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PLANNED TRAINING
December 7 and 15
Standard Forms
– Focus on New Master Hotel Agreement
– Will Discuss UT Austin Hotel Agreement
More later
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STANDARD UNIVERSITY FORMS- Advantages
Contain the Provisions Mandated by Texas Law
Provide Negotiating Flexibility
Allow Changes in Service Requirements
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STANDARD UNIVERSITY MASTER AGREEMENT
UT System Offices with Delegated Authority
Austin Area
Annual Master Agreement with Event Agreements for each Event
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STANDARD UNIVERSITY HOTEL AGREEMENT
For events not subject to the Master Agreement
Known as the UT Austin Hotel Agreement
http://www.utexas.edu/business/vp/contracts_agreements/forms/Hotel_Agrmnt.doc
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LEGAL REVIEW
OGC Intake Form
Requested timeline for review Important background information
- Funding source- Potential for cancellation or reduced attendance- Anticipated spend per category
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LEGAL REVIEW
Key Points
Start with appropriate Standard Hotel Agreement
Reduce all “understandings” to writing in the Agreement
Highlight or redline changes made to standard form
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LEGAL REVIEW
Identify/reduce risk to the System Cancellation clause Attrition
– Guest rooms– Food/beverage– Audio/visual
Miscellaneous charges
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TRAINING GOALS!...
PRACTICAL ADVICE TO STREAMLINE THE PROCESS
NEGOTIATION STRATEGIES
DETAILED REVIEW OF AGREEMENTS
ADDRESS TOPICS RELEVANT TO YOUR PROGRAM
