Solutions Grant (ESG) regulations require that the City specify its one-year goals and specific action steps for reducing and ending homelessness. Below are the activities planned to accomplish the ESG goals: (i) reaching out to homeless persons (especially unsheltered persons) and assessing their individual needs;

The City will continue to fund two Shelter Plus Care programs (COACH and HOAP) and the locally-funded Square One program, all of which include a street outreach and assessment component. The Housing for Older Adults Project (HOAP) provides rental subsidies to 12 homeless people with services through the City’s Aging Services Division. The COACH grant provides rental subsidies for up to 33 households and targets people who are chronically homeless. The City’s Mental Health Division and non-profit provider Lifelong Medical Care provide services.

(ii) addressing the emergency shelter and transitional housing needs of homeless persons; The City will continue to provide funding for shelter and transitional housing as described below and as detailed in the Consolidated Plan. (iii) helping homeless persons (especially homeless individuals and families, families with children, veterans and their families; and unaccompanied youth) make the transition to permanent housing and independent living, including shortening the period of time that individuals and families experience homelessness, facilitating access for homeless individuals and families to affordable housing units, and preventing individuals and families who were recently homeless from becoming homeless again; and City year-round shelters provide beds for single men and women, and families of all configurations. The Berkeley Food and Housing project continues to set aside 12 slots of transitional housing exclusively for veterans as described below. In addition, unaccompanied homeless youth are provided shelter beds in winter the seasonal Youth Emergency Assistance Hostel, transitional housing is provided by Fred Finch Youth Center’s Turning Point program, and permanent affordable housing for transition-age youth (Harmon Gardens) was completed in PY2011. All City-funded projects are required to report on County-wide outcomes, described in more detail below, which track length of time homeless. Homelessness prevention efforts are furthered through contracts with the Family Violence Law Center and the

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Berkeley Food and Housing project, described in more detail below. The City’s Housing Trust Fund requires the evaluation of projects in part based on the degree to which projects benefit extremely low-income persons and benefit the homeless, and are in conformance with the Everyone Home Plan. (iv) helping low income individuals and families avoid becoming homeless, especially extremely low-income individuals and families who are:

(A) Being discharged from publicly funded institutions and systems of care, such as health-care facilities, mental health facilities, foster care and other youth facilities, and corrections programs and institutions; or (b) Receiving assistance from public and private agencies that address housing, health, social services, employment, education, or youth needs.

Discharge planning is mentioned below and described in more detail in the Consolidated Plan. The City’s homeless prevention efforts are described in more detail below. In PY 2013, the City will continue to fund a wide range of homeless services and housing programs using federal and local resources. Associated staff activities include administering the contracts, paying out funds, and monitoring agency performance. In addition to a wide variety of services, City funding helps support the City’s network of emergency shelter, transitional housing, and permanent housing (detailed in the Consolidated Plan):

• 138 year-round emergency shelter beds,

• Another 184 seasonal shelter beds,

• 172 transitional housing beds, and

• 271 units plus 141 rooms (in congregate housing including SROs) of permanent housing.

The Berkeley Food and Housing Program was awarded a Veterans Administration Per Diem contract in PY2010 and converted 12 emergency beds into slots of transitional housing within its Men’s Overnight Shelter program in March 2011. The Men’s Overnight Shelter already serves significant numbers of veterans (111 in 2009), and veterans constitute 18% of Berkeley’s homeless population. This new resource is consistent with a shift in programming to emphasize more intensive services during longer stays leading to improved housing and income outcomes, which are countywide priorities adopted with the Everyone Home Plan. The City will continue to provide supportive housing through:

• Administration of 6 Shelter Plus Care grants, in partnership with numerous Berkeley housing and service providers, to serve an estimated 250 people in total during PY 2013.

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• Operation of the locally-funded Square One program, which provides outreach and assessment, intensive services, and a housing subsidy to participants who are largely chronically homeless and have been living in commercial spaces in the city.

The City will help prevent homelessness and other housing crises through:

• Continued operation of the Housing Retention Program, which provides up to $2,000 in assistance with back rent and will serve approximately 32 Berkeley households experiencing a temporary financial setback in order to prevent homelessness.

• Use $31,300 in PY2013 ESG funding and about $47,500 in PY2012 ESG funding carried over into PY2013 (due to a late start of the program) for eligible homelessness prevention activities. CDBG funding in the amount of $73,173 is also allocated for homeless prevention and rapid re-housing.

The City will also continue to collaborate with other Alameda County jurisdictions and departments, community based organizations, and other community members to implement the Everyone Home plan, the countywide plan to end homelessness. Specific activities will include:

• Membership in the Leadership Board, which guides the organization’s activities.

• Participation in the Outcomes Project, originally proposed by the City of Berkeley, to develop outcome measurements and benchmarks for use by multiple funders of homeless programs, including the Cities of Oakland and Berkeley, the Social Services Agency, Behavioral Health Care Services, and others who choose to adopt them.

• Involvement in the committee charged with oversight of research, evaluation, and compliance with HUD requirements for the Continuum of Care.

Given current resources and environment, the activities described above are expected to be feasible during PY 2013. However, these activities are not sufficient to fully address the homeless needs in the community. The primary obstacle to fully addressing homeless needs is the limited amount of funding available, despite Berkeley’s significant commitment of local General Funds, given the very great need that exists. Chronic Homelessness Two programs mentioned above, administration of six Shelter Plus care grants and operation of the Square One program, are critical strategies in eliminating chronic homelessness in Berkeley. The other programs described above serve many chronically homeless adults. Addressing chronic homelessness is also a priority of the Everyone Home plan. Related efforts in Berkeley to increase resources for permanent supportive housing and re-focus services on permanent housing resulted in a 48% decrease in the number of chronically homeless people in Berkeley in the 2009 Homeless Count when compared to the 2003

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Homeless Count. Related efforts at coordination, tracking outcomes, and increasing resources must be sustained. In PY 2010 the City of Berkeley worked with partners through Everyone Home on the Outcomes Project to develop new outcome measures and benchmarks for joint use by funders of homeless programs. The work included evaluating current outcomes for many segments of the homeless population, including the chronically homeless, and developing benchmarks. In PY 2013, the City will continue to include these outcome measures in its contracts, participate in countywide efforts to track and improve outcomes, and consider outcomes when making funding decisions. Permanent supportive housing has been proven to be the most effective tool in ending chronic homelessness, but current funding, particularly for housing operations, is not sufficient to meet the existing need. Homelessness Prevention

The jurisdiction must describe its planned action steps over the next year to address the individual and families with children at imminent risk of becoming homeless.

However, the City has budgeted an estimated $63,573 in City General Funds to continue the Housing Retention Program, as mentioned above. Those funds would enable the City to continue to provide short-term housing subsidies for approximately 32 households. The City will likely also allocate Emergency Solutions Grant funds carried over from PY2012 and approximately $31,300 of PY2013 ESG funds for eligible homeless prevention activities. Prevention assistance will be directed to persons who are not literally homeless but are at imminent risk of homelessness per the HUD Homeless definition (Category 2). Prevention assistance may include support to a household to retain its current housing or to move to other housing without having to become literally homeless. While the ESG regulations allow for ESG prevention to be provided to those categorized as “at-risk” but not necessarily at “imminent risk”, Alameda County ESG programs will target prevention services specifically to those that are at “immediate risk” defined as:

“An individual or family who will imminently lose their primary nighttime residence, provided that:

- the primary nighttime residences will be lost within 14 days of the day of application for homeless assistance;

- No subsequent residence has been identified; and, - the individual or family lacks the resources of support networks,

e.g., family, friends, faith-based or other social networks, needed to obtain other permanent housing.”

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Within the category of “imminent risk” special attention and outreach will be done to target those households:

1) that are doubled up with family and friends, must move within 14 days and are seeking to enter shelter;

2) that are living in a hotel or motel using their own resources , must leave within 14 days, and are seeking to enter shelter;

3) that are living in their own housing, are being evicted for non-payment of rent, must leave within 14 days, and are seeking shelter;

4) That are fleeing domestic violence;

5) That are imminently leaving foster care, or have recently left foster care and are at imminent risk of losing their current housing.

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Discharge Coordination

Explain planned activities to implement a cohesive, community-wide Discharge Coordination Policy, and how, in the coming year, the community will move toward such a policy.

Alameda County already has mental health, foster youth, health care, and corrections discharge policies intended to prevent discharges of individuals from these systems into homelessness, described in detail in the Consolidated Plan. The City will continue to participate in countywide efforts to reduce discharges into homelessness.

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COMMUNITY DEVELOPMENT Community Development 1. Identify the jurisdiction’s priority non-housing community development needs eligible

for assistance by CDBG eligibility category specified in the Community Development Needs Table (formerly Table 2B), public facilities, public improvements, public services and economic development.

2. Identify specific long-term and short-term community development objectives (including economic development activities that create jobs), developed in accordance with the statutory goals described in Section 24 CFR 91.1 and the primary objective of the CDBG program to provide decent housing and a suitable living environment and expand economic opportunities, principally for low- and moderate-income persons. Note: Each specific objective developed to address a priority need must be identified by number and contain proposed accomplishments, the time period (i.e. one, two, three, or more years), and annual program year numeric goals the jurisdiction hopes to achieve in quantitative terms, or in other measurable terms as identified and defined by the jurisdiction.

The City’s priority non-housing community development needs are outlined in the current Consolidated Plan, as are the long- and short-term objectives for the Consolidated Plan period. Berkeley’s community development needs include:

• Public facilities: The City is home to many emergency and transitional housing programs, most of which moved into existing buildings which may have capital needs. The City’s three senior centers were built in 1977, 1979, and 1980 and have not been renovated after 30 years of intensive use. Now many systems are reaching the end of their expected useful lives, and the centers have significant physical needs. Physical changes may also be needed to address the programmatic needs of a changing senior population. In addition, the City has a built-out system of parks and recreation facilities which have capital needs. These public facilities are critical infrastructure for the delivery of public services, and are therefore a high priority.

• Public services: The City has historically funded a wide variety of public services for Berkeley’s diverse population. Supporting public services will continue to be a high priority for the City.

• Economic development: The City employs a variety of economic development strategies, which are outlined below and in the Consolidated Plan. Economic development activities are critical to the well-being of the City and its residents and will be a high priority. A particular priority is improving the conditions in the Neighborhood Strategy Area (NSA) in South and West Berkeley.

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Public Facilities Improvements The City of Berkeley anticipates spending $347,213 in CDBG funds for 7 public and community facilities projects. The projects are:

• $32,273 in funding for A Better Way. A Better Way will receive CDBG funds to upgrade the electrical system and replace flooring at the building they own at 3200 Adeline. This building houses mental health services provided to Berkeley families, 71% of whom are living under the poverty level.

• $26,689 in funding for Alzheimer’s Services of the East Bay (ASEB). ASEB requested funding to improve a side entry to their building, located at 2320 Channing Way to provide an alternate and safer entrance for clients with early stage Alzheimer’s to meeting space on the lower level of the building, which the agency owns.

• $40,000 in funding for Berkeley Food and Housing Project for the replacement of windows or flooring at the North County Women’s Center homeless shelter at 2140 Dwight Way, which the agency owns. The agency requested funding to replace single pane windows for energy efficiency and replace dilapidated flooring (not already replaced in prior CDBG-funded projects) to improve tripping hazards and mitigate against bedbug infestation. BFHP indicated they may be able to obtain funding for one or both of the scopes from private funding sources. Given the scarcity of funds, Council decided to only partially fund the request and allow BFHP to determine whether to use funding for the windows or flooring.

• $134,085 for City HHCS staff to provide oversight and technical assistance to community agencies accessing funding for community facilities improvements;

• $24,500 for Fred Finch Youth Center. This would fund a roof replacement at the agency’s Turning Point Transitional Housing for homeless youth. The existing roof is dilapidated and leaking and has two sections, one flat and one pitched. Lower bids received patch the existing roof and do not address pooling of water on the flat portion of the roof. The recommended funding level is based on a bid which would slightly slope the flat portion of the roof, replace all existing roofing material and provide a more long-lasting solution to the leaking and pooling problem;

• $61,390 in funding for Lifelong Medical Care. This would fund cabinetry replacement at the Dental Clinic located at 1860 Alcatraz Avenue, which the agency owns. Existing cabinetry is currently over ten years old, is warped and peeling, and doors have fallen off. New cabinetry would improve health concerns;

• $24,575 for Rebuilding Together’s Community Facilities to utilize volunteers to implement five community facility improvements throughout Berkeley.

Public facilities improvement projects funded in the past that are expected to carry over into PY 2013 include:

• Building Opportunities for Self-Sufficiency’s McKinley Transitional House for homeless families located at 2111 McKinley Avenue;

• Bay Area Hispano Institute for Advancement (BAHIA). BAHIA applied for funding to replace exterior siding, gutters, a window and an exterior column at the James Kenney Recreation Facility, located at 1720 8th Street;

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• Women’s Daytime Drop-In Center window replacement, insulation and other improvements; and

• Multicultural Institute’s foundation replacement.

Public Services In PY 2013, the City will fund a variety of Public Services in community development. These are described under Antipoverty Strategy below. Economic Development Many of the City’s economic development strategies for PY 2013 include targeting of the Neighborhood Strategy Area (NSA) in South and West Berkeley:

• Provide technical assistance to retain and attract businesses along the Sacramento and Adeline corridors. Recent efforts have prioritized filling vacant spaces on Adeline and Alcatraz, especially the key NE and NW corners of Adeline and Alcatraz (vacant Children’s Hospital office space and the vacant Addie’s Pizza restaurant.)

• Attract a new grocery store to the northern area of West Berkeley, to complement the Berkeley Bowl West at 920 Heinz in the southern area of West Berkeley. The new grocer will strengthen the San Pablo-Gilman commercial node.

• Advise and assist the Adeline-Alcatraz, University Avenue and Sacramento merchants associations.

• Design and install decorative banners along the Adeline and Sacramento Corridors that highlight the districts and enhance neighborhood identity.

• Implement a lighting grant program with funds provided through a U.C. Berkeley Chancellor’s Grant that assist businesses along the Adeline and Sacramento corridors to provide better nighttime illumination and improve public safety.

• Make improvements in San Pablo Park using CDBG and East Bay Regional Parks bond funds

• Provide Economic Development Administration loans through a city wide Revolving Loan Program, which was initially funded by a grant from the US Dept of Commerce Economic Development Administration.

• Provide technical assistance for businesses wishing to access tax credits through the West Berkeley Enterprise Zone Program. For example, in conjunction with the Chamber of Commerce, last year the City held two workshops for West Berkeley businesses to encourage participation in the Enterprise Zone program.

• Make data and analysis available to local small businesses and the public for planning purposes, such as the West Berkeley industrial inventory and the vacancy reports.

The City will also continue the following economic development programs that serve South and West Berkeley in addition to other areas of the City:

• Buy Local Berkeley, a cooperative marketing effort focusing on independently owned retailers in Berkeley.

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• Continued focus on South and West Berkeley high school and at-risk transition age youth for internships, job training and employment opportunities. The City of Berkeley's Employment Programs work closely with Berkeley Adult School, Berkeley City College, Berkeley Youth Alternatives, Inter-City Services, Rising Sun Energy Center, the Bread Project, Biotech Partners and the North Cities One-Stop Career Center, operated by Rubicon Workforce Services.

• The after-school youth program established in West Berkeley and run by CalCorps continues to operate, with support from the City’s Recreation Division of Parks, Recreation & Waterfront Department. The Recreation Division, in partnership with YouthWorks, administers the Community Builders program, an after-school targeting at-risk South Berkeley youth, focusing on addressing issues of violence, self-esteem and community service.

• Implementation of the Community Workforce Agreement with the building trades that includes local hiring requirements to ensure that local residents have access to apprenticeship and job opportunities on local construction projects.

Antipoverty Strategy 1. Describe the actions that will take place during the next year to reduce the number

of poverty level families. In Program Year 2013 Berkeley will fund various Public Services at the allowed cap of $469,922. The City’s Anti-Poverty Strategy relies on funds in the Public Services category of the CDBG Program. The City's anti-poverty strategy continues to be closely tied to the funding of over 50 community agencies to provide services as described above to enable people in poverty to attain self-sufficiency, support at-risk youth to succeed in school and graduate, and protect the health and safety of low income people. Services are targeted toward people with disabilities, child care for working parents, and job seekers. One source of funding for the City’s antipoverty programs is the Community Services Block Grant (CSBG); The City of Berkeley has been awarded $244,908 in Community Services Block Grant (CSBG) funds for calendar year 2013. The City will use approximately $79,662 in CSBG funding to provide services to the homeless for the period July – December 2013, and the remainder for staffing to administer the program. During the past two years, CSBG funds were not budgeted because the President’s FY2012 budget proposal contained a 50% reduction in funding for the CSBG program, and a recommendation to allocate the remaining funds through a competitive process. Given that the City of Berkeley is a “minimum-funded agency”, staff felt that the City would not compete favorably for future CSBG funding. For this reason, staff did not budget for CSBG funds in FY2012 or FY2013. Despite the continued lack of certainty related to federal funds, we have been notified by the State Department of Community Services and Development that we are awarded $244,908 for calendar year 2013.

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The City will continue PY 2013 funding for anti-poverty programs from other federal entitlement sources for job training & creation/job placement agencies such as Rubicon Workforce Services, Center for Independent Living, the Women's Daytime Drop-In Center, East Bay Community Law Center, and the Berkeley Food and Housing Project's Men's Overnight Shelter. With local funds, the City anticipates funding a large number of community service agencies that have met the needs of Berkeley's poorest residents, and who represent other key components of Berkeley's overall anti-poverty strategy for health care, disabled services, senior and youth services, and employment training. These services are in addition to the extensive array of homeless services described earlier. The City contracts with the following workforce development programs to provide training, education and job placement for low income, under and unemployed residents:

• Rubicon Programs, which provides 1) Landscape Work Maturity Training (providing hands-on job training for Rubicon clients) for maintenance of five City facilities operated the City of Berkeley’s Public Health Division, and 2) Workforce Services and Shelter Plus Care administration. Rubicon was also awarded $1,016,786 from the federal Supportive Housing Program for its Rubicon Berkeley Services' operation of its Homeless One-Stop Center. Rubicon operates the North Cities One Stop Career Center, receiving Workforce Investment Act funding through the Alameda County Workforce Investment Board (ACWIB).

• Inter-City Services provides employment, training, and education and continues to serve veterans as funded under the Governor’s 15% Discretionary pool of Workforce Investment Act (WIA) funds.

• Biotech Partners operates the Biotech Academy at Berkeley High School, targeting youth from under-represented populations in the fields of science and technology (African American, Latino, South East Asian, female and low-income youth) and who may be at risk of not graduating from high school.

• The Bread Project provides training in culinary arts and bakery production, and includes the formerly incarcerated as their target population. They operate two social enterprises (retail café and wholesale bakery) that create opportunities for trainees to obtain crucial on-the-job experience.

• Rising Sun Energy Center’s Green Energy Training Services (GETS) provides classroom and hands-on training in Building Performance which serves as a pathway for careers in green and clean technologies. Rising Sun also operates the California Youth Energy Services (CYES) program funded by the CA Public Utilities Commission, providing summer jobs conducting residential energy audits.

• Berkeley Youth Alternatives (BYA) receives WIA funding through ACWIB to provide workforce development services to in-school and out-of-school youth. The area of workforce development is a focus area for increased coordination, including establishing methods to maximize and leverage resources.

In PY 2013, additional actions to reduce poverty will include:

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• Continue the City’s First Source local hiring policy and work closely with local workforce development programs to coordinate outreach to low-income, at-risk residents to ensure access to employment opportunities on publicly funded projects. The local hiring policy was used as a springboard to develop the Community Workforce Agreement between the City of Berkeley and the Building trades, which was authorized by the Berkeley City Council in January 2011 and applies to publicly funded construction projects estimated at $1million or above. The local hire requirement in the CWA sets a hiring goal of 30% of craft hours to be performed by Berkeley residents and residents of the East Bay Green Corridor Partnership and Alameda County.

• The YouthWorks employment program will continue to build upon its success by continuing partnerships with the YMCA Teen Center, Public Health Division, Berkeley Public Library, Community Mural projects, Public Works Department and Center for Independent Living. YouthWorks targets low-income, at-risk youth from South & West Berkeley, with a minimum of one barrier to employment, and provides all youth with training and instruction regarding important workplace skills. These departments and organizations serve as year-round worksites providing valuable work experience to Berkeley youth.

• The Summer Youth Employment Program provides positive and meaningful youth-focused activities, which address youth unemployment, crime and poverty, teach fundamental life and workplace skills and help them to explore, prepare for, transition, and ultimately succeed in the adult world of work. Youth from South and West Berkeley are targeted in this program as well.

• Berkeley Youth Alternatives (BYA) has received WIA funds to serve Berkeley and Alameda youth year-round. YouthWorks and BYA collaborate on outreach, intake and referrals to reduce duplication of effort while ensuring that as many eligible youth as possible benefitted from these new funds.

• Continue to focus on the South and West Berkeley at-risk transition age youth to make available internships, job training and employment opportunities. The City of Employment Programs work closely with Berkeley Adult School, Berkeley City College, Berkeley Youth Alternatives, the Bread Project, Biotech Partners, Center for Independent Living, Inter-City Services, YMCA Teen Center, and Rubicon's the North Cities One-Stop Career Center, operated by Rubicon Workforce Services.

• With support from the City’s Recreation Division of Parks, Recreation & Waterfront Department, continue CalCorps’ West Berkeley after-school youth program, as well as the Community Builders program, an after-school targeting at-risk South Berkeley youth, focusing on addressing issues of violence, self-esteem and community service. Community Builders is a partnership with YouthWorks.

• As part of the East Bay Green Corridor partnership, continue to build upon and strengthen partnerships and programs that will both effectively address the critical workforce development needs of green industries, and to provide a means for Berkeley residents to gain access to good paying jobs in green sectors. A Green Career Pathways program has been developed and Regional Workforce Development training programs have been successful in leveraging resources to

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provide training in green and clean technologies to local residents, with expansion of the programs underway. Through the East Bay Green Corridor Partnership, YouthWorks hosts and provides “train the trainer” instruction to high school students in the High School Green Academies, in order for the students to train their peers at their respective high schools on the intricacies of preparing for and participating in career exploration fairs.

The City will also continue the innovative strategic planning and implementation process titled “2020 Vision for Berkeley’s Children Youth” in order to close the achievement gap in Berkeley public schools. The 2020 Vision is a collaboration between the Berkeley Alliance, City of Berkeley, Berkeley Unified School District, the University of California at Berkeley and community agencies. These partners work together in addressing critical issues facing youth and families. The design of this process includes a concrete accountability framework that enables all stakeholders to align their resources in the most effective way possible across 8 key indicators which are each are recognized as critical gateways for student success and key components in closing the academic achievement gap:

• Kindergarten Readiness, • Proficiency in Reading by the 3rd Grade, • Attendance, • Successful Completion of Algebra by the 9th Grade, • Disproportionality in Suspensions and Police Contacts, • Student Engagement and • College and Career Readiness.

Preliminary strategies have been identified for goals connected to Kindergarten Readiness, Reading Proficiency by 3rd Grade, and Student Attendance. This year work will continue in those three areas as well as two additional areas of focus: Successful Completion of Algebra by the 9th Grade and College and Career Readiness. Service providers, agencies, community-based organizations and issue‐area experts are being convened in spring 2013 to help refine strategies into implementable work plans. Overarching components of these plans are outlined below. Kindergarten Readiness

• Collection of data on kindergarten readiness among BUSD students

• Convening early childhood education providers and kindergarten teachers

• Trainings for child care and health providers to support Kindergarten readiness

Reading Proficiency by 3rd Grade

• Alignment of BUSD literacy program and UC Berkeley’s BUILD and other tutoring resources around early elementary literacy campaign

• Strengthening of site‐based student support referral system

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• Engagement of families in dialogue to improve communication around literacy standards and how families can support their students at home

Student Attendance

• Utilization of attendance data to identify students and most in need of support in improving attendance

• Training and promotion of violence prevention strategies and curriculum for youth providers and teachers

• Focused one‐on‐one re‐engagement intervention with high school students with highest rates of truancy

Workgroups are currently being convened for the other two priority indicators, but preliminary programs are being tested, including providing math enrichment in our recreation afterschool and summer programs, and supporting a cohort of high school students in concurrently enrolling in a college level English class at Berkeley City College.

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NON-HOMELESS SPECIAL NEEDS HOUSING Non-Homeless Special Needs Housing (91.220(c) and (e)) 1. Describe the priorities and specific objectives the jurisdiction hopes to achieve for

the period covered by the Action Plan. 91.220.i.2. The jurisdiction must specify the activities that it plans to undertake during the next year to address the housing and supportive service needs identified in accordance with section 91.215.e. (Con Plan, Strategic Plan, Other Special Needs) with respect to persons who are not homeless but have other special needs.

HUD’s consideration of non-homeless special needs populations includes people who are elderly, frail elderly, severely mentally ill, developmentally disabled, physically disabled, have alcohol and other drug addictions, are living with HIV/AIDS and people who are victims of domestic violence. The City of Berkeley has chosen to consider the needs of transition age youth as well. In PY 2013, the City will continue its significant investment in a rich array of public services for Berkeley’s diverse population, using both federal and local General Funds. The City anticipates continuing to fund Alzheimer's Services of the East Bay, Dementia Specific Services, and Lifelong Medical Care’s Over 60s Clinic in PY2013. For seniors, the City of Berkeley also operates an Aging Services Division within the Health, Housing and Community Services Department, which currently operates three senior centers, one each in North, South, and West Berkeley. The North and South Berkeley Senior Centers will continue to offer a weekly schedule of classes, seminars, and social events for people aged 55 and older, and a daily hot lunch for people aged 60 and older. The centers also offer additional services such as transportation, income tax assistance, outings, and counseling and referral services. The West Berkeley Senior Center is the home to the Division’s social services site unit, which provides individual case management services. The lunch and meal delivery program are particularly important for assisting low income seniors to meet their nutritional needs and live independently. Meals will be served Monday through Friday at the North and South Berkeley Senior Centers. On average, all senior centers currently serve an average of 127 people every day. Aging Services also delivers meals at home for frail seniors, through the Meals on Wheels program. The program serves about180 clients and makes approximately 160 deliveries per day, four days per week. Clients get up to 7 meals per week delivered depending on need. The City anticipates continued funding for programs serving people with disabilities in PY 2013. In PY 2012, the City funds the following programs serving people with disabilities:

• Bay Area Outreach and Recreation Program Fitness Access for People with Physical Disabilities

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• Bay Area Outreach and Recreation Program Recreation, Transportation & Outreach to People with Disabilities

• Berkeley Place

• Center for Independent Living: Residential Access Project for Disabled

• Center for Independent Living: Employment

• Bonita House Creative Living Center

• Emergency Services for Severely Disabled

• Through the Looking Glass

In addition to the programs for people with disabilities named above, Berkeley is the only city in California to operate a public mental health system and receive state funding for mental health services. The work of the Mental Health Division is described in greater detail in the Consolidated Plan. The Mental Health Division currently serves about 550 people annually though Adult Services and the Mobile Crisis Team, and another 500 people through Family, Youth, and Children’s Services and services provided at Berkeley High School. The Mental Health Division will continue to provide services in PY 2013. In addition, the City will continue to operate a paratransit program for people with disabilities and those ages 70 and older. The program includes four components: a taxi scrip program, a wheelchair van voucher program, free East Bay Paratransit tickets, and subsidies for returning from medical appointments via taxi or van (Medical Return Improvement Program). The City will continue funding for programs serving people with alcohol and drug addiction in PY 2013. In PY 2013, programs serving people with alcohol and drug addictions funded by the City include:

• Bonita House: Supported Independent Living

• Lifelong Medical Care: Acupuncture Detox Clinic

• Options Recovery Services

• Newbridge Foundation

Detox and sobering services are provided on a countywide basis and paid for through Measure A, a voter-approved sales tax for health services. The Berkeley Police Department and Berkeley service providers can refer people to the detox and sobering services. The City will continue to fund the Family Violence Law Center’s Family Violence & Homeless Prevention program, as well as its Domestic Violence Advocacy Project, both serving victims of domestic violence in PY 2013. The City will also continue to fund services for transition age youth in PY 2013:

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• Youth Spirit Artworks; and

• Berkeley Youth Alternatives Counseling Program.

In the past, the City also offered HIV/AIDS prevention and testing services, but these ended in October 2012 due to the loss of funding for them. The Public Health Division continues to monitor HIV/AIDS. Two Berkeley nonprofits, Lifelong Medical and the Berkeley Free Clinic, offer the AIDS Drug Assistance Program (ADAP) and information and referral, respectively.

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2. Describe how Federal, State, and local public and private sector resources that are

reasonably expected to be available will be used to address identified needs for the period covered by the Action Plan.

Table 3: Federal, State, and Local Public and Private Sector Resources that are reasonably expected to be available in PY 2013

for non-homeless special needs

Sources Amount Activities

General Fund – community agency contracts

547,439 Public services for special needs populations

Mental Health Services Act (MHSA)

2,300,000 Services for people with mental illness and enhancements to system. Estimated.

General Fund – Aging Services 1,700,057 City’s Aging Services Division Measure E Disabled Tax 973,751 Services for people with disabilities. Medi-Cal Targeted Case Management

299,250 City’s Aging Services Division

CDBG 566,038 Services for special needs populations

Federal Nutrition Services Grants (through Alameda County)

51,943 Congregate and home-delivered meals.

Measure B Paratransit 252,178 Transportation services for people with special needs.

Alameda County General Funds – Supportive Services grant (Aging Services)

37,682 Assistance with accessing information.

Federal Family Caregiver Support Services (through Alameda County)(Aging Services)

28,626 Case management services for caregivers of seniors.

Federal Community Services Title III (through Alameda County) (Aging Services)

20,380 Community based services for older adults

Total 7,312,506 Source: City of Berkeley Department of Health, Housing & Community Services.

Housing Opportunities for People with AIDS (HOPWA) The City does not receive HOPWA funds and therefore does not report on HOPWA activities.

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PROGRAM REQUIREMENTS CDBG In PY 2013 the City of Berkeley will receive its CDBG entitlement amount of $2,502,381. Approved Allocations. As summarized in Attachment 1 and detailed in Attachments 2 and 3, the City of Berkeley plans to allocate an estimated $2,502,381 in Community Development Block Grant (CDBG) funds together with approximately $391,859 in prior years’ carryover and $100,000 in estimated CDBG program income to fund:

• $1,660,330 in housing projects and programs;

• $469,922 in public services;

• $347,213 for community and public facilities activities; and

• $520,476 to administer all facets of the City’s CDBG program.3 The estimated amount of CDBG funds that will be used in PY 2013 for activities that benefit people with low- or moderate-incomes is $2,994,240. The amount of funding for administrative activities in PY 2013 is expected to be $520,476, equal to 20% of the CDBG current year allocation plus current year income. The amount of funding for public services is $396,749, below the allowed 17.83% of the current year entitlement plus prior year program income. The City was “grandfathered in” by HUD at a higher public service cap than the current cap of 15%.

3 Of these funds, up to $140,529 will go to administrative support costs that cover costs of other

departments that consult with or otherwise provide the Health, Housing and Community Services Department with services supporting its administrative activities (including Finance, City Attorney, City Manager, City Auditor, and Human Resources).

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HOME HOME Funded Activities in PY 2013 In PY 2013 the City of Berkeley expects to receive $650,036 in HOME entitlement funds, and anticipates receiving no program income. The City may allocate up to the 5% cap in Community Housing Development Organization (CHDO) operating funding to a local CHDO, Inc., and draw the 10 percent administrative allocation of $65,003 in PY 2013. The City expects it may allocate HOME Program funds to some or all of the developments identified in the Housing section of this Annual Action Plan. Matching Requirements The City's required HOME match of up to an estimated $493,954 would be met by approximately $4.8 million in excess match carried over from prior projects. As shown in our recent Consolidated Annual Performance and Evaluation Reports, the City of Berkeley has had more than enough non-Federal source matching funds to meet this requirement. These revenues consist of local general and redevelopment set-aside funds used in the past for HOME eligible projects. Forms of Investment The City of Berkeley adopted its Housing Trust Fund (HTF) Guidelines originally in 1992 and completed major revisions in 1995, 1999, 2002, and 2009. These guidelines set forth the terms by which the City’s Housing Trust Fund will be operated, including identification of funding sources used to finance development loans for affordable housing projects. A 55-year affordability period is a requirement of developments receiving development loans from the HTF. Developments may be anywhere in the City and must meet required affordability levels. The City of Berkeley uses no forms of investment other than ones described in § 92.206(b) (Refinancing Costs). HTF loans typically have deferred principal and interest payments due annually. HOME is one of several funding sources included in the HTF. The HTF Guidelines further state requirements for eligibility and affordability of units receiving HTF assistance; forms of assistance; the process by which the Guidelines will be revised; and the process by which projects will be selected. No homeownership or tenant-based rental assistance activities are anticipated for PY 2013. Affirmative Marketing The City of Berkeley requires that affordable housing units in properties containing 5 or more units developed with assistance from the Berkeley Housing Trust Fund Program (including HOME assistance) are affirmatively marketed to low and moderate income households, including households whose members are limited-English speakers. Procedures 1. Require affirmative marketing plans of all Housing Trust Fund borrowers, regardless

of source of funds (which is currently required by the Berkeley Housing Trust Fund Guidelines).

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2. Incorporate the requirement for affirmative marketing in all City of Berkeley Development Loan Agreements (DLAs) executed with developers to implement the Housing Trust Fund requirement for affirmative marketing plans (this is currently included in the DLA boilerplate and included in all executed DLAs).

3. Monitor borrowers annually to request copies of the most recent affirmative marketing and tenant selection plan, and request samples of marketing efforts and activities. This task is accomplished during the spring of the Program Year.

4. Inform HTF borrowers, including those with HOME assistance, of the need to translate marketing materials into non-English languages in order to serve the housing needs of limited English speaking households. The City of Berkeley will also advise HTF borrowers of the need to:

a. Work with the language minority-owned print media, radio and television stations;

b. Partner with faith-based and community organizations that serve newly arrived immigrants; and

c. Conduct marketing activities at adult-education training centers or during "English as a Second Language" classes.

5. The City shall also inform HTF borrowers that additional information on addressing the needs of Limited English Proficiency households is located on HUD's web site, and the City will provide the link to that information directly to the borrowers. In addition, the City shall also refer HTF borrowers to HUD's volume of Fair Housing for HOME Participants, "Understanding the Basics" (HUD 2005-10-CPD).

Minority Outreach The City of Berkeley’s policy is to ensure inclusion of minorities and women to the maximum extent feasible, including, without limitation, real estate firms, construction firms, appraisal firms, management firms, financial institutions, investment banking firms, underwriters, accountants, and providers of legal services, in all contracts entered into by the participating jurisdiction with such persons or entities, public and private, in order to facilitate the activities of the participating jurisdiction to provide affordable housing authorized under this Act or any other Federal housing law applicable to the City of Berkeley. Minimum Acceptable Outreach Standards The City of Berkeley, to comply with Section 281 of the National Affordable Housing Act (NAHA) requiring each participating jurisdiction to prescribe procedures acceptable to HUD establishing and overseeing a minority outreach program, has established the following procedures as part of a good faith, comprehensive and continuing endeavor. The City of Berkeley shall implement these minimum acceptable outreach standards using the guidelines and procedures herein to ensure the inclusion, to the maximum extent possible, of entities owned by women and minorities. These procedures shall include:

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1. Refer contractors to area sources of listing for certified minority and women's business enterprises, their capabilities, services supplies, and/or products;

2. Ensure and encourage the use of the local media--electronic and print, including the local paper of record--to market and promote contract and business opportunities for MBEs and WBEs by contractors.

3. Develop informational and documentary materials including fact sheets on resources and publications in which to advertise) for contract/subcontract opportunities for MBEs and WBEs;

4. Use procurement procedures which facilitate opportunities for MBEs and WBEs to participate as vendors and suppliers of goods and services;

5. Coordinate with potential business opportunity-related meetings, conferences, seminars, etc., with minority and women business organizations; and

6. Maintain centralized records with statistical data on use and participation of MBEs and WBEs as contractors/subcontractors in all HUD program assisted contracting activities in Berkeley.

Procedures

1. Incorporate M/WBE outreach and Section 3 requirements into the City of Berkeley Housing Trust Fund Development Loan Agreements and the Health, Housing and Community Services Department’s construction policies and procedures.

2. Coordinate the City’s Section 3 efforts with the City’s Office of First Source.

3. Ensure that these outreach requirements are included in all HTF borrowers' development loan agreements (DLAs).

4. Ensure that these outreach requirements are included in all general contractors' contracts, including Section 3 compliance.

5. Review with contractors at pre-construction conferences their obligations to reach out to M/WBE contractor businesses and Section 3 requirements.

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ESG Emergency Solutions grant interim regulations released in November 2011 established extensive new requirements for all jurisdictions as well as those receiving an allocation of ESG funds. 24 CFR Section 91.220 (1) established the following program-specific requirements: (i) The jurisdiction must include its written standards for providing ESG assistance. The minimum requirements regarding these standards are set forth in 24 CFR 576.400(e)(1) and (e)(3).

24 CFR 576.400(e)(1) Written standards for providing ESG assistance. If the jurisdiction is a metropolitan city, urban county, or territory, the recipient must have written standards for providing ESG assistance and must consistently apply those standards for all program participants. 24 CFR 576.400(e)(3) At a minimum, these standards should include:

(i) standard policies and procedures for evaluating families’ and individuals’ eligibility for assistance under ESG; (ii) Standards for targeting and providing essential services related to street outreach; (iii) Policies and procedures for admission, diversion, referral, and discharge by emergency shelters assisted under ESG, including standards regarding length of stay, if any, and safeguards to meet the safety and shelter needs of special populations, e.g., victims of domestic violence, dating violence, sexual assault, and stalking; and individuals and families who have the highest barriers to housing and are likely to be homeless the longest; (iv) Policies and procedures for assessing, prioritizing, and reassessing individuals’ and families’ needs for essential services related to emergency shelter; (v) Policies and procedures for coordination among emergency shelter providers, essential services providers, homelessness prevention, and rapid re-housing assistance providers; other homeless assistance providers; and mainstream service and housing providers (see §576.400(b) and (c) for a list of programs with which ESG-funded activities must be coordinated and integrated to the maximum extent practicable); (vi) Policies and procedures for determining and prioritizing which eligible families and individuals will receive homelessness prevention assistance and which eligible families and individuals will receive rapid re-housing assistance; (vii) Standards for determining what percentage or amount of rent and utilities costs each program participant must pay while receiving homelessness prevention or rapid re-housing assistance;

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(viii) Standards for determining how long a particular program participant will be provided with rental assistance and whether and how the amount of that assistance will be adjusted over time; and (ix) Standards for determining the type, amount, and duration of housing stabilization and/or relocation services to provide to a program participant, including the limits, if any, on the homelessness prevention or rapid re-housing assistance that each program participant may receive, such as the maximum amount of assistance, maximum number of months the program participant receive assistance; or the maximum number of times the program participant may receive assistance.

In February 2013, EveryOne Home partners finalized a county-wide prevention and rapid re-housing program with new Emergency Solutions Grant funds, modeled on the Homelessness Prevention and Rapid Re-Housing Program (HPRP), that utilizes common assessment tools and policies, is an integral part of the current system of care, is simple for clients to access and provides common outcome data and measurable results. Given that the resources provided under ESG are a fraction of that available under HPRP, it is expected that a significantly scaled-down system, utilizing existing homeless provider resources and focusing on rapid re-housing and shelter diversion. Program standards have been developed by a multi-jurisdictional working group with community feedback, based on the Priority Home Partnership (PHP) standards created for HPRP. The standards for the Priority Home Program have been modified to take into account the smaller resources and even greater targeting needed for ESG. These written standards (See Attachment 6) for prevention and rapid re-housing are considered interim for the period until a broader coordinated assessment system and written standards for assistance have been developed and adopted across the Continuum. (ii) If the Continuum of Care for the jurisdiction’s area has established a centralized or coordinated assessment system that meets HUD requirements, the jurisdiction must describe that centralized or coordinated assessment system. The requirements for using a centralized or coordinated assessment system, including the exception for victim service providers, are set forth under 24 CFR 576.400(d). The Alameda County Continuum of Care (Everyone Home) has not yet developed a centralized or coordinated assessment system that meets HUD requirements. (iii) The jurisdiction must identify its process for making subawards and a description of how the jurisdiction intends to make its allocation available to private nonprofit organizations (including community and faith based organizations) and in the case of urban counties, funding to participating units of local government.

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The City of Berkeley was allocated $168,887 in ESG funding for PY2013. Funds will be used to continue a program started in PY2012, which provides rapid re-housing and homeless prevention financial assistance to homeless clients and clients who are imminently homeless and seeking shelter. The City of Berkeley will utilize the maximum amount possible for administration (7.5% of the grant) and allocate $6,700 to support the County-wide Homeless Management Information System, known as InHouse. The table below shows how PY2013 and PY2012 carryover ESG funds will be used.

PY2013 ESG Funding and FY2012 ESG Carryover

ESG PY2013

Funds

PY2012 ESG

Carryover

Funds

Total Funding

Available

REVENUES $ 168,887 $ 171,078 $ 339,965

BUDGET

Homelessness Prevention (19%) $ 31,300 $ 31,300

Rapid‐Rehousing (70.5%) $ 118,221 $ 31,603 $ 149,823

Emergency Shelter: Renovation $ 139,475 $ 139,475

Homeless Management

Information System (HMIS) (3%)

$ 6,700 $ 6,700

Administration (7.5%) $ 12,667 $ 12,667

TOTALS $ 168,887 $ 171,078 $ 339,965

The City of Berkeley has encouraged its network of providers of services to the homeless to focus their efforts on rapidly re-housing their clients. Providers have re-tooled staffing to focus case management efforts on preparing clients for stabilization in housing. City General Funds already support these efforts. These providers report that the lack of financial assistance to rapidly re-house clients has impeded their efforts. For this reason, the City of Berkeley will again use a large portion of new ESG funds for financial assistance to rapidly re-house clients accessing services at existing homeless programs. With the late start to the program in PY2012, approximately $171,000 of the PY2012 ESG funds were carried over into PY2013. PY2012 ESG funds were initially allocated to Homeless Prevention and Rapid Re-

Housing. A significant increase in ESG funding in PY2012, delays in the start of the

program related to an initial planning process and coordination the local Homeless

Continuum of Care, and limited staff resources to find affordable housing have

contributed to a significant amount of funds being available in PY2013. ESG funds

must be used within two years of their award, and revert back to HUD if unspent.

Therefore PY2012 ESG funds will be re-programmed. Approximately $32,000 will be

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allocated for additional temporary staffing, and approximately $140,000 will be allocated

to a public facility improvement project, proposed by the Berkeley Food and Housing

Project. A full-time temporary staff person would be hired to assist clients identified by

non-profit agencies to apply for ESG assistance and locate affordable housing. We

project a higher spend-down rate as a result of this extra staffing assistance. However,

we do not expect that all of the ESG funds at risk will be spent on rapid re-housing.

Therefore approximately $140,000 of the PY2012 ESG funds will be allocated to the

renovation of the Dwight Way Women’s Shelter and Transitional Housing Program, a

public facility improvement project, proposed by the Berkeley Food and Housing Project

(BFHP), which can be completed by June 30, 2014.

PY2013 ESG funds will be used to provide financial assistance and housing relocation and stabilization services for approximately 76 individuals and families. Of these, approximately 66 are literally homeless, will have sought daytime or nighttime shelter at existing homeless agencies in Berkeley, and ESG funds will be provided to help them become rapidly re-housed. An additional 10 individuals or families, who are at imminent risk of homelessness, seeking shelter, and who do not have a current lease, ownership interest or occupancy agreement, and whose household income is below 30% of Area Median Income, will be provided with financial assistance to prevent them from becoming homeless. Homeless service providers, funded with City General Funds, will assist clients with case management and housing search assistance. City of Berkeley staff will review and approve applications for assistance, enter client information into HMIS, coordinate and review housing inspections, coordinate rental assistance activities, and hold regular coordination meetings. Berkeley Food and Housing Project staff will administer financial assistance for these clients. Tenant-based rental assistance will be limited to six months, but exceptions may be granted under limited circumstances. ESG funds will be used to fund City staff and will be sole-sourced to the Berkeley Food and Housing Project (BFHP). BFHP provided financial assistance processing services both for the HPRP program and for the City’s Housing Retention Program, and has developed adequate systems to meet the regulatory requirements of the funding. Utilizing City staff for the administration and coordination of the program will ensure that financial assistance will be made available to clients of existing homeless agencies on an equitable basis, when the clients they serve are ready to receive the assistance. All expected PY2013ESG allocations are shown in Attachment 3.

(iv) If the jurisdiction is unable to meet the homeless participation requirement in 24 CFR 576.405a, the jurisdiction must specify its plan for reaching out to and consulting with homeless or formerly homeless individuals in considering and making policies and decisions regarding any facilities or services that receive funding under ESG.

§ 576.405 Homeless participation.

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(a) Unless the recipient is a State, the recipient must provide for the participation of not less than one homeless individual or formerly homeless individual on the board of directors or other equivalent policy-making entity of the recipient, to the extent that the entity considers and makes policies and decisions regarding any facilities, services, or other assistance that receive funding under Emergency Solutions Grant (ESG).

(b) If the recipient is unable to meet requirement under paragraph (a), it must instead develop and implement a plan to consult with homeless or formerly homeless individuals in considering and making policies and decisions regarding any facilities, services, or other assistance that receive funding under Emergency Solutions Grant (ESG). The plan must be included in the annual action plan required under 24 CFR 91.220.

The policy-making entity for the City of Berkeley which makes decisions regarding the facilities, services, and other programs to receive funding under the Emergency Solutions Grant (ESG) is the Berkeley City Council. The Berkeley City Council is elected by the citizens of Berkeley. The City cannot mandate that a homeless or formerly homeless individual be on the City Council. Therefore, the City must develop and implement a plan to consult with homeless or formerly homeless individuals in making policies and decisions regarding programs that receiving funding under ESG. City staff are planning, in conjunction with Everyone Home, to host a forum each year for homeless clients, in order to involve them in policy-making and decisions regarding ESG-funded services. The details have yet to be determined. (v) The jurisdiction must describe the performance standards for evaluating ESG activities. The performance standards to be applied to ESG activities is attached as Attachment 5. These standards were developed in 2009-2010 through the leadership of Everyone Home (the Continuum of Care) and partially funded by City of Berkeley General Funds. This matrix presents outcome standards for each type of program in the Continuum of Care. Most were established as a percentage of the average outcomes achieved by all County programs (for example, the average permanent housing placement rate of all emergency shelters) and will be adjusted over time to ensure continued improvement. (vi) The jurisdiction must describe its consultation with each Continuum of Care that serves the jurisdiction in determining how to allocate ESG funds each program year; developing the performance standards for and evaluating the outcomes of, projects and activities assisted by ESG funds; and developing funding, policies, and procedures for the administration and operation of the HMIS. Consultation with Everyone Home, the Alameda-Countywide Continuum of Care began on January 30, 2012, when representatives from the City of Berkeley, the City of

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Oakland, Alameda County Housing and Community Services Department, and the Executive Director of Everyone HOME participated in a conference call. The discussion focused on how to implement the new ESG requirements in a way that would be consistent county-wide and would continue the collaboration, launched in 2009 with American Recovery and Reinvestment Act (ARRA) Homelessness Prevention and Rapid Re-housing (HPRP) funds. The group held several meetings in PY2012, and, after a series of discussions in which approaches to utilizing the ESG funds were discussed, in the fall of PY2012, the group hired a consultant to draft a policies and procedures manual (Attachment 6). This manual will be used to implement the new Priority Home Partnership Program that will begin in the Spring of 2013. Matching Requirements In HUD Program Year 2012, the City of Berkeley is expected to allocate approximately $2.3 million in General Funds to homeless programs operated by community agencies. More specifically, the required match will be met with General Funds allocated to the Alameda County Network of Mental Health Clients ($89,817), the City of Berkeley Housing Retention Program ($63,573), the Dorothy Day House Berkeley Emergency Storm Shelter ($16,206), the Youth Engagement Advocacy Housing (YEAH!) youth winter shelter ($109,115), and the Family Violence Law Center’s Domestic Violence and Homeless Prevention Project ($87,030). These programs will receive a total of $365,741 in City General Funds in PY2013.

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Implementation of the Analysis of Impediments to Fair Housing Choice The City will work to implement the Analysis of Impediments to Fair Housing Choice during PY 2012. Actions for PY 2012 follow. The City will work to involve diverse stakeholders in the development of this plan, including by continuing to provide housing and community services planning notifications in English, Spanish, and Chinese based on past evaluation of language needs. Evidence of outreach efforts, guided by the Citizen Participation Plan, is included as Attachment 7. In PY 2011, the City re-evaluated Limited English Proficiency (LEP) needs based on 2005-2009 American Community Survey (ACS) data for Berkeley. Spanish and Chinese continue to be the languages most frequently spoken by LEP residents. The City continued translating notices into Spanish and Chinese per the Public Participation Plan. Table 4 presents the five languages most frequently spoken at home by people with LEP. These numbers likely overstate the need for translation, since people who speak English “less than very well” include people who reported that they speak English “well.”

Table 4: People in Berkeley who speak English “less than very well”, by the 5 languages

most frequently spoken at home

Languages Number % of LEP

Population % of Total Population

Spanish 2,237 30% 2%

Chinese 1,849 25% 2%

Japanese 529 7% 1%

Korean 421 6% <1%

Other Asian* 374 5% <1%

Total (any language) 7,536 100%

*"Other Asian" means Asian languages other than Chinese, Japanese, Korean, Mon-Khmer, Cambodian, Thai, Vietnamese, and Laotian. Source: 2005-09 American Community Survey, Table B16001: Language Spoken at Home by Ability to Speak English for the Population 5 Years and Over.

The City will work affirmatively to further fair housing choice:

• Continue funding outreach and education about fair housing, including homeownership, by the East Bay Community Law Center. Funded activities include fair housing testing

• Continue including fair housing requirements, including affirmative marketing plans, in City contracts and monitoring activities.

• Continue to evaluate options for partnering with other local jurisdictions for funding and coordinating fair housing programs.

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The City will eliminate barriers to fair housing choice:

• In PY 2011, Alameda County Behavioral Health Care Services, in collaboration with Everyone Home, Eden Information & Referral and Bonita House, launched an online database for identifying affordable housing opportunities called AC Choices. This represented the culmination of years of countywide effort to compile and update housing unit information. In PY 2013, the City will continue to provide a link to this website from its website, and coordinate as needed to make sure information stays up to date. http://www.ci.berkeley.ca.us/ContentDisplay.aspx?id=16346

• Continue to promote the use of Language Line by Health, Housing & Community Services Department staff as needed with limited English proficient (LEP) people seeking services.

• Collaborate with other jurisdictions and housing and service providers under the umbrella of Everyone Home on projects that increase fair housing choice.

• In PY 2012, the City of Berkeley utilized socially responsibly banking criteria developed by the Human Welfare and Community Action Commission to make decisions regarding the procurement of the City’s banking services.

• Applications for two financial literacy projects were reviewed by not recommended for funding in PY2012. It is expected that the Human Welfare and Community Action Commission will continue to make this project a priority in PY2013.

• The Analysis of Impediments found evidence that Latinos in Berkeley were underserved, including lower rates of educational achievement and higher rates of housing problems than other groups, based on 2000 Census data. In PY 2013, the City will:

• Analyze new ACS/CHAS data to determine how population and housing needs have changed since 2000

• Review outreach efforts of nonprofit housing developers and homeless service providers to determine what improvements are needed.

• Research best practices and provide technical assistance regarding needed documentation and outreach efforts to increase Latino participation.

The City will increase and sustain affordable housing opportunities for Berkeley’s diverse population:

• Continue to fund the creation of new affordable housing through acquisition, rehabilitation, and new construction, through the Housing Trust Fund.

• Support the rehabilitation of existing owner and tenant occupied units. In PY 2012, the City will continue to support rehabilitation through its Condominium Conversion Ordinance, CESC’s Major Home Repairs program, Rebuilding Together, Senior and Disabled Home Loans, and the Center for Independent Living’s Residential Access Program.

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• Support programs which increase opportunities for people with disabilities to live in a way that is integrated into the community, instead of more clinical settings. In addition to the housing rehabilitation programs described above, in PY 2013 the City anticipates having $973,751 in voter-approved Measure E tax funds for Emergency Services for Residents with Severe Physical Disabilities. Services will include emergency attendant, wheelchair adjustments, and transportation services to Berkeley residents who are severely physically disabled. It will also support case-management services to Berkeley residents who are severely physically disabled to recruit, select, train, and retain quality attendants in order for them to live independently in Berkeley.

• Continue to encourage use of universal design in Housing Trust Fund projects, by using the guidelines updated in 2009.

• Encourage dispersal of affordable housing. The City continues to value locating affordable housing near amenities such as transit, jobs, and mainstream services. Due to the constrained amount of HOME funds available and the significant capital needs of the existing affordable housing portfolio, the City will also continue to fund the rehabilitation of existing affordable housing developments as needed, regardless of location, in order to preserve the City’s affordable housing stock, maintain neighborhood stability and investment, and improve living conditions for low income residents, including people of color and the disabled.

• Support other strategies to increase affordable housing opportunities. Although Berkeley, like other California cities, is facing budget challenges due to the continuing recession, California faces large deficits and has frozen housing funding programs, and federal housing and community services may be reduced in PY 2013, the City will continue to seek new opportunities.

• In PY 2013, the Planning and Homeless Commissions, as well as other stakeholders, will review options for zoning language to allow emergency shelters as an as-of-right use in certain zoning districts in order to comply with California SB2. An as-of-right use does not require a conditional permit or discretionary review by staff or a commission. The use may be subject to limitation, including a maximum number of beds, on-site waiting and intake areas, length of stay, security and on-site management, and minimum distance from other emergency shelters. The City Council may consider and take action on zoning changes in the fall of 2013.

Promoting Housing Choice through Shelter Plus Care and Housing Choice Vouchers Finally, both Health, Housing and Community Services Department and the Berkeley Housing Authority will actively work to counter any discrimination against participants in the Shelter Plus Care and Housing Choice Voucher programs based on their source of income. The two primary reasons that landlords cite for not wanting to participate in Shelter Plus Care or Section 8 are a concern about dealing with what they perceive as an inflexible and unresponsive bureaucratic system and negative experiences with prior tenants who received a rental subsidy and did not abide by their lease agreement. In PY 2013, the City’s Shelter Plus Care program will continue to work to provide excellent customer service to landlords in order to increase and maintain their

Attachment 4


participation. The City’s Shelter Plus Care coordinator and housing inspector are responsive to landlord concerns and will work with landlords, program participants, and their service providers to resolve the concerns when any problems arise. In addition to responding promptly to landlord concerns, program staff ensure that the participating service agencies provide ongoing supportive services to their clients. In order to participate in the Shelter Plus Care Program, each service agency must agree to conduct home visits with their clients at least monthly. Regular visits ensure that the service provider is aware of any concerns that may arise, and is positioned to respond proactively in order to resolve any issues that may jeopardize a participant’s housing. Proactive supportive services have proven to be an important marketing tool for recruiting prospective landlords. Landlords are significantly more likely to lease a unit to a tenant who may have a poor housing history, if the landlord has confidence that ongoing services are being provided, and the landlord can contact a case manager directly for help if there are any concerns. Additional incentives for landlord participation are the guaranteed 30-day written notice prior to terminating the rental subsidy, and the Shelter Plus Care regulations which allow the Program to reimburse landlords for tenant-caused damages or unpaid tenant rent. Typically when problems arise, they are minor issues that are easily resolved through the ongoing support and intervention of the Shelter Plus Care service providers. In some cases, however, the program participant is unable to correct problem behavior and continues to violate their lease agreement. Consequently, in order to help the landlord and the participant avoid an eviction, the Program has generally been successful in using the rental subsidy as leverage in negotiating with the participant, and arranging for the participant to vacate the unit in exchange for an opportunity for another housing placement, so long as the participant takes reasonable action to address the problematic behavior. The Program’s success in resolving such situations successfully has helped participants avoid developing negative rental history, while sustaining relationships with landlords, and encouraging landlords to continue to accept Shelter Plus Care participants as tenants. Another reason that some property owners are reluctant to participate in Shelter Plus Care or Section 8 is because they know their properties will be inspected and repairs may be required. While the Shelter Plus Care program will continue to have a dedicated Housing Inspector position in PY 2013, who will work with property owners to make the inspection and repair process as clear and convenient as possible, inspections are an important program requirement than cannot be changed or waived. The Berkeley Housing Authority’s activities to recruit and retain property owners to participate in the Housing Choice Voucher Program are described in the Berkeley Housing Authority’s 2012 Administrative Plan, in Chapter 13. Owners, available online at: http://www.ci.berkeley.ca.us/uploadedFiles/BHA/Level_3_-_General/BHA%20Adminstrative%20Plan%202012%20FINAL.pdf

Attachment 4


Specifically, BHA will conduct owner outreach to ensure that owners are familiar with the program and its advantages through its website, www.cityofberkeley.info/bha and by other means including written promotional materials, mass mailings to owner listings maintained by the Berkeley Rent Stabilization Program, and working with owner associations, to ensure owners are familiar with the program and its advantages. Outreach strategies will be monitored for effectiveness, and adapted accordingly. In addition to recruiting owners to participate in the HCV program, BHA must also provide the kind of customer service that will encourage participating owners to remain active in the program. BHA Policy:

• All BHA activities that may affect an owner’s ability to lease a unit will be processed as rapidly as possible, in order to minimize vacancy losses for owners.

• BHA will use its website to provide owners with information that explains the HCV program, including HUD and BHA policies and procedures, in easy-to-understand language.

• BHA will give special attention to helping new owners succeed through activities such as:

o Providing the owner with a designated BHA contact person.

o Coordinating inspection and leasing activities between BHA, the owner, and the family.

o Initiating telephone contact with the owner to explain the inspection process, and providing an inspection booklet and other resource materials about HUD housing quality standards.

o Providing other written information about how the program operates, including answers to frequently asked questions.

• Additional services may be undertaken on an as-needed basis, and as resources permit.

Attachment 4

City of Berkeley Annual Action Plan SUBSTANTIAL AMENDMENT for PY 2013

Proj. # Agency Project Name Award Amount

1 Center for Indep. Living Residential Access Project for Disabled 140,219$

2 Commty. Energy Services Home Safety & Repair Program 282,334$

3 Rebuilding Together Safe Home Project 98,279$

4 COB/Housing & Commty Svcs.Loan Services 114,058$

5 COB/Housing & Commty Svcs.Senior and Disabled Rehab Program 177,540$

COB/Housing & Commty Svcs.Rehab Loans 150,000$

6 COB/Housing & Commty Svcs.Housing Development: M/F Rehab 369,310$

COB/Housing & Commty Svcs.Housing Trust Fund 328,590$

Subtotal Housing Projects 1,660,330$

7 Berkeley Food & Hsg. Proj. Men's Overnight Shelter 180,986$

8 Biotech Partners Biotech Academy at Berkeley High 68,094$

9 East Bay Community Law CenterFair Housing 34,932$

10 Homeless Prevention & Rapid Rehousing 73,173$

11 Rising Sun Energy Center Green Energy Training Services 50,852$

12 Women's Daytime Drop-In Housing Case Management 61,885$

Subtotal Public Services Projects 469,922$

13 A Better Way Interior Improvements 32,273$

14 Alzheimers Svcs. East Bay Exterior Improvements 26,689$

15 Berkeley Food & Hsg. Proj. Flooring, Windows Replacement 40,000$

16 COB/Housing Public Facilities Improvements 134,085$

17 Fred Finch Youth Center Roofing Replacement 24,500$

18 Lifelong Medical Care Cabinet Replacements 61,390$

19 Rebuilding Together Community Facilities 24,575$

Subtotal Public Facilities Projects 343,512$

20 COB/Housing CDBG Planning and Administration 379,948$

21 COB/City Manager's Office Support Costs 140,528$

Subtotal Planning & Admin Projects* 520,476$

GRAND TOTAL ALL CDBG PROJECTS 2,994,240$

Berkeley Food & Hsg. Proj. Rapid Re-Housing Project 106,399$

COB/Housing & Commty Svcs.Rapid Re-Housing Project 43,425$

Berkeley Food & Hsg. Proj. Homeless Prevention 28,170$

COB/Housing & Commty Svcs.Homeless Prevention 3,130$

Berkeley Food & Hsg. Proj. Homeless Shelter Renovation 139,475$

COB/Housing & Commty Svcs.Homeless Management Information System 6,700$

COB/Housing & Commty Svcs.Program Planning and Administration 12,666$

GRAND TOTAL ALL ESG PROJECTS 339,965$

COB/Housing HOME Administration 65,004$

COB/Housing Housing Trust Fund** 585,032$

GRAND TOTAL ALL HOME PROJECTS* 650,036$

Notes:

City of Berkeley CDBG, ESG and HOME Projects for 7/1/2013 - 6/30/2014

CDBG

ESG

HOME

**Total HOME funds is based on the assumption of no Program Income in PY2013.

* Planning & Administration Cap assumes current year Program Income of $100,000.

Attachment 4

2/6/2014 HAC Packet – Attachment 5

City of Berkeley Annual Action Plan PY 2014

1

OMB Control No: 2506‐0117 (exp. 07/31/2015)

CITY OF BERKELEY

ANNUAL ACTION PLAN

FOR HOUSING AND COMMUNITY DEVELOPMENT

July 1, 2014 - June 30, 2015 (PY 2014) Year 5 of the 2010-2015 Consolidated Plan

for the U.S. Department of

Housing and Urban Development San Francisco Field Office of

Community Planning and Development

January 30, 2014

DRAFT FOR PUBLIC REVIEW



2


Table of Contents Executive Summary ........................................................................................................ 3

AP-05 Executive Summary - 24 CFR 91.200(c), 91.220(b) ......................................... 3

PR-05 Lead & Responsible Agencies – 91.200(b) ....................................................... 4

AP-10 Consultation – 91.100, 91.200(b), 91.215(l) ...................................................... 5

AP-12 Participation – 91.105, 91.200(c) ...................................................................... 9

Expected Resources ..................................................................................................... 12

AP-15 Expected Resources – 91.220(c) (1, 2) ........................................................... 12

Annual Goals and Objectives ........................................................................................ 15

AP-35 Projects – 91.220(d) ........................................................................................ 18

AP-50 Geographic Distribution – 91.220(f) ................................................................ 19

Affordable Housing ........................................................................................................ 20

AP-55 Affordable Housing – 91.220(g) ...................................................................... 20

AP-60 Public Housing – 91.220(h) ............................................................................. 22

AP-65 Homeless and Other Special Needs Activities – 91.220(i) .............................. 23

AP-75 Barriers to affordable housing – 91.220(j) ....................................................... 28

AP-85 Other Actions – 91.220(k) ............................................................................... 30

Program Specific Requirements .................................................................................... 36

Attachments: Attachment 1: Table AP-35: Projects PY 2014 Attachment 2: City of Berkeley CDBG, ESG and HOME Projects Attachment 3: Alameda County Priority Home Partnership City of Berkeley Manual Attachment 4: Outcome Measures



3


Executive Summary

AP-05 Executive Summary - 24 CFR 91.200(c), 91.220(b) 1. Introduction

2. Summarize the objectives and outcomes identified in the Plan

This could be a restatement of items or a table listed elsewhere in the plan or a reference to another location. It may also contain any essential items from the housing and homeless needs assessment, the housing market analysis or the strategic plan.

3. Evaluation of past performance

This is an evaluation of past performance that helped lead the grantee to choose its goals or projects.

4. Summary of Citizen Participation Process and consultation process

Summary from citizen participation section of plan.

5. Summary of public comments

This section will be completed later.

6. Summary of comments or views not accepted and the reasons for not accepting them


7. Summary




4


PR-05 Lead & Responsible Agencies – 91.200(b) 1. Agency/entity responsible for preparing/administering the Consolidated Plan

Describe the agency/entity responsible for preparing the Consolidated Plan and those responsible for administration of each grant program and funding source.

Agency Role Name Department/Agency Administration of CDBG, ESG, and HOME; preparer of Consolidated Plan

City of Berkeley Department of Health, Housing & Community Services

Table 1 – Responsible Agencies Narrative (optional)

Starting in 2011, the City’s Department of Housing and Community Services merged with the City’s Health Department, creating the Department of Health, Housing & Community Services.

The City of Berkeley’s Health, Housing & Community Services Department is the lead agency for overseeing the development of the plan. The Department coordinates the City’s funding allocation and monitoring for community based organizations, administration of the Housing Trust Fund, and operation of other housing and community services programs such as the Shelter Plus Care program, and Senior and Disabled Home Rehabilitation Loan Program. The Department also includes the Mental Health, Public Health, and Aging Services divisions, which provide direct services to the community, and it includes the Environmental Health division.

Consolidated Plan Public Contact Information

Amy Davidson Senior Management Analyst 2180 Milvia Street, 2nd Floor Berkeley, CA 94704 510-981-5406 [email protected]



5


AP-10 Consultation – 91.100, 91.200(b), 91.215(l) 1. Introduction

Provide a concise summary of the jurisdiction’s activities to enhance coordination between public and assisted housing providers and private and governmental health, mental health and service agencies (91.215(l))

During the next year, the City of Berkeley will continue to coordinate the housing and community services activities within the department through regular senior staff meetings and coordination on specific topics. City staff will also continue to participate in the implementation of Everyone Home, the countywide plan to end homelessness. Everyone Home spearheads Alameda County’s Continuum of Care. Staff will continue to participate in the initiative’s Leadership Board, which includes most public funders of housing and homeless services in the county, as well as leadership from key community based organizations. Leadership Board membership helps coordinate efforts across the county. Staff also participate in other committees composed of other funders (such as Alameda County Behavioral Health Care Services and the Social Services Agency) as well as many community based organizations. Recent countywide collaboration efforts include the issuance of a countywide report on homeless program outcomes compared to adopted countywide performance benchmarks the 2013 homeless survey and count, and the development of Home Stretch, a coordination initiative targeting people who are chronically homeless and highly vulnerable. Describe consultation with the Continuum(s) of Care that serves the jurisdiction's area in determining how to allocate ESG funds, develop performance standards for and evaluate outcomes of projects and activities assisted by ESG funds, and develop funding, policies and procedures for the operation and administration of HMIS

Consultation with Everyone Home, the Alameda-Countywide Continuum of Care began on January 30, 2012, when representatives from the City of Berkeley, the City of Oakland, Alameda County Housing and Community Services Department, and the Executive Director of Everyone HOME participated in a conference call. The discussion focused on how to implement the new ESG requirements in a way that would be consistent county-wide and would continue the collaboration, launched in 2009 with American Recovery and Reinvestment Act (ARRA) Homelessness Prevention and Rapid Re-housing (HPRP) funds. The group held several meetings in PY2012, and, after a series of discussions in which approaches to utilizing the ESG funds were discussed, in the fall of PY2012, the group hired a consultant to draft a policies and procedures manual (Attachment 6) that was used to implement the new Priority Home Partnership Program starting in Spring 2013 and continuing in PY2014.



6


Describe consultation with the Continuum(s) of Care that serves the State in determining how to allocate ESG funds, develop performance standards for and evaluate outcomes of projects and activities assisted by ESG funds, and develop funding, policies and procedures for the operation and administration of HMIS

Not applicable

2. Describe Agencies, groups, organizations and others who participated in the process and describe the jurisdiction’s consultations with housing, social service agencies and other entities




7


Table 2 – Agencies, groups, organizations who participated

Identify any Agency Types not consulted and provide rationale for not consulting

Not applicable.

Other local/regional/state/federal planning efforts considered when preparing the Plan



8


Name of Plan Lead Organization How do the goals of your Strategic Plan overlap with

the goals of each plan? Berkeley General Plan, Housing Element

City of Berkeley The Housing Element supports efforts to maintain and increase affordable housing options in Berkeley.

Everyone Home: the Alameda Countywide Homeless and Special Needs Housing Plan

Everyone Home (Alameda County’s Continuum of Care)

Everyone Home is our local plan to end homelessness.

Climate Action Plan Department of Planning & Development Office of Energy and Sustainable Development

Reduce our entire community’s greenhouse gas emissions by 80% below 2000 levels by 2050.

2020 Vision The 2020 Vision is an ongoing collaboration between the following partners: City of Berkeley, Berkeley Unified School District, Berkeley Alliance, University of California- Berkeley, Berkeley City College, United in Action, Berkeley Federation of Teachers, Berkeley Organizing Congregations for Action, and the Berkeley community.

2020 Vision is a citywide movement to ensure academic success and well-being for all children and youth growing up in Berkeley, by closing the achievement gap in Berkeley's public schools by the year 2020, consistent with goals of reducing inequities and increasing economic opportunities for Berkeley residents.

Health Status Report 2013 Health, Housing, and Community Services, Public Health Division

Public Health’s goal is to reduce and eliminate health inequities in Berkeley, which includes assessing and addressing the social determinants of health.

Table 3 – Other local / regional / federal planning efforts



9


AP-12 Participation – 91.105, 91.200(c) 1. Summary of citizen participation process/Efforts made to broaden citizen participation Summarize citizen participation process and how it impacted goal-setting A public hearing to receive input from Berkeley residents on Berkeley’s housing and community development needs was held on November 7, 2013 before the Housing Advisory Commission. Approximately ten members of the public were present. Three addressed the commission and articulated the following needs:

• a continuation or expansion of subsidized childcare;

• efforts to address the housing and transportation needs of people with disabilities; and

• efforts to mitigate greenhouse gas emissions; One comment was submitted in writing and advocated for actions to address bedbugs. The draft Plan was distributed to the Housing Advisory Commission on February 6, and March 6, 2014, and a public comment period was opened on DATE. Announcements regarding the public hearing and public comment period were published in the Oakland Tribune on DATE and in The Berkeley Voice on DATE. The announcement stated that the public comment period would close on DATE and included a summary of all key elements of the Plan. The announcement also included information in Spanish and Chinese regarding how to obtain information about the Plan in those languages. Additional outreach was accomplished via mailings to interested parties on the Health, Housing and Community Services Department outreach lists, which include interested individuals, community agencies serving low-income people, public buildings such as recreation centers, senior centers, libraries and other government buildings. The plan will also be posted on the City’s website. A public hearing on the Plan was held on April 29, 2014 before the Berkeley City Council. Additional outreach for the public hearing was sent via the mailing distribution lists mentioned above. During the public comment period of DATE through DATE, no written comments were received. Additional outreach was accomplished via mailings to interested parties on the Health, Housing and Community Services Department outreach lists, which include interested individuals, community agencies serving low-income people, public buildings such as recreation centers, senior centers, libraries and other government buildings.



10


Citizen Participation Outreach

Sort Order

Mode of Outreach

Target of Outreach

Summary of

response/ attendance

Summary of

comments received

Summary of

comments not

accepted and

reasons

URL (If

applicable)

EveryOne Home – Alameda County Homeless Continuum of Care

Local Businesses

Local Developers

Faith-based Organizations

Flyers at two Berkeley Senior Centers

Seniors

Flyers at Recreation Centers

South & West Berkeley (NSA)

Flyers at Berkeley Housing Authority Sites

Public Housing Residents

Flyers at Affordable Housing Developments

Residents of Affordable Housing

Flyers distributed to over 50 non-profit agencies serving low-income people

Low-Income Population



11


Sort Order

Mode of Outreach

Target of Outreach

Summary of

response/ attendance

Summary of

comments received

Summary of

comments not

accepted and

reasons

URL (If

applicable)

Flyers to agencies specifically targeting people with disabilities

Persons with Disabilities

Table 4 – Citizen Participation Outreach



12


Expected Resources

AP-15 Expected Resources – 91.220(c) (1, 2) Introduction

The following table shows resources expected to be available during the next Program Year.

Priority Table

Program Source of Funds Uses of Funds

Expected Amount Available Year 5

Narrative Description Annual Allocation:

$Program Income: $

Prior Year Resources:

$ Total:

$

CDBG Public - federal

Housing Services, Public Services, Public Facilities Improvements, Housing Development

2,502,381 120,000 342,156 2,964,537 See below

ESG Public - federal

Rapid Re-Housing, Homeless Prevention, HMIS

168,887 0 0 168,887 See below

HOME Public - federal

Affordable Housing Development 650,036 20,000 2,270,415 2,940,451 See below

Table 5 - Expected Resources – Priority Table



13


This is the final year of the current 2010 – 2015 Consolidated Plan. Explain how federal funds will leverage those additional resources (private, state and local funds), including a description of how matching requirements will be satisfied

Most of the housing and community services programs described in the Consolidated Plan will continue to be delivered by nonprofit community based organizations in PY 2014. The City contracts with a wide range of housing and service providers using CDBG, HOME, ESG, Community Services Block Grant (CSBG), General Fund, and other sources of funding. These organizations leverage significant financial and in-kind support from individual community members, foundations, and private organizations that help meet the needs identified in this plan. The City will continue working closely with these agencies in PY 2014.

If appropriate, describe publically owned land or property located within the jurisdiction that may be used to address the needs identified in the plan

The City has long-term leases of City-owned property with non-profit organizations that address the needs identified. Programs operating in leased City-owned properties include:

• Berkeley Food and Housing Project’s Men’s Overnight Homeless Shelter;

• Berkeley Housing Authority’s Public Housing (14 of 75 units are on City-owned property);

• BOSS’ Harrison House Shelter for Homeless men, women and families;

• BOSS’ MASC – a homeless daytime Drop-In Center;

• BOSS’ Sankofa House – transitional housing for homeless families; and

• Women’s Daytime Drop-In Center’s Bridget House – transitional housing for homeless families.

On January 21, 2014, City Council will consider adopted a Disposition and Development Loan Agreement (DDLA) for 3135 Harper Street, a City-owned property, for development as affordable housing by Satellite Affordable Housing Associates (SAHA). The City Council has already approved two option agreements and a Housing Trust Fund reservation of $2.3 million for the project. Under the terms of the DDLA, SAHA would acquire the site, valued at $1.46 million, for $500. The City is also exploring the use of the City-owned Berkeley Way parking lot to address the needs identified in the plan, specifically for use as permanent supportive housing. On September 10, 2013, the City Council referred the development of a



14


Request for Proposals for the site to City staff and the Housing Advisory Commission. The Council wants consideration to be given to incorporating emergency shelter, administrative offices, community space, open space and supportive services. The Council referral also included replacement of the parking spaces on- or off-site and green building (LEED Gold) features, consistent with the 2012 Downtown Area Plan. Staff are working on feasibility studies and may issue a Request for Proposals in PY2014.

Discussion

In addition to the federal resources made available for housing and community development in Berkeley, the City contributes significant resources for a City of its size. Annual investments in community agency funding from City General Funds, and the lease and sale of City properties, support the priorities identified in the Consolidated Plan.



15


Annual Goals and Objectives

AP-20 Annual Goals and Objectives - 91.420, 91.220(c)(3)&(e)

Goals Summary Information

The City’s goals include:

• Preserving public facilities; • Increasing and preserving affordable housing opportunities; • Preventing, addressing, and ending homelessness; • Increase economic opportunities and decrease poverty; and • Maintain infrastructure for program delivery through program planning and

administration.

Goal Descriptions

Goal Agency Project(s) Funding Goal outcome indicator

Preserve public facilities LifeLong Dental Clinic 34,493

Public facility or infrastructure activities other than low/moderate-income housing benefit

LifeLong Over 60s Clinic

$43,040 for all 3 over 60s Clinic projects combined






Increase and preserve affordable housing opportunities

Center for Independent Living (CIL)

Residential Access for the Disabled Program

$140,219 CDBG

Rental Units Rehabilitated

City of Berkeley/ Housing & Community Services Division

Loan Services $114,058 CDBG


City of Berkeley/ Housing &

Housing Development/

$369,310 CDBG




16


Community Services Division

Multi-Family Rehabilitation


Housing Trust Fund

$328,590 CDBG



Seniors and Disabled Home Rehabilitation Loan Program

$177,540 CDBG

Homeowner Housing rehabilitated


Rehab Loans $150,000 CDBG



HOME (Housing Trust Fund)

$585,032 HOME

Community Energy Services Corporation

Home Safety & Repair Program

$282,334 CDBG

Rental Units/ Homeowner housing rehabilitated

East Bay Community Law Center

Fair Housing/ Subsidized Housing Support & Advocacy

$34,932 CDBG

Public service activities other than low/moderate-income housing benefit

Rebuilding Together

Safe Homes Project

$98,279 CDBG


Prevent, address and end homelessness

Berkeley Food & Housing Program (BFHP)

North County Womens Center,

141,275 Homeless Person Overnight Shelter

Berkeley Food and Housing Project

Men's Overnight Shelter

$180,986 CDBG

Homeless Person Overnight Shelter

Berkeley Food and Housing Project and City of Berkeley HHCSD

Homeless Prevention and Rapid Re-Housing Project

$73,173 CDBG

Public service activities for low/moderate-income housing benefit


Homeless Management Information System

$6,700 ESG N/A


CDBG Planning & Administration

$ 379,948 CDBG


Rapid Re-Housing Project

$118,221 ESG




17


and Berkeley Food & Housing Project

City of Berkeley/ Housing & Community Services Division and Berkeley Food & Housing Project

Homeless Prevention Project

$31,300 ESG N/A

Women's Day-Time Drop-In Center (WDDC)

Housing Case Management and Safety Net Services

$61,885 CDBG


Increase economic opportunities and decrease poverty

Biotech Partners Biotech Academy at Berkeley High

$68,094 CDBG


Rising Sun Energy Center

Green Energy Training Services

$50,852 CDBG

Public Service activities other than low/moderate-income housing benefit

Program planning and administration

City of Berkeley Support Costs $ 140,529 CDBG


Program Planning and Administration

$ 12,667 ESG


HOME Administration

$65,003 HOME

Estimate the number of extremely low-income, low-income, and moderate-income families to whom the jurisdiction will provide affordable housing as defined by HOME 91.215(b):

See section AP-55 for this information.



18


AP-35 Projects – 91.220(d) Introduction

With its CDBG, HOME, and ESG funds, the City of Berkeley will fund eligible projects in the following categories: housing development, rehabilitation and services projects, public services, public/community facility improvement projects, emergency shelter grant programs, program planning and administration, and the Housing Trust Fund. HUD-funded projects appear with the associated HUD goal and outcome indicator in Attachment 1: Table AP-35: Projects PY 2014. Projects also appear by funding source and amount in Attachment 2: City of Berkeley CDBG, ESG and HOME Projects. Describe the reasons for allocation priorities and any obstacles to addressing underserved needs

The City has placed a priority on funding projects in South and West Berkeley based on the factors described under AP-50 Geographic Analysis below.

The greatest obstacle to addressing underserved needs are the limits on resources in the context of complex needs. The City invests significant resources, including approximately $8 million in City General Funds for community agency programs, in meeting the housing and service needs of Berkeley residents. The recession, the State of California’s budget challenges, and sequestration have all reduced resources available at the local, state, and federal levels to meet local needs.



19


AP-50 Geographic Distribution – 91.220(f) Description of the geographic areas of the entitlement (including areas of low-income and minority concentration) where assistance will be directed

Geographic areas of the jurisdiction in which assistance will be directed during PY2014 are described in the Consolidated Plan and have not changed. The City will continue to fund services provided to residents of the CDBG Neighborhood Strategy Area (South and West Berkeley). The NSA represents a part of the City which (excluding areas of high student residence) has the largest percentage of low and moderate income residents, the housing stock is old with more units (both rental and homeowners) in need of repair, and an area with a larger proportion of minority population. The NSA was originally formed based on 1990 Census data, and modified in 2005 according to data available from the 2000 Census.

The City’s 2013 Health Status Report confirmed continuing disparities in South and West Berkeley, specifically:

• African American residents in South and West Berkeley have higher rates of adverse pregnancy outcomes, childhood asthma hospitalizations, heart disease, high blood pressure, stroke and diabetes.

• Over one third of Berkeley’s African American children live in poverty. Children living in poverty are concentrated in South and West Berkeley.

• African Americans living in Berkeley’s South and West neighborhoods have high rates of chronic diseases and risk factors for chronic disease: often many times higher than other racial/ethnic groups.

• Diabetes is not evenly distributed geographically in Berkeley. The highest rates of diabetes-related hospitalizations are among residents of South and West Berkeley.

Rationale for the priorities for allocating investments geographically

The basis for allocating investments and rationale for assigning priorities are described in the Consolidated Plan and have not changed. The City does not set-aside a portion of funds for use within the Neighborhood Strategy Area. Instead, the Request for Proposals indicates that south and west Berkeley are priority areas. Proposers are asked how they serve these areas, and applications that serve south and west Berkeley receive extra points in the competitive scoring process.



20


Affordable Housing

AP-55 Affordable Housing – 91.220(g) Introduction

This section includes HOME-funded units only. Unit counts are broken out two ways- by population served and by type of housing provided.

One Year Goals for the Number of Households to be Supported

Homeless 0Non-Homeless 85Special-Needs 0Total 85

Table 6 - One Year Goals for Affordable Housing by Support Requirement

One Year Goals for the Number of Households Supported

Rental Assistance N/AThe Production of New Units 42Rehab of Existing Units 43Acquisition of Existing Units 0Total 85

Table 7 - One Year Goals for Affordable Housing by Support Type The City does not provide rental assistance. Discussion

The City of Berkeley plans to support a total of 85 units with federal funds in FY14-15, including the following:

• New Construction: Development of 42 new units for low-income seniors is scheduled at Harper Crossings, 3135 Harper Street. Currently a vacant site, the development will include a community room and parking, and seniors will benefit from on-site supportive services. The developer, Satellite Affordable Housing Associates, secured state funding in Fall 2013 and expects to secure an allocation of 9% low-income housing tax credits by June 2014, with a projected construction commencement date of December 31, 2014.



21


• Rehabilitation of Existing Units: A renovation is planned for the 43 units at

William Byron Rumford Sr. Plaza, 3017 Stanton Avenue. Originally constructed in 1991, this development is ready for a level of rehab typical for projects over 20 years of age. The building provides affordable housing to families, with 1BR, 2BR, and 3BR units.



22


AP-60 Public Housing – 91.220(h) Introduction

The Berkeley Housing Authority (BHA) is not a department of the City of Berkeley. BHA Board members are appointed by the Mayor and confirmed by the City Council.

Actions planned during the next year to address the needs of public housing

In 2013, the City of Berkeley closed its construction and permanent financing with Berkeley 75 Housing Partners, the tax credit limited partnership that acquired the Berkeley Housing Authority’s portfolio for the purpose of conducting a substantial rehabilitation on all 75 units. The City will monitor the progress of the construction in 2014 and ensure that, at completion, the units’ useful life is successfully extended and they are ready for occupancy by qualified low-income households.

Actions to encourage public housing residents to become more involved in management and participate in homeownership

BHA’s Low Income Public Housing Units (61) are in the process of undergoing disposition (approved by HUD’s Special Applications Center in Dec. 2010). The units are transitioning, in early 2014, to a new ownership entity (Berkeley 75 Housing Partnership, LP) and will undergo a major rehabilitation, and when complete, will have Project-based Section 8 assistance tied to them. The management plan for the project includes a comprehensive array of supportive services that will be offered to all residents via a Resident Services Plan administered by Project Access.

If the PHA is designated as troubled, describe the manner in which financial assistance will be provided or other assistance

Not applicable.

Discussion

This project will eliminate Public Housing in Berkeley by converting 100% of Berkeley Housing Authority’s Public Housing portfolio to Project-Based Section 8 housing. The major rehabilitation will ensure that the units remain available as affordable housing.



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AP-65 Homeless and Other Special Needs Activities – 91.220(i) Introduction

Describe the jurisdictions one-year goals and actions for reducing and ending homelessness including:

1. Reaching out to homeless persons (especially unsheltered persons) and assessing their individual needs

The City will continue to operate two Shelter Plus Care programs (COACH and HOAP) and the locally-funded Square One program, all of which include a street outreach and assessment component. The Housing for Older Adults Project (HOAP) provides rental subsidies to 12 homeless people with services through the City’s Aging Services Division. The COACH grant provides rental subsidies for up to 33 households and targets people who are chronically homeless. The City’s Mental Health Division and non-profit provider Lifelong Medical Care provide services. The City’s Mental Health Division has one outreach worker on its Homeless Outreach Team.

During PY2014, the City will work on its implementation of coordinated assessment and coordinate with Everyone Home’s work on coordinated assessment countywide. Outreach and assessing individual needs are important components of coordinated assessment as envisioned by HUD. Additional activities may be identified.

2. Addressing the emergency shelter and transitional housing needs of homeless persons

The City will continue to provide funding for shelter and transitional housing as described below. The City funds agencies providing 118 year round shelter beds and 121 seasonal shelter beds, as well as winter hotel vouchers as funding permits, through 8 emergency shelter programs. After working hours, these beds are filled through evening Centralized Shelter Reservation Hotline1.

1 The Centralized Shelter Bed Hotline opens after 7:00 pm and makes available shelter beds operated by BOSS and BFHP that were not filled after the daytime shelter bed reservation process. Sometimes people have a bed reserved but do not come in to the shelter in the evening. Before this program was implemented in 2009, these beds stayed vacant all night.



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Emergency Shelter Address Beds FY 2013

City Funding

Berkeley Food and Housing Project (BFHP) Men’s Overnight Shelter

1931 Center St.

10 CHASS beds and 26 beds

available to public 180,986

BFHP Women’s Shelter 2140 Dwight Way

24 beds for singles and 8 family beds in 2 family rooms.

116,469

Building Opportunities for Self Sufficiency (BOSS) Harrison House Singles/Recovery Program

711 Harrison St.

17 CHASS beds, 10 BHCS beds and

23 beds available to public

110,277

Dorothy Day Berkeley Emergency Storm Shelter

2345 Channing Way

50 in severe weather only 16,206

Winter Motel Voucher Program (administered by WDDIC and BFHP’s drop in centers)

multiple Hotel vouchers as

funding permits during winter

34,888

Winter Shelter Program/City of Oakland

Oakland Army Base 50 seasonal 61,000

Youth Engagement, Advocacy, Housing (YEAH!) Youth Emergency Assistance Hostel

1744 University Ave. 21 seasonal 109,115

BFHP PCEI Centralized Shelter Reservation Hotline – not a shelter program; program supports shelter access

34,103



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The City funds 98 transitional housing beds in five programs:

Transitional Housing Address Beds FY 2013 City Funding

BFHP Men’s Overnight Shelter (Veterans Program) 1931 Center St. 12

Funding included in

the contract reported

under Emergency

Shelter Building Opportunities for Self Sufficiency (BOSS) Harrison House Family Shelter

711 Harrison St. 26 27,706

BOSS Sankofa Transitional Housing 711 Harrison St. 30 26,253

Fred Finch Youth Center Turning Point (18-25 year olds) 3404 King St. 18 86,655

Women’s Daytime Drop In Center Bridget Transitional House 2218 Acton St. 12 23,838

3. Helping homeless persons (especially chronically homeless individuals and families, families with children, veterans and their families, and unaccompanied youth) make the transition to permanent housing and independent living, including shortening the period of time that individuals and families experience homelessness, facilitating access for homeless individuals and families to affordable housing units, and preventing individuals and families who were recently homeless from becoming homeless again

The City of Berkeley has encouraged its network of providers of services to the homeless to focus their efforts on rapidly re-housing their clients. Providers have re-tooled staffing to focus case management efforts on preparing clients for stabilization in housing. City General Funds already support these efforts. These providers report that the lack of financial assistance to rapidly re-house clients has impeded their efforts. For this reason, the City of Berkeley will again use a large portion of new ESG funds for financial assistance to rapidly re-house clients accessing services at existing homeless programs.



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4. Helping low-income individuals and families avoid becoming homeless, especially extremely low-income individuals and families and those who are: being discharged from publicly funded institutions and systems of care (such as health care facilities, mental health facilities, foster care and other youth facilities, and corrections programs and institutions); or, receiving assistance from public or private agencies that address housing, health, social services, employment, education, or youth needs.

The City has budgeted an estimated $63,573 in City General Funds to continue the Housing Retention Program, as mentioned above. Those funds would enable the City to continue to provide short-term housing subsidies for approximately 32 households. The City will likely also allocate Emergency Solutions Grant funds carried over from PY2012 and approximately $31,300 of PY2013 ESG funds for eligible homeless prevention activities. Prevention assistance will be directed to persons who are not literally homeless but are at imminent risk of homelessness per the HUD Homeless definition (Category 2). Prevention assistance may include support to a household to retain its current housing or to move to other housing without having to become literally homeless. While the ESG regulations allow for ESG prevention to be provided to those categorized as “at-risk” but not necessarily at “imminent risk”, Alameda County ESG programs will target prevention services specifically to those that are at “immediate risk” defined as:

“An individual or family who will imminently lose their primary nighttime residence, provided that:

- the primary nighttime residences will be lost within 14 days of the day of application for homeless assistance;

- No subsequent residence has been identified; and, - the individual or family lacks the resources of support networks,

e.g., family, friends, faith-based or other social networks, needed to obtain other permanent housing.”

Within the category of “imminent risk” special attention and outreach will be done to target those households:

1) that are doubled up with family and friends, must move within 14 days and are seeking to enter shelter;

2) that are living in a hotel or motel using their own resources , must leave within 14 days, and are seeking to enter shelter;

3) that are living in their own housing, are being evicted for non-payment of rent, must leave within 14 days, and are seeking shelter;



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4) That are fleeing domestic violence;

5) That are imminently leaving foster care, or have recently left foster care and are at imminent risk of losing their current housing.

Alameda County has mental health, foster youth, health care, and corrections discharge policies intended to prevent discharges of individuals from these systems into homelessness, described in detail in the Consolidated Plan. The City will continue to participate in countywide efforts to reduce discharges into homelessness.

Discussion

The City of Berkeley supports a wide range of homeless programs, including emergency/crisis drop in centers and shelters, transitional housing, permanent supportive housing, prevention and rapid rehousing services. All contracted service providers report outcomes based on the countywide outcome standards developed by Everyone Home, in order to inform future adjustments to the service system.



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AP-75 Barriers to affordable housing – 91.220(j) Introduction

Actions it planned to remove or ameliorate the negative effects of public policies that serve as barriers to affordable housing such as land use controls, tax policies affecting land, zoning ordinances, building codes, fees and charges, growth limitations, and policies affecting the return on residential investment

The principal barriers to affordable housing in Berkeley continue to be the high costs of new development, due to the high costs of land, materials, and labor. In addition, reduced funding at the federal and state level contributes to the difficulty of building new affordable housing. Local barriers to affordable housing are the increased costs resulting from obtaining a balance between addressing neighborhood concerns and acting on applications in a timely way to complete and make available affordable units. The recession has not alleviated the problems of housing affordability in the Bay Area housing market. While home prices are deflating in some neighborhoods—particularly in outlying communities of the Bay Area—which would make homes more affordable, increases in unemployment in the region may undercut effective demand for such housing, and place greater pressure on the rental market, thereby increasing market rents. In Berkeley, once tenants obtain a rental unit, then future rent increases are regulated, but the initial rent is often relatively high. HUD’s Comprehensive Housing Market Analysis: Oakland, CA 2(for Alameda and Contra Costa Counties) dated March 1, 2012 found a low vacancy rate (4.3%) across Alameda County, and that rents had increased 12% during a one-year period. The City will continue administering its Condominium Conversion Ordinance and will work on updating its Inclusionary Housing Ordinance for ownership housing in response to a recent court decision. These ordinances established fee revenue sources that may help the City increase the number of affordable units created in Berkeley through the Housing Trust Fund Program. Due to the current housing market, this program is not expected to result in significant resources in this program year. The City’s Housing Trust Fund will benefit when the housing market eventually recovers. In FY2012, the City also adopted a new Affordable Housing Mitigation Fee for $28,000 per unit on new market-rate rental housing. Developers have the option to provide units affordable to people earning up to 50% of area median income in-lieu of paying the fee. When development recovers, this ordinance is expected to result in affordable units or fees for the Housing Trust Fund.

2 Available online: http://www.huduser.org/portal/publications/PDF/OaklandCA_comp.pdf



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Discussion

Market rate development is currently increasing in Berkeley, and will likely result in some new resources for affordable housing development via the programs described above.



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AP-85 Other Actions – 91.220(k) Introduction

The City of Berkeley uses a range of strategies to address the housing, homeless, and community development goals identified in the Consolidated Plan. This section discusses actions planned to foster and maintain affordable housing, to reduce lead-based paint hazards, to reduce the number of poverty-level families in Berkeley, and to coordinate activities in these areas with other entities.

Actions planned to address obstacles to meeting underserved needs

One of Berkeley’s major obstacles to meeting underserved needs is the limited amount of federal, state, and local resources available given the diversity of needs in the community and high cost of housing in the Bay Area. The City of Berkeley will continue to pursue new State and Federal resources as available to meet underserved needs.

Actions planned to foster and maintain affordable housing

The City has at least six programs which foster and maintain affordable housing in Berkeley:

• Affordable Housing Mitigation Fee. In FY2012, the City also adopted a new Affordable Housing Mitigation Fee for $28,000 per unit on new market-rate rental housing. Developers have the option to provide units affordable to people earning up to 50% of area median income in-lieu of paying the fee. In FY2013, City Council reduced the fee to $20,000 for projects meeting certain benchmarks within the first two years of the program.

• Condominium Conversion Ordinance. The condominium conversion ordinance (CCO) governs the conversion of rental apartments and tenancy-in-common (TIC) buildings to condominiums, community apartments and other types of mutual or cooperative housing. Up to 100 condominium conversions will be permitted annually and the conversion fees for production of permanently affordable housing will be collected.

• Housing Trust Fund. The City of Berkeley created its Housing Trust Fund (HTF) in 1990 to help develop and preserve below-market-rate housing. The HTF pools funds for affordable housing construction from a variety of sources with different requirements, makes them available through one single application process to local developers, then monitors development and operation of the funded housing. The City also monitors housing funded by the Housing Trust Fund in order to identify potential problems and needs at an early stage in order to protect the investment already made in affordable housing and maintain the existing stock of housing.



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• Inclusionary Housing Ordinance for ownership housing. The ordinance requires developers of market rate ownership housing to include affordable ownership units or pay a fee. On November 19, 2013, City Council approved completing a nexus study to determine the appropriate fee applicable to new for-sale housing.

• Mortgage Credit Certificate. MCC is a federal income tax credit that provides qualified low-income homebuyers a tax credit worth up to 15 percent of their annual mortgage interest paid on their home loan. MCC recipients adjust their federal income tax withholding, which increases their take-home pay, making monthly mortgage payments more affordable. The City participates in the Alameda County MCC program.

• Senior and Disabled Loan Rehab Program. The Housing Department administers a Senior and Disabled Home Rehabilitation Loan Program as an effort to preserve the City’s housing stock and to assist low- and moderate-income senior and disabled homeowners, funded by Community Development Block Grant (CDBG) and CalHOME. Regardless of the source, the applicants receive a zero interest loan, secured by a deed of trust on their home, which is repaid when title to the property changes hands, normally as a result of the sale of the property or inheritance by the owner’s heirs.

Actions planned to reduce lead-based paint hazards

Lead Poisoning Prevention Program. The City of Berkeley Public Health Division and the Alameda County Healthy Homes Department will work together to increase awareness and knowledge about lead poisoning prevention in Berkeley including providing lead-safe painting classes, in-home consultations, presentations, educational materials, and other services. Rebuilding Together will work with the City of Berkeley Alameda County Healthy Homes Department to increase awareness of lead issues among their clients and volunteers and to incorporate lead safe work practices into their activities. The City of Berkeley Childhood Lead Poisoning Prevention Program collaborates with the Berkeley Health, Housing and Community Services Department’s State lead-certified Risk Assessor/Inspector, Project Designer, and Project Monitor. The Alameda County Healthy Homes Department also has a HUD Lead Hazard Control grant to remediate lead hazards in 4 qualifying Berkeley housing units that are vacant, or occupied by a low income household with either a child under 6, a pregnant woman, or a child under 6 who regularly visits during July to October 2014. Berkeley’s program also provides case management services to families with children who have elevated blood lead levels. Services range from Public Health Nursing case management for children with blood lead levels above 15 µg/dL to health education for children with levels between 5-14 µg/dL.



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Actions planned to reduce the number of poverty-level families

In Program Year 2014 Berkeley will fund various Public Services at or under the allowed projected cap of $467,571. The City’s Anti-Poverty Strategy relies on funds in the Public Services category of the CDBG Program. The City's anti-poverty strategy continues to be closely tied to the funding of over 50 community agencies to provide services as described above to enable people in poverty to attain self-sufficiency, support at-risk youth to succeed in school and graduate, and protect the health and safety of low income people. Services are targeted toward people with disabilities, child care for working parents, and job seekers. One source of funding for the City’s antipoverty programs is the Community Services Block Grant (CSBG). The City of Berkeley has been provisionally allocated $212,357 in Community Services Block Grant (CSBG) funds for calendar year 2014. The City will use approximately $159,324 in CSBG funding to provide services to the homeless for the period July 2014 – June 2014, and the remainder for staffing to administer the program. The City will continue in PY 2014 funding for anti-poverty programs from other federal entitlement sources for job training & creation/job placement agencies such as Inter-City Services, Rubicon Workforce Services, Center for Independent Living, the Women's Daytime Drop-In Center, East Bay Community Law Center, Resources for Community Development's social services, and the Berkeley Food and Housing Project's Men's Overnight Shelter. With local funds, the City anticipates funding a large number of community service agencies that have met the needs of Berkeley's poorest residents, and who represent other key components of Berkeley's overall anti-poverty strategy for health care, disabled services, senior and youth services, and employment training. These services are in addition to the extensive array of homeless services described earlier. The City contracts with the following workforce development programs to provide training, education and job placement for low income, under and unemployed residents:

• Rubicon Programs, which provides 1) Landscape Work Maturity Training (providing hands-on job training for Rubicon clients) for maintenance of five City facilities operated the City of Berkeley’s Public Health Division, and 2) Workforce Services and Shelter Plus Care administration. Rubicon was also awarded $1,038,174 from the federal Supportive Housing Program for its Rubicon Berkeley Services' operation of its Homeless One-Stop Center. Rubicon operates the North Cities One Stop Career Center, receiving Workforce Investment Act funding through the Alameda County Workforce Investment Board (ACWIB).

• Inter-City Services provides employment, training, and education and continues to serve veterans as funded under the Governor’s 15% Discretionary pool of Workforce Investment Act (WIA) funds.



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• Biotech Partners operates the Biotech Academy at Berkeley High School, targeting youth from under-represented populations in the fields of science and technology (African American, Latino, South East Asian, female and low-income youth) and who may be at risk of not graduating from high school.

• The Bread Project provides training in culinary arts and bakery production, and includes the formerly incarcerated as their target population. They operate two social enterprises (retail café and wholesale bakery) that create opportunities for trainees to obtain crucial on-the-job experience.

• Rising Sun Energy Center’s Green Energy Training Services (GETS) provides classroom and hands-on training in Building Performance which serves as a pathway for careers in green and clean technologies. Rising Sun also operates the California Youth Energy Services (CYES) program funded by the CA Public Utilities Commission, providing summer jobs conducting residential energy audits.

• Berkeley Youth Alternatives (BYA) receives WIA funding through ACWIB to provide workforce development services to in-school and out-of-school youth. The area of workforce development is a focus area for increased coordination, including establishing methods to maximize and leverage resources.

In PY 2014, additional actions to reduce poverty will include:

• Continue the City’s First Source local hiring policy and work closely with local workforce development programs to coordinate outreach to low-income, at-risk residents to ensure access to employment opportunities on publicly funded projects. The local hiring policy was used as a springboard to develop the Community Workforce Agreement between the City of Berkeley and the Building trades, which was authorized by the Berkeley City Council in January 2011 and applies to publicly funded construction projects estimated at $1million or above. The local hire requirement in the CWA sets a hiring goal of 30% of craft hours to be performed by Berkeley residents and residents of the East Bay Green Corridor Partnership and Alameda County.

• The YouthWorks employment program will continue to build upon its success by continuing partnerships with the YMCA Teen Center, Public Health Division, Berkeley Public Library, Community Mural projects, Public Works Department and Center for Independent Living. YouthWorks targets low-income, at-risk youth from South & West Berkeley, with a minimum of one barrier to employment, and provides all youth with training and instruction regarding important workplace skills. These departments and organizations serve as year-round worksites providing valuable work experience to Berkeley youth.



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• The Summer Youth Employment Program provides positive and meaningful youth-focused activities, which address youth unemployment, crime and poverty, teach fundamental life and workplace skills and help them to explore, prepare for, transition, and ultimately succeed in the adult world of work. Youth from South and West Berkeley are targeted in this program as well.

• Berkeley Youth Alternatives (BYA) has received WIA funds to serve Berkeley and Alameda youth year-round. YouthWorks and BYA collaborate on outreach, intake and referrals to reduce duplication of effort while ensuring that as many eligible youth as possible benefitted from these new funds.

• Continue to focus on the South and West Berkeley at-risk transition age youth to make available internships, job training and employment opportunities. The City of Employment Programs work closely with Berkeley Adult School, Berkeley City College, Berkeley Youth Alternatives, the Bread Project, Biotech Partners, Center for Independent Living, Inter-City Services, YMCA Teen Center, and Rubicon's the North Cities One-Stop Career Center, operated by Rubicon Workforce Services.

• With support from the City’s Recreation Division of Parks, Recreation & Waterfront Department, continue CalCorps’ West Berkeley after-school youth program, as well as the Community Builders program, an after-school targeting at-risk South Berkeley youth, focusing on addressing issues of violence, self-esteem and community service. Community Builders is a partnership with YouthWorks.

• As part of the East Bay Green Corridor partnership, continue to build upon and strengthen partnerships and programs that will both effectively address the critical workforce development needs of green industries, and to provide a means for Berkeley residents to gain access to good paying jobs in green sectors. A Green Career Pathways program has been developed and Regional Workforce Development training programs have been successful in leveraging resources to provide training in green and clean technologies to local residents, with expansion of the programs underway. Through the East Bay Green Corridor Partnership, YouthWorks hosts and provides “train the trainer” instruction to high school students in the High School Green Academies, in order for the students to train their peers at their respective high schools on the intricacies of preparing for and participating in career exploration fairs.

Actions planned to develop institutional structure

During the next year, the City of Berkeley will continue to coordinate the housing and community services activities within the department through regular senior staff meetings and coordination on specific topics. The City’s Health and Housing and Community Services departments were merged in PY 2012, and will seek opportunities to increase coordination during PY 2014.



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Actions planned to enhance coordination between public and private housing and social service agencies

City staff will also continue to participate in the implementation of Everyone Home, the countywide plan to end homelessness. Everyone Home spearheads Alameda County’s Continuum of Care. Staff will continue to participate in the initiative’s Leadership Board, which includes most public funders of housing and homeless services in the county, as well as leadership from key community based organizations. Leadership Board membership helps coordinate efforts across the county. Staff also participate in other committees composed of other funders (such as Alameda County Behavioral Health Care Services and the Social Services Agency) as well as many community based organizations. Recent countywide collaboration efforts include the issuance of a countywide report on homeless program outcomes compared to adopted countywide performance benchmarks, planning for the 2013 homeless survey and count, the planning and implementation of the Housing Retention and Homelessness Prevention (HPRP) program. BHA as well plans to enhance its coordination with private housing and social services agencies. The disposition of the units to Berkeley 75 Housing Partnership, LP (a subsidiary of Related Companies of California), marks BHA’s first public-private partnership on a housing development project. Supportive services previously identified for residents for self-selection, will now be directly marketed by, and available from, the new ownership entity via a contract with Project Access. The Service Specialist will meet with every adult in each household, conduct a needs assessment to identify the needs/goals of each individual, and develop a customized set of recommendations. Project Access staff will assist with connecting residents with local resources, education programs and employment opportunities associated with the local community development provided by the Berkeley 75 Housing Partnership, LP. The Service Specialist’s key role will be to ensure residents are aware of and connected with the education, health, employment and social services that meet their needs including gaining new skills, improving health and wellness, and serve as a liaison to other social service agencies. Discussion The majority of Berkeley’s activities furthering the goals of the Consolidated Plan are provided by community agency partners. This will continue to be the case in PY 2013.



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Program Specific Requirements AP-90 Program Specific Requirements – 91.220(l)(1,2,4)

Introduction

Community Development Block Grant Program (CDBG) Reference 24 CFR 91.220(l)(1)

Projects planned with all CDBG funds expected to be available during the year are identified in the Projects Table. The following identifies program income that is available for use that is included in projects to be carried out. 1. The total amount of program income that will have been received before the start of the next program year and that has not yet been reprogrammed

$100,000

2. The amount of proceeds from section 108 loan guarantees that will be used during the year to address the priority needs and specific objectives identified in the grantee's strategic plan

$0

3. The amount of surplus funds from urban renewal settlements $0 4. The amount of any grant funds returned to the line of credit for which the planned use has not been included in a prior statement or plan.

$0

5. The amount of income from float-funded activities $0 Total Program Income $100,000

Other CDBG Requirements

1. The amount of urgent need activities $0



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HOME Investment Partnership Program (HOME) Reference 24 CFR 91.220(l)(2)

1. A description of other forms of investment being used beyond those identified in

Section 92.205 is as follows: The City of Berkeley uses no forms of investment other than ones described in §92.205(b) (Refinancing Costs). 2. A description of the guidelines that will be used for resale or recapture of HOME

funds when used for homebuyer activities as required in 92.254, is as follows: No homeownership or tenant-based rental assistance activities are anticipated for PY 2014. 3. A description of the guidelines for resale or recapture that ensures the affordability of

units acquired with HOME funds? See 24 CFR 92.254(a)(4).: No homeownership activities are anticipated for PY 2014.

4. Plans for using HOME funds to refinance existing debt secured by multifamily

housing that is rehabilitated with HOME funds along with a description of the refinancing guidelines required that will be used under 24 CFR 92.206(b), are as follows:

The City of Berkeley’s HTF Guidelines apply to any project using HOME funds to refinance existing debt. Per the Guidelines, Project owners submit funding requests to the City, or reply to the City’s Requests for Proposals for funding, with the following information, among other things:

1) As a condition precedent to funding, Owners must demonstrate an extension of affordability term. For new HOME funds invested in the Project, the minimum affordability term is the term required by 24 CFR 92 et seq., but, typically, the required extension of affordability is 55 years.

2) As a condition precedent to funding, Owners must demonstrate that the refinancing preserves the affordable Project through rehabilitation.

a. Minimum rehab costs/unit must correspond to at least the value identified in a current physical needs assessment to ensure that the long-term needs of the Project can be met.

b. Typical rehab/unit costs are no less than $10,000/unit, the minimum rehab value required by the California Debt Limit Allocation Committee Regulations.



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3) Owners indicate if their refinancing request includes new construction that adds

net new units to the Project

4) Owners provide extensive Project data, including audited financial statements, cash flows, rent rolls, services plans, PNAs, and rehabilitation proformas to demonstrate that:

a. The project is sound financially and disinvestment has not occurred b. The long-term needs of the Project and residents will be met by the rehab c. The proposed rehab is financially feasible, includes no barriers to

refinancing existing mortgage loans, does not include the refinancing of any existing federal or federally-insured loans, and leverages other non-federal funds to the greatest extent possible



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Emergency Solutions Grant (ESG) Reference 91.220(l)(4)

1. Include written standards for providing ESG assistance (may include as attachment) The City’s standards for providing ESG assistance are attached as Attachment 3: Alameda County Priority Home Partnership City of Berkeley Manual. 2. If the Continuum of Care has established centralized or coordinated assessment

system that meets HUD requirements, describe that centralized or coordinated assessment system.

The Alameda County Continuum of Care (Everyone Home) has not yet developed a centralized or coordinated assessment system that meets HUD requirements. 3. Identify the process for making sub-awards and describe how the ESG allocation

available to private nonprofit organizations (including community and faith-based organizations).

The City of Berkeley was allocated $168,888 in ESG funding for PY2014. Funds will be used to continue a program started in PY2012, which provides rapid re-housing and homeless prevention financial assistance to homeless clients and clients who are imminently homeless and seeking shelter. The City of Berkeley will utilize the maximum amount possible for administration (7.5% of the grant) and allocate $6,700 to support the County-wide Homeless Management Information System, known as InHouse. The table below shows how PY2014 ESG funds will be used.

PY2014 ESG Funding and Budget Agency Program Amount Percent

Berkeley Food & Housing Project

Priority Home Partnership Program – Rapid Rehousing 118,221 70%

COB/HH&CS Priority Home Partnership Program – Homeless Prevention 31,300 19%

Alameda County Housing & Community Development Department

Homeless Management Information System 6,700 4%

COB/HH&CS Program Planning and Administration 12,667 7.5%Total 168,888 100%



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The City of Berkeley has encouraged its network of providers of services to the homeless to focus their efforts on rapidly re-housing their clients. Providers have re-tooled staffing to focus case management efforts on preparing clients for stabilization in housing. City General Funds already support these efforts. These providers report that the lack of financial assistance to rapidly re-house clients has impeded their efforts. For this reason, the City of Berkeley will again use a large portion of new ESG funds for financial assistance to rapidly re-house clients accessing services at existing homeless programs. ESG funds will be used to fund City staff and will be sole-sourced to the Berkeley Food and Housing Project (BFHP). BFHP provided financial assistance processing services both for the HPRP program and for the City’s Housing Retention Program, and has developed adequate systems to meet the regulatory requirements of the funding. Utilizing City staff for the administration and coordination of the program will ensure that financial assistance will be made available to clients of existing homeless agencies on an equitable basis, when the clients they serve are ready to receive the assistance. 4. If the jurisdiction is unable to meet the homeless participation requirement in 24 CFR

576.405(a), the jurisdiction must specify its plan for reaching out to and consulting with homeless or formerly homeless individuals in considering policies and funding decisions regarding facilities and services funded under ESG.

The policy-making entity for the City of Berkeley which makes decisions regarding the facilities, services, and other programs to receive funding under the Emergency Solutions Grant (ESG) is the Berkeley City Council. The Berkeley City Council is elected by the citizens of Berkeley. The City cannot mandate that a homeless or formerly homeless individual be on the City Council. Therefore, the City must develop and implement a plan to consult with homeless or formerly homeless individuals in making policies and decisions regarding programs that receiving funding under ESG. City staff are planning, in conjunction with Everyone Home, to host a forum each year for homeless clients, in order to involve them in policy-making and decisions regarding ESG-funded services. The details have yet to be determined. 5. Describe performance standards for evaluating ESG. The performance standards to be applied to ESG activities is attached as Attachment 4: Outcome Measures. These standards were developed in 2009-2010 through the leadership of Everyone Home (the Continuum of Care) and partially funded by City of Berkeley General Funds. This matrix presents outcome standards for each type of program in the Continuum of Care. Most were established as a percentage of the average outcomes achieved by all County programs (for example, the average permanent housing placement rate of all emergency shelters) and will be adjusted over time to ensure continued improvement.



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Discussion

Together Priority Home Partnership and the Housing Retention program make up the housing retention and rapid rehousing segment of the City’s continuum of services. The City will continue to work with Everyone Home and community agencies to ensure that prevention and rapid rehousing funds are fully utilized and play an important role in ending homelessness in Berkeley.

City of Berkeley Annual Action Plan PY 2014:Attachment 1: Table AP-35

Community Development Block Grant Program Goals, Objectives, and Outcomes

IDIS Project Number

Agency Project(s) Description Location Expected Completion Date Funding HUD Objective

CategoryHUD Outcome

Category GoalProject-Level Accomplish-

mentsMatrix Code

Priority Need

CategoryProposed Outcomes

1 Center for Independent Living (CIL)

Residential Access for the Disabled Program

CIL's program removes barriers to housing for low-income, disabled residents by installing ramps, lifts and making other interior and exterior modifications to ensure accessibility of their homes.

City-wide June 30, 2015 $140,219 CDBG Decent Housing Improved availability


26 Housing Units

14A. Rehab, Single-Unit

570.202

Non-Homeless

Special Needs

By the completion date, 5 clients will be enabled to better engage in the activities of normal daily life as a result of the construction of ramps/lifts. 21 clients will be enabled to better utilize the interior of their homes, providing safety, and preventing accidents that can result in hospitalization or institutionalization

2

Community Energy Services Corporation

Home Safety & Repair Program

Community Energy Services Corporation (CESC) performs repairs to improve safety, habitability, and energy efficiency of homes occupied by low-income owners and renters

City-wide June 30, 2015 $282,334 CDBG Decent HousingImproved availability/ affordability

Rental Units/ Homeowner housing rehabilitated

120 Housing Units


570.202

Owner Occupied Housing

By the completion date CESC's construction crew will make health and safety repairs for 120 low-income households.

3 Rebuilding Together

Safe Homes Project

Rebuilding Together's Safe Home Project provides home repairs, access modifications, and safety upgrades to 18-25 low-income households focusing on essential needs of warmth, safety, and access.

City-wide, 3318 Adeline St., Berkeley CA 94703

June 30, 2015 $98,279 CDBG Decent HousingImproved availability/ affordability


18 Housing Units


570.202


By the completion date, 18 homeowners will receive home repairs and safety modifications.

4


Loan Services

This project services 231 active housing rehabilitation loans. Services provided under this project will include accounting, processing loan payments and loan payoff demands, deeds of reconveyance, lien releases and loan subordination requests, collections, personal financial analysis, and structuring of temporary repayment agreements

City-wide, 2180 Milvia Street, 2nd Floor, Berkeley, CA 94704

June 30, 2015 $114,058 CDBG Decent Housing Improved accessibility


231 Housing Rehabilitation Loans

14H. Rehab Administration

. 570.202

Rental Housing

Continue servicing 231 existing rehabilitation loans to low-income Berkeley residents.

5


Seniors and Disabled Home Rehabilitation Loan Program

This project carries out rehabilitation of homes for low-income seniors and the disabled.


June 30, 2015 $177,540 CDBG Decent Housing Improved sustainability


4 Housing Units


570.202


By the completion date, 4 or more low-income seniors or disabled Berkeley homeowners will upgrade their homes.


Rehab LoansThis project pays for loans of up to $70,000 for the Senior & Disabled Home Rehab. Loan Program


June 30, 2015 $150,000 CDBG Decent Housing Improved sustainability


4 Housing Units

14 A. Rehab, Single-Unit

570.202


Beneficiaries and outcomes will be reported in the project listed above.

6


Housing Development/ Multi-Family Rehabilitation

City staff actively facilitate development, rehabilitation and/or preservation of affordable housing through working with developers, other city staff, lenders and other public agencies for the acquisition and rehabilitation of multi-family housing.


June 30, 2015 $369,310 CDBG Decent Housing Improved affordability

Rental Units Rehabilitated Housing Units

14H. Rehab Administration

. 570.202

Rental Housing

By the completion date, 6 rehabilitation projects will be underway.


Housing Trust Fund

This project helps finance the acquisition and rehabilitation of affordable rental housing developments through the City of Berkeley's Housing Trust Fund.


June 30, 2015 $328,590 CDBG Decent Housing Improved affordability


22 Housing Units

22. Unprogramme

d Funds

Rental Housing

Provide direct loans to non-profit housing rehabilitation projects, and coordinate with other state sources of financing such as MHP and MHSA.

7 Berkeley Food and Housing Project

Men's Overnight Shelter

The Berkeley Food and Housing Project provides emergency shelter, food linens, toiletries, access to counseling and case management to adult homeless men in downtown Berkeley

1932 Center St., Berkeley, CA 94704

June 30, 2015 $180,986 CDBG Suitable Living Environments

Improved sustainability

Homeless Person Overnight Shelter 320 People

03T. Operating

Costs Homeless Programs. 570 201 (e)

Homeless/HIV/AIDS

By the completion date, (a) 50 clients will exit with employment; and (b) 82 clients will obtain permanent housing, 41 of whom will do so within 60 days of exit.

8 Biotech Partners

Biotech Academy at Berkeley High

Biotech Partners will provide at-risk juniors and seniors at Berkeley High Shool with tutoring, counseling, job serach assistance, and internship placements with companies in the biotech field

800 Dwight Way, Berkeley CA 94710




65 People05D. Youth Services.

570.201 (e)

Public Services

By the completion date; (a) 20 students will be placed in internships; (b) 19 students will enroll in post-secondary education; and (c) 19 students will graduate from high school.

HOUSING PROJECTS

PUBLIC SERVICES



IDIS Project Number


CategoryHUD Outcome


mentsMatrix Code

Priority Need


9 East Bay Community Law Center

Fair Housing/ Subsidized Housing Support & Advocacy

EBCLC will provide outreach, training, fair housing counseling services to up to 60 households, investigation of 20 fair housing complaints, tenant/landlord mediation, and at least two fair housing testing/audits with follow-up training for non-compliant property owners.

City-wide, 1966 San Pablo Ave, Berkeley, CA 94703


Improved accessibility


60 People05J. Fair Housing.

570.201 (e)

Public Services

By the completion date, fair housing counseling will be provided to 60 people, 8 clients will have legal disputes resolved, 12 clients will have rights protected, acquired or restored, and 2 audits will be accomplished.

Berkeley Food and Housing Project and City of Berkeley HHCSD

Homeless Prevention and Rapid Re-Housing Project

CDBG funding will be used to provide rental assistance, security deposits , and utility arrears for homeless or precariously housed residents of Berkeley.

City-wide. 2180 Milvia Street, Berkeley CA 94704




40 People 05S and 05T. 570.201 (e)

Public Facilities

By the completion date, 40 people will be rapidly re-housed or prevented from becoming homeless.

10 Rising Sun Energy Center

Green Energy Training Services

Rising Sun will train participants in ecoliteracy, job readiness, basic construction, and energy efficiency assessment. The program also offers on-the-job training and internships with employers in the Green Building, Energy Efficiency or Building Performance Industry

2033 Center Street, Berkeley CA 94704



Public Service activities other than low/moderate-income housing benefit

15 People

05H. Employment

Training. 570.201 (e)

Public Services

By the completion date, 12 clients will be employed within 3 months of program exit, 10 clients will retain employment for 9 months or longer, 8 clients will obtain a Berkeley Living Wage, and 9 clients who found a job will earn 30% more than at entry into the program.

11 Women's Day-Time Drop-In Center (WDDC)

Housing Case Management and Safety Net Services

WDDC provides housing case management services to homeless clients seeking to move from crisis to a higher level of housing stability.

2218 Acton Street, Berkeley, Ca 94702



Homeless Person Overnight Shelter 700 People

03T. Operating

Costs Homeless Programs. 570.201 (e)

Public Services

By the completion date, 20 clients will exit the program with an income, 90 clients will obtain permanent housing - 45 of whom will do so within 60 days of exit from the program, 90 clients who entered the program with housing will maintain their housing, and 125 clients will exit to permanent or interim housing

Berkeley Food & Housing Program (BFHP)

North County Womens Center,

Improvements to 14 bathrooms and two kitchens at Dwight Way Floors 1-3.

2140 Dwight Way, Berkeley CA 94704

June 30, 2015 141,275 Suitable Living Environments


Facility

03C Homeless Facilities

570.201 (c)

Public Facilities

LifeLong Dental Clinic

Improve the energy efficiency and sustainability of Dental Clinic by replacing the existing storefront door and windows with a low-emissive door and windows.

1860 Alcatraz Avenue, Berkeley, CA, 94703

June 30, 2015 34,493 Suitable Living Environments


Public facility or infrastructure activities other than low/moderate-income housing

Facility03P Health Facilities

570.201 (c)

Public Facilities


Air Handler Replacement Project: Remove a 14-year old air handler unit in disrepair and purchase and install a new air handler unit.

3260 Sacramento Street, Berkeley, CA, 94702

June 30, 2015$43,040 for all 3 over 60s Clinic projects combined

Suitable Living Environments



Facility Public Facilities


Patio Door Re-glazing Project: Supply and install insulated one half inch Tempered Low E Glass on 11 Patio doors that have damaged glazing.


June 30, 2015 Suitable Living Environments



03P Health Facilities

570.201 (c)

Public Facilities

LifeLong Over 60s ClinicMain Entrance Storefront Replacement Project: Supply and install aluminum storefront door and transom.


June 30, 2015 Suitable Living Environments



Public Facilities

19

City of Berkeley/ Housing & Community Services Division and B k l F d

Rapid Re-Housing Project

ESG funds will be used to provide financial assistance and housing relocation and stabilization services to rapidly re-house approximately 66 households.

City-wide, 2140 Dwight Way, Berkeley CA

June 30, 2015 $118,221 ESG Suitable Living Environments



66 Households

Rapid Re-Housing

By the completion date, 66 literally homeless families and individuals will have become rapidly re-housed.

20

City of Berkeley/ Housing & Community Services Division and

Homeless Prevention Project

ESG funds will be used to provide financial assistance and housing relocation and stabilization services to rapidly re-house approximately 10 households.



Improved sustainability N/A 10

HouseholdsHomeless Prevention

By the completion date, 10 literally homeless families and individuals will have become rapidly re-housed.

21

City of Berkeley/ Housing & Community S i

Homeless Management Information System

ESG funds provide ongoing operating costs for the HUD-mandated Homeless Management Information System. Activities included in this

j t i l d i t h i l



Improved sustainability N/A 1000 People

03T. Operating Costs

Homeless Programs. 570 201 (e)

Homeless/HIV/AIDS

By the completion date, homeless services providers in Berkeley will utilize Service Point to report demographics of clientele.

PUBLIC/COMMUNITY FACILITIES

EMERGENCY SHELTER GRANT (ESG) SERVICES



IDIS Project Number


CategoryHUD Outcome


mentsMatrix Code

Priority Need


22


CDBG Planning & Administration

Funding for planning and administration of the City's CDBG Program.

2180 Milvia Street, Berkeley CA 94704

June 30, 2015 $ 379,948 CDBG N/A N/A N/A

21A. General Program

Administration. 570.206

Planning & Admin N/A

23 City of Berkeley Support CostsFunding for Indirect Costs related to the administration of the CDBG Program.


June 30, 2015 $ 140,529 CDBG N/A N/A N/A21B. Indirect

Costs. 570.206


24

City of Berkeley/ Housing & Community Services

Program Planning and Administration

Funding for planning and administration of the City's ESG Program.


June 30, 2015 $ 12,667 ESG N/A N/A N/A




25


HOME Administration

Funding for the administration of the HOME program.


June 30, 2015 $65,003 HOME N/A N/A N/A




6


HOME (Housing Trust Fund)

This project helps finance the acquisition and rehabilitation of affordable rental housing developments through the City of Berkeley's Housing Trust Fund. Includes $50,000 in estimated Program Income

City-wide June 30, 2015 $585,032 HOME Decent HousingImproved availability/ affordability

Units22.

Unprogrammed Funds

Rental Housing

Fund creation of new affordable housing through projects assisted through Berkeley's Housing Trust Fund.

HOME PARTNERSHIP FOR INVESTMENT PROGRAM

Source: City of Berkeley Housing Department.

PROGRAM PLANNING AND ADMINISTRATION (CDBG, ESG and HOME)

City of Berkeley Annual Action Plan for PY 2014: Atttachment 2

Proj. # Agency Project Name Award Amount

1 Center for Indep. Living Residential Access Project for Disabled 140,219$ 2 Commty. Energy Services Home Safety & Repair Program 282,334$ 3 Rebuilding Together Safe Home Project 98,279$ 4 COB/Housing & Commty SvcsLoan Services 114,058$ 5 COB/Housing & Commty SvcsSenior and Disabled Rehab Program 177,540$

COB/Housing & Commty SvcsRehab Loans 150,000$ 6 COB/Housing & Commty SvcsHousing Development: M/F Rehab 369,310$

COB/Housing & Commty SvcsHousing Trust Fund 100,000$ Subtotal Housing Projects 1,431,740$

7 Berkeley Food & Hsg. Proj. Men's Overnight Shelter 180,986$ 8 Biotech Partners Biotech Academy at Berkeley High 68,094$ 9 East Bay Community Law CenFair Housing 34,932$

10 Rising Sun Energy Center Green Energy Training Services 50,852$ 11 Women's Daytime Drop-In Housing Case Management 61,885$

Subtotal Public Services Projects 396,749$ 12 Berkeley Food & Hsg. Proj. North County Women's Center 141,275$ 13 LifeLong Medical Care Dental Clinic, energy efficiency 34,493$ 14 LifeLong Medical Care Over 60s Clinic, Air Handler Replacement 43,040$ 15 LifeLong Medical Care Over 60s Clinic, Patio Door16 LifeLong Medical Care Over 60s Clinic, Storefront Replacement

Subtotal Public Facilities Projects 218,808$ 17 COB/Housing CDBG Planning and Administration 324,430$ 18 COB/City Manager's Office Support Costs 120,605$

Subtotal Planning & Admin Projects* 445,035$ GRAND TOTAL ALL CDBG PROJECTS 2,492,332$

Berkeley Food & Hsg. Proj. Rapid Re-Housing Project 148,223$ COB/Housing & Commty SvcsRapid Re-Housing Project 16,469$ Berkeley Food & Hsg. Proj. Homeless Prevention 40,353$ COB/Housing & Commty SvcsHomeless Prevention 4,484$ COB/Housing & Commty SvcsHomeless Management Information System 6,700$ COB/Housing & Commty SvcsProgram Planning and Administration 17,532$

GRAND TOTAL ALL ESG PROJECTS 233,761$

COB/Housing HOME Administration 52,658$ COB/Housing Housing Trust Fund** 473,924$

GRAND TOTAL ALL HOME PROJECTS* 526,582$

Notes:

City of Berkeley CDBG, ESG and HOME Projects for 7/1/2014 - 6/30/2015

CDBG

ESG

HOME

Alameda County

Priority Home Partnership

(PHP)

City of Berkeley

Emergency Solutions Grant

Rapid Rehousing and Prevention Assistance

Policies and Procedures Manual

Version 1

February 2013

ATTACHMENT 6

Page 1 of 45

ii

Priority Home ESG

Policies and Procedures Manual

Table of Contents

Introduction ................................................................................................................................... 3

Program Purpose ......................................................................................................................... 3

Interim Guidelines ...................................................................................................................... 3

Structure of the Manual .............................................................................................................. 4

1: Participant Eligibility .............................................................................................................. 5

Eligibility Determination ............................................................................................................ 6

2: Enrollment ................................................................................................................................ 7

Budget and Housing Stability Plan ............................................................................................. 7

3: Financial Assistance for Housing ........................................................................................... 7

Eligible Financial Assistance Expenses ...................................................................................... 7

Determining the Amount of Financial Assistance ...................................................................... 8

4: Supportive Services and Connection to Mainstream Resources ......................................... 9

Links to Mainstream Services ................................................................................................... 10

Legal Services ........................................................................................................................... 10

5: Housing Unit Requirements .................................................................................................. 10

A. Rent Reasonableness and Compliance with Fair Market Rent ........................................... 11

B. Housing Inspection ............................................................................................................... 11

C. Rental Assistance Agreement............................................................................................... 12

6: Three Month Reassessment of Eligibility ............................................................................. 12

7: Termination of Housing Assistance or Program Participation .......................................... 13

Grievances and Appeals ............................................................................................................ 14

8: Program Exit ........................................................................................................................... 14

Appendix of Forms and Documents .......................................................................................... 15

ESG Client File Document Check List.................................................................................. 16

ESG Application for Assistance and Eligibility Determination Form .................................. 17

ESG Program Participation Agreement ............................................................................... 25

Sample Budgeting Worksheet ............................................................................................... 26

ESG Housing Stability Plan ..................................................... Error! Bookmark not defined.

ESG Financial Assistance Calculation Form ....................................................................... 28

Rent Reasonableness and FMR Certification ....................................................................... 31

Habitability Standards Inspection Form .............................................................................. 32

Rental Assistance Agreement Letter ..................................................................................... 39

Three Month Reassessment of Eligibility .............................................................................. 40

Notification of Termination of ESG Assistance .................................................................... 44

ESG Income Eligibility Calculation Worksheet .................................................................... 40

ATTACHMENT 6

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3

COB ESG Manual and Forms - Ver 1.1 2/20/13

Introduction

The Emergency Solutions Grant (ESG) is a federal program that provides funding to states and

local governments for emergency services and housing supports for homeless and at-risk

households. Under the 2009 HEARTH Act, eligible activities under ESG were expanded from

traditional shelter and outreach services to also include rapid rehousing and targeted homeless

prevention. Per the ESG regulations (§576.400) ESG recipients must consult with the Continuum

of Care entity in their region to determine how to allocate ESG funds, develop performance

standards and evaluate the outcomes of projects and activities funded with ESG. They also must

develop written policies and procedures for determining which households will receive assistance

and for determining the type, amount, and length of assistance to be offered to eligible households.

Program Purpose

The primary purpose of local ESG-funding for prevention and/or rapid rehousing is to serve

households as close to the “front door” of homelessness as possible – either by diverting them

from entry into homelessness, and particularly to shelter, through prevention assistance, or

assisting persons as soon as possible after becoming homeless, including after entering shelter, to

end their homelessness quickly and shorten lengths of stay in shelter and time spent homeless. In

some cases, particular subpopulations may be targeted for this assistance, consistent with plans to

end homelessness.

This manual of policies and procedures covers all ESG recipients and subrecipients operating

prevention and/or rapid rehousing programs in Alameda County, as these areas are all contained in

HUD-recognized Continuum of Care 502. ESG entitlement recipients in Alameda County

currently include the Cities of Berkeley and Oakland and the County of Alameda on behalf of the

Urban County. Additional ESG subrecipients within the County may be selected by the State of

California or, from time to time, additional cities may become entitlement for ESG. This manual

was developed collaboratively by the CoC Entity, EveryOne Home, and all current entitlement

recipients and State ESG subrecipients.

Interim Guidelines

The ESG and CoC regulations require that the Continuum of Care develop and implement a

centralized or coordinated assessment system, and a set of written standards for CoC funded

activities. Once coordinated assessment is established, each ESG-funded program or project must

use the assessment system, and recipients and subrecipients must work with the Continuum of

Care to ensure that screening, assessment and referral of program participants are consistent with

the written standards required for ESG programs. This manual and the written standards contained

herein for prevention and rapid rehousing are considered interim for the period until a broader

coordinated assessment system and written standards for assistance have been developed and

adopted across the Continuum.

A complete version of the ESG Interim Regulations can be found here:

https://www.onecpd.info/resources/documents/HEARTH_ESGInterimRule&ConPlanConforming

Amendments.pdf

ATTACHMENT 6

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4


Structure of the Manual

This manual is for ESG recipients, subrecipients, and interested parties. It provides a detailed

description of the steps that will be taken to determine eligibility, calculate financial assistance,

recertify for eligibility, provide support and terminate ESG assistance for rapid rehousing and

prevention. Required and/or recommended forms and documents are provided in an Appendix of

Forms and Documents at the end of the manual. In some cases, recipients or subrecipients may

target their programs more specifically to subpopulations, such as survivors of domestic violence

or seniors who are otherwise eligible.

Items in bold italics that are highlighted in grey, are changes to the manual specific to how the

City of Berkeley will implement the program.

A document icon appears by every form that is referred to and clicking on the highlighted

hyperlinks on the names of the form will take the reader directly to the referenced documents in

the Appendix.

� Some key forms and information are entered into the county-wide InHOUSE Homeless

Management Information System. Forms that are provided by InHOUSE are not included in this

manual but are indicated by a computer icon. Acknowledgments: The development of the ESG Manual was supported by Alameda County

EveryOne Home and the City of Berkeley. For more information related to the ESG Manual or

about the Priority Home Partnership, please contact Elaine DeColigny, EveryOne Home Director,

at (510) 670-5944 or email [email protected]. The manual was prepared by Katharine

Gale Consulting with input from local government and community agency staff including the

following persons: Kerry Abbot, Erika Bernheimer, Elaine DeColigny, Geoff Green, Kristin Lee,

Susan Shelton, Liz Varela, Jennifer Vasquez, and Riley Wilkerson.

ATTACHMENT 6

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5


1: Participant Eligibility

As stated above, the primary purpose of ESG-funded rapid rehousing and prevention is to reduce

entries into homelessness and/or shorten stays in homelessness to the greatest extent feasible.

To be eligible to receive ESG prevention or rapid rehousing assistance, participant households in

Alameda County must meet both national and local requirements, and this eligibility must be

documented with an application and supporting documentation kept in a client file. These

requirements include:

• Participants must be homeless or at imminent risk of homelessness, per the applicable

HUD definitions in the ESG regulation (§576.2) supported by documentation; Rapid Re-

housing applicants whose income exceeds 30% of the Area Median Income require the

City of Berkeley approval.

• Participants must be one of the locally targeted populations for the program, as specified on

the application and eligibility determination form;

• Participants must be willing to participate in the program and to meet the terms of a self-

developed Housing Stability Plan;

• Participants may not have already received 24 months of ESG assistance during the past 36

months (§576.105(c));

• Participants must meet the local asset policy, including having cash or equivalent assets of

less than $2,000 per single individual and $3,000 per couple;

In addition:

• Participants receiving prevention assistance must have incomes at or below 30% of the

Area Median Income (§576.103).

Eligibility for Rapid Rehousing Rapid rehousing provides financial assistance and supportive services to individuals or families

that are literally homeless, staying in shelter or transitional housing or on the streets or other places

not suitable for human habitation, or exiting institutions and having entered from one of these

locations. Eligibility for rapid rehousing includes those fleeing domestic violence who are living in

one of the places named above.

In keeping with the intentions of the program, rapid rehousing assistance will be used primarily to

serve households that are:

1) Adults or family households able to be rehoused rapidly without anticipation of an

ongoing subsidy, with ESG financial assistance anticipated to be of six months or less

duration;

2) Adults or family households able to be rehoused rapidly with an ongoing subsidy from

another source anticipated within six months of ESG program participation

3) Transition-age youth, especially those recently discharged from foster care, who are able

to be rehoused rapidly without anticipation of an ongoing subsidy, with ESG assistance of

eighteen months or less duration.

Eligibility for Prevention Assistance

ATTACHMENT 6

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6


Prevention assistance will be directed to persons who are not literally homeless but are at imminent

risk of homelessness per the HUD Homeless definition (Category 2). Prevention assistance may

include support to a household to retain its current housing or to move to other housing without

having to become literally homeless. While the ESG regulations allow for ESG prevention to be

provided to those categorized as “at-risk” but not necessarily at “imminent risk”, Alameda County

ESG programs will target prevention services specifically to those that are at “immediate risk”

defined as:

“An individual or family who will imminently lose their primary nighttime

residence, provided that:

- the primary nighttime residences will be lost within 14 days of the day of

application for homeless assistance;

- no subsequent residence has been identified; and,

- the individual or family lacks the resources of support networks, e.g., family,

friends, faith-based or other social networks, needed to obtain other

permanent housing.”

Within the category of “imminent risk” special attention and outreach will be done to target those

households that are:

1) doubled up with family and friends, must move within 14 days and are seeking to enter

shelter;

2) living in a hotel or motel using their own resources , must leave within 14 days, and are

seeking to enter shelter;

3) living in their own housing, are being evicted for non-payment of rent, must leave within

14 days, and are seeking shelter; Not eligible under the City of Berkeley Priority Home

Partnership (PHP). These households may be eligible for the Housing Retention

Program (HRP). 4) fleeing domestic violence;

5) imminently leaving foster care, or have recently left foster care and are at imminent risk

of losing their current housing.

Eligibility Determination

Program operators must determine that potential participants are eligible for assistance, and

document this eligibility, including verifying income and housing status. The Program

Application and Eligibility Determination Form contains key questions and documentation

requirements.

A copy of the ESG Program Application and Eligibility Determination Form can be found in

the Appendix. This document and all supporting documentation should be placed in the

Participant’s File.

�A cover sheet for participant files with a list of all of the program documents can be found

here.

Ineligible applicants: If a household is assessed and determined to be ineligible, the program

operator must notify the household that they have been determined to be ineligible, provide them

with appropriate referrals which should be noted on the application form, and create a client file

documenting the assessment process and determination.

ATTACHMENT 6

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7


2: Enrollment

Once found eligible, to enroll the head of household must sign the ESG Participation Agreement

complete the HMIS ROI and staff must complete an HMIS Standard Intake Form (SIF) for all

household members.

A copy of the ESG Program Participation Agreement can be found in the appendix,

immediately following the Application form.

� The HMIS Release of Information (ROI), and the Standardized Intake Form (SIF) are

developed and updated by the InHOUSE staff at Alameda County Housing and Community

Development Department, in accordance with HUD regulations. Housing Agency staff must

ensure that the forms in use are the most recent ones, as HUD and local requirements change

periodically. If you are unsure that the forms are the most recent, email [email protected].

Budget and Housing Stability Plan

The purpose of ESG Prevention and/or Rapid Rehousing assistance is to provide the support

necessary to help the household retain or gain housing in the shortest period of time possible.

Critical to being able to retain the housing is a budget and a housing plan. The budget is also

needed to determine the amount of financial assistance to be provided.

The Housing Stability Plan should be updated as frequently as necessary to reflect changing

situations. Once a participant has moved into housing, the housing specialist and participant

should prepare a new Housing Stability Plan that emphasizes those steps or actions needed to

retain housing.

A Sample Budgeting Worksheet and a sample Housing Stability Plan format can be found in

the Appendix of Forms. ESG-funded programs may use another version of these forms if

approved by the recipient. Be sure to make a copy of the Budget and Housing Plan for the

participant and insert a signed copy in the participant’s file.

3: Financial Assistance for Housing

Eligible Financial Assistance Expenses

The ESG program has the ability to provide temporary financial assistance to participants on a

short or medium-term basis. This assistance may include:

Security Deposits: The housing agency may provide a maximum of two times the monthly rent

for a unit as a security deposit to assist a participant to secure housing. At such time as the

participant may leave the unit and the landlord return all or part of the deposit to the participant,

the participant may retain any balance to use toward a new housing situation.

ATTACHMENT 6

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8


Utility Deposits: If, in order to begin utility service, the household must provide a deposit to a

utility company, the program may assist with this deposit.

Rental Assistance payments: If the participant cannot currently afford to rent a unit in the

community but is reasonably anticipated to have sufficient income, either through employment or

benefits, within approximately six months the program may provide a rental subsidy for the

participant. Such subsidies will be as low as possible:

� If the participant has an income he/she is expected to contribute at least 50% of his/her

income toward the rent, unless the participant is expect to receive a permanent housing

subsidy within approximately six months, in which case the participant may pay only 30%

of their income. Documentation of the expectation of a permanent subsidy should be

included in the file.

� If the participant has no income, the program may subsidize the entire rent for the first

three months.

Rental assistance may be conditioned on the participant fulfilling his or her agreements as part of

the Housing Stability Plan and is never offered for more than three months at a time. To continue

rental assistance after three months, the program must recertify the participant. See Section 6:

Three Month Reassessment of Eligibility

Past due rent arrears: If in order for a household to retain their housing they must pay past due

rent the program will cover up to three months of rent arrears not to exceed $3,000 Not eligible

under the City of Berkeley PHP.

Past due utility arrears: In rare cases, the ESG program will provide funding for past due

utilities. The program will only provide such funding for prevention clients if failure to do so will

result in the loss of utilities and under the terms of the participants lease this would be grounds for

eviction. The program will only provide utility arrears assistance to rapid rehousing clients if

utility arrears mean that then household will be unable to establish utility service in their new

housing.

In addition, ESG funds may be used to cover the costs of rental applications provided this is a fee

that is charge by the owner to all applicants.

Determining the Amount of Financial Assistance

The amount of financial assistance is determined by the amount needed to secure the housing and

by the amount of contribution the household is able to make toward the housing costs.

For one-time costs, such as security deposits, and rent and utility arrears, the program will pay the

entire amount if the household will have less than 50% of income available after paying rent, the

household’s budget does not contain any disposable income, and the household assets are less than

$500.00. If the household has assets greater than $500, and/or the household budget indicates

income is available to make a portion of the payment, the household should be required to provide

a portion of the deposit and/or arrears. The household’s payment may be made through a payment

plan with the landlord or utility company if that is possible.

ATTACHMENT 6

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9


For rental assistance payments, households with any income are expected to contribute either 50%

of their income, or 50% of the rent, whichever is lower. An exception to this rule may be made for

persons with disabilities who are anticipated to receive a permanent subsidy within six months of

their ESG program enrollment.

With agency supervisor approval, households may be permitted to contribute less toward the rent

for a brief period to cover other extraordinary costs. The program may pay the entire rent on

behalf of households that have no income.

The ESG Financial Assistance Calculation Form can be found in the appendix. The program

should complete the form with the participant and the participant should sign it. This calculation

needs to be prepared every three months for households receiving medium-term rental assistance.

� All financial assistance provided must be recorded in HMIS.

4: Supportive Services and Connection to Mainstream Resources

Whether covered by ESG funds or other sources, ESG programs are expected to assist clients with

housing stability case management and with housing search and placement services as needed.

Housing stability case management includes:

• conducting the official evaluation of eligibility and need, including verifying and

documenting eligibility

• counseling

• developing, securing, and coordinating services and assistance in obtaining Federal, state

and local benefits

• monitoring and evaluating participant progress;

• providing information and referral to other providers;

• developing an individualized housing plan to permanent housing stability; and

• conducting reevaluations.

These services may not exceed 30 days during the period the program participant is seeking

permanent housing, and may be provided for up to a total of 24 months within a 36 month period.

While providing prevention or rapid rehousing financial assistance, the program must ensure that

the participant meets with a case manager not less than once per month to assist the participant in

ensuring long-term housing stability. Case management should be provided more frequently if

needed.

Housing search assistance are those services intended to assist program participants in locating,

obtaining, and retaining suitable permanent housing, and are expected to be offered to all

participants receiving rapid rehousing assistance or prevention assistance that includes moving to

another unit. These include:

• assessment of housing barriers, needs, and preferences;

• development of a plan for locating housing;

• housing search;

• outreach and negotiations with landlords; and

ATTACHMENT 6

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10


• assistance with submitting rental applications and understanding leases.

Links to Mainstream Services

As part of the stability case management, each participant is expected to be assisted, as needed to

obtain other services and mainstream benefits including:

• appropriate supportive services including assistance in obtaining permanent housing,

medical health treatment, mental health treatment, counseling, supervision, and other

services essential for achieving independent living, and

• other federal, state, local, and private assistance available to assist the program participant

in obtaining housing stability, including

o Medi-Cal or other medical insurance

o TANF

o Food stamps/Supplemental nutrition assistance (SNAPS)

o WIC

o Unemployment insurance

o SSI/SSDI

o Child and adult care food program

o Other mainstream benefit programs from which the participant household could

benefit.

�While no specific form is provided for this documentation, all case management meetings

must be documented in the participant file, and/or in the HMIS case management module.

Documentation should include evidence of assistance provided to obtain mainstream resources and

the results of that assistance. Subrecipients are encouraged to check with the recipient for approval

of documentation.

Legal Services

ESG funds may be used for legal services that are necessary to resolve a legal problem that

prohibits the program participant from obtaining permanent housing or will likely result in the

program participant losing the permanent housing in which the program participant currently

resides. More detail on eligible legal services activities can be found at (§576.102 (a)(1)(vi)) and

(§576.105(b)(4)).

While legal services providers that do not provide financial assistance are not required to complete

the financial assistance calculation form, they must ensure that all households assisted meet

program eligibility (Section 1 above) including completing the application for assistance to

document participant eligibility, and must ensure that the units assisted meet the habitability

standards in Section 5 below.

5: Housing Unit Requirements

In addition to the household being eligible, the unit to be assisted must also meet eligibility

requirements. These include that the rent is both reasonable and at or below the Fair Market Rent

market rent, and that the unit meets habitability standards.

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A. Rent Reasonableness and Compliance with Fair Market Rent

ESG programs must perform both a rent reasonableness determination and document that the rent

falls at or below the Fair Market Rent on every unit assisted, whether for prevention or rehousing.

“Rent reasonableness” means that the total rent charged for a unit must be reasonable in relation to

the rents being charged during the same time period for comparable units in the private unassisted

market and must not be in excess of rents being charged by the owner during the same time period

for comparable non-luxury unassisted units.

To make this determination, the recipient or subrecipients should consider

(a) the location, quality, size, type, and age of the unit; and

(b) any amenities, housing services, maintenance and utilities to be provided by the owner.

Comparable rents can be checked by using a market study, by reviewing comparable units

advertised for rent, or with a note from the property owner verifying the comparability of charged

rents to other units owned (for example, the landlord would document the rents paid in other

units). NOTE that not every element in the suggested list of nine things to check for must be

known to establish a comparable unit. See more guidance at

http://portal.hud.gov/hudportal/documents/huddoc?id=DOC_11753.pdf

The Fair Market Rent (FMR) is a benchmark established by HUD for regions. For ESG, the FMR

is the maximum rent permitted even if other similar units rent for more.

Final FY 2013 FMRs By Unit Bedrooms

Oakland-Fremont, CA HUD Metro FMR Area (Alameda and Contra Costa Counties)

SRO Studio/Efficiency 1-bedroom 2-bedroom 3-bedroom 4-bedroom

$669 $892 $1,082 $1,361 $1,901 $2,332

Source: http://www.huduser.org/portal/datasets/fmr.html

The above chart displays the Fair Market Rents applicable during FY2013. Fair Market Rents are

updated and published by HUD every year. Programs must ensure that they are using the FMR’s in

effect at the time of their determination.

A copy of a Rent Reasonableness and FMR Certification form can be found in the forms

appendix. Subrecipients may use an alternative rent reasonableness determination form meets the

requirements of the ESG regulations §576.106 and has been approved by the ESG recipient.

B. Housing Inspection

In order to ensure that ESG funds are used in housing that meets minimum habitability standards,

an inspection must be performed on every unit assisted, whether for prevention or rehousing. This

inspection includes compliance with the Lead Paint Poisoning Prevention Act.

A copy of a suggested Habitability Standards Inspection Form can be found in the forms

appendix. Subrecipients may use an alternative inspection form as long as it covers all of topic

areas required under ESG regulations §576.403 and has been approved by the ESG recipient.

ATTACHMENT 6

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C. Rental Assistance Agreement

Relationships with landlords are a central component of the program. The housing specialist

assists both the participant and the landlord to make the housing successful.

Once a unit has been identified and inspected, the housing agency must ensure that:

a) The tenant receives a written lease or rental agreement from the landlord which clearly

outlines the terms of tenancy and conforms with applicable California and local law; and

b) The landlord is apprised of the nature of the program, the anticipated support to the

participant, the obligations of the landlord, and the manner in which the landlord may

contact the program if there are concerns.

At a minimum, the housing agency will provide the landlord with a copy of the Rental Assistance

Agreement Letter describing the program and outlining the basic support the participant is

anticipated to receive. The landlord must sign the letter and return it to the agency. Some agencies

may prefer to use a contract or housing assistance payments (HAP) agreement that outlines in

greater detail the rights and obligations of the parties. Use of such an agreement is fine if it covers

all requirements in the ESG regulations §576.106 and has been approved in advance by the ESG

recipient.

In order to determine that the landlord named on the lease is the legitimate owner of the property,

the housing agency will use a database service, such as Realquest, or another manner to verify and

document the ownership. In addition, the housing agency shall collect a W-9 from the landlord or

property management agency and follow all IRS reporting requirements.

A copy of the Rental Assistance Agreement Letter is included in the appendix. A copy of this

letter or an acceptable substitute agreement should be kept in the participants file, along with a

copy of the tenant’s lease and printout from the database used to verify the ownership of the unit

and a copy of the W-9. The original W-9 must be given to the housing agency’s finance division

the City of Berkeley. The City of Berkeley will verify property ownership.

6: Three Month Reassessment of Eligibility

Any participant who receives more than three months of assistance from the program needs to be

formally reassessed. This is distinguished from the more frequent check-ins and meetings with the

client, which should occur frequently and as needed, and are recorded in case notes.

During the reassessment process, the program is, at a minimum, confirming:

• The participant has not received more than 24 months of assistance, including any arrears

coverage.

• The participant’s income level is such that there is still a need to provide financial

assistance in order to maintain housing stability.

o Income is not greater than 30%of the Area Median Income (AMI)

o Rent is more than 50% of participant income (unless the participant is awaiting a

permanent subsidy and is currently paying 30% of income.)

ATTACHMENT 6

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• The participant is making documented progress on their housing plan and taking the steps

needed towards housing stability without program financial assistance.

• The participant lacks the financial resources or support networks to secure their housing

without continued assistance.

The three month reassessment is also used to update the participant’s HMIS record with current

information about housing and income.

Once the three month reassessment of eligibility is completed, the household should be notified

whether they will continue to receive assistance or not, including signing the reassessment form. If

continuing to receive assistance, new documents, including an updated housing stability plan,

budget and financial assistance calculation should be prepared and discussed with the client.

A copy of the Three Month Reassessment of Eligibility is included in the appendix. The

Reassessment requires updated documentation of income, which should be attached to the form

and included in the file.

� Key pieces of information from the Three Month Reassessment Form, including any change

in income or address is to be entered into HMIS. (In the future, the Three Month Reassessment

may be an HMIS provided form.)

7: Termination of Housing Assistance or Program Participation

Housing assistance under this program is intended to be temporary and to help participants secure

housing that they can remain in without long-term financial support. Any housing assistance is

contingent on the participant’s active participation in carrying out the terms of his/her Housing

Stability Plan. Failure to take steps agreed to in the plan, such as seeking work, applying for

benefits, looking for housing or accepting housing that meets the participant’s criteria are a

reasonable basis for recommending termination of financial assistance.

If a program participant is found to be violating the participation agreement, reasonable efforts will

be made and documented by staff to assist the participant to address the issue or correct the

violation prior to terminating services. Violations that endanger staff, any other participant, any

other person, or the viability of the program as a whole will be acted upon immediately.

If a participant is determined to be in continued or grave violation of the program rules, a written

Notice of Termination of Assistance will be provided to the program participant containing a clear

statement of the reasons for termination, the date on which the termination will become effective,

and the process for appealing the decision.

Participants receiving a Notice may request that the decision to terminate participation be reviewed

by making a request to the designated supervisor within the agency. This request must be made in

writing and must be reviewed within 14 calendar days. A written notice of the final decision will

be issued to the participant.

The program may also resume assistance to a program participant whose assistance was previously

terminated with the approval of the agency supervisor.

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A sample Notification of Termination of ESG Assistance is provided in the Appendix of

Forms. Subrecipients may use an alternative Termination form as long as it covers all of topic

areas required under ESG regulations §576.402 and has been approved by the ESG recipient, the

City of Berkeley. Grievances and Appeals

Agencies ESG subrecipients must notify participants of the agency’s grievance policy at the time

of program enrollment, including providing them with a written copy of the policy and keeping a

copy of a signed version of the policy or other notification in the participant file. Housing

agencies will follow their agency grievance and appeals process, through to the level of the highest

ranking staff member of the agency or as may be otherwise specified in the agency’s approved

policy and procedures.

If there is a grievance specific to the ESG which has not been resolved through the agency

grievance process, ESG program participants may appeal to the local recipient, the City of

Berkeley. Recipients will follow their appeal process.

8: Program Exit

Upon completion of the program, or upon termination prior to completion, all members of the

household should be exited from the program in HMIS. At this time all information including

household income, final address and housing status are recorded and updated.

� The Exit Form is an HMIS-provided form. A printed copy of the form(s) should be kept in

the participant file and all data entered into HMIS.

ATTACHMENT 6

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15


City of Berkeley

ESG Rapid Rehousing and

Prevention

Appendix of Forms and Documents

(click here to return to the main section of manual)

ATTACHMENT 6

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City of Berkeley ESG Client File Document Check List

(click here to return to relevant section of manual)

Last Name: ____________________ First Name: ________________ HMIS ID: ________

I. Eligibility Documentation (check or indicate date completed in blank to left)

_____ Application for Assistance and Eligibility Screening Form

____ Homeless Status/At-Risk Housing Status and Back up Documentation

____ Income Eligibility Determination and Back up Documentation

____ Asset Verification Documentation

_____ Intake on Head of Household (HMIS SIF form)

_____ Intake(s) on other household members (if applicable) (HMIS SIF form)

Intake on other adult ___________ Intake on other adult ____________

Intake on child: _______________ Intake on child:_________________

_____ Other: __________________________

_____ Current ROI ___________ Date:____________

II. Documentation on the Housing Unit and/or Utilities (check or indicate date completed in blank to

left)

_____ Documentation of rent or utility arrears (if applicable)

_____ Rent Reasonableness and Payment Standard determination for rental unit

_____ Habitability Inspection (includes Lead Assessment)

_____ Lease between Participant and Landlord

_____ Rental Assistance Agreement with Landlord

_____ W-9 Form

_____ Other: __________________________

_____ RealQuest or other owner verification documentation

III. Documentation of Assistance/Ongoing Services (check or indicate date completed in blank to left)

_____ Household Budget

_____ Housing Stability Plan

_____ Financial Assistance Calculation Form

_____ Links to Mainstream Resources

_____ Case Management Notes

Three Month Reassessment(s) (if applicable, insert dates)

1. _____________ 2. ______________ 3.____________ 4.______________

_____ Exit Form (HMIS form)

_____ Termination of Housing Assistance Form (if applicable)

_____ Other: __________________________

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City of Berkeley ESG Application for Assistance and Eligibility Determination Form

(click here to return to relevant section of the manual)

Complete this form and have the head of household sign it. This form will determine eligibility and act as an

application by the household for assistance.

Assessment Date: __ __ / __ __ / __ __ __ __

Staff: ___________________________________ Agency: _______________________________

A. General Information

1. Head of Household:

First: ___________________ Middle: ____________ Last: __________________ Suffix:____

Complete ROI for Head of Household or check here _________if current ROI on file

2. Other Members of Household

First Name Last Name Age Relationship to Head of

Household

Total number of persons in household: ________

If applicant is determined to be eligible for assistance, you must complete an HMIS Standard Intake Form (SIF) for

every household member.

3. Why are you seeking assistance? Please choose an option, then describe below.

� I am living

on the streets, or

a place not meant

for human

habitation

� I am in a shelter or TH

housing program and have

been referred for rapid re-

housing

� I am applying for

shelter because I

must leave where I

am currently staying

� I want to keep the

housing I have and am

at imminent risk of

losing it Not eligible

under the City of

Berkeley PHP

Explanation: ______________________________________________________________________________

I understand that I am applying for assistance from the federally-funded Emergency Solutions Grant Program. I

understand that I am required to certify that all information in this application is true and to provide all required

documents to determine eligibility and to enter into a housing stability plan if I am eligible for assistance. I also

understand that financial assistance is not guaranteed, is time-limited, and may be terminated or adjusted at any time. I

declare that all information I have provided in this application is true to the best of my knowledge.

Head of Household Signature: _________________________ Date: _________________

ATTACHMENT 6

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B . Rapid Rehousing Assessment (Cross through and skip this section if applicant household is applying for prevention

assistance) Homeless Status Documentation: To receive rapid rehousing assistance, clients must be homeless by the HUD Homeless Definition

and eligible for assistance under certain categories. Use this portion of the form if the applicant client household is Literally Homeless

(Category 1), or is fleeing/attempting to flee domestic violence (Category 4) and also meets the category of Literally Homeless.

Otherwise, complete Section B. of this form for Homeless Prevention.

1. Is household among the eligible target population for this program?

� Living/staying in a shelter.

� Living on the streets, a car, an encampment or a place not meant for human habitation.

� Living/staying in transitional housing. Transitional housing clients are only eligible for security deposit assistance.

� Exiting an institution where s(he) resided for 90 days or less and previously resided in a shelter or the streets of place

not mean for human habitation.

� Fleeing or attempting to flee domestic violence and also meets one of the above conditions.

Documentation Literally Homeless – on the streets or

in a shelter

(in order of preference for documentation)

� Written observation by an outreach worker (attached), or

� Written referral by another housing or service provider (attached)

HMIS intake for shelter/TH, or

� Self- certification that s(he) was living on the streets or in a shelter (attached)

Exiting an institution and entered from

literal homelessness

One of the forms of evidence above and

� Discharge paperwork or written/ or documented oral referral (attached), or

� Written report of intake workers due diligence to obtain above evidence and

certification by the individual that they exited institution (attached)

Be sure to attach the supporting documentation to the application in file.

2. This household is a candidate for ESG rapid rehousing because:

� They are homeless but have adequate income to afford a place if assisted to obtain one with short-term assistance

(deposit and up to one to three month’s rent subsidy).

� They are homeless and don’t currently have adequate income for housing but have potential to increase income to be

self sustainable within approximately 6 months and are willing to commit to a housing stability plan.

� They are currently homeless but with assistance can move into a stable situation with friends or family or another

situation that doesn’t require an increase in income and will be included on a lease.

� They are currently homeless and are expected to receive a housing subsidy within six months from another source but

need financial assistance to gain housing and/or support services

Subsidy anticipated:

� OPRI � VASH � Shelter Plus Care � Other: __________________________

� Benefit anticipated: SSI Date expected: __________(within 3 months) Verified by 3

rd

Party: _______________

Note: ESG funds may not be used to cover any cost covered by another subsidy source. For rapid rehousing candidates

with a subsidy, ESG may only be used to pay security deposit and utility deposits if needed to secure housing.

� Current Subsidy ______________ pays for: ___________________________________________________________

� No other subsidy currently

Proceed to Part D: Income Verification Section

ATTACHMENT 6

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C. Homelessness Prevention (Cross through and skip this section if applicant household is applying for Rapid Rehousing)

To receive Prevention assistance, clients may either be homeless under certain categories of the HUD Homeless

Definition or At risk of Homelessness under any category of that definition. Use this portion of the form if the applicant

client household is at Imminent Risk of Homelessness (Category 2), fleeing/attempting to flee domestic violence but does

not meet the category of Literally Homeless (Category 4) or is At Risk of Homelessness. Households who do not qualify

for rapid rehousing or prevention assistance under these definitions are not eligible for ESG assistance under this program.

1. This household is a candidate for prevention assistance because:

� They are currently seeking shelter, and have been staying with family or friends who will no longer let them remain

there. (Must be required to leave within 14 days.)

� They are staying in a hotel or motel using their own resources, have no other residence and lack the resource and

support networks to obtain other permanent housing.

� They are fleeing or attempting to flee domestic violence, have no other residence and lack the resource and support

networks to obtain other permanent housing.

� They have a place to live with their name on the lease from which they are being evicted (must be required to leave

within 14 days.) Not eligible under the City of Berkeley PHP.

� The are about to be discharged from foster care, or have recently been discharged from foster care, and the residence

where they are currently living will be lost within 14 days

Documentation

Imminent Risk of Homelessness � A court order resulting from an eviction action notifying the

individual or family that they must leave (attached), or

� Leaving a hotel or motel – evidence that household has been

staying in hotel/ motel (attached), and this application documents

lack of resources

� A documented and verified oral statement that residence will be

lost within 14 days of the date of this application (attached), and this

application documents lack of resources.

Leaving an institution, including

foster care

One of the forms of evidence above and

� Discharge paperwork or written/oral referral (attached), or

� Written report of intake workers due diligence to obtain above

evidence and certification by the individual that they exited an

institution or foster care (attached)

Fleeing domestic violence For victim services providers:

� An oral statement, by the individual or head of household self-

certified or certified by the intake worker, which states they are

fleeing and have no subsequent resident or resources.

For non-victim services providers:

�An oral statement, by the individual or head of household self

which states they are fleeing and have no subsequent resident or

resources. Where the safety of the individual or family is not

jeopardized, the oral statement must be verified.

ATTACHMENT 6

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2. Housing Assessment (Prevention Only) Households with a lease in their name are not eligible for the City of

Berkeley PHP assistance. Please go to section II of this page.

I. If household intends to keep current housing, what is the monthly rent? _____________

If the household intends to remain in their current unit, does the rent amount exceed the FMR payment standard

(based on the chart below)? No: Proceed to next page.

Yes: Client is not eligible to be subsidized in their current unit. Ask the client if they are interested in relocating to less

expensive housing and if so, proceed with assessment. Otherwise, stop here; client is not eligible. Proceed to end of form

Final FY 2013 FMRs By Unit Bedrooms

Oakland-Fremont, CA HUD Metro FMR Area

SRO Studio/Efficiency 1-bedroom 2-bedroom 3-bedroom 4-bedroom

$669 $892 $1,082 $1,361 $1,901 $2,332

Source: http://www.huduser.org/portal/datasets/fmr.html 2/5/12

Is your name on a rental agreement?

No Yes

If you owe back rent, how much do you owe? __________ Not eligible under the City of Berkeley PHP.

How many month’s rent is that?

One Two Three Four Five Six or more Don’t Know

Is your landlord willing to accept rent from you?

No Yes Don’t Know Does Not Apply

If you are at risk of eviction, where are you in the eviction process?

Have not been served

formal notice

Served a 3-day notice

to pay rent or quit

Served an Unlawful

Detainer summons

Eviction judgment has been

issued

Does not apply

---------------------------------------------------------------------------------------------------------------------------------------------------

II. If your name is not on a rental agreement, are you living with someone who has a rental agreement and who has

notified you in writing that you must leave?

No Yes

Do you currently receive any type of housing or utility subsidy or assistance from any other source?

No Yes

Subsidy pays for: ____________________________________________________________

Note: ESG funds cannot be used to cover any cost covered by another subsidy source. For prevention candidates with a

housing subsidy, ESG may only be used to pay the tenant portion of overdue back rent.

Be sure to attach housing status verification form and supporting documentation in file. Proceed to Part D: Income

Verification Section

D. Income Verification

What is the combined income of this applicant household? ______________

Household size: __________

ATTACHMENT 6

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Alameda County, California FY2013 Income Limits

Household Size 1 Person 2 Person 3 Person 4 Person 5 Person 6 Person 7 Person 8 Person

Extremely Low Income

(30% of AMI)

$18,750 $21,400 $24,100 $26,750 $28,900 $31,050 $33,200 $35,350

Source: http://www.huduser.org/portal/datasets/il/il2013/2013summary.odn 12/11/12

� At or below 30% AMI for household size

� Above 30% AMI for household size and seeking rapid rehousing assistance. The City of Berkeley

authorization of recipient may be is required to proceed.

Required Authorization: ____________________________ (if applicable)

� Above 30% AMI for household size and seeking prevention assistance– INELIGIBLE: Proceed to end of

form.

You may use the ESG Income Eligibility Calculation Form or another similar form to determine income. Be

sure to include income verification form and supporting documentation for determination in file.

E. Resources, Networks and Asset Determination

In addition to meeting the housing status and income requirements, applicants must demonstrate that they do

not have sufficient support or resources to retain or gain housing on their own.

ii. Asset Assessment

To determine whether the applicant household has resources that could be used to prevent or end their homelessness, and

to determine the amount of financial assistance to be provided, the program must review their assets. This portion of the

form applies to all adults in the household listed on page 1.

� No Bank accounts

Bank Accounts (attach appropriate third party documentation for all accounts listed below)

1. Name of Financial Institution: _______________________ Type of account:_____________

Name(s) on Account: __________________________________________________________

Acct #:______________ Acct. Balance:_______________________ as of ____/_____/_____


Name(s) on Account: __________________________________________________________


ATTACHMENT 6

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22


Investment Accounts (obtain appropriate third party documentation for all accounts listed below)


Name(s) on Account: __________________________________________________________


Other Assets

# of Vehicles:_____ � No Vehicles

Make: ______________________ Model: ________________Year:________

Make: ______________________ Model: ________________Year:________

For cars that are 2007 or newer, note blue book value: ____________________________

Property (describe and note value): ___________________________________________

Other (describe): ____________________________________________________________________________

Be sure to attached copies of bank statements or other asset verification

If assets exceed $2,000 per individual or $3,000 per couple, if any vehicle is worth more than $10,000, or if household has more working cars than adult drivers, the household is ineligible.

� No � Yes: ineligible. Proceed to end of form

ii. Personal Resource and Networks Other subsequent housing options What steps have you taken to identify other appropriate housing options that you can afford without any assistance from

this program?

Summary of assessment: __________________________________________________________________________

_______________________________________________________________________________________________

_______________________________________________________________________________________________

Does the household have any other appropriate housing options? � Yes � No

2) Financial Resources

Do you have any other resources that you could use to help your household gain housing or remain in your housing? (See

asset assessment; discuss use of participants personal resources to resolve situation.)


_______________________________________________________________________________________________

_______________________________________________________________________________________________

ATTACHMENT 6

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23


Does the household have other financial resources sufficient to obtain other appropriate subsequent housing or remain in

their existing housing? � Yes � No

3) Support Networks

Do you have any other support networks that could help you gain housing or remain in your housing? (This would include

family or friends who can lend or give money, a faith-based organization that can assist you, someone with whom you can

live, etc.)?


_______________________________________________________________________________________________

_______________________________________________________________________________________________

Does the household have support networks needed to obtain other appropriate subsequent housing or remain in their

existing housing? � Yes � No

F. Approach to housing stability How did your current situation of homelessness or housing instability come about?

Describe: __________________________________________________________________________________________

__________________________________________________________________________________________________

__________________________________________________________________________________________________

Are you currently doing anything to increase your household income or decrease your costs?

� No � Yes � Does Not Apply

Describe: __________________________________________________________________________________________

__________________________________________________________________________________________________

__________________________________________________________________________________________________

If you are to be assisted, are you willing to participate in services to increase your income or decrease your costs?

� No � Yes � Does Not Apply

If household is not currently working toward increasing income or decreasing costs and is unwilling to do so, the household may be determined as ineligible. (Note that households with a fixed income may not need to increase

income to remain stable.)

Please add any other information pertinent to eligibility determination:

ATTACHMENT 6

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24


FOR STAFF USE ONLY:

Last Name: ____________________ First Name: ________________ HMIS ID: ________

Eligibility Determination A. Household is not eligible to receive ESG assistance due to: � Not among target population for local program

� Ineligible Housing Status

� Over Income

� Households Assets exceed asset limit

� Household is already receiving a subsidy for the same cost for which the household is seeking assistance

� Adults in household unwilling to engage in activities or participate in services designed to support housing

stability plan

� Household as already received 24 months of ESG assistance in last 36 months

If client is not eligible, inform client of determination and refer client to other programs that may be able to assist the household. Programs referred to: 1. Program: ______________________ How was referral made?:______________________

2. Program: ______________________ How was referral made?:______________________



B. Household is eligible to receive ESG assistance. � Eligibility for rapid rehousing verified; household will be enrolled and housing search assistance will

begin.

� Eligibility for prevention assistance verified; new housing has been identified or current housing is to be

retained and program will proceed to check on unit eligibility and to offer financial assistance and housing

stability support. Staff signature:_________________________________ Date: _________________ Proceed to enroll collect the below documents from the Household:

• Complete ROI and HMIS Intake

• Enter data into HMIS

• Sign the Participation Agreement

• Complete the Household Budget

• Develop Housing Stability Plan

• Complete Request for Tenancy Approval

• Complete Financial Assistance Calculation

Form

ATTACHMENT 6

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25


City of Berkeley ESG Program Participation Agreement


The ESG Program provides support services and limited financial resources to help households gain housing or remain

housed. I understand that this program may provide me with some or all of the following services:

� Assistance finding and obtaining housing

� Assistance developing a housing plan

� Assistance to stay in housing I currently occupy, including legal assistance and/or negotiations with family

members, friends or landlords;

� One-time or short-term financial assistance to support gaining or retaining housing which may include rental

deposits, rental or utility arrears, or short to medium term rental assistance payments designed to secure or

retain housing;

� Referrals and support to apply for benefits for which I or a member of my household may be eligible.

� Other services related to securing housing, such as, but not limited to, assistance getting identification,

preparing housing applications, searching for housing, negotiating with landlords and other services.

I agree to do the following:

� Provide accurate and honest information to my housing specialist and other program staff.

� Work with a housing specialist to develop a housing plan.

� Take all necessary steps to achieve the goals outlined in the plan.

� Meet with my housing specialist at intervals established in my housing plan, and not less than monthly during

my participation in the program.

� Permit home visits and inspections of my housing during my participation in the program. (Advance notice

will be provided.)

� Provide current proof of income when requested.

� Pay my portion of rent on time every month and immediately advise the housing specialist if I have any

trouble in doing so.

� Provide any documentation required by the housing specialist as it pertains to progress on my housing plan,

my rent status or income (i.e. attendance record for job training program, proof of application for benefits,

etc.)

� Be contacted for follow-up phone calls about my participation in ESG for up to 24 months after I complete

the program.

I understand that neither ___________________ (agency name) nor any party to the ESG Program is responsible for

my rent or lease. I understand that assistance will only be provided if I am in compliance with the program

requirements including the terms of my Housing Stability Plan.

Client Name:___________________________ Client Signature: __________________ Date: _________

Housing Specialist: ______________________ Agency Name : ___________________ Date: ________

ATTACHMENT 6

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City of Berkeley

Sample Budgeting Worksheet (click here to return to relevant section of the manual)

Participant Name: Date:

Actual (with current income) Proposed (with anticipated income and/or

subsidy)

Housing Expenses

Rent

PG&E

Water

Other:

Car Expenses

Loan payment

Insurance

Gas

Maintenance & repairs

Debt

Creditor 1

Creditor 2

Miscellaneous

Groceries, Lunches, meals

Childcare

School supplies

Prescriptions

Cable TV

Internet Connection

Telephone

Clothing

Hair supplies/Toiletries

Other:

Other:

Expense Total

Income

Earnings

Social Security related $

Unemployment

Food Stamps

Other:

Other:

Income Total

Total Income Minus Expenses

Participant Signature:_____________________________ Date: ______________

Case Manager/Housing Specialist Name_____________________ Signature________________ Date________

ATTACHMENT 6

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City of Berkeley ESG Housing Stability Plan

Client/Head of Household Name: ___________________________ Initial Plan Date _______________

My 30 day housing goal is: _______________________________________________________________________________________________

If different, my 90 day goal is ____________________________________________________________________________________________

If different, my permanent housing goal is __________________________________________________________________________________

I have or will have the following resources to help me achieve my goals:

1.

2.

3.

In order to reach these goals, I commit to take the following steps:

Step Actions What I’ll do/Help I’ll

Receive

30 day progress 60day progress 90 day progress

1

referrals to mainstream resources

CM Sign:

Date:

CM Sign:

Date:

CM sign:

Date:

2


CM Sign:

Date:

CM Sign:

Date:

CM sign:

Date:

3


CM Sign:

Date:

CM Sign:

Date:

CM sign:

Date:

Client Signature: ______________________________ Date: _____ Housing Specialist: _________________________________ Date: ________

ATTACHMENT 6

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City of Berkeley ESG Financial Assistance Calculation Form


Before preparing this calculation, complete the budget form with the Head of Household. Use this form and

information from the application, the budget and the lease and/or arrears documentation to determine the amount

of financial assistance that the household will receive. This form must be prepared every three months during the time in which the household receives financial assistance.

Head of Household : ________________________________ Service Point ID: ________________

Assessment date: ______________________ Staff: __________________________________

� First financial assistance calculation � Reassessment of financial assistance

A. GENERAL

Enter the information below from the budget and assets form to determine the amount of financial assistance

Combined Household income: _________________ (from application) Rent: _____________ (from lease)

Income minus Rent: ______________ * Percent of income for rent without subsidy:______________

Total Expenses ___________________ (from budget)

* Difference between income and expenses: _______________________

* Current Assets: ______________________ (from application)

Use information indicated with * to determine financial assistance below

B. SECURITY DEPOSIT (skip if not applicable)

New residence requires a Security Deposit of: ____________________ (This may include up to two months rent if

required as deposit but should not include first month’s rent in this calculation. Assistance with First month’s rent

should be part of the Rental Assistance in section C. below)

Based on income and assets, household will make:

� No contribution to the deposit without jeopardizing housing stability (household has less than 50% of income

left after paying rent and household budget has no disposable income; household has assets of less than $500.)

� A one-time payment toward the security deposit of:_______ (household has assets of greater than $500 and/or

budget indicates disposable income available for a payment.)

Program will make a payment on behalf of household of: _________

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B. UTILITY DEPOSIT (cross through and skip if not applicable)

To receive utilities at the new residence, one or more utility companies require a Utility Deposit of:

Utility: ____________________ Required Deposit: _________________________



Based on income and assets, household will make:

� No contribution to the deposit without jeopardizing housing stability (household has less than 50% of income

left after paying rent and household budget has no disposable income; household has assets of less than $500.)

� A one-time payment toward the security deposit of:_______ (household has assets of greater than $500 and/or

budget indicates disposable income available for a payment.)

Program will make a payment on behalf of household of: _________ C. SHORT OR MEDIUM TERM RENTAL ASSISTANCE (cross through and skip if not applicable)

Client has no income

� Program will pay 100% of the rent for up to three months or until a change in income occurs

Household has income and will make payments to the landlord of:

� 50% of the rent. Amount: _________________

� 50% of their income toward the rent: Amount _________________

� Another amount: _________________ (Requires agency supervisor approval.)

Authorized Approval: ________________________

� Household is awaiting an anticipated permanent subsidy and will pay 30% of their income for rent:

Subsidy anticipated: __________________ Date anticipated: ____________________

Program will make a monthly rental assistance payment of $ __________ (Rent minus client contribution) for

up to three months or until a change in income occurs. Projected length of rental assistance: _____ months.

D. PREVENTION ARREARS (skip if not applicable) Not eligible under the City of Berkeley PHP

Household owes __________ in rental arrears. (From documentation of rent arrears. The document must be dated

within the same month that the application is being considered or proof of rent payment must be provided.)

Based on income and assets available, Household will make:

� No payments without jeopardizing housing stability (household pays more than 50% of income for rent and/or

household budget has no disposable income; household has assets of less than $500.)

� A one-time payment toward the arrears of:_______ (household has assets of greater than $500 and/or budget

indicates disposable income available for a payment.)

� A monthly payment toward the arrears of: ______________ Payment agreement negotiated with landlord.(

budget indicates disposable income available for a payment or household has a housing subsidy.)

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Program will make a payment on behalf of household of: _________ Note Program will not pay more than three months or $3,000 in rental arrears.

E. UTILITY ARREARS (skip if not applicable)

This type of support will only be provided if the household will be unable to have utilities in their housing if they

do not pay past due arrears.

Household owes __________ in past utility arrears (from documentation of utility arrears)

Based on income and assets available, Household will make:

� No payments without jeopardizing housing stability (household pays more than 50% of income for rent and/or

household budget has no disposable income; household has assets of less than $500.)

� A one-time payment toward the arrears of:_______ (household has assets of greater than $500 and/or budget

indicates disposable income available for a payment.)

� A monthly payment toward the arrears of: ______________ Payment agreement negotiated with

landlord.(budget indicates disposable income available for a payment or household has a housing subsidy –

attached copy of payment agreement.)

Program will make a payment on behalf of household of ________________ F. FINANCIAL ASSISTANCE AGREEMENT

The participant and the program agree to the terms of payment designated above. The program will make payments

on behalf of the participant as long as the participant is in good standing with their portion of the agreement and

making progress on their Housing Stability Plan.

This agreement expires: __________________ (not later than 3 months from first expected payment.)

Participant Signature: ____________________________________ Date: ________________

Housing Specialist Signature: _____________________________ Date: ________________

(Attach this agreement to a copy of lease or occupancy agreement and, if past due rent or utilities, a copy of a

record from the landlord/leasor or utility company indicating the amount of arrears.)

ATTACHMENT 6

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City of Berkeley Rent Reasonableness and FMR Certification


CERTIFICATION:

A. Compliance with Payment Standard

____________________ _____________ __________________

Proposed Contract Rent + Utility Allowance = Proposed Gross Rent

Approved rent does not exceed applicable Payment Standard of $_____________.

B. Rent Reasonableness

Based upon a comparison with rents for comparable units, I have determined that the proposed rent for the

unit [ ] is [ ] is not reasonable.

NAME: SIGNATURE: DATE:

PROPOSED

UNIT COMPARISON

UNIT #1 COMPARISON

UNIT #2 COMPARISON

UNIT #3

ADDRESS

NUMBER OF BEDROOMS

SQUARE FEET

TYPE OF

UNIT/CONSTRUCTION

HOUSING CONDITION

LOCATION/ACCESSIBILITY

AMENITIES UNIT: SITE: NEIGHBORHOOD:

AGE IN YEARS

UTILITIES (TYPE)

UNIT RENT UTILITY ALLOWANCE GROSS RENT

HANDICAP ACCESSIBLE?

ATTACHMENT 6

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City of Berkeley Habitability Standards Inspection Form


(based on HUD’s HQS and the HPRP Notice; Certified HQS Inspectors may use an HQS form instead)

Name of Participant

Participant Phone Number Date of Request (mm/dd/yyyy)

Inspector

Date of Initial Inspection (mm/dd/yyyy)

Type of Inspection

Initial Special Re-inspection

Date of Last Inspection (mm/dd/yyyy) Agency

A. General Information

INSPECTED UNIT Year Constructed (yyyy):

Full Address

Housing Type (check as appropriate) Single Family Detached Duplex or two family Row House or Town House Low Rise; 3,4 stories including garden apt.

High Rise; 5 or more stories Manufactured Home Congregate Cooperative Independent Group Residence

Single Room Occupancy Shared Housing Other: ________________________________

Number of Children in Family Under 6:

OWNER NAME

OWNER PHONE

ADDRESS OF OWNER/AGENT

Is Lead Paint inspection required? (unit was constructed prior to 1978 and children under age 6 or a pregnant woman are in the household.) Yes No

B. Summary Decision on Unit (to be completed after form is filled out)

Pass

Fail

Inconclusive

Number of bedrooms

Number of sleeping rooms

Signature of Inspector

How to use this form

1. Review each room in the house as listing in the form (1. Living Room; 2. Kitchen; 3. Bathroom; 4. Other Rooms Used for Living or Halls (use as many as needed); 5. All Secondary Rooms Not Used for Living; 6. Building Exterior; 7. Heating, Plumbing and Installation; 8. General Health and Safety. Important: For each item numbered on the checklist, check one box only (e.g., check one box only for item 1.4 "Security," in the Living Room).

2. In the space to the right of the item, if the decision is “Fail,” write what repairs are necessary.

3. If the item passes inspection, check the “Pass” box.

4. A final summary page to note repairs needed is provided on the final page. If owner/manager is present at inspection, gather signature on final page.

5. For lead paint inspections, if not required, mark “not applicable.” Otherwise, note if the unit is a “pass” or “fail.”

ATTACHMENT 6

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INSPECTION CHECKLIST

1. LIVING ROOM DECISION

Item #

Description

Yes, PASS

No, FAIL

Repairs Required

1.1 LIVING ROOM PRESENT

1.2 ELECTRICITY Are there at least two working outlets or one working outlet and one working light fixture?

1.3 ELECTRICAL HAZARDS Is the room free from electrical hazards?

1.4 SECURITY Are all windows and doors that are accessible from the outside lockable?

1.5 WINDOW CONDITION Is there at least one window, are all windows free of signs of severe deterioration or missing or broken out panes?

1.6 CEILING CONDITION Is the ceiling sound and free from hazardous defects?

1.7 WALL CONDITION Are the walls sound and free from hazardous defects?

1.8 FLOOR CONDITION Is the floor sound and free from hazardous defects?

1.9 LEAD PAINT Are all painted surfaces free of deteriorated paint? If not, do deteriorated surfaces exceed more than two square feet per from and/or is more than 10% of a component?

Not Applicable

2. KITCHEN DECISION

Item #

Description

Yes,

PASS

No,

FAIL Repairs Required

2.1 KITCHEN AREA PRESENT

2.2 ELECTRICITY Is there at least one working electric outlet and one working, permanently installed light fixture?

2.3 ELECTRICAL HAZARDS Is the kitchen free from electrical hazards?


2.5 WINDOW CONDITION Are all windows free of signs of deterioration or missing or broken out panes?





Not Applicable

2.10 STOVE OR RANGE WITH OVEN Is there a working oven and a stove (or range) with top burners that work?

2.11 REFRIGERATOR Is there a refrigerator that works and maintains a temperature low enough so that food does not spoil over a reasonable period of time?

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2.12 SINK Is there a kitchen sink that works with hot and cold running water?

2.13 SPACE FOR STORAGE AND PREPARATION OF FOOD Is there space to store and prepare food?

3. BATHROOM DECISION

Item #

Description

Yes,

PASS

No,

FAIL Repairs Required

3.1 BATHROOM PRESENT

3.2 ELECTRICITY Is there at least one permanently installed light fixture?

3.3 ELECTRICAL HAZARDS Is the bathroom free from electrical hazards?


3.5 WINDOW CONDITION Are all windows free of signs of deterioration or missing or broken out panes?





Not Applicable

3.10 FLUSH TOILET IN ENCLOSED ROOM IN UNIT Is there a working toilet in the unit for exclusive private use of the tenant?

3.11 FIXED WASH BASIN OR LAVATORY IN UNIT Is there a working, permanently installed wash basin with hot and cold running water in the unit?

3.12 TUB OR SHOWER IN UNIT Is there a working tub or shower with hot and cold running water in the unit?

3.13 VENTILATION Are there operable windows or a working vent system?

4. OTHER ROOMS USED FOR LIVING OR HALLS

DECISION

Item #

Description

Yes, PASS

No, FAIL

Repairs Required

4.1 ROOM CODE and

ROOM LOCATION:

right/left __________

front/rear __________

floor level __________

ROOM CODES

1 = Bedroom or any other room used for sleeping (regardless of type of room)

2 = Dining Room, or Dining Area

3 = Second Living Room, Family Room, Den, Playroom, TV Room

4 = Entrance Halls, Corridors, Halls, Staircases

5 = Additional Bathroom

6 = Other

4.2 ELECTRICITY If Room Code = 1, are there at least two working outlets or one working outlet and one working, permanently installed light fixture? If Room Code does not = 1, is there a means of illumination?

ATTACHMENT 6

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4.3 ELECTRICAL HAZARDS Is the room free from electrical hazards?


4.5 WINDOW CONDITION If Room Code = 1, is there at least one window? And, regardless of Room Code, are all windows free of signs of severe deterioration or missing or broken out panes?





Not Applicable

4.10 SMOKE DETECTORS Are smoke detectors in each room used for sleeping? Are they working?


DECISION

Item #

Description

Yes, PASS

No, FAIL

Repairs Required

4.1 ROOM CODE and

ROOM LOCATION:




ROOM CODES






6 = Other

4.2 ELECTRICITY

4.3 ELECTRICAL HAZARDS

4.4 SECURITY

4.5 WINDOW CONDITION

4.6 CEILING CONDITION

4.7 WALL CONDITION

4.8 FLOOR CONDITION

4.9 LEAD PAINT Not Applicable

4.10 SMOKE DETECTORS


DECISION

Item #

Description

Yes, PASS

No, FAIL

Repairs Required

4.1 ROOM CODE and

ROOM LOCATION:




ROOM CODES






6 = Other

4.2 ELECTRICITY

4.3 ELECTRICAL HAZARDS

ATTACHMENT 6

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4.4 SECURITY

4.5 WINDOW CONDITION

4.6 CEILING CONDITION

4.7 WALL CONDITION

4.8 FLOOR CONDITION

4.9 LEAD PAINT Not Applicable

4.10 SMOKE DETECTORS

5. ALL SECONDARY ROOMS NOT USED FOR LIVING

DECISION

Item #

Description

Yes, PASS

No, FAIL

Repairs Required

5.1 NONE. GO TO PART 6

5.2 SECURITY Are all windows and doors that are accessible from the outside lockable in each room?

5.3 ELECTRICAL HAZARDS Are all these rooms free from electrical hazards?

5.4 OTHER POTENTIALLY HAZARDOUS FEATURES IN ANY OF THESE ROOMS Are all of these rooms free of any other potentially hazardous features? For each room with an "other potentially hazardous feature" explain hazard and means of control of interior access to room.

6. BUILDING EXTERIOR DECISION

Item #

Description

Yes, PASS

No, FAIL

Repairs Required

6.1 CONDITION OF FOUNDATION Is the foundation sound and free from hazards?

6.2 CONDITION OF STAIRS, RAILS, AND PORCHES Are all the exterior stairs, rails and porches sound and free from hazards?

6.3 CONDITION OF ROOF AND GUTTERS Are the roof, gutters and downspouts sound and free from hazards?

6.4 CONDITION OF EXTERIOR SURFACES Are exterior surfaces sound and free from hazards?

6.5 CONDITION OF CHIMNEY Is the chimney sound and free from hazards?

6.6 LEAD PAINT: EXTERIOR SURFACES Are all painted surfaces free of deteriorated paint? If not, do deteriorated surfaces exceed 20 square feet of total exterior surface area?

Not Applicable

6.7 MANUFACTURED HOMES: TIE DOWNS If the unit is a mobile home, it is properly placed and tied down? If not a mobile home, check "Not Applicable."

7. HEATING, PLUMBING AND INSULATION DECISION

Item #

Description

Yes, PASS

No, FAIL

Repairs Required

7.1 ADEQUACY OF HEATING EQUIPMENT

a. Is the heating equipment capable of providing adequate heat (either directly or indirectly) to all rooms used for living?

ATTACHMENT 6

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b. Is the heating equipment oversized by more than 15%?

c. Are pipes and ducts located in unconditioned space insulated?

7.2 SAFETY OF HEATING EQUIPMENT Is the unit free from unvented fuel burning space heaters, or any other types of unsafe heating conditions?

7.3 VENTILATION AND ADEQUACY OF COOLING Does this unit have adequate ventilation and cooling by means of operable windows or a working cooling system?

7.4 HOT WATER HEATER Is hot water heater located, equipped, and installed in a safe manner?

7.5 WATER SUPPLY Is the unit served by an approvable public or private sanitary water supply?

7.6 PLUMBING Is plumbing free from major leaks or corrosion that causes serious and persistent levels of rust or contamination of the drinking water?

7.7 SEWER CONNECTION Is plumbing connected to an approvable public or private disposal system, and is it free from sewer back up?

8. GENERAL HEALTH AND SAFETY DECISION

Item #

Description

Yes, PASS

No, FAIL

Repairs Required

8.1 ACCESS TO UNIT Can the unit be entered without having to go through another unit?

8.2 EXITS: Is there an acceptable fire exit from this building

that is not blocked?

8.3 EVIDENCE OF INFESTATION Is the unit free from rats or severe infestation by mice or vermin?

8.4 GARBAGE AND DEBRIS Is the unit free from heavy accumulation of garbage or debris inside and outside?

8.5 REFUSE DISPOSAL Are there adequate covered facilities for temporary storage and disposal of food wastes, and are they approved by a local agency?

8.6 INTERIOR STAIRS AND COMMON HALLS Are interior stairs and common halls free from hazards to the occupant because of loose, broken or missing steps on stairways, absent or insecure railings;, or other hazards?

8.7 OTHER INTERIOR HAZARDS Is the interior of the unit free from any other hazards not specifically identified previously?

8.8 ELEVATORS Are they working and safe?

8.9 INTERIOR AIR QUALITY Is the unit free from abnormally high levels of air pollution from vehicular exhaust, sewer gas, fuel gas, dust, or other pollutants?

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8.10 SITE AND NEIGHBORHOOD CONDITIONS Are the site and immediate neighborhood free from conditions, which would seriously and continuously endanger the health or safety of the residents?

8.11 LEAD PAINT: OWNER CERTIFICATION If the owner of the unit is required to treat or cover any interior or exterior surfaces, has the certification of compliance been obtained?

Not Applicable

9. MISCELLANEOUS (from HPRP notice) DECISION

Item #

Description

Yes, PASS

No, FAIL

Repairs Required

9.1 Is there sufficient sleeping place for each individual?

9.2 Is there adequate natural or artificial illumination to permit activities in the home?

9.3 Is home and equipment maintained in a sanitary condition?

Summary of Repairs Needed:

Item Number: Repair Needed:

Owner/Manager’s Signature:

________________________________________________________________________

ATTACHMENT 6

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Priority Home Partnership

Rental Assistance Agreement Letter (click here to return to relevant section of the manual)

(date)

(landlord address)

__________________________(Head of Household) has been approved to receive temporary financial

assistance through the Emergency Solutions Grant program. The program is designed to help the

participant secure and/or retain housing and be a successful tenant. Our agency will maintain regular

contact during his/her time in the program to assist him/her with any problems related to his/her housing

or tenancy. The program does not, however, assume any responsibility for the tenant’s rent or for

compliance with the lease. The tenant is fully responsible for complying with the terms of the lease

he/she has with you.

The person named above has been approved for assistance with (check all that apply):

� A rental deposit in the amount of $____________

� A short-term rent subsidy in the amount of $________ (currently approved until ___________

date. This subsidy may be extended at the program’s discretion)

� Assistance with past due rent in the amount of $____________

All other payments under the terms of the lease are the responsibility of the tenant.

The City of Berkeley Priority Home Partnership Program will provide the above housing assistance

payments to you beginning [date]. By signing below, you agree to apply all payments you receive on the

tenant’s behalf toward the specified housing-related costs on the check. The termination of housing

assistance payments shall not affect the household's other rights under the lease.

The tenant is required to notify us if he or she moves; however, if you ever receive a subsidy check for a

tenant who has moved, it is your responsibility to return the check to us. Financial assistance from this

program can only be used toward the housing-related costs of the tenant named above while he/she

resides in your housing. You also must notify us if during the term of this agreement you notify the

tenant to vacate or if you lodge any complaint under state or local law to commence an eviction.

You are welcome to contact me if you have any questions or concerns regarding the program or this

tenant’s housing. [ name, title at 510 XXX-XXXX or housing specialist @ agency.org]. Thank you for

working with us.

Sincerely,

I have read this agreement and I agree to accept payments on behalf of the tenant listed above as described in this letter. I have provided a W-9 form to the agency. Property Owner/Property Manager Name:_________________________________________ Signature:____________________________ Date: _________________________________

ATTACHMENT 6

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Three Month Reassessment of Eligibility


Reassessment Date: __ __ / __ __ / __ __ __ __

Staff Name: ________________________________________________ Agency: ____________________________

Program: � ESG � FRHP � PRCS � Other: _________________

Head of Household Name: ________________________________________________ Service Point ID: ______________

Before beginning this Reassessment form, collect copies of updated income documentation for the household. Has there been a change in address or phone since the last assessment?

� No Change

� Address and/or phone has changed; new information below (Enter into HMIS InHOUSE Housing Sub-assessment)

Current STREET Address: ___________________________________________________________________________________

Apartment or Unit Number: ___________________________________________

City: _________________________________________ State: _________ Zip: ________________________

Phone Number: ________________________________ Alternate Phone: ____________________________

Start Date (Date moved into Permanent Housing) __ __/ __ __/ __ __ __ __

a) Total Household Members living/will live at this address: ____

b) Total ADULTS living/will live at this address: ____

c) Total CHILDREN living/will live at this address ____ (NOTE: a – b = c)

Time in Program

Has household a) received 24 months of ESG assistance in last 36 months or b) exceeded other program time limits?

� Yes � No

If household has exceeded eligible time in program, record the determination below, and complete the HMIS Exit Form for all adults.

Income Status Eligibility (Complete the income reassessment form attached for each adult and enter into HMIS)

What is the total gross household monthly income (include all household members)? $ _________

What is the total gross household annual income? $_________ (monthly amount x 12)

Using the chart below, circle the household size and determine the percent of Area Median Income (AMI)

Household Size 1 2 3 4 5 6 7 8

30% AMI $18,750 $21,400 $24,100 $26,750 $28,900 $31,050 $33,200 $35,350

50% AMI $31,250 $35,700 $40,150 $44,600 $48,200 $51,750 $55,350 $58,900 AMI information current as of 12/11/2012

Please check the household’s current income status AND the documentation attached

� No Income

� 1-30% AMI

� 31-50% AMI

� Over 50% AMI

Other Documentation

__________________________

Copy of Payment Statement / Benefit Notice

� Alimony, spousal or child support

� GA, SSI, SSDI, or TANF

� Private Disability

� Pension / Retirement

� Unemployment or Workers’ Comp

� Interest / Dividend Income

Copies of Pay Stubs

� Earned Income

Copy of Federal or State Tax Return

� Self-Employment

Income Self-Certification

� No Income

ATTACHMENT 6

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If household has income greater than 30% of Median Income for the ESG program, or greater than 50% of AMI for the PRCS or FRHP program, discontinue assistance. Record the determination below, and complete the Exit Form for all adults. (For other programs, check program guidelines.)

Is household receiving now or going to begin to receive a housing subsidy from another program?

� Yes � No

Subsidy: _______________________________________ Start date: __ __/ __ __/ __ __ __ __

If household will be starting another subsidy, household is not eligible for continued financial assistance. Household may continue to receive supportive services if needed to prevent homelessness. Skip to Housing Stability Plan Progress.

Rent as Portion of Income

Is the household receiving Financial Assistance to remain housed? � Yes � No

What is the TOTAL monthly rent? ____________ (the total rent, not the portion currently paid by tenant)

Rent to Income ratio: Total Monthly Rent ( ) X 100 = __________ % Gross Monthly Household Income (___________)

If the income to rent ratio is lower than 50% for ESG and PRCS and 40% for FRHP, discontinue financial assistance. Household may continue to receive supportive services if needed to prevent homelessness.

Housing Stability Plan Progress Progress toward Obtaining or Maintaining Appropriate Housing:

� Achieved and Complete � Making adequate progress � Not making adequate progress

Progress toward Income or Employment Goals:

� Achieved and Complete � Making adequate progress � Not making adequate progress � Does Not Apply

Progress toward Other Stability Goals:

� Achieved and Complete � Making adequate progress � Not making adequate progress � Does Not Apply

Comments on Plan Progress, Accomplishments and Barriers:

If the household has achieved/completed all goals, they are no longer in need of assistance; discontinue assistance. If the household is not making adequate progress on the Housing Stability Plan, and the household has been offered all assistance necessary to make progress and has refused such assistance, you may discontinue assistance. Indicate in comments below efforts made and current status of plan. Programs are strongly encouraged not to discontinue assistance if household is making appropriate efforts but progress is delayed. If discontinuing assistance, record the determination below, and complete the Exit Form for all adults.

ATTACHMENT 6

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Does household have financial resources and/or support networks that can help them gain/remain in housing?

If household has other resources or support networks that can help them gain or remain in housing that are adequate to secure their housing, discontinue assistance. Record the determination below, and complete the HMIS Exit Form for all adults.

RESULT OF REASSESSMENT:

Discontinuing Program Assistance:

� Received maximum permitted assistance

� Over Income

� Below targeted rent to income ratio and does not require services.

� Receiving housing subsidy and does not require services.

� Completed Housing Stability Plan Goals

� Not making adequate progress

� has other resources or support networks that can secure the housing

� Other: __________________

After completing the reassessment of eligibility, I have been informed that I/my household am/are no longer eligible for assistance from this program. I understand that I and my household will be exited from the program. I understand that if I am in need at a later time I may reapply for assistance (as long as I have not exceeded the maximum length of assistance and continue to be eligible.)

Head of Household Signature: ________________________________ Date: _________________

Staff member signature: ______________________________________ Date: ________________ Continuing Assistance: � Continue housing stabilization services only. Revise/update Housing Stability Plan, and prepare new household budget if income has changed.

� Continue financial assistance and housing stabilization services. Complete new financial assistance calculation, revise/update housing stability plan and prepare new budget. Attached:

� Revised Housing Stability Plan

� New Budget (if applicable)

� New Financial Assistance Calculation form (if applicable)

After completing the reassessment of eligibility, I have been informed that I/my household am/are eligible for continued assistance from this program. I understand that my participation agreement remains in force and that a new stability plan, budget and financial contribution may be required. I understand that I will be reassessed again within three months or less and that assistance may be discontinued at any time.

Head of Household Signature: ________________________________ Date: _________________

Staff member signature: ______________________________________ Date: ________________

ATTACHMENT 6

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INHOUSE ― 3 MO. INCOME REASSESSMENT FORM – 01/22/2013

Assessment Date: / / (For backdate mode) ServicePoint ID #

Program/Provider: __________________________

Client Profile

First: Middle: Last: Suffix:

Monthly Income

Have you received income from any source in the past 30 days?

� No � Yes

� Don’t Know � Refused

Non-Cash Benefits

Have you received any of the non-cash benefits listed below in the past 30 days?

� No � Yes

� Don’t Know � Refused

Source Monthly Amount

� Alimony or other spousal support $ .00

� Child support $ .00

� Earned Income $ .00

� General Assistance (GA) $ .00

� Pension from a former job $ .00

� Private disability insurance $ .00

� Social Security (retirement income) $ .00

� Social Security Disability Income $ .00 (SSDI)

� Supplemental Security Income or SSI $ .00

� (TANF) Temporary Assistance for $ .00

Needy Families

� Unemployment Insurance $ .00

� A veteran’s disability payment $ .00

� Veteran’s pension $ .00

� Worker’s compensation $ .00

� Other source $ .00

Source

� Supplemental Nutrition Assistance Program (SNAP) (Previously known as Food Stamps)

� MediCAL health insurance program (MEDICAID)

� MEDICARE health insurance program

� Healthy Families Insurance program (SCHIP)

� Special Supplemental Nutrition Program for Women, Infants, and Children (WIC)

� Veteran’s Administration (VA) Medical Services

� TANF/CalW ORKS Child Care services

� TANF/CalW ORKS transportation services

� Other TANF/ CalW ORKS-funded services

� Section 8, public housing, or other rental assistance

� Other source

� Temporary Rental Assistance

Total monthly income $ .00

Complete one income reassessment for each adult in the household and combine for total household income for program reassessment purposes.

ATTACHMENT 6

Page 43 of 45

44


Priority Home Partnership Notification of Termination of ESG Assistance


You/your household has violated the terms of your ESG Participation Agreement, signed by _________________ on

______________ (date.) The program violation(s) consist of

_________________________________________________________________________________________________

_________________________________________________________________________________________________

_________________________________________________________________________________________________

____________________.

The program is hereby advising you that as of ___/____/______ no further

� financial assistance

� housing stabilization services

will be provided to you/your household.

You/your household will be solely responsible for covering all housing/utility costs as of that date.

______________________ (staff signature) __________________ (date)

I have reviewed and authorized this notification:

______________________

(Supervisor signature) _________________ (date)

Procedure for due process: If you disagree with this determination, you may request a review of this decision within

10 days of the date of this notice by making a request in writing* to:

{job title}

{Address}

{Address}

The {job title} will review your request and may investigate your claims, ask to interview you, members of your

household, your landlord, or call a hearing with yourself, agency staff, and any others that may be needed to review this

decision. The {job title} must review your request and make a final determination within 14 calendar days. A written

notice of the final decision will be provided to you.

*Reasonable accommodation: If you are unable to prepare a request in writing due to a disability and need a reasonable

accommodation, you may request a specific accommodation, such as assistance in preparing the request, from the

program manager or another staff member.

ATTACHMENT 6

Page 44 of 45

45


City of Berkeley ESG Income Eligibility Calculation Worksheet

To be eligible for ESG, households must be at or below 30% of the Area Median Income (and meet other Federal and local ESG eligibility

requirements.) This worksheet has been adapted from the HUD authorized form used for HPRP can be used to determine whether an

applicant household meets the ESG eligible income requirement. A copy of this form or a similar document used to determine income should

be kept in the client file. Be sure to attach to the document copies of all income documentation used to prepare the calculation. See the

income verification policy for further information and instructions.

Household

Member Number

Household Member Name Age of Household Member

1

2

3

4

5

Total Household Members (Household size)

30% of Area Median Income (AMI) for Household

Size

$

Household

Member

Number/Name

Sources of Household

Income

Gross

Documented

Current Income

Amount

Frequency

of Income

Number of

Payments

per Year

Annual Gross Income (gross income

amount X # of payments per year)

Earned Income (for ADULT

household members only)

$ $

Earned Income (for ADULT

household members only)

$ $

Self-employment/business

income

$ $

Interest & Dividend Income $ $

Pension/Retirement

Income

$ $

Unemployment & Disability

Income

$ $

Unemployment & Disability

Income

$ $

TANF/Public Assistance $ $

Alimony, Child Support and

Foster Care Income

$ $

Armed Forces Income $ $

Other (specify): $ $

Total Annual Gross Income from all Sources $

30% of Area Median Income for Household Size $

Variance (If less than AMI, then household is income eligible) $

Is the household at or below 30% Area Median Income? YES-Income Eligible

NO-COB approval needed

ATTACHMENT 6

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ATTACHMENT 5

Page 1 of 1

adavidson

Typewritten Text

XX 5

To: Housing Advisory Commission

From: Kate Hartley, HHCS

Date: February 6, 2014

Subject: Strawberry Creek Lodge, 1320 Addison Street: Interest Rate Adjustment for Permanent Financing

When the City Council approved the conversion of the $92,000 predevelopment loan for Strawberry Creek Lodge to permanent financing at its January 21, 2014 meeting, it also approved, at the developer’s request, a 0% interest rate. This reduction from the standard rate required by the Housing Trust Fund Guidelines addressed the developer’s (SAHA’s) concern that the project’s debt accruals would result in tax liability when the tax credit limited partner exited the partnership in (or around) Year 15.

Subsequent to staff’s submission of the 1/21/14 hearing materials, SAHA engaged Enterprise as the tax credit investor. Enterprise’s tax counsel determined that the City’s predevelopment loan must be characterized as existing debt, rather than new predevelopment funding, for tax purposes. In order to maintain the value of existing debt in the Project’s eligible basis, by which acquisition tax credits are calculated, the City’s loan must carry interest at the Applicable Federal Rate (“AFR”), compounding annually (AFR for February 2014 is 3.56%). Adjusting the City’s loan’s rate to AFR will, then, maximize acquisition credit availability. Further, Enterprise has agreed to cover any Year 15 exit tax liability that the higher interest rate creates.

The HTF Guidelines do not currently allow for any variation from the 3% rate without Council approval, even when it is in the interest of both the project and the City to provide a rate other than 3%.

Staff recommends that the HAC recommend approval of a Council Resolution waiving Section V.B.2 of the HTF Guidelines to provide a permanent loan interest rate up to the Applicable Federal Rate, current at construction loan closing, compounding annually, for Strawberry Creek Lodge.

Attachment 6

DATE: January 14, 2014 TO: Housing Advisory Commission FROM: Marian Wolfe, Chair RE: Follow-Up on HAC’s Discussion of Berkeley Funding Sources _____________________________________________________________________________ Berkeley currently has four local funding sources for affordable housing.

• Housing Mitigation Fee – The rental housing adopted fee was lower than the nexus study could justify. Given that another nexus study will be prepared this year for ownership housing, it would be possible to update the rental housing mitigation fee as well with a revised housing affordability gap calculation (which is required for the ownership nexus study). This is a policy issue that will be coming to the HAC without too much additional advocacy on our parts, but we should continue to monitor this.

• Commercial Linkage Fee – As indicated in the HAC memo dated 1/9/2014, economic

development staff have already updated the required nexus study. This study shows that much higher linkage fees can be justified. The study also expanded the number of commercial land use categories. The updated report was presented to Council in October 2012, but no action has been taken. This is an area in which the HAC could become involved. Bren and Lars have indicated interest to work with the HAC, staff and Council to update the fees and other policies.

• Condominium Conversion Fee – This policy was amended several years ago. For the

HAC members’ information, I have attached the last page of the Council report that provides summary information on the number of units and fees received during the time period 2008-2013. Changing the Condominium Conversion policy may be a lower priority for the HAC, since it was recently revised and provision of fees are not the only way to comply with condominium conversion requirements.

Attachment 7

• Include Affordable Housing in Additional Public Benefits Under the Downtown Plan for Buildings Exceeding 75 Feet – Similar to the Commercial Linkage Fee, this is another policy area for the HAC to advocate. Again, Bren and Lars have indicated interest in this policy. The Zoning Adjustments Board (ZAB) is the key Commission that will work with developers to define these additional benefits. Therefore, collaboration with the ZAB will be a good idea. This is a good time to begin our work, since there are three Downtown projects that are requesting additional height limits.

Finally, we discussed whether getting voter support for taxes to be used for affordable housing (requiring either a simple majority or super-majority vote) was realistic at this time. Councilmember Arreguin mentioned that he has not ruled out the idea of working to place a ballot measure for affordable housing on either the 2014 or 2016 ballot. Furthermore, the idea of increasing the business license tax for large scale rental property owners could still be considered. Also, there may be other types or establishments for which a slight increase in the business license makes sense, given their impacts on affordable housing demand. Examples include hotels and restaurants.

Attachment 7

City Clerk Department

2180 Milvia Street, Berkeley, CA 94704 ● Tel: (510) 981-6900 ● TDD: (510) 981-6903 ● Fax: (510) 981-6901

E-Mail: [email protected] Website: http://www.cityofberkeley.info/clerk

January 8, 2014 To: Commission Secretaries From: Mark Numainville, City Clerk Subject: New “Environmental Sustainability” Section in Reports to City Council

Starting with the March 11, 2014 City Council meeting, all reports to the City Council from City staff will include an “Environmental Sustainability” section. The report templates for City Commissions and City Councilmembers have been updated to include the new section as well. The purpose of the new section is to identify environmental considerations associated with the item being addressed in the report, thereby allowing the City Council to include those considerations in making decisions. Commissions should use the new report section to summarize considerations of how their recommendation to the City Council affects the City’s environmental sustainability goals and meets City environmental requirements. These goals and requirements are identified in the attached “Additional Guidance for Completing the ‘Environmental Sustainability’ Section of City Council Reports.” This document is designed to assist staff with completing the new report section quickly and effectively. Your commission may find it helpful in completing the new section as well.

City Council report templates have been updated to include the “Environmental Sustainability” section. Commission Secretaries will provide those templates to commissioners as needed. Please direct any questions regarding the new report section to the Commission Secretary.

cc: Ann-Marie Hogan, City Auditor Christine Daniel, City Manager

William Rogers, Deputy City Manager Zach Cowan, City Attorney Department Directors Rose Thomsen, Deputy City Clerk Timothy Burroughs, Office of Energy & Sustainable Development

Attachment 8

Additional Guidance for Completing

“Environmental Sustainability” Section of City Council Report

The purpose of this document is to assist staff to quickly and effectively complete the

“Environmental Sustainability” section of all staff reports to City Council. The “Environmental

Sustainability” section does not replace any environmental review necessary under

CEQA. For questions, please contact the City Clerk Department.

HOW TO USE THIS DOCUMENT

1. Using table 1 below, click on the link that most closely matches the issue being addressed

in your report

2. Quickly scan the guidance questions provided and answer the 2 or 3 most relevant

questions. To assist you, links to summaries of relevant ordinances and policies are

embedded in the guiding questions. You do not need to address all questions. Information

provided should be brief, but meaningful. One to two sentences per question is typically

sufficient. You can use the guiding questions as subheadings, use content-specific

subheadings, or use no subheadings.

TABLE 1 – Common types of issues addressed in reports to City Council

A. Capital Projects - Construction, demolition, and renovations (including professional services for engineering and design)

B. Purchasing – Selecting vendors, products, and/or services C. Programs and Professional Services (excluding design and engineering services) –

Selecting providers, making funding recommendations, leasing D. Public Events – Organizing or sponsoring an event E. Geographic or Strategic Plans – Consideration or adoption F. Economic and Business Development – Attraction, retention, and/or expansion G. Policy and Legislation – Establishing a City policy and/or goals H. Other – General guidance questions for reports that do not fit into the above categories

A. Guiding Questions for Capital Projects Reports

If a municipal project, does the project meet the City’s requirements, as applicable:

o Achieving a LEED Silver rating for new City-sponsored construction projects

(including renovation) of over 5,000 gross square feet or more of occupied space

and that have a construction estimate of over $200,000

o Environmentally Preferable Purchasing Policy

For municipal or private projects, does the project meet the following requirements, as

applicable:

Attachment 9

2

o Commercial Energy Conservation Ordinance – Applies to commercial buildings

undergoing renovations of more than $50,000 or additions which will increase the

conditioned area of the property by more than 10%

Does the project provide an opportunity to promote clean transportation options such as

cycling, walking, transit, carsharing and/or electric vehicles?

What elements did the design team include in the project to achieve energy and water

efficiency and to minimize solid waste disposal, including construction and demolition

debris (consistent with the City’s Zero Waste Goal1)?

Does the project minimize the need for irrigation and, when irrigation is necessary, utilize

water-efficient irrigation systems?

What considerations were given to mitigating storm water runoff?

What considerations were given to how the project could be affected by the impacts of

climate change, such as sea-level rise, water resource constraints, and extreme heat

events?

How does the project minimize effects on natural habitat?

If the project involves leased space (i.e., the City is either a lessee/tenant or a landlord),

how are the tenants and landlord encouraged or required to increase energy and water

efficiency and solid waste diversion?

SAMPLE CONTENT FOR A REPORT REGARDING PHYSICAL DEVELOPMENT

The Veteran’s Memorial Building renovation project is designed to meet or exceed LEED

Platinum and achieve Zero Net energy (ZNE) consumption. The design and construction

contracts include requirements to comply with the City’s Environmentally Preferable

Purchasing Policy, Commercial Energy Conservation Ordinance, Bay Friendly Landscaping

Ordinance and to achieve 95% construction and demolition waste diversion. The project

includes advanced features such as a living roof, solar thermal and photovoltaic panels, high

efficiency heat pumps, natural daylighting, passive cooling, premium efficiency equipment,

bicycle parking and employee showers. Leases will require transit passes for all tenant

employees and pass through all environmental policies to tenants, janitorial and maintenance

staff. As a restoration of an existing urban site, the project will not negatively affect natural

habitat and the living roof will serve to provide new habitat, including a bee hive and food

garden.

B. Guiding Questions for Purchasing Reports

Are the specifications for the purchase consistent with the City’s Environmentally

Preferable Purchasing Policy?

Are the specifications for the purchase designed to reduce unnecessary packaging?

1 http://www.ci.berkeley.ca.us/uploadedFiles/Planning_and_Development/Level_3_-

_Energy_and_Sustainable_Development/Zero%20Waste%20Goal.pdf

Attachment 9

http://www.ci.berkeley.ca.us/uploadedFiles/Planning_and_Development/Level_3_-_Energy_and_Sustainable_Development/Zero%20Waste%20Goal.pdf



3

Does the vendor(s) use environmentally sound practices?

C. Guiding Questions for Programs and Professional Services Reports

Is the program or service consistent with the City’s goals to increase energy and water

efficiency, reduce transportation fuel use, and minimize solid waste disposal?

Is the program or service consistent with the City’s Food and Nutrition Policy,2 which

promotes access to local, healthy, affordable, and culturally appropriate food?

Does the program or service affect local natural habitat or create air or water pollution?

D. Guiding Questions for Public Events Reports

Is the location of the event accessible by transit, bicycle, and walking?

Will bike valet or other forms of secure bicycle storage be provided?

What measures have been taken to minimize solid waste, such as provision of recycling

and composting bins and providing food, beverages and other goods in compostable,

recyclable or reusable packaging?

Are food purchases consistent with the City’s Food and Nutrition Policy,3 which promotes

access to local, healthy, affordable, and culturally appropriate food?

If non-grid power is required (e.g., generators), what measures have been taken to

minimize greenhouse gas emissions and local air pollutants?

E. Guiding Questions for Geographic or Strategic Plans Reports

Are there opportunities within the plan to advance the City’s environmental sustainability

goals?

Does the plan facilitate non-motor vehicle forms of transportation, such as transit, cycling

and walking?

What considerations were given to how the plan could be affected by the impacts of climate

change, such as sea-level rise, water resource constraints, and extreme heat events?

F. Guiding Questions for Economic and Business Development Reports

Does the issue being addressed in the report provide an opportunity to promote and

provide resources regarding opportunities for businesses to demonstrate environmental

leadership?

If the issue being addressed is related to business attraction, does the business (or

businesses) operate and provide a product or service that is consistent with the City’s

environmental sustainability goals? Please provide examples.

2 http://www.ci.berkeley.ca.us/uploadedFiles/Health_Human_Services/Level_3_-_General/food-policy-exhibit-a925.pdf

3 http://www.ci.berkeley.ca.us/uploadedFiles/Health_Human_Services/Level_3_-_General/food-policy-exhibit-a925.pdf

Attachment 9

http://www.ci.berkeley.ca.us/uploadedFiles/Health_Human_Services/Level_3_-_General/food-policy-exhibit-a925.pdf




4

G. Guiding Questions for Policy and Legislation Reports

What considerations were given to how the proposed policy, legislation, or goal affects the

City’s environmental sustainability goals?

H. Guiding Questions for Other Reports

Does the issue being addressed in the report provide environmental benefits, i.e., is it

consistent with the City’s environmental sustainability goals? Please describe.

Is the issue being addressed in the report significantly inconsistent with the City’s

environmental sustainability goals? If so, are there opportunities to minimize any negative

environmental effects?

Attachment 9

5

Appendix 1

The City of Berkeley’s environmental sustainability goals include:

Reduce energy consumption in buildings and transportation

Reduce water consumption in buildings and landscaping

Achieve zero waste sent to landfills by 2020

Increase access to healthy, affordable food produced locally

Maintain an environmentally-sound information technology infrastructure

Prepare for the impacts of climate change, including sea-level rise,

increased temperatures, and water resource deficiencies

Preserve natural habitats and minimize air and water pollution

Reduce global warming emissions to 33% below 2000 levels by 2020

Attachment 9

6

APPENDIX 2

Summaries of City of Berkeley Environmental Policies and Ordinances

1. LEED Silver Rating Requirement for City-Sponsored Construction Projects

2. Environmental Preferable Purchasing Policy

3. Commercial Energy Conservation Ordinance

LEED Silver Rating Requirement for City-Sponsored Construction Projects - Resolution 622844

Overview: The City requires all new City-sponsored construction projects (including

renovation) of 5,000 gross square feet or more of occupied space and that have a construction

estimate over $200,000 to achieve a minimum of a LEED Silver green building rating. Green

buildings use recycled-content building materials, consume less energy and water, have better

indoor air quality, and use fewer natural resources than conventional buildings. LEED, or

Leadership in Energy & Environmental Design, is a third party certification program for the

design, construction and operation of green buildings.

Requirements & Application:

The resolution covers new construction or renovation projects funded by the City or located

on City-owned land

Applies to projects of 5,000 square feet or more of occupied space and which have a

construction estimate of $200,000 or more (in 2003 dollars)

An exception is made for buildings deemed historic under any federal, state or local law,

though they are encouraged to achieve as many LEED points as feasible.

The City can also grant exemptions from the resolution for building projects which

demonstrate through life-cycle cost analysis that achieving LEED Silver would defeat the

purpose of the resolution, or create an unreasonable burden on the construction project or

the City Department

Registration of LEED certification through the United States Green Building Council

(USGBC) is encouraged but not required.

For more information – Contact Billi Romain at x7432

4 http://www.cityofberkeley.info/uploadedFiles/Planning_and_Development/Level_3_-

_Energy_and_Sustainable_Development/Green%20Building(3).pdf

Attachment 9

http://www.cityofberkeley.info/uploadedFiles/Planning_and_Development/Level_3_-_Energy_and_Sustainable_Development/Green%20Building(3).pdf

http://www.cityofberkeley.info/uploadedFiles/Planning_and_Development/Level_3_-_Energy_and_Sustainable_Development/Green%20Building(3).pdf

7

Environmental Preferable Purchasing Policy- Resolution 626935

Overview: The Environmentally Preferable Purchasing (EPP) Policy requires purchase of

products that minimize environmental and health impacts, toxics, pollution, and hazards to

worker and community safety and to the larger global community to the greatest extent

practicable. It is not the intent of the policy to require purchases that do not perform adequately

or are not available at a reasonable price or in a reasonable amount of time.

Requirements & Application: The Environmental Preferable Purchasing policy was adopted

to minimize the environmental impact of City purchases. The policy should be applied to all

City purchases. Whenever possible, the City must use eco-labels and standards to make

purchasing decisions, specific standards include:

Office Supplies and Equipment – For paper, procure highest postconsumer content

practicable, but no less than the minimum recycled content standards established by the

U.S. EPA (current standard is 30% postconsumer content), with a desired goal of 100%

recycled content; paper must be chlorine-free ; polyvinyl chloride (PVC)-free office

products; ENERGY STAR® labeled appliances; printer defaults set to duplex; Suppliers of

electronic equipment shall be required to take back equipment for reuse or environmentally

safe recycling when the City of Berkeley discards or replaces such equipment, whenever

possible

Janitorial Supplies and Services – Green Seal Certified products for City operations and

contract janitorial services

Building Maintenance and Supplies – LEED-Existing Building Operation and Maintenance

Standards and LEED Silver New Construction for City buildings

Automotive – Fuel efficient vehicles; Use re-refined oil for vehicles.

Road Maintenance and Infrastructure – LED lighting; recycled content materials and

permeable surfaces for construction.

Landscape – Bay Friendly Landscape standards; integrated pest management and water

efficiency.

For more information – Contact Henry Oyekanmi at x7326

5 http://www.cityofberkeley.info/uploadedFiles/Planning_and_Development/Level_3_-

_Energy_and_Sustainable_Development/Environmental%20Preferable%20Puchasing%20Resolution.pdf

Attachment 9

http://www.cityofberkeley.info/uploadedFiles/Planning_and_Development/Level_3_-_Energy_and_Sustainable_Development/Environmental%20Preferable%20Puchasing%20Resolution.pdf



8

Commercial Energy Conservation Ordinance (CECO)-Berkeley Municipal Code Ch.19.726

Overview: The Commercial Energy Conservation Ordinance (CECO) requires commercial

property owners selling or renovating their property to install energy efficiency measures, with

certain expenditure limits.

Requirements & Application:

Requires commercial buildings (including municipal buildings) to complete an audit to

determine the applicability, cost and benefits of various energy conservation improvements

and the implementation of conservation improvements related to a building’s HVAC,

furnaces, water heaters and boilers for space heating or domestic hot water, refrigeration,

lighting, control systems, and building envelope

It is triggered by either sale of the building or by major renovations that either increases

conditioned area by more than 10 percent or cost more than $50,000

When selling a commercial property, all conservation and efficiency measures must be

installed prior to title transfer

The seller must implement upgrades with a cost ceiling of 1 percent of the sale price or

assessed value, not to exceed $150,000

Compliance can be transferred to the buyer

The maximum cost for measures installed upon a major renovation is the lesser of five

percent of the total construction cost or one percent of the assessed value of the entire

building prior to the renovation

For more information – Contact Neal DeSnoo at x7439

6 http://www.codepublishing.com/CA/Berkeley/html/pdfs/Berkeley19.pdf

Attachment 9

http://www.codepublishing.com/CA/Berkeley/html/pdfs/Berkeley19.pdf

http://www.ci.berkeley.ca.us/ContentDisplay.aspx?id=15474

http://www.codepublishing.com/CA/Berkeley/html/pdfs/Berkeley19.pdf