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User’s Manual

For customized software programs

A Division of HONORA INVESTMENTS LTD

TNT CARICOM EXPORT INVOICING

SYSTEM

Premier Export System

For Windows or Macintosh

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Introducing TNT Caricom Export Invoicing System TNT Caricom Invoicing system is the most comprehensive but easy to use invoicing system for Trinidad and Tobago exporting manufacturers. It produces the two statutory documents for exports i.e. the Caricom invoice and the Declaration certificate. These two documents can be done accurately in seconds. But that is just a small part of it. You get a clear picture of your export markets through detail and comprehensive sales reports. You have a client or customer database right at your fingertips. You will quickly come to appreciate the value of this program in enhancing your company’s profitability and efficiency.

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MAIN MENU

Upon opening the program, you will be required to enter your “Account Name” and “Password,” after which, it opens to the main menu. This program is very easy to learn and operate. The main menu gives you a clear idea how to start and what to do next. The arrows in the main menu are placed to guide you through each step of the program. Click on “Budget”.

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BUDGET FIGURES

Right above “Start Here” click on “Budget” in the main menu and the above window opens up. If you have prepared budgeted figures for export sales you enter them here. In the fields allotted, you are able to input your figures for each month of the year in TTD. The USD figures are calculated automatically and comparison of the current year and last year sales in USD are presented for your analysis. Now click “OK” to go back to main menu and proceed to the next arrow.

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COMPANY INFORMATION

Click on “Company Information” in the main menu and the above window opens up. Enter the relevant company information including the US currency rate.

Now click “OK” to go back to main menu and proceed to the next arrow.

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CUSTOMER LIST

Click “Customers” to open this window. Click on the “arrow” button to see and edit customer details, then “OK.” Please note that the list indicates the pricing level and the Total sales for each customer

The “x” in this window allows you to delete only customers that have not registered any sales.

Click “New” to create a new customer record and to enter details

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CUSTOMER DETAIL

This window opens after clicking either “arrow” or “New” from the customer list. This allows you to edit the necessary customer details of each customer or if you click on “New” a new record is created with a Customer Number

Please note that you are unable to edit the customer number. Also you cannot delete the customer if there are sales for this customer

Click “OK” to go to main menu and proceed to next arrow.

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Item Category List

An important feature of this program is to provide detail sales and marketing information. The Item categories greatly assist in doing this.

For instance if you are a manufacturer of shoes but you want separate sales information for each category of shoes e.g. “Men size 8” or “Women size 5” then TNT Caricom Invoicing program can give you that information for each category. You just decide categories for your products and enter them. You are already provided with a number of categories on the list. Just edit them to suit your products. Click on “New” if you need additional categories. Click “OK” to go to main menu and proceed to next arrow.

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Origin Item Category List

Origin Criterion is necessary for producing a Declaration Certificate.

You are already provided with a list of Origin Criterion and you can edit the present records to suit your requirements. If you need additional Origin Criterion, then click on “New” and a new record is created with an Origin Criterion Code. Please enter the description and the Origin Criterion as provided by the Statutory Authority. Click “OK” to go to main menu and proceed to next arrow.

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ENTER ITEMS

Click “Enter Items” and input the necessary information. Please note the following

1) “Pricing Levels”. You have seven pricing levels 2) “Quantity Sold”. The current total quantity of this item sold 3) “Item type”. This is important especially if you are a manufacturer of different types

of products and you want separated marketing information on these types. Example you are a manufacturer of bags and shoes. The program will provide defined sales and marketing information for shoes and bags. They will not be “lumped together. If you are a manufacturer of only shoes then just enter shoes in “Item type”

4) “Origin Criterion Description”. This information is necessary for Declaration Certificate. Please click on “Origin Code” to chose the appropriate Origin Criterion.

5) “Sub Category” as describe previously this enhances your sales reports so please chose the Sub Category.

All other fields should be filled to produce a complete Caricom Invoice and Declaration Certificate. Verify that there is an “Item number” and then click “Record” to record the new Item record. Click “OK” to go to main menu and proceed to next arrow.

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ITEMS LIST

Click “Item List” to open this window. Here you have a list of all Items that you get snapshots of information of each item. You can edit some of the Item information from the list without accessing the Item details layout. Click the arrow to access the Item details layout to do any further editing. Click on “Print” if you want to print an Item list. Click on “New” if you want to create a new Item record. Click “OK” to go to main menu and proceed to next arrow.

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INVOICE AND DELERATION DATA ENTRY

Click “Enter Invoice” and the above window is opened. This data entry layout for the “Caricom Invoice. The Current date and the “Document Type” are automatically entered. Choose your Customer first by clicking on the “Customer Number” drop down menu field. It is important that you always choose your customer first before entering any other data. To enter items, enter quantity, choose your items by clicking on “Item Number”, a list of all your items appears and choose your item for the Caricom Invoice. Repeat for each item. You can enter up to 24 items for Invoice. Enter all relevant data for invoice. Prepare your Declaration by choosing the matching Origin Criterion Descriptions. Click on the “Code” to choose your Origin Criterion Descriptions from the list. Click “Record” to record both Caricom Invoice and Declaration Certificate. You will be navigated to the main menu Same procedure for entering Proforma Invoices

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SALES REGISTER

Click on “Sales Register” and the above windows opens. The register provides a list of Caricom and Proforma invoices for the period defined by entering “from” date and “to” date. You also get a Total Sales for that period The sales register is also used to assist in finding recorded invoices. Click on “New” to create new invoices. Click on arrows to see invoice details and to edit. Click on “OK” to return to main menu.

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REPORT PREPARATION MODULE

Click on “Reports” and the above window opens. Use the Report preparation module to configure and print reports. Most reports are in TTD or USD currencies. Click cancel to go to main menu. We have attached sample of reports to the manual

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TOTAL EXPORT REPORT

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CUSTOMER SALES REPORT

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Please check our website at softwaregaragett.com for more information.

THE END

For customized software programs

A Division of HONORA INVESTMENTS LTD

81 Almond Court, School Street, Carenage,

Trinidad, W.I. Tel. No.: (868) 694-0365 / 632-7197

Fax: (868) 694-0365 E-Mail: mailto:roger@honorainvestments.com E-Mail: mailto:andrea@honorainvestments.com

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