SYSTEMS ANALYSIS AND DESIGN (SCB 2053 / SDB 1123)SEMESTER MAY 2014

PROJECTPHASE 1: Identification of Organization and System Request

No.Group MembersNo. IDProgram

1Muhammad Iskandar Bin Zabaniah21201IT400D: Information Technology

2Mohamad Izzul Faris Bin Abdul Rabba

21224IT400D: Information Technology

3Abang Abdul Rahman Bin Taip18475IT400C: Information Technology

4Muhammad Zul Aiman Bin Zulkifli18984IT400C:Information Technology

5

1.0 Organization Background and the Selected Business FunctionNowadays, we can say that most of the student that enroll in University need to be well verse in using online system. Let's take University application form for an example. In Malaysia, for those who want to further up their study from high school need to apply via online for either IPTA or IPTS. This online system also applicable in paying tuition fee or paying a fine. However, in most institute in Malaysia, they does not have a hostel reservation system. Hostel reservation is vital and important for student since most of them will apply to stay inside the University area since it is nearer compare for those who rent a house outside from their respective institute. This is why our team members decide to do this project in making a hostel Reservation System. This system will be used by not only for student, but also for staff members and admin of their respective institute this is because we focused the user that are not only to student but all people that are involve in hostel reservation. It is to ensure all student and staff get their reservation easily and help the hostel management to run smoothly the hostel reservation in order to reduce the problem regarding the hostel management and reservation. In this matter, we have found that this will give a good effect on the management of hostel reservation in order to give a good facilities to student and staff of some IPTA and IPTS.

2.0 System RequestThis topic will explain the reason and the value that will make this project will make a big profit.

2.1 The Purpose of Hostel Reservation SystemThe student can easily have access to make a booking for their hostel places for each semester. They can have an overview of which room or building that is available for them so that they can plan ahead. This system will include room report for any missing or broken furniture so that the University staff can easily do a maintenance if there is any problem. The system will include paying via a credit card or do the online transaction from Bank. Hostel Reservation System offers an operational integration between reservations, guest history, reception/ front desk, sales ledger, accounting and reporting modules. The software has facility to generate report for analyzes booking, checking and checkout status. Hostel Reservation System is the best suit for managing resource in very simple but effective manner with minimal efforts or time so that it increases the revenue. This system is design to help manage booking and use the gathered data in reports to help analyze marketing and financial results. Hostel Booking software is a complete software suite consisting of integrated modules for various aspects of hostel management.

2.2 Hostel Reservation System Features: Save the clients information into the database prior to Booking or check in. Customize the type of hostel rooms with prices. Booking for the customer for specific date with advance payment. Check in into the hostel for the duration. Checkout from the hostel after payment operation. Each time make a reservation or report regarding missing or broken furniture, room status is updated and the customer details are added to the hostel database. This system can be used by all of the Institute. This project is web-based and is using PHP and MySQL with other web technology.

2.3 Special Issue of Hostel Reservation SystemThis topic will explain on what other requirement and problem for this project.

2.3.1 Special Requirement HTML editor Macromedia Dreamweaver Flash Dreamweaver Flash Programming languages PHP, MySQL, JavaScript, Facebook MarkUp Language, PayPal Code, JQuery, Ajax, Smarty templating, HTML, XML, DHML, Style Sheets (CSS) Guidance hostel reservation system of other sites Web Server Apache

2.3.2 Limitations Periodically changing the hostel E-business strategies Hardware and software errors may occur Hacking and cracking may occurs Credit card scams may occur

2.3.3 Other requirements that is needed Reservation system. Basic knowledge about Search Engine Optimization and other marketing strategies. How PayPal Transactions works or the implementation of sandbox. Knowledge about the JavaScript, Ajax, JQuery and flash. Embedded code generation. Knowledge about the other reservation system and education sector

3.0 Feasibility Study ReportThis part will show whether the proposed system is feasible and profitable to be launch.Technical FeasibilityFunctional Area The current Residential College Support Unit (RCSU) and the UTP management are not familiar with the online based system. This problem can be overcome if sufficient training is provided.Technology The system has already been implemented by Registration Department. Beside, most of the resources are available in UTP and the risk involved is less in implementing the system.Project Size The system will be used by the UTP Hostel Administration, RCSU and the student.Compatibility The system need to be integrated with the updated student database.

EconomicCost Based on the system design and resources available, it should be cost efficiently, affordable and effectively.Benefit The main problem of current manual registration are time consuming, not efficient and not intimate user. The proposed system would overcome this problem and the admin can maintain, update and handle the data easily.Organizational Most of the UTP staff and student have familiar with the technology changes and can easily adapt. Most of the student preferred online based system because of the Internet provided and more efficient and effective