Hong Kong Science and Technology Parks Corporation Invitation … · 2020. 4. 23. · Design Consultancy (LIC) firms with relevant interior and fit-out experience of co-working office

Hong Kong Science and Technology Parks Corporation Invitation to Expression of Interest for the

Provision of Lead Interior Design Consultancy Services for HKSTP’s Business Centre 17W2F in SPX 1

Description The Hong Kong Science and Technology Parks Corporation (HKSTP) is now inviting Lead Interior Design Consultancy (LIC) firms with relevant interior and fit-out experience of co-working office spaces to declare interest, in strict confidence, for the provision of Lead Interior Design Consultancy Services for this fit-out project. HKSTP plans to convert the existing units on 17W 2/F in SPX1, into Business Centre comprised of small professor’s offices and Multi-function Hall. The interior design aims to achieve the themes of smart, advanced, flexible and collaborative concepts. The estimated Gross Floor Area (GFA) is about 2112m2. The project is expected to be completed in 4Q2020. The estimated total construction cost is around HK$30 million. The Lead Interior Design Consultant (LIC) shall comprise of a team of professional interior designers and engineers to cover the overall multi-disciplinary design, design management and coordination, site supervision duties, and the activities as described in the Final Project Brief to be issued to short-listed consultants. The services shall include all work stages from inception through design, documentation, tendering to construction management services, post-handover phases and in settling all final accounts for the works contracts. The LIC will be required to team up with sub-consultants, including but not limited to Structural Engineering Consultant and Building Services Engineering Consultant. Qualifying Criteria

The minimum criteria to be satisfied for short-listing purposes are as follows:-

a) Tenderer shall have completed at least 2 office interior design and/or renovation projects in HK and/or Overseas in the past five years counting from the final date set for the close of tender. Each project shall have a GFA not less than 500m2; and

b) Tenderer shall have completed an interior design and/or renovation project in HK and/or overseas (excluding pure residential/commercial project) with the contract value not less than HK$10million in the past five years counting from the final date set for the close of tender.

Avoidance of Conflict of Interest In addition to HKSTP’s invitation for Lead Interior Design Consultancy Services, it is HKSTP’s intent to separately issue Expressions of Interest for the provision of the following Services for this Project: a) Quantity Surveying Consultancy Services In order to avoid any conflict of interest, any company that is awarded a contract for provision of the Lead Interior Design Consultancy Services shall not be permitted to tender either individually or through a related company for any other consultancies or works contracts relevant to this Project. Submission Requirements Companies interested in the above are required to formally declare such interest via letter in a sealed envelope by, latest, noon on 4 May 2020 addressed to:

Chief Project Development Officer Hong Kong Science and Technology Parks Corporation 5/F, Building 5E, 5 Science Park East Avenue, Hong Kong Science Park, Shatin, N.T., Hong Kong

Details of the tender and submission requirements refers enclosed Annex I – Annex V

Should you have any queries, please contact Ms. Jackie Lo at [email protected].

mailto:[email protected]

Annex I

Annex I - Page 1 of 3

HKSTP SPX 1, Business Centre 17W2F

Lead Interior Design Consultancy Services (LIC)

Consultancy Agreement No. PD/CA/278 (“Agreement”)

Invitation for Expression of Interest (EOI) and Shortlisting

The Project Brief

1. Background

1.1 The Hong Kong Science and Technology Parks Corporation (HKSTP)

considers to introduce a new Business Centre comprised with Multi-function

Rooms, Meeting Rooms and Small offices in 17W 2F in SPX 1.

1.2 Objectives of the Projects

1.2.1 To create a Business Centre that could accommodate larger functions or

lectures for Inno Hong Kong users;

1.2.2 To create innovative design offices

1.2.3 To allow global collaboration with multipoint connectivity

communications with seamless immersive video and workspace

functions with other HKSTP sites e.g. HKSTP corporate HQ, SPX 1, -

modular for future installations;

1.2.4 To allow multi-format input for group collaboration activities. E.g.

ability to write on walls and digitize input for corporate team building

activities. Fast creation/playback of videos.

1.3 The Employer is desirous of inviting Tenders for the Lead Interior Design

Consultancy Services (hereafter referred to as the “LIC”) for this interior

design project.

2 Introduction of Project Brief

2.1 SPX 1 consists of total Gross Floor Area (GFA) of approximately 77840m2 of

offices and associated facilities. Approximately 2112m2 (GFA) space in 17W

shall be designed for the Project.

2.2 The Construction Cost is estimated at HK$30million with money-of-the-day

(MOD) (excluding consultant’s fees). The project is targeted to be completed

in 4Q 2020.

2.3 All works to be carried out in connection with the Project shall comply with

the Buildings Ordinance and Regulations, all relevant/related statutory

requirements, guidelines, circulars and/or reports which were issued by the

Development Bureau and other government departments.

Annex I


3. Scope of Services

3.1. The LIC shall provide full range of professional services, including design,

submission, tendering, all statutory supervisions, contract administration,

inspection test plans, testing and commissioning, etc. to the Corporation in

ensuring that the Project is designed, approved, constructed, commissioned

and handed over on time, within budget and to the agreed safety and quality

standards.

3.2. The LIC is required to carry out the duties of Authorized Person, Technical

Competent Persons, Interior Designer, Building Services Engineer and other

supervisions where necessary and as required under Buildings Ordinance for

the delivery of the Project.

3.3. The LIC shall deliver all required supervisions, testing and commissioning so

as to ensure that the required specification/standards will be achieved for

handover to the Corporation.

3.4. The LIC shall undertake all necessary meetings, liaison and coordination work

at all levels with the Corporation and its tenants for this Project, consultants,

contractors, suppliers, all relevant government departments, utility companies

and other parties as and when directed by the Corporation.

3.5. The LIC shall act as the Lead Interior Design Consultant and provide

comprehensive professional services covering the following major

professional services:

Conceptual Interior Design

Detailed Interior Design

Furniture / Fixture Design

Smart Equipment/Facilities Design

Building Services Engineering (cum Audio Visual Design)

Environmental Management

Graphics/Signage and Way Finding Design

IT / Telecommunications Systems

Contract Administration of Works Contracts, Supply Contracts, etc.

Other specialist services that may deem to be necessary

Coordination with QS Consultant and representatives of the

Corporation

Corporate Design

3.6. The LIC shall note that the scope of service includes but not limited to as

follows:

MEP design modification works if required

Issuance of EOI and assessment for shortlisting of works contract

tenderers

Tender documentation for works contract(s) (one or more contracts)

Tendering of works contract(s) (one or more contracts)

Construction Site Supervision

Annex I


Contract administration until project completion including defect

liability period

3.7. In order to ensure that appropriate and adequate expertise is available in

undertaking the Assignment, of particular importance is the Consultant’s

capability in producing innovative, high-tech and sustainable design with

incorporation of the latest technology in infrastructural provisions for the

Project.

3.8. The LIC shall also be responsible for preparation of all necessary tender

drawings, specifications and other relevant documents to facilitate tendering

and subsequently contract execution for the works contract(s) at various

stages.

3.9. The LIC shall coordinate proactively and work collaboratively with the

representative of the Corporation and QSC at all stages to ensure the Project is

delivered on time, within budget and to the agreed quality.

Annex II

Annex II - Page 1 of 1



Consultancy Agreement No. PD/CA/ 278 (“Agreement”)


Template to be marked on the returning envelope

RESTRICTED (TENDER)

To: Chief Project Development Officer, Project Development

Hong Kong Science and Technology Parks Corporation

5/F, Building 5E,

5 Science Park East Avenue,

Hong Kong Science Park,

Shatin, N.T., Hong Kong

Re: Lead Interior Design Consultancy Services (LIC)

for HKSTP SPX 1, Business Centre 17W2F



Submitted By: _______________________________

Annex III

Annex III - Page 1 of 1





Location of Tender Submission Box

Location Plan of Tender Submission Box at 5/F, Building 5E

Photo of Tender Submission Box at 5/F, Building 5E

TENDER BOX

TENDER BOX

RECEPTION TENDER

SUBMISSION

BOX

Annex IV

Annex IV - Page 1 of 2





Statement for EOI

We hereby write to express our interest in undertaking the above consultancy service. By

submission of the following completed Proforma for EOI and Shortlisting, we confirm our

understanding and agreement to the conditions as stipulated in the letter of “Invitation for

Expression of Interest (EOI) and Shortlisting” and the associated Annexes.

Lead Interior Design Consultant (LIC) ______________________________________

(A) – Qualifying Criteria

Item Qualifying Criterion Confirmation for

Compliance

1 We have completed at least 2 office interior design and/or

renovation projects in HK and/or Overseas in the past five

years counting from the final date set for the close of

invitation. Each project shall have a LFA not less than

500m2 with supporting documents; AND

(Y/N)*

2 We have completed an interior design and/or renovation

project in HK and/or overseas (excluding pure

residential/commercial project) with the contract value not

less than HK$10million in the past five years counting from

the final date set for the close of invitation with supporting

document.

(Y/N)*

* Delete as appropriate

Annex IV

Annex IV - Page 2 of 2

Lead Interior Design Consultant (LIC)

(Name of the Consultant) …………………………………….

(Name of the Signatory) ……………………………………

(Position of the Signatory) ……………………………………

(Date) ……………………………………

Annex V - Page 1 of 3

Annex V - Part 1

Declaration Form by Consultant

on Compliance with the Conflict of Interest Avoidance

and Debarring Requirements

To: Hong Kong Science and Technology Parks Corporation

Attn.: Mr Dickson Wat, Director, Project





We confirm and declare that we have taken action to ensure that our associated

companies, associates or associated persons, sub-consultants, employees and agents are

aware of the provisions therein stipulated including the following:

(a) our associated companies, associates or associated persons, and any of

our sub-consultants shall not,

(i) undertake or compete for the role of a contractor or supplier

or otherwise be involved as a shareholder of the contractor or

supplier, in a subsequent procurement of any services and/or

goods arising out of or relating to this Agreement;

(ii) undertake any services for a contractor (including acting as a

sub-contractor) or supplier in respect of a contract between

that contractor or supplier and the Employer for which we are

providing a service arising out of or relating to this

Agreement;

(iii) undertake any services for, including without limitation

provision of advice to, a bidder bidding for a works contract

arising out of or relating to this Agreement,

except with the prior written approval of the Employer;

(b) we are under an obligation to render advice or recommendations

pursuant to this Agreement to the Employer on an impartial basis

without giving favour to any particular product, services or equipment


Annex V- Part 1

in which we have a commercial interest. We also have an obligation to

notify the Employer immediately and in writing and keep the Employer

notified of any actual, apparent, potential or perceived conflict we or

our associated companies, associates or associated persons or any of our

sub-consultants may have in, or any association or connection we or the

aforesaid persons may have with, any of the services, products or

equipment proposed or recommended by us under this Agreement. Each

and every one of our directors, employees, agents and sub-consultants

who are involved in this Agreement have given a binding undertaking to

observe the aforesaid;

(c) our directors, employees, agents and sub-consultants who are involved

in the Agreement are required to declare in writing to us and keep us

informed regularly any actual, apparent, or potential or perceived

conflict between their personal/financial interests and their duties in

connection with this Agreement, including all or any facts which may

reasonably be considered to give rise to a situation which the financial

interests of such persons, conflict or compete, or may conflict or

compete, with our duties to the Employer under this Agreement. In the

event that such conflict is disclosed in a declaration, we are under an

obligation to forthwith take such reasonable measures as are necessary

to mitigate as far as possible or remove the conflict so disclosed; and

(d) our directors and employees who are involved in the Agreement are

prohibited from engaging in any work or employment other than in the

performance of this Agreement, with or without remuneration, which

could create or potentially give rise to any actual, apparent, potential or

perceived conflict between their personal/financial interests and their

duties in connection with the Agreement. Our agents and sub-

consultants are required to impose similar restriction on their directors

and employees by way of a contractual provision.

Consultant :

Authorized Title / Name :

Signature

(with Company Chop) :

Date :


Annex V- Part 2

Declaration Form by Consultant

on Compliance with the Ethical Commitments Requirements

To: Hong Kong Science and Technology Parks Corporation

Attn.: Mr Dickson Wat, Director, Project





(1) We confirm that we have complied with the following provisions and have

ensured that our directors, employees, agents and sub-consultants are aware of the

following provisions:

(a) Prohibiting our directors, employees, agents and sub-consultants who are

involved in this Agreement from offering, soliciting or accepting any

advantage as defined in section 2 of the Prevention of Bribery Ordinance,

Cap 201 when conducting business in connection with this Agreement;

(b) Taking all measures as necessary to protect any confidential/ privileged

information or data entrusted to us by or on behalf of the Employer from

being divulged to a third party other than those allowed in this Agreement.

(2) We further confirm that we have ensured that our accountants, insurers and

legal advisers are aware of the provisions requiring us taking all measures as necessary to

protect any confidential/privileged information or data entrusted to us by or on behalf of

the Employer from being divulged to a third party other than those allowed in this

Agreement.

Consultant :

Authorized Title / Name :

Signature

(with Company Chop) :

Date :

Documents

Hong Kong Science and Technology Parks Corporation Invitation … · 2020. 4. 23. · Design Consultancy (LIC) firms with relevant interior and fit-out experience of co-working office