Homestay Application Pack

Copyright © SIEBA All rights reserved Update December 2019

Homestay Application Pack

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Kaiapoi High School International

Phone (Direct Dial): +64 3 375 5239 Mobile: +64 27 200 2430 Email: [email protected]

Contents

Guidelines for Hosting International Students ................................................................................................................................... 2

Homestay Responsibilities & Obligations ........................................................................................................................................... 4

Application to Be A Homestay Form ................................................................................................................................................... 5

Application Part 2 ............................................................................................................................................................................. 10

Homestay Application Checklist ....................................................................................................................................................... 11

Homestay Referee Check .................................................................................................................................................................. 12




Guidelines for Hosting International Students Thank you for your interest in hosting an international student. These guidelines are a summary of the requirements for being a

homestay family.

General Requirements

• All homestay caregivers must be 25 years of age or over.

• Except by prior agreement with the school, all students must have their own bedroom within the home.

• The student must be accommodated within the family home (no sleep-outs are accepted).

• Kaiapoi High School reserves the right to decline any application without explanation.

• Once you become a registered host family, we are unable to guarantee a student placement with your family.

• The school reserves the right to not place students with you without explanation.

• The school reserve the right to withdraw a student from a homestay without explanation.

Host families must agree:

• To submit to a police vetting check (every 3 years) for all persons aged 18 years or over residing in the house, or those

who stay overnight on a regular basis.

• To be available for an initial homestay assessment interview with all family members present.

• To provide at least one-character reference for each caregiver.

• To agree to the monitoring process, as required by the Education Code of Practice. A school staff member will visit your

home each term, or more often as the school deems necessary.

Some helpful points to remember:

• Your student is a young person, away from home, often lonely and faced with customs that are very different from

their own.

• Your student will need the love and care that you would like your own child to receive in the same situation. If in doubt

about what to do, it’s helpful to ask yourself “what would I like a host family to do for my son/daughter if they were

living overseas?”

• The student may need help to open a bank account, join the library, obtain a sim card, and understand New Zealand

money. Please provide them with this help.

• The school staff are here to support you.

• Homestay payments will be made fortnightly. Please do not discuss financial arrangements with the students or ask

them to pay for any extras without prior discussion with the school’s international department.

• Your student should not be asked to do housework, but they should participate in chores such as table-setting, loading

the dishwasher and should make their own beds and keep their rooms tidy.

• Communication is very important in a positive relationship between the student and your family.




The Host Family is expected to provide the student with:

• Three meals a day plus snacks, including a packed lunch during the school week. Ask your student what foods they like

and don’t like. If you have takeaways or invite the student out for dinner, you are expected to pay for the student’s

meal. If they go out or buy fast food with their friends, they will pay for their own food.

It is a good idea to take them to the supermarket and ask them what they like to eat. They may take some time to

adapt to the food here. If your student is from an Asian country, you may want to visit an Asian supermarket with them,

if one is available in your area. Please try to provide food and snacks they enjoy, while encouraging them to eat the

same meals as your family.

• All linen, soap for washing and the student’s laundry and ironing done for them. They may wish to help folding laundry.

• Bedroom with a window, a door that closes, a table/desk, chair, mirror, lamp, bed with linen and blankets/duvet,

heater/warm room, storage and working smoke alarms in the house.

The host family is also expected to:

• Make decisions about acceptable behaviour and set some limits. The student should have the same rights and duties as

any child in the home, provided these are reasonable and understood

• Provide a safe and nurturing living and studying environment

• Treat the student with respect. Make them feel comfortable and part of the family

• Respect the student’s privacy and belongings (this applies also to other children in the home who should not enter the

student’s room without their permission, and never when they are not there.)

• Know the whereabouts of the student at all times, how they can be contacted and who they are spending time with. If

a student is staying at a friend’s place overnight, contact should be made with the parents beforehand, and we

recommend obtaining the student’s natural parents’ consent for sleepovers.

• Ensure that your student can get to and from school safely. It is important to accompany the student on the first few

days even if they say they can find their way alone.

• Take an interest in the student’s schooling. Contact the school if you have concerns.

• Notify the school if there are any changes or additions to the household

• Notify the school if you have concerns over the student’s health or behaviour

• Inform the school if the student seems very homesick or sad

• Supervise the student appropriately – they may never be left home alone overnight, or for long periods of time.

Students under 14 should always be under supervision.

The host family is not expected to:

• Pay for the student’s telephone calls

• Insure the student’s belongings

• Provide accommodation for visiting friends or relatives

School contact details

If you wish to discuss any matter relating to a student, or the guidelines contained in this document, please contact the school.

Contact Person: Kristie Dutton

Office Hours Tel: 03 375 5239

Mobile: 027 200 2430

Email: [email protected]

School Emergency No: 027 200 2430




Homestay Responsibilities & Obligations Homestay Family/Designated Caregiver must:

• Provide a safe and friendly living environment

• Treat your student with respect

• Do your best to make your student feel comfortable and part of your family

• Notify the International Manager/Homestay Coordinator of any changes of people living in your household (short & long term hosts)

• Notify the International Manager if your student seems unduly depressed/homesick

• Set sensible boundaries for your student

• Take care of your student to the best of your ability

Homestay Family/Designated Caregiver provision of:

• 3 meals a day (including cut lunch on school days)

• Access to some limited snacks

• Own bedroom (bed and bedding, desk, heater if required, basic storage furniture)

• Adequate heating and lighting

• Designated study place (in or out of bedroom)

• Doing student laundry or doing laundry with student assistance

• Bathing/showering access

• Showing/organising transport arrangements to/from school

• Town/local area orientation

• Assisting student to open a bank account (if needed)

• Assisting student to obtain a school uniform (most students will hire uniforms from school)

• Assisting student to obtain stationery

• Internet connections

Homestay Family is not expected to:

• Pay for telephone calls to overseas/mobiles made by your student

• Cook your student’s own country’s food (but sometimes nice to do)

• Take out insurance to cover you student’s property

• Pay for any property your student damages or loses

• Offer accommodation to visiting friends or relatives

• Comply with any unreasonable request




Application to Be A Homestay Form

Please complete all sections of this form Primary Caregiver’s Name Last Name: First Name:

Secondary Caregiver’s Name Last Name: First Name:

Date of birth:

Date of birth:

Address:

Phone Numbers Home: Mobile: Work Number:

Mobile: Work Number:

Email address:

Email address:

Occupation:

Occupation:

Employer:

Employer:

Bank Account Name: Bank Account Number:

(For homestay payments)




Family profile: Total number of household members

Complete these details for each person living in the home

Name: DOB M/F Relationship to Hosts

Preferred Placements – Please tick the appropriate boxes □ 1 student □ 12/13 years □ Male only □ 1-2 Terms

□ 2 students □ 14/15 years □ Female Only □ 2-3 Terms

□ 3 students □ 16/17 years □ 4 Terms +

□ Age - no Preference □ Other

Family Interests: □ Animals □ Cricket □ Hockey □ Rowing □ Table Tennis

□ Athletics □ Cycling □ Horse Riding □ Rugby □ Tennis

□ Badminton □ Dance □ Lawn Bowls □ Sailing □ Theatre

□ Basketball □ Family Outings

□ Mountain Biking

□ Skateboard □ Touch Rugby

□ Beaches □ Fencing □ Movies □ Skiing □ Trampoline

□ Board Games □ Fishing □ Netball □ Snow Boarding □ Travel

□ Cars □ Gardening □ Outdoors □Soccer □ TV

□ Chess □ Go-Carts □ Photography □ Sports □ Volleyball

□ Church □ Golf □ Reading □Squash □ Walking

□ Computers □ Gymnastics □ Rock Climbing □ SUP □ Water polo

□ Cooking □ Hiking □ Rollerblading □Surfing □ Water Sports

□ Swimming □ Other




Your Home Facilities: Please provide brief details about your home and the bedroom you intend to provide for a student. Please note, we do not allow students to share a room, except for some short-stay group tours.

□ Pool □ Near Beaches □ Near Shops

□ Garden □ Boat □ Piano

□ Wifi – Unlimited Fibre □ Spa Pool □ Holiday Home

□ Wifi Other □ Table Tennis □ Trampoline

□ Pool table □ Bicycle for student use □ Other

Transport to School: advise how your student will get to and from school □ Walking

Mins □ By Public Bus

Bus No. Mins

□ By Car Mins

□ By School Bus Bus No.

Mins

Pets – Please list all pets

Are these pets indoors or outdoors?

Diet – Do you have a special diet? e.g. Gluten free

Would you accept a student with a special diet?

Total number of bedrooms in your home?

Total number of bedrooms for students

Study facilities for student, e.g. desk in room, heater etc.

Number of Bathrooms in your home

Religion – Churchgoer

Yes /No




Main language spoken in home? Second language spoken in home?

Do members of your home smoke? Yes/No

Does either host parents go away overnight or for weekends?

Do both caregivers have a full driver’s license? Yes/No

Does any family member have a medical condition the student should know about? Give details

Do you have any relatives/friends who sometimes stay with you who you have not mentioned above? Provide details

Reasons for offering homestay accommodation

Do you wish to host any particular nationality?

Any other comments or requests?




Details of an emergency contact outside of your household: Full Name:

Relationship:

Address:

Email Address:

Home No:

Mobile No:




Application Part 2

Photos – We require 3 photos (.jpeg or .png file) which will also be held on file and sent, as part of your family profile, to a new student. 1. The outside of your home 2. The student’s bedroom 3. Your family members Send digital copies as an attachment to: [email protected]

Terms and Conditions Thank you for offering to become a homestay for International students attending Name of School. As part of this application process, please sign the attached ‘Homestay Carer Agreement’ and carefully read the terms and conditions it contains. I/We acknowledge that the above information is true and correct Signature – Homestay caregiver(s): ………………………………………………………………. Printed Name: ………………………………………………………………. Date: ……………………………………………………………….

Thank you for taking the time to complete the Application Form

mailto:[email protected]




Homestay Application Checklist A few points to note before submitting your forms:

• Every person living in your home (or someone who regularly stays overnight in your home) who is 18 years of age or over must submit a police vetting form.

• Being a homestay family should not be relied upon as a constant source of income. Students come for short or long stays and when one leaves, we may not be able to place a student with you again immediately.

• Homestay payments should be considered more of a reimbursement for costs associated with having an additional person in your family rather than an additional source of income.

• We are generally only able to accept homestay families who are within one bus stage of our school. This is because students like to be able to easily get to and from school and to meet their friends at weekends and after school.

• Our peak demand periods for homestay families are late January, end of March/April, & July, August

Please use the following checklist to ensure you have not forgotten anything

Application to be a Homestay form filled in and signed

3 Photos provided to the school in electronic format

Homestay Carer Agreement read, understood and signed

Referee Forms provided to referees (at least 1 for each caregiver)

Police Vetting forms filled in for each family member 18 or over

2 Forms of ID (one photographic) for each family member 18 or over. Shown to school staff

‘Guidelines for Hosting an International Student’ & ‘Homestay Caregiver Booklet’ read & understood

Once all paperwork has been received by the school, and all procedures completed, if we consider you suitable to host a student, we will contact you to arrange a home visit and interview. We require both caregivers to be present at the interview.

© SIEBA 2019 All rights reserved



Homestay Referee Check 1 (Please supply this form to at least 1 referee for each caregiver and ask them to return it directly to the school (See details at end of form) This form is to help us in the assessment of an applicant’s suitability to provide homestay care for an international student attending Kaiapoi High School Thank you for taking the time to complete the form. We appreciate your honest response to the questions below. The information you provide is strictly confidential. Name of Applicant _____________________________________________ Name of Referee _____________________________________________ Referee’s email _____________________________________________ Mobile phone _____________________________________________ Relationship to Applicant (e.g. friend, workmate, associate, employer) ______________________________________________________________ ______________________________________________________________ How long have you known the Applicant? ______________________________________________________________ ______________________________________________________________ Do you consider the Applicant to be a suitable person to care for an international student? ______________________________________________________________ ______________________________________________________________ ______________________________________________________________ ______________________________________________________________





Please comment on the following: (Use a separate piece of paper if required) The suitability of the applicant to care for international students. Please consider attitudes to other cultures, motivation, knowledge, skills, emotional and psychological stability and strength, role modelling. ______________________________________________________________ ______________________________________________________________ ______________________________________________________________ ______________________________________________________________ ______________________________________________________________ ______________________________________________________________ The suitability of the home. Please consider other family members and the appropriateness of the physical and emotional conditions in the home. ______________________________________________________________ ______________________________________________________________ ______________________________________________________________ ______________________________________________________________ ______________________________________________________________ ______________________________________________________________ If you have any comments or would like to contact the school directly please contact Thank you for completing this form. Please return to:

International Manager [email protected] 85-97 Ohoka Road, Kaiapoi






Homestay Referee Check 2 (Please supply this form to at least 1 referee for each caregiver and ask them to return it directly to the school (See details at end of form) This form is to help us in the assessment of an applicant’s suitability to provide homestay care for an international student attending Kaiapoi High School Thank you for taking the time to complete the form. We appreciate your honest response to the questions below. The information you provide is strictly confidential. Name of Applicant _____________________________________________ Name of Referee _____________________________________________ Referee’s email _____________________________________________ Mobile phone _____________________________________________ Relationship to Applicant (e.g. friend, workmate, associate, employer) ______________________________________________________________ ______________________________________________________________ How long have you known the Applicant? ______________________________________________________________ ______________________________________________________________ Do you consider the Applicant to be a suitable person to care for an international student? ______________________________________________________________ ______________________________________________________________ ______________________________________________________________ ______________________________________________________________





Please comment on the following: (Use a separate piece of paper if required) The suitability of the applicant to care for international students. Please consider attitudes to other cultures, motivation, knowledge, skills, emotional and psychological stability and strength, role modelling. ______________________________________________________________ ______________________________________________________________ ______________________________________________________________ ______________________________________________________________ ______________________________________________________________ ______________________________________________________________ The suitability of the home. Please consider other family members and the appropriateness of the physical and emotional conditions in the home. ______________________________________________________________ ______________________________________________________________ ______________________________________________________________ ______________________________________________________________ ______________________________________________________________ ______________________________________________________________ If you have any comments or would like to contact the school directly please contact Thank you for completing this form. Please return to:

International Manager [email protected] 85-97 Ohoka Road, Kaiapoi







Documents

Homestay Application Pack