February 27, 2020 1:00 p.m.

AGENDA

Board Executive Committee Meeting

Riverside County Administration Center Board of Supervisors Conference Room C

4080 Lemon Street, Fifth Floor Riverside, CA 92501

Any person with a disability who requires a modification or accommodation in order to participate in this meeting, or any person with limited English proficiency (LEP) who requires language assistance to communicate with the Riverside Transit Agency Board of Directors during the meeting, should contact the Riverside Transit Agency Clerk of the Board, telephone number (951) 565-5066, no fewer than two business days prior to this meeting to enable the Riverside Transit Agency to make reasonable arrangements to assure accessibility or language assistance for this meeting. Agenda item descriptions are intended to provide members of the public a general summary of business to be conducted or discussed. Posting of any recommended action on an agenda item does not indicate what action will be taken. The Board of Directors may take any action it believes is appropriate on the agenda item and is not limited in any way by the notice of any recommendation. All documents related to any agenda item are available for public inspection at www.riversidetransit.com or through the Clerk of the Board’s office at the Riverside Transit Agency, 1825 Third Street, Riverside, CA 92507. ITEM RECOMMENDATION

1. CALL TO ORDER 2. SELF-INTRODUCTIONS

BOARD EXECUTIVE COMMITTEE MEETING PAGE 2 FEBRUARY 27, 2020

ITEM RECOMMENDATION

3. PUBLIC COMMENTS – NON-AGENDA ITEMS RECEIVE COMMENTS

Members of the public may address the Board regarding any item within the subject matter jurisdiction of the Board; however, no action may be taken on off-agenda items unless authorized by law. Comments shall be limited to matters not listed on the agenda. Members of the public may comment on any matter listed on the agenda at the time that the Board considers that matter. Each person's presentation is limited to a maximum of three (3) minutes.

4. APPROVAL OF MINUTES – JANUARY 23, 2020

EXECUTIVE COMMITTEE MEETING (P.3) APPROVE 5. ADOPT REVISIONS TO THE AGENCY’S POLICY

FOR TRANSFERRING TITLE OF SURPLUS VEHICLES (P.6) ADOPT

6. APPROVE 2020 CENSUS PUBLIC SERVICE

ANNOUNCEMENT (P.17) APPROVE 7. NEXT MEETING

Thursday, March 26, 2020 1:00 p.m. Riverside County Administration Center 4080 Lemon St., 5th Floor Conference Room C Riverside, CA 92501

8. MEETING ADJOURNMENT

RTA BOARD EXECUTIVE COMMITTEE MEETING Minutes

January 23, 2020

1. CALL TO ORDER

First Vice Chair Berwin Hanna called the Board Executive Committee Meeting to order at 1:05 p.m. on January 23, 2020 in the Board of Supervisor’s Conference Room C, 4080 Lemon St., Riverside, CA.

2. SELF-INTRODUCTIONS

Self-introductions were dispensed with.

Committee Attendees

1. Berwin Hanna, City of Norco 2. Alonso Ledezma, City of San Jacinto 3. Karen Spiegel, County of Riverside, District II 4. Art Welch, City of Banning

Committee Members Absent

1. Bridgette Moore, City of Wildomar 2. Linda Krupa, City of Hemet

RTA Staff

1. Larry Rubio, Chief Executive Officer 2. Craig Fajnor, Chief Financial Officer 3. Vince Rouzaud, Chief Procurement & Logistics Officer 4. Kristin Warsinski, Director of Planning 5. Jim Kneepkens, Director of Marketing

Other Attendees

1. David DeBerry, Agency General Counsel

3. PUBLIC COMMENTS - NON-AGENDA ITEMS

None.

4. APPROVAL OF MINUTES – NOVEMBER 21, 2019 EXECUTIVE COMMITTEE MEETING

Item 4 3

M/S/C (WELCH/LEDEZMA) approving the minutes of the November 21, 2019 Executive Committee meeting. The motion carried unanimously.

5. APPROVAL OF MINUTES – DECEMBER 19, 2019 EXECUTIVE COMMITTEE MEETING M/S/C (HANNA/LEDEZMA) approving the minutes of the December 19, 2019 Executive Committee meeting.

The motion carried unanimously.

6. TRANSPORTATION NOW QUARTERLY ATTENDANCE

Mr. Jim Kneepkens presented the Transportation NOW quarterly attendance report which was received and filed.

7. FY20 5307 GRANT AWARD STATUS

Mr. Craig Fajnor provided an update on the Agency’s FY20 5307 Grant Award status.

8. AUTHORIZATION TO ENTER INTO A MEMORANDUM OF UNDERSTANDING

(MOU) WITH WAKELAND HOUSING AND DEVELOPMENT CORPORATION (WAKELAND) AND THE CITY OF RIVERSIDE (CITY) TO FORMALIZE THE AGENCY’S SUPPORT AND PARTICIPATION IN THE TRANSFORMATIVE CLIMATE COMMUNITIES (TCC) AND AFFORDABLE HOUSING AND SUSTAINABLE COMMUNITIES (AHSC) GRANT PROGRAMS

M/S/C (LEDEZMA/WELCH) as to the following:

• Authorize staff to enter into a Memorandum of Understanding with Wakeland Housing and Development Corporation, the City of Riverside and various agency partners to formalize the support and participation in the Transformative Climate Communities and Affordable Housing and Sustainable Communities grant applications.

The motion carried unanimously.

9. VINE STREET PROPERTY STATUS

Mr. Vince Rouzaud provided an update on the Vine Street property.

Item 4 4

10. NEXT MEETING

Thursday, February 27, 20201:00 p.m.Riverside County Administration Center4080 Lemon St., 5th FloorConference Room CRiverside, CA 92501

11. MEETING ADJOURNMENT

The meeting was adjourned at 1:31 p.m.

Item 4 5

RIVERSIDE TRANSIT AGENCY 1825 Third Street

Riverside, CA. 92507

February 27, 2020 TO: BOARD EXECUTIVE COMMITTEE THRU: Larry Rubio, Chief Executive Officer FROM: Vince Rouzaud, Chief Procurement and Logistics Officer SUBJECT: Adopt Revisions to the Agency’s Policy for Transferring Title of Surplus

Vehicles Summary: The Agency has had a longstanding surplus vehicle transfer policy (Policy)

for the transfer of title of surplus type VII, type II, trolleys and service vehicles. To qualify, recipients must be registered 501c non-profit or service organizations, municipalities, county agencies and special districts located within the boundaries of those cities and the County Supervisorial Districts that are members of the Agency’s Joint Powers Agreement.

Vehicles considered for transfer must have surpassed their useful service

life as defined by Federal Transit Administration guidelines and have a fair market value of less than $5,000. The current Policy was last updated in May 2017.

Although the current Policy outlines the criteria for eligibility as well as the

process for the transfer of a vehicle, it has been updated to reflect the following suggested changes:

• Forty-foot buses were added to Section I that defines the vehicles

under this Policy

• The eligibility requirements have been updated from a registered 501c organization to a registered 501c(3) organization

• The initial screening of the vehicle transfer application will be

performed by staff (previously this was done solely by the Clerk of the Board)

• The lottery system has been eliminated. Vehicles will be transferred

in chronological order based on receipt date of the approved transfer application

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General Counsel has reviewed the proposed Policy changes to ensure

they meet the guidelines of the Federal Transit Administration (FTA) as they relate to the transfer of surplus vehicles.

Included with this staff report is the proposed Vehicle Transfer Policy

(Attachment A), Vehicle Transfer Application (Attachment B), Vehicle Transfer “Facts to Know” (Attachment C), Master Contract Letter (Attachment D), Certification Letter (Attachment E)

Fiscal Impact:

There is no fiscal impact. Recommendation:

Approve and recommend this item to the full Board of Directors for their consideration as follows:

• Adopt revisions to the Agency’s Policy for transferring title of

surplus vehicles.

Item 5 7

ATTACHMENT A

POLICY FOR TRANSFERRING TITLE OF RETIRED TYPE II, TYPE VII, 40’ REVENUE VEHICLES,

TROLLEYS AND SERVICE TRUCKS (SURPLUS VEHICLES)

ADOPTED BY THE

BOARD OF DIRECTORS RIVERSIDE TRANSIT AGENCY

1825 THIRD STREET RIVERSIDE, CA 92507-3484

PHONE: 951-565-5000

REVISED AND ADOPTED:

March 26, 2020

Item 5 8

Page 2 of 4

Riverside Transit Agency Policy for Transferring Title

of Retired Type II, Type VII, 40’ Revenue Vehicles, Trolleys and Service Trucks (Surplus Vehicles)

Background:

Riverside Transit Agency (RTA) transfers title of vehicles and service trucks (surplus vehicles) that, according to Federal Transit Administration (FTA) guidelines, have surpassed their useful life. Organizations requesting surplus vehicles will assume full liability for the vehicle upon transfer of title. In some cases, surplus vehicles may not be in running condition. RTA will not perform any repairs to vehicles that are designated for transfer. Surplus vehicles will be provided as-is, where-is, with no warranty expressed or implied as to merchantability or fitness of purpose.

I. Definitions

a. “Useful life” is determined by FTA guidelines, which may be updated oramended from time-to-time. Current criteria for the useful life of a specific vehicletype can be found at www.transit.dot.gov. Useful life is measured in terms ofyears of service or accumulation of miles whichever occurs first, by vehicle type,collectively ‘surplus vehicles’, as follows:

Buses

• Type VII, medium-duty transit buses – At least 7 years of service or anaccumulation of at least 200,000 miles.

• Type II, light-duty transit buses – At least 5 years of service or anaccumulation of at least 150,000 miles.

• 40’ heavy-duty transit buses – At least 12 years of service or anaccumulation of at least 500,000 miles.

Light Duty Vehicles

• Light-duty vehicles used as service trucks - At least 4 years of service oran accumulation of at least 100,000 miles.

Trolleys

• Simulated trolleys with rubber tires and internal combustion engine(trolley-replica buses) – At least 5 years of service or an accumulation ofat least 150,000 miles.

b. “Vehicle value” means current fair market value of the vehicle.

ATTACHMENT A

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Page 3 of 4

II. Policy

This policy applies to surplus vehicles that have a vehicle value of less than$5,000. RTA will consider the transfer of title of surplus vehicles at the end oftheir useful life to a registered 501c(3) non-profit or service organization or to amunicipality, county agency, or special district located within the boundaries ofthose cities and the County of Riverside’s Supervisorial Districts that aremembers of the Joint Powers Agreement of the Riverside Transit Agency (JPA).For surplus vehicles valued at $5,000 or greater, the disposition of such vehicleswill be in accordance with FTA Circular 5010.1E, and other FTA requirements, asmay be amended or updated from time-to-time.

III. Eligibility Procedures

RTA staff is responsible for overseeing the application and review process, asoutlined in Section IV of this Policy. Staff will perform the initial screening ofvehicle transfer applications to ensure that all eligibility requirements are met.Once staff has determined that all eligibility requirements are met, staff will seekboard approval to add those organizations to the vehicle transfer waitlist. Allboard approved recipients will be placed on a waitlist until a surplus vehicle isavailable for transfer. The following criteria must be met in order to be eligible forplacement on the vehicle waitlist.

• Registered 501c(3) non-profit or service organization, municipality, countyagency or special district located within the boundaries of those cities andthe County of Riverside’s Supervisorial Districts that are members of theJPA.

• The requesting organization must complete a Request for VehicleTransfer application and submit it to RTA staff. Failure to complete theapplication in full or to comply with all application requirements couldresult in denial of the request. Submission of a Request for VehicleTransfer application does not in any way guarantee placement on thevehicle transfer waitlist or guarantee that said request will be approved.

• The requesting organization must provide proof of its registered non-profitstatus at the time of application for vehicle transfer. Failure to provide thisverification could result in denial of the request. Municipalities, countyagencies, or other special districts are exempt from this requirement.

• Approval by RTA Board of Directors.

IV. Vehicle Transfer Application and Review Process

• Once a vehicle transfer application has been approved by the board, theorganization is added to the vehicle waitlist based on the date allpaperwork was initially received.

ATTACHMENT A

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Page 4 of 4

• When a surplus vehicle(s) becomes available for transfer, RTA staff willreview the vehicle transfer waitlist and vehicles will be transferred basedon the date all paperwork was initially received.

• Approved recipients remaining on the waitlist after all available surplusvehicles have been distributed, will remain on the waitlist in their currentposition and will be given priority over subsequent recipients added to theexisting wait list.

• Approved recipients on the wait list who fail to respond or comply with theletter of agreement for transfer will be removed from the eligibility list andwill be required to submit a new vehicle transfer application.

• Any organization, municipality, special district or county agency thatreceives a surplus vehicle through the RTA Vehicle Transfer Program willbe ineligible to submit a new vehicle transfer application for a period ofone (1) year from receipt of previous vehicle transfer.

• All RTA logos/decals, license plates, identification numbers, and stripingwill be removed or covered prior to the transfer of any surplus vehicle.

• Prior to transfer of a surplus vehicle, an inspection will be conducted bythe maintenance director or an appointed alternate and will be recorded inthe surplus vehicle’s permanent maintenance file.

• In concurrence with the transfer of title, the new owner agrees to acceptthe transferred surplus vehicle(s) as-is, where-is, and agrees to acceptfull responsibility for the surplus vehicle(s) and to indemnify and hold RTAharmless against all claims or losses in connection with the possessionand/or operation of the surplus vehicle(s), and will provide valid proof ofinsurance for the surplus vehicle to RTA.

• The new owner will be required to comply with all state, federal, and locallaws, regulations, and ordinances applicable to the surplus vehicle,including licensure, insurance, and Department of Motor Vehiclerequirements. RTA will not advise the new owner regarding any suchlaws, regulations, or requirements.

• As part of the agreement, the new owner will use the surplus vehicledirectly for transportation purposes for at least one (1) year from the dateof transfer by RTA.

• As part of the agreement, the new owner will not sell, donate or transferthe surplus vehicle for a period of at least one (1) year from date oftransfer of the surplus vehicle by RTA.

• RTA may, from time-to-time, amend this policy as FTA, RTA or otherregulations mandate.

• RTA may terminate this policy, with or without notice, by order of the RTABoard of Directors.

• This policy does not guarantee the transfer of a vehicle to an eligiblerecipient.

• Approval or denial of the request for vehicle transfer is at the sole andabsolute discretion of the Board of Directors. Denial of a request is finaland said decision is not appealable to the Board of Directors.

ATTACHMENT A

Item 5 11

ATTACHMENT B

Vehicle Transfer Request Application

Requestor’s Name: Date:

Address:

Telephone #: Email Address:

Non-Profit Organization Requesting Vehicle:

Name:

Address:

Telephone # Website URL:

Employer Identification Number (EIN#):

Type of Vehicle Requested (12 or 26 passengers, 40’ Bus, Service Truck):_________________________

Can you provide proof of insurance for the vehicle?

Geographic Region that will be served:

Important: Please attach proof of your non-profit status to this application. Failure to provide proof of your non-profit status could result in denial of your request. Submission of an application does not guarantee approval or receipt of a vehicle from the Riverside Transit Agency. Acceptance/Approval of the application request will place your organization on the waitlist to receive a vehicle in accordance with RTA’s Vehicle Transfer Program.

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ATTACHMENT C

Vehicle Transfer Program

Facts to Know Before Requesting a Retired Vehicle RTA is always happy to be able to transfer a retired vehicle to another organization who will be able to use the vehicle for the good of our community. Before you submit an application, it is important to understand the kind of vehicle you will be receiving, and, we encourage you to evaluate your ability to financially afford to use and maintain the vehicle.

These are custom-built vehicles and were made for the purpose of transporting passengers.

You may be required to have a special license classification or endorsement to drive the vehicle. We encourage you to contact the California Department of Motor Vehicles (DMV) to determine what type of license you will need.

You will be required to provide proof of insurance for the vehicle prior to receiving it. No exceptions will be made.

You will be required to register the vehicle within ten (10) days of transfer. Your organization will be responsible for the cost of registration and any smog certification that may be required by the DMV.

On average, these vehicles have a 50+ gallon gas tank, which can cost approximately $200 to fill.

The vehicles typically have a V10 engine and will get approximately 8 miles per gallon of fuel (unleaded or CNG depending on the vehicle).

You will receive the vehicle “as is”. RTA does not, and cannot, make any guarantee of the vehicle’s condition or reliability. You will be responsible for any repairs that may be needed.

RTA will remove any agency decals or markings and will clean the vehicle prior to transferring the vehicle to an organization.

Once the vehicle has been legally transferred to your organization, RTA will not be able to take the vehicle back. Upon transfer, your organization will be required to agree to use the vehicle and not assign, transfer, sell or otherwise dispose of the vehicle for a period of one year.

Item 5 13

ATTACHMENT D

Date

RE: Transfer of Vehicle: No. – Dear The Riverside Transit Agency (RTA) has a policy for the transfer of surplus vehicles to governmental and non-profit organizations. Your firm’s request for a vehicle transfer has been reviewed and approved. As a condition to receiving the vehicle, your agency agrees to use the vehicle for transportation purposes for no less than one-year (1) from the date the vehicle is/are transferred. During this one-year period, your agency agrees not to sell, assign, lease, give, or otherwise transfer use of ownership of the vehicle without the written consent of the RTA. The vehicle is/are provided “as is”, “where is”, and “with all faults” to your organization. No warranties, expressed or implied, are made as to the fitness or quality. Your firm agrees to indemnify and hold harmless the Riverside Transit Agency from any and all claims arising from the possession, use, and/or operation of the vehicle. At the time of transfer and upon taking possession of the vehicle, your agency is required to provide the Riverside Transit Agency with proof of vehicle liability insurance as required by the State of California. In addition, your agency further agrees to pay ALL registration and/or licensing fees necessary for the legal transfer and registration of the donated vehicle. This includes, but is not limited to, smog inspection/certification, vehicle repairs, etc. The transfer of the vehicle’ ownership must be completed within ten (10) calendar days as required by the California Department of Motor Vehicles. By signing this letter, your agency agrees to abide by all conditions set forth herein. It is important that you sign and return this letter by __________. Please ensure you contact this office if you are not able to comply with this request. If no communication is received by the specified date, it will be an indication that your organization is not able to take possession of the vehicle at this time and your name will be removed from the waitlist.

Riverside Transit Agency 1825 Third Street P.O. Box 59968 Riverside, CA 92517-1968 Phone: (951) 565-5000 Fax: (951) 565-5001

Item 5 14

ATTACHMENT D Subject: No. RE: Transfer of Vehicle: Date _____________ Page 2 of 2 Upon receipt of the signed letter and proof of insurance for the vehicle, the Riverside Transit Agency will contact you regarding transfer arrangements. If you have any questions regarding the conditions of the vehicle transfer, or the program in general, please feel free to contact the undersigned at (951) 565-5192. Sincerely, RIVERSIDE TRANSIT AGENCY Melissa Blankenship Contracts Manager “Name of Firm” agrees to abide by the terms stated in this letter: ______________________________________ _____________________ Signature of Authorized Agent Date ____________________________________ Name and Title of Authorized Agent

Item 5 15

ATTACHMENT E

CERTIFICATION

The undersigned certifies that a Model Year 2013 Goshen GCII, VIN#

1FDFE4FSXDDA40009, License Plate #1397056 was transferred for zero dollars to

American Legion Post 200 on July 30, 2019.

ATTEST:

_______________________________ Melissa Blankenship Contracts Manager

_______________________________ Date

1825 Third Street P.O. Box 59968 Riverside, CA 92517-1968 Phone: (951) 565-5000 Fax: (951) 565-5001

Item 5 16

RIVERSIDE TRANSIT AGENCY 1825 Third Street

Riverside, CA 92507

February 27, 2020

TO: BOARD EXECUTIVE COMMITTEE

THRU: Larry Rubio, Chief Executive Officer

FROM: Jim Kneepkens, Director of Marketing

SUBJECT: Approve 2020 Census Public Service Announcement

Summary: The Riverside Transit Agency (RTA) has a policy that prohibits commercial advertising in or on its buses, paid or unpaid. This includes public service announcements (PSAs). The policy does allow interior advertising space for self-promotion.

The Agency recently received a request from the City of Riverside, in partnership with the County of Riverside, to place PSAs related to the 2020 Census free of charge inside buses. The City participates on a multi-county (Riverside-San Bernardino) effort to reach hard to count populations. Census promotion is nothing new. The counties of Riverside and San Bernardino developed a campaign to increase awareness about, and participation in, the 2020 Census. Invitations to complete the 2020 Census are mailed to U.S. households in March and April, and US Census Bureau workers go door to door from May through July to gather information from people who did not respond to the Census survey.

The placement of bus interior cards on RTA buses would alert residents of the census and remind them to complete the Census survey when they receive their invitation.

Riverside County is interested in increasing resident participation because of the impact it has on revenues and equitable electoral representation. Federal funding is based on population data from the census and helps pay for roads, bus and other transportation systems, flood-control facilities, healthcare, parks and other programs and projects. The census information is also used to redraw electoral districts at the state and local levels, and census data also guides local leaders as they decide where to build new transit centers, libraries, hospitals, and community centers for job training and childcare.

Item 6 17

The estimated loss in federal funding for each person who does not get counted is $1,200 to $2,000. This creates a potential for a significant loss of federal money in the event of a big undercount. During the 2010 Census, the response rate for the Inland Empire was less than 70 percent. Some estimates show that the region lost more than $1 billion of potential federal funding during the last decade due to census undercounting.

Fiscal Impact:

None

Recommendation: Approve and recommend this item to the full Board of Directors for their consideration as follows: • Authorize the placement of public service announcements as

requested to support the 2020 Census awareness campaign.

Item 6 18