Host a BREATHE LIFE IN Fundraiser

Event Support & Agreement

“Life is not measured by the number of breaths we

take, but by the moments that take our breath away.” Maya Angelou

Revised April 2019

  

Welcome

Thank you for selecting The Lung Association, Saskatchewan for your fundraiser… we are here to help you! This information will assist you in the planning a successful fundraiser. Additional tools and aids can be found online at The Lung Association, Saskatchewan’s website at www.sk.lung.ca and our Breathe Team are always a call or email away to answer any questions you may have, so you are always supported!

About The Lung Association, Saskatchewan

Our reason for being can really be summed up in one word: Breathe. It’s what unites us. It’s what inspires us. The Lung Association is the leading organization in Canada working to promote lung health and prevent and manage lung disease. We do this by funding vital research, pushing for improved treatments, smarter policies, or supporting patients in managing their health.

Mission, Vision, Role and Values

Our Mission: To improve lung health one breathe at a time. Our Vision: Healthy lungs for everyone. Our Role: To improve respiratory health and the overall quality of life through

programs, education, research, training, treatment, and prevention of lung disease.

Our Values: We are an efficient, effective, professional organization, known for our integrity, honesty and fiscal responsibility. We treat everyone with compassion, respect and dignity.

What does The Lung Association, Saskatchewan do?

The Breathe Team supports people affected by lung disease. We fund vital research so that new treatments and cures can help save lives. We promote a greater understanding of lung disease and we advocate for positive change in lung health.

Lung disease is the third biggest killer in Canada. The Lung Association provides information to people in order to ensure they know what puts them at risk and how they can take action to protect themselves and their families from lung disease. For more information, feel free to visit our website at www.sk.lung.ca

How Can We Support You? Here at The Lung Association we want nothing more than for you to succeed with your fundraising event. We will be here to support you every step of the way. In this package, you will find support and an agreement. Feel free to send us an email or give us a call, and we can answer any questions you may have.

DID YOU KNOW?

The Lung Association is the province’s oldest health charity established in 1911!

  

Planning and Promoting Your Event

Audience: Who are you trying to attract to your event? When you know your target audience you can customize the details, logistics and promotion of your event to best suit this audience.

NOTES: ________________________________________________________________ Test Your Idea: Would your social circle attend and/or donate? Brainstorm with your potential audience, friends, family and colleagues on your fundraising ideas.

NOTES: ________________________________________________________________ Build Your Team: Who can you ask to help you? Working with a team of people will make life easier. Ask friends, family and colleagues to help plan your event. Make sure everyone knows and understands their role and responsibilities and stay in close communication so everyone is on the same page.

NOTES: ________________________________________________________________ Set a Goal: What is my fundraising goal? Set a realistic fundraising goal to motivate your team and supporters. Having a clear goal gives everyone something exciting to work towards and can encourage supporters to be more generous.

NOTES: ________________________________________________________________ Keep Your Costs Low: What can I get donated? Try to keep expenses to a minimum so you can retain the highest percentage of return.

NOTES: ________________________________________________________________ Timing is Everything: What is a good date to have my event in the community? Look into whether there are any competing local events for the date and time you have chosen. You may also increase your events appeal by having it coincide with special holidays like: St. Patrick’s Day, Family Day, Valentine’s Day, Canada Day etc.

NOTES: ________________________________________________________________ Have a Plan B: What is my alternate plan? Make sure you have a contingency plan, especially if your event is dependent on unpredictable factors like the weather.

NOTES: ________________________________________________________________ Additional Notes: ______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

  

Creating a Budget Your budget is your financial plan for all the spending and raising of money you will do. A well thought out budget will keep everyone on track and it will assist on how much it will cost to reach your goal. The Lung Association can provide you with budget samples and templates.

Areas to consider when creating your expense budget are: • Sales inventory, product or supplies, • Printing costs such as posters, flyers, tickets, invitations etc. • Venue costs such as room rental, deposits and parking. • Permits such as gaming licenses or liquor licenses. • Decorations such as table settings, balloons, streamers, etc. • Refreshments such as drinks, snacks, meals. • Any other rental fees such as barbeques, tables and chairs, tents, etc

Make sure you have funds to implement your plans. The Lung Association does not cover expenses for independent fundraising events. Look into which areas of your budget that can be donated by sponsors. Areas to consider when creating your event budget are:

• The number of participants collecting pledges or selling goods and the average amount each person can raise or sell. • The minimum number of ticket purchasers needed to make your event viable and the maximum number of guests your venue can hold. • The number of potential sponsors and their ability and likelihood to support.

Some Essentials to Keep In Mind 1. A third-party event is any fundraising activity developed by a non-affiliated group

or individual where LAS has no financial responsibility and minimal staff involvement. The Lung Association Saskatchewan (Hereafter known as the “LAS”) requests to be notified in advance of a third party event when proceeds are in support of LAS.

2. Organizers must sign a third-party event agreement and return it to LAS.

3. All promotional materials must clearly state that LAS will be receiving the proceeds from the event (“in support of Lung Association Saskatchewan”)

4. Third Party Event organizers are responsible for obtaining all permits and gaming / lottery licenses etc. associated with the event, especially those used for raffles or games of chance or 50/50. LAS will not pay or reimburse fees for such permits or coverage.

5. Event organizers must obtain their own liability insurance to cover the event if needed.

6. LAS is not financially liable for the promotion of third-party events but can assist and more than happy to promote the event via LAS newsletters, LAS social media channels.

7. LAS assumes no legal or financial liability associated with a third-party event. Third-party event organizers are required to underwrite all costs and LAS will not incur any costs.

  

8. LAS will not be held responsible for casualties, thefts or accidents that occur at a third-party event.

9. LAS cannot guarantee staff attendance at events. If you are wishing LAS involvement (either staff or volunteer) at the event or activity, please notify us of the time commitments required or if you would like us to speak at the event and we will try to be there for you and cheer you on!

10. Once your fundraiser is completed, please sent the benefits of your hard work from your event to LAS:

The Lung Association, Saskatchewan 1231 8th Street East Saskatoon, SK S7H 0S5

PS – Don’t forgot to email us pictures of your event, so we can include it in our LAS newsletter!

How Can We Assist You? 1. The Lung Association Saskatchewan can provide a “In support of” logo on our web site you can also find facts and statistics about lung health.

2. We can provide our charitable foundation registration number for event sponsors and donors if needed.

3. Once you have completed the agreement and submitted it to us, we can then list your event on our website, listing dates, times, locations, and contact information for your event. We can also prepare a Facebook post on The Lung Association Saskatchewan page and email you our logo’s too!

4. Income tax receipts are issued for all donations $15 and over. We do not send receipts for donations under $15 unless specifically requested.

DID YOU KNOW?

Chronic Obstructive Pulmonary Disease (COPD) - Includes emphysema and chronic bronchitis. - Is the fasted growing cause of death, the fourth leading cause of death in

Canada and affects 64,000 Saskatchewan people alone. - COPD kills more Canadian women than breast cancer. - COPD is the leading cause of hospitalization of seniors.

Asthma - There are 100,000 Saskatchewan people living with asthma, including 35,000

children.

Smoking & Tobacco Use - Saskatchewan has high smoking rates compared to the rest of the country. - There are an estimated 202,000 people who smoke in Saskatchewan. - Smoking continues to be the number one preventable cause of lung disease

and death. - In Saskatchewan, a death due to tobacco use occurs every 8 hours.

Sleep Apnea - An estimated 290,000 Saskatchewan people should be tested for sleep apnea.

  

Event Planning Check List

Planning:

Sign agreement submit to LAS: dparkalub@sk.lung.ca Enlist a volunteer committee to help with event coordination. Identify my target audience. Finalize my event idea. Draft an event budget. Set a date, time and location for my event/activity. Set a fundraising goal for my event/activity. Identify any sponsorship needs. Develop an event timeline and/or action plan. Come up with a promotional strategy. Pre-Event:

Apply for any necessary licenses, permits and insurance. Get approved logo’s from LAS Solicit and secure sponsorships. Develop promotional materials and distribute them based on marketing strategy. Create an event/activity specific to do list and assign tasks to volunteers. Designate who will handle money and how donations will be collected at the

event.

During the Event:

Ensure volunteers have clear directions and are prepared to execute their roles. Collect all funds from attendees, donors and sponsors. Publicly thank everyone (including the volunteers!) Have fun and enjoy the event! Post-Event:

Pay all invoices in full. Submit proceeds within two weeks of your event to:

The Lung Association, Saskatchewan 1231 8th Street East Saskatoon, SK S7H 0S5

Hold a post-event committee meeting to evaluate the event. Take note of successes, challenges and how to learn from mistakes for the next event.

Thank and recognize all sponsors and volunteers. Email photos of event to LAS (dave.parkalub@sk.lung.ca) Start planning next year’s event!    

  

Fundraiser Agreement Name of organization/group/individual organizing event: _______________________ Name of person in charge of the event: ______________________________________ Phone number: ______________________ Email: ______________________________ Address: _______________________________________________________________ City: _________________________Province: ______Postal Code: ________________ Name of event: _________________________________________________________ Date and Time of Event: __________________________________________________ Location of event: _______________________________________________________ Describe the event and the fundraising components (ticket sales, raffle, auction, etc.):

______________________________________________________________________ ______________________________________________________________________ Would you like a LAS representative to attend and/or speak? Volunteer ___ Staff ____ Board Member___ Estimated number of attendees/participants: _________________________________ Estimated Fundraising Goal: ______________________________________________ o I accept the terms and conditions of the Third Party Events Agreement. I agree to

conduct my event/activity/project in accordance with the guidelines and in a manner that upholds the integrity of The Lung Association, Saskatchewan

Signature: __________________________________________________________

Date: _________________________ Please return completed agreement by email, fax or mail to:

The Lung Association, Saskatchewan 1231 8th Street East Saskatoon, Saskatchewan S7H 0S5 Phone: 306-667-3044 Toll Free: 1-888-566-5864 Fax: 306-343-7007 Email: dave.parkalub@sk.lung.ca

Once again, thank you for choosing to partner with The Lung Association, we wish you all the best in your fundraiser!

  

Donation Letter Template

Date:

Name

Address

City Province PC

Dear Name of Owner.

I am respectfully writing you to request a gift-in-kind donation for Independent Fundraiser Name on “Day, Date, Year” at Location. The funds raised through Event Name will directly support The Lung Association, Saskatchewan in efforts to help people in Saskatchewan to live and breathe better.

We would be grateful if you could support us by donating Name of Requested Item. By making a donation of an item or a gift card from your business, you are not only supporting a worthwhile project, but you are also partnering with Saskatchewan’s oldest health charity. The community has come to trust us and respect the work that we do, and we will publicize your support of our efforts in order to boost support for your business in the community.

If possible, can you let myself know if you are able to help this worthwhile event by minimum two weeks prior to your event would be greatly appreciated.

Thank you for considering this request,

Name of Event Organizer

Independent Fundraiser Name

  

The Lung Association Inspired Fundraising Ideas!

50/50: Sell 50/50 tickets on a Friday to give the lucky winner a great start to the weekend! Arts & Crafts Sale: Let your imagination go wild, try making greeting cards, scarves or jewelry to sell at an art sale with proceeds being donated. Assistant for a Day: Raffle off a local celebrity and give them tasks for a day e.g. answering telephones, coffee runs, etc. Auction: Get donated items and hold a silent or live auction. Bake Sale: Gather some friends who like to bake, then sell the delicious treats to your co-workers & friends. Band Night: Get a local band to play and charge a small cover charge. Barbeque: Host a lunch or supper barbeque.

Bingo Night: A fun oldie but still a goodie for all ages!

Book Sale: Collect books from people you know and sell them for new readers to enjoy! Car Wash: Get your friends or teammates together on Saturday afternoon and have a fun day washing cars. Casino Night: Blackjack, poker or roulette...take your chance! Collection Boxes: These are great for the workplace, bridal showers or workshops…You can call it “Loonies for Lungs!” Dollar for Dollar: Ask your company to match what you raised. Exhibitions: Display your art, crafts and hobby interests and charge an admission fee to show off your talents! Face-Painting: You can provide face painting for children and have a collection. Fashion Show: Gather some friends and family in the community and host a fashion show. Fun Run: Set a goal and collect pledges to make that personal best a reality.

Gala Night: Get everyone to dress up in fancy attire and award prizes. Garage Sales: Use your garage, shed or car trunk to display your unwanted items to future buyers. Guessing Game: Guess the correct number of items in a jar, eg 'How many candies in a jar?'

Haunted House: Host a haunted house with an entrance fee. Head Shave: Shave or colour your hair an insane color if you hit a certain money amount.

  

In Lieu Of: Honor your special occasion by asking friends and family to donate in lieu of gifts! Ice Cream Sundae: Make ice cream sundaes while socializing with friends and peers. Juice Stand: Squeeze some fresh, natural juices and sell for a donation at work. Karaoke Night: Bring out your Michael Jackson moves and Elvis Presley voice! Lunch: Invite everyone in your workplace, school or friends and family to a simple great lunch.

Movie Night: Make some popcorn, sit back, relax and watch a classic flick with friends. Open Garden: Show off your green thumb and invite people to visit your garden oasis. Play DJ: Throw a party and get people to pay to play their favourite songs!

Photo Competition: Showcase your photography skills. Quidditch Match/Tournament: Channel your inner wizard or witch and host a Qudditch tournament. Raffle: Ask local businesses to donate prizes and raffle off the items. Sidewalk Sale: Gather some friends, family or other businesses and host a sidewalk sale in your community. This could even include yard sales and garage sales.

Sports Days: Golf tournament, tennis, bowling, darts, curling, hockey, billiards, shuffleboard, etc. Spelling Bee: Grab a dictionary and hold challenges in your office, club or home. Speed Dating: Play cupid and organize a matchmaking event. Tea-Party: Tea is the new fashionable drink of choice! Invite your friends to attend, and go all-out with the finger sandwiches and healthy snacks.

Trivia Night: "What is a great evening social gathering with facts and figures?" Priceless! Treasure Hunt / Geocaching : Place prizes around your home or park and charge an admission to play.

Tug-O-War: Teachers vs. students, company vs company or one town vs. another would be fun!

  

Twister-a-Thon: Play an all-day game of Twister with your buddies. People will donate more if you’re doing it in a public place—your embarrassment may be worth a donation! Wax It for Charity: Get sponsored to wax your legs or chest….OUCH! X-Factor Competition: Channel your inner Simon Cowell and host an X-Factor competition of your own.

Yoga Marathon: Do yoga for a day. You’ll be so bendy by the end of it that you can charge people to watch you tie yourself in knots. Zumba Challenge: Gather some friends and host a Zumba Challenge night.

ALL THE MONEY RAISED IN SASKATCHEWAN STAYS IN THE PROVINCE!

Send Us Your Pictures From Your Event!

DID YOU KNOW? Areas of lung concern for everyone in Saskatchewan are:

Pediatric Respirology Smoking & Tobacco Use

Asthma Sleep Apnea Lung Cancer

Lung Transplant Tuberculosis

Flu / Influenza Air Quality

Vaping Chronic Obstructive Pulmonary Disease Radon (COPD includes emphysema and chronic bronchitis)

Ideas for Team Building For Your Office or Club!

Balloon Pop Surprise: Put a prize note in each balloon (jeans day, gift card, candy bar, sports tickets, etc.) Place balloons in a contained area and have participants pay to pop balloons for prizes.

Bid for The Boss / Lunch with the CEO: See if your team leaders and executives would be willing to auction off a lunchtime slot with them. There might be a lot of people in the office keen to spend some time speaking with them and suggesting new ideas for the company!

Bottle Return: Get everyone to bring in their empty bottles and donate proceeds Bring and Buy: Ask your team to bring in any unwanted items from home that are still in good condition – clothes, books, DVDs, board games, and children’s toys are all great for this. Price all the items up, book a room for your pop-up store, and invite everyone along for some second-hand shopping. Company Car Wash: At lunch time, get the staff together to wash car in the parking lot…who doesn’t like a clean vehicle? Charity Birthdays: Consider swapping birthday celebrations for a charitable donation. So instead of buying cake and a card, give some money to charity in honour of the birthday person Dare fundraiser: Friends challenge each other for donations.

Dress Down Day: Ask everyone who dresses down to give a small donation.

Great Office Bake Off: Have individuals bake then charge per slice to try! Guess The Baby Picture: Ask everyone on the team to send you a baby photo of them and pin the photos up in your main meeting room. Charge a small fee for entry and ask your colleagues to guess! Holiday Caroling: Get your group together and go to business in your area to spread cheer! Job Swap: Arrange a day where everyone on your team swaps jobs with a colleague. Have collection buckets on hand all day for people to make donations. Lunch Box Auction: Employees create gourmet lunches to be auctioned off to the highest bidder or have a Chili Cook-off! Lunch & Learn: Find a few people in your team who have a skill they can share, an interesting story to tell. Ask them to prepare a session and invite colleagues to make a donation to join in at lunchtime. Matched Giving: Ask your HR department if they will match the amount you fundraised!

  

Pancake Breakfast: Invite your clients and local business to join in some great networking!

Ugly Sweater/Tie/Hat Day: Everyone donates at the door and the winner of the most horrible sweater as voted by the office, donates the money. Wine Tasting: Get a group together and try some new vino’s with some great conversation!

Still need some inspiration? Call us at (306)667-3044 and we will help you brainstorm ideas!

Impact Report

“Make a difference today for someone who is fighting for their tomorrow” Jim Kelly