Hotel management database project

RAWALPINDI COLLEGE OF COMMERCE DATABASE PROJECT

RAWALPINDI COLLEGE OF COMMERCE

HSSC Part-II FEDERAL BOARD EXAMINATION

DATABASE PROJECT REPORTRESCUE 1122

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SUBMITTED BY:

ZARA AKHTAR NEHA HAFEEZ KHAN

KAINAT BIBI

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CERTIFICATE

It is certified that Mrs. _______________________________________ Roll

No. _______________ studying in __________ is a bonafide student of

RAWALPINDI COLLEGE OF COMMERCE, Rawalpindi. She has

completed the database project in MS-Access for the 2015-2016

according to the syllabus of the Federal Board of Intermediate and

Secondary Education, Islamabad.

__________________

Signature of Computer Science Teacher Date

___________________

Signature of Examiner Date

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TABLE OF CONTENTS

1. INTRODUCTION

Introduction 7

Preamble 7

History 7

Mission 7

Emergency Services Academy 8

Services 8

Aims And Objectives 8

2. EXISTING SYSTEM

Existing System 10

Drawbacks Of The Existing System 10

Time Factor 11

Data Inconsistency 11

Data Redundancy 11

Danger Of Losing Data 11

Expense On The Firm's Budge 11

3. PROPOSED SYSTEM

Proposed System 13

Advantages Of The Proposed System 13

Efficiency 13

Multi-User Environment 13

Useful For Data Entry, Modification And Detection 14

Data Centralization 14

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Parallel Approach 14

4. SYSTEM DESIGN

Data Dictionary 17

Entity Relation Diagram 19

Tables in Design and Datasheet view: 20

Relationship Diagram 25

Forms 26

Queries 29

5. REPORTS

Department Report 32

Employees Report 32

Task Report 33

Project Report 33

Vehicle Report 34

6. USER GUIDE 35

7. GLOSSARY 37

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CHAPTER 1

“INTRODUCTION”

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1.1 INTRODUCTION

Punjab emergency service (rescue1122) is the first successfully tested model of trained Emergency

service in Pakistan. The government of Punjab has established this emergency service through

legislation to provide a system for emergency Preparedness, Response and Prevention.

The service has been established for proper management of emergencies such as road traffic

accidents, building collapse, explosions, fires and disasters which cause dangers to the lives and

properties of citizens of Pakistan.

1.2 PREAMBLE

Whereas it is expedient to establish an emergency service to maintain a state of preparedness to

deal with emergencies, to provide timely response, rescue and emergency medical treatment to

the persons affected by emergencies and recommending measures to be taken by related

organizations to avoid emergencies.

1.3 HISTORY

Punjab emergency Service 1122 evolved from Punjab Emergency And Ambulance Service

(Rescue1122) Pilot Project on 14th Oct 2004. Rescue 1122 was launched in 2005 as a small project of

ambulance service (Punjab Emergency and Ambulance Service) under Provincial Health

Department, Punjab. This service has been a great success by rescuing over 36,000 victims of

emergencies since Oct 2004. Then the service accepted the challenge of establishing a modern fire

service and disaster emergency response teams in Pakistan.

1.4 MISSION

A safer Punjab by reducing the mortality due to accidents, emergencies and disasters.

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1.5 EMERGENCY SERVICE ACADEMY

In order to ensure sustainable human resource development in the long neglected and essential

field of emergency and disaster management, Emergency Service Academy has been established in

the vacant government premises and the construction of a purpose built campus is underway. The

Academy is also in process of getting international accreditation to ensure quality of training. This

emergency service academy with training manikins' lab, rescue simulation building, incident

training equipments and training for disaster management is the first training institute of its kind in

Pakistan and can potentially train human resource in the field of emergency not only for the

country but also for the region.

1.6 SERVICES

Rescue 1122 can provide following major services province wide:

Ambulance Service

Fire Emergency Service

Disaster Emergency Service

Water Rescue Service

1.7 AIMS AND OBJECTIVES

Establishment of a system for Emergency preparedness, Response and prevention.

Development of Safer Communities through proactive approach towards Emergency

Management and Training.

To have positive socio-economic impact on the society by reducing deaths and disabilities

due to injuries amongst young able bread winners.

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CHAPTER 2:

“EXISTING SYSTEM”

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2.1 EXISTING SYSTEM

Punjab Emergency Service (rescue 1122) is the tested model of trained Emergency Service in

Pakistan. In this organization it is crucial for the staff to work in manual environment. It should be

equipped with all modern facilities. As Rescue 1122 has many related organizations and branches

so these need to be linked with each other through proper system. So it has to be make sure that

its every branch is provided with everything a successful organization needs. A brief of some

facilities is as follows:

Modern Machinery

Internet Facility

Networking Infrastructure

Transport Facility

Database Research System

2.2 DRAWBACKS OF THE EXISTING SYSTEM

The problems with the current system in Rescue 1122 are:

2.2.1 TIME FACTOR

In such a system when information is of non routine nature is needed, it take weeks to assemble

data from various fields and write new program to produced the required reports. It becomes time

consuming to retrieve any previous record.

2.2.2 DATA INCONSISTANCY

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If one department has data that is required by any other department, it is awkward to obtain it. A

second copy of the file could be made but this would be obviously soon lead to problems of

inconsistency

2.2.3 DATA REDUNDANCY The same data is duplicated in many different files known as data redundancy

2.2.4 DANGER OF LOSING DATA

As there is no proper computerized system so much data is lost due to manual work.

2.2.5 EXPENSE ON THE FIRM'S BUDGET

Each department has to have a head which is an expense on the firm's budget because of manual

work.

CHAPTER NO. 3

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“PROPOSED SYSTEM”

3.1 PROPOSED SYSTEM

The system proposed to disorganization should be to maintain their data in order to save it from

being lost. In order to provide efficient solution for the problem being faced, A new system is

proposed after making comprehensive study of existing system. The proposed system should

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update data on regular basis and collect data for research and analysis purposes as it is a

computerized record keeping system known with a lot of advantages.

3.2 ADVANTAGES OF THE PROPOSED SYSTEM

The proposed system is very useful. Some of its advantages are:

3.2.1EFFICIENCY

The proposed system provided to this organization will be an efficient one.

3.2.2MILTI-USER ENVIORNMENT

It would be capable enough to be implemented on multi-user environment.

3.2.3 USEFUL FOR ENTRY, MODIFICATION AND

DETECTION

The sheared data will be resistant on the client computer. This would be useful for the entry,

modification and detection.

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3.2.4 DATA CENTRALIZATION

All the data belonging to the entire organization is centralized in a common pool of data, accessible

by all applications. This solve the problem of redundancy and inconsistency

3.3 PARALLEL APPROACH

The present system will be implemented using parallel approach. In this approach, the existing

system continuous to function in parallel with the new system so that results generated by it can be

verified. When the organization will become fully satisfied with the functionality and output of the

system, the old system will be discarded. This system will be useful for the organization as it is easy

to maintain and helpful for many purposes.

CHAPTER NO. 4

“SYSTEM DESIGN”

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DATA DICTIONARY

DEPARTMENT TABLE:

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EMPLOYEE TABLE:

PROJECT TABLE:

TASK TABLE:

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VEHICLES TABLE:

ENTITY RELATIONSHIP DIAGRAM

Department

Employee name

Vehicle code

Department ID

No of employee

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DEPARTMENT TABLE

TABLE IN DESIGN VIEW:

Task

Project

Employee

Vehicles

Department ID

Employee ID

Ending date

Department name

Starting date

Employee ID

Address

Project ID

Status

Project name

Project ID

Employee ID

Vehicle type

Vehicle code

Status

Contains

Performs

Drive

Works

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TABLE IN DATASHEET VIEW:

EMPLOYEE TABLE


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PROJECT TABLE



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TASK TABLE



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VEHICLES TABLE



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RELATIONSHIP

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FORMS

DEPARTMENT FORM:

EMPLOYEE FORM

:

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PROJECT FORM

TASK FORM:

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VEHICLE FORM:

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QUERIES

DEPARTMENT QUERY:

EMPLOYEE QUERY:

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PROJECT QUERY:

TASK QUERY:

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VEHICLES QUERY:

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CHAPTER NO 5

"REPORTS"

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REPORTS

DEPARTMENT REPORT:

EMPLOYEES REPORT:

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PROJECT REPORT:

TASK REPORT:

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VEHICLES REPORT:

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CHAPTER NO 6:

"USER GUIDE"

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MAIN SWITCH BOARD:

When we click on Department form button on the switchboard, it will open Department form.

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CHAPTER NO 7

"GLOSSARY"

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ACCESS

Access is a Microsoft product and is commonly used by developers to develop small dynamics

applications. Access allows developers to create applications within Access itself for enabling easy

data manipulation by the users

DATABASE

A Database is used to hold relational information. It is computerized system for storing information

in a structured easily accessible form.

RDBMS

RDBMS stands for relational database management system. In a relational database, the data is

stored in rows and columns

TABLE

A Database table is made up of one or more column definitions and the associated data in the form

of database rows.

FORM

A form is a window that displays a collection of controls such as labels, check boxes, text boxes and

lists for Viewing, entering and editing the information in a database field.

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QUERIES

Queries are grouped together information to your database and organize it either for use in reports

or for viewing on screen in datasheet view or in a form.

REPORTS

Reports are used for printing information from a database. A report can combine data from more

than one table

RELATIONSHIP

A relationship is a link or association between entities of the tables.

ENTITY-RELATIONSHIP DIAGRAM

An entity-relationship diagram is a diagrammatic way of representing the relationship between the

entities of tables in a database.

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Documents

Hotel management database project