HONG KONG WEDDING Hong Kong Convention & Exhibition Centre, Hall 3BCD 1 Expo Drive, Wanchai, Hong Kong

  • View
    0

  • Download
    0

Embed Size (px)

Text of HONG KONG WEDDING Hong Kong Convention & Exhibition Centre, Hall 3BCD 1 Expo Drive, Wanchai, Hong...

  • HONG KONG WEDDING AND OVERSEAS WEDDING EXPO 2013

    CONTENTS

    GENERAL INFORMATION 1. TITLE 1 2. VENUE 1 3. DATES & OPENING HOURS 1 4. ORGANIZER 1 5. OFFICIAL CONTRACTOR 1 BOOTHS & DECORATIONS 6. SHELL SCHEME BOOTHS 1 7. FASCIA BOARD 2 8. BOOTH DECORATIONS 2 9. FURNITURE & ELECTRICAL RENTAL 3 10. NON-OFFICIAL CONTRACTOR (Applicable to Exhibitors who have rented the raw space) 3 11. NON-OFFICIAL CONTRACTOR (Applicable to ALL Exhibitors) 3 12. MOVE-IN DATE & SCHEDULE 3 13. MOVE-OUT DATE & SCHEDULE 4 14. RSE SAFETY CERTIFICATES 4 VENUE 15. ELECTRICAL & AIR-CONDITIONING SUPPLIES & INSTALLATION 5 16. BOOTH & VENUE CLEANING 5 17. SECURITY & INSURANCE 5 18. STORAGE 5 FACILITIES 19. EXHIBITORS’ BADGES 5 20. CONTRACTORS’ BADGES 5 21. VEHICLE PASS 5 22. INVITATION CARDS & POSTERS 6 23. FREE LISTING IN THE OFFICIAL DIRECTORY 6 24. PRIZES SPONSORSHIP 6 25. SAMPLE FOOD/BEVERAGE DISTRIBUTION 6 26. PERFORMANCE OF MUSIC AT THE EXPO 6 OTHER REGULATIONS 27. OTHER REGULATIONS 7 FORMS FACILITIES REQUISITION FORM 9 OFFICIAL DIRECTORY’S FREE LISTING FORM PRIZES SPONSORSHIP FORM BOOTH DECORATION INFORMATION SHEET ADDITIONAL FURNITURE RENTAL FORM ADDITIONAL ELECTRICALS RENTAL FORM

    ADDITIONAL ELECTRICALS RENTAL FORM (For Raw Space Exhibitors Only)

    10 11 12 13 14 15

  • HONG KONG WEDDING AND OVERSEAS WEDDING EXPO 2013

    1

    GENERAL INFORMATION 1. TITLE HONG KONG WEDDING AND OVERSEAS WEDDING EXPO 2013

    2. VENUE Hong Kong Convention & Exhibition Centre, Hall 3BCD

    1 Expo Drive, Wanchai, Hong Kong. 3. DATES & OPENING HOURS 15 March 2013 (Friday) 12:00 – 20:00 16 March 2013 (Saturday) 12:00 – 20:00 17 March 2013 (Sunday) 12:00 – 20:00 4. ORGANIZER Audace International Fairs Limited Unit 611, Wing On Plaza, 62 Mody Road, Tsimshatsui, Kowloon, Hong Kong. Telephone:(852)2367 8385 Facsimile:(852)2367 8488 E-mail:info@expo.com.hk 5. OFFICIAL CONTRACTOR Newfair (HK) Limited Rm 2301-02, 23/F, 148 Electric Road, North Point, HK. Contact Persons:Ms. Kary Chui Telephone:(852) 3182 2928 Facsimile:(852) 2571 2881 E-mail:karychui@newfair.com.hk

    BOOTHS & DECORATIONS

    6. SHELL SCHEME BOOTHS The Organizer will provide for each standard shell scheme booth (3m x 3m or 3m x 1.5m) the following facilities:-

    (a) Aluminum system shell scheme booth with white laminated panels partition (b) Fascia board with Exhibitor’s company name and booth number (c) One Information Counter (1m Width x 0.5m Depth x 0.75m Height)

    (d) Two spotlights (e) Two Chairs (f) Needle punch carpet for booth area

    (g) One Rubbish Bin (Remark: The height of the standard booth is limited to 3.5m. The height of Exhibitors’ decorations should not be over this limit.)

  • HONG KONG WEDDING AND OVERSEAS WEDDING EXPO 2013

    - 2 -

    7. FASCIA BOARD (Not applicable to Exhibitors who have rented the raw space) Exhibitors who have rented the shell scheme booth are required to fill in the Section A of the BOOTH DECORATION INFORMATION SHEET by showing the exact wordings of their Company’s name that has to be put on the fascia board as supplied by the Organizer. The Form should be returned to the Official Contractor on or before 15 February 2013.

    8. BOOTH DECORATIONS (a) Exhibitors are allowed to decorate their booth as according to their own will in

    conditions that they should not cause dangers to other parties or cause damages either to the venue or to the booth facilities as provided by the Organizer.

    (b) The height of the construction and decoration within a 18sqm raw space or above is limited to 5m. For all of the decorations above 2.5m, exhibitors should cover its back with white or off-white cloth.

    (c) The height limitation for the booth construction and decoration directly and within ±0.5m width under the smoke curtain is 2.5m.

    (d) The height for the decoration of the standard booth is limited to 3.5m. The Exhibitors’ decorations should not be over this limit.

    (e) All booth structures, decorations and furniture should not exceed the booth boundary. (f) Double-decked designs should only be applicable after receiving the prior approval

    from the Organizer. The height limit of the double-decked structure is 6m. Safety certificate issued by certified engineer/surveyor should be provided to the Organizer before 1 February 2013, please refer to item No.14 for more details. All Exhibitors are responsible for the safety of the structures. The Organizer reserves the right to prohibit any person entering the upper deck of the structure.

    (g) All decorations and signage for standard booth should be located within 0.5m inside the booth boundary.

    (h) Lighting devices should be located at least 2.2m above the floor. Otherwise, suitable protection facilities should be installed to maintain the public safety.

    (i) All construction and decoration materials should be fire-retarded and conformed to the fire protection and construction regulations. For safety reason, exhibitors who used wood to set up the booth should require their non-official contractors to place a fire extinguisher in a conspicuous location during the construction period.

    (j) Exhibitors are not allowed to hang any inflammable decoratives on the ceiling of the exhibition venue. Inflammable decoratives include but not limited to wood, candle, feather and ribbon which are not fire-retarded materials.

    (k) Painting, welding and using electrical saw are strictly prohibited inside the exhibition venue.

    (l) Exhibitors can rent from the Official Contractor additional furniture and electrical items they need for decorating their booths. For more details, please refer to item No.9 of this manual.

    (m) Exhibitors who have rented the raw space can employ their own non-official contractor for their booth erection and decoration. For more details please refer to item No.10 of this manual.

    (n) According to the Safety Handbook for Construction Site Workers, if work is carried out 2 metres or more above the floor, contractors and exhibitors must use a suitable working platform. The organizer and HKCEC staff members will stop exhibitors or contractors if they are found working on a ladder higher than 2 metres in any area within the HKCEC.

    (o) According to the Rules and Regulations of HKCEC, all licensees, their staff and any person accessing to the exhibition venue when moving vehicles and /or forklifts are being operated in connection with building-up or breaking-down of the exhibitions

  • HONG KONG WEDDING AND OVERSEAS WEDDING EXPO 2013

    - 3 -

    stands, are required to wear a Reflective Safety Vest during the move in or move out days.

    (p) The Organizer reserves the right to alter or remove without notice and at the Exhibitor’s expense any booth which differs from the approved specification or any Stand that does not conform to the Organizer’s required standard, rules and regulations. The Exhibitor shall have no claim against the Organizer for any extra cost of replacing its booth to conform to the Organizer’s required standard, rules and regulations or for any other losses or damages.

    (q) All the transporting, assembling, dismantling and the removing of custom-built stands are the responsibility of the Exhibitor.

    9. FURNITURE & ELECTRICAL RENTAL

    (a) All Exhibitors can rent from the Official Contractor the additional furniture and electrical items they need for decorating their booths by filling in the ADDITIONAL FURNITURE RENTAL FORM and ADDITIONAL ELECTRICALS RENTAL FORM and return them to the Official Contractor on or before 15 February 2013.

    (b) A 20% late charge will be laid on all orders submitted after 15 February 2013. (c) A 30% surcharge will be laid on all orders placed at site. (d) Any damage or loss of the rented items will be charged to the Exhibitors from the

    Official Contractor on market value. 10. NON-OFFICIAL CONTRACTOR (Applicable to Exhibitors who have rented the raw

    space) (a) Exhibitors who have rented the raw space can employ their own non-official contractor

    for their booth erection and decoration. They must fill in the Section B of the FACILITIES REQUISITION FORM and return it together with a Site-Work Deposit of HK$2,000 to the Organizer on or before 15 February 2013.

    (b) The erection work will be applicable only after having the approval from the Organizer. The Organizer reserves the right to reject any contractor and design which deems inappropriate. The site-work deposit will be refunded immediately to the Exhibitor if the application does not approved by the Organizer.

    (c) For those approved, the site-work deposit will be refunded one month after the closing of the Exhibition provided that the non-official contractor conforms to all rules and requirements as set out by the Organizer and have not caused any loss to the Organizer (e.g. destruction of the venue and etc.,).

    11. NON-OFFICIAL CONTRACTOR (Applicable to ALL Exhibitors)

    From 1st June 2010 onwards, Hong Kong Convention & Exhibition Centre (Management) Limited reserves the right for their security personnel to refuse entry of or remove any person from the venue in case of any dispute regarding the credentials i

Recommended

View more >