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1

M.P. PASCHIM KSHETRA VIDYUT VITRAN CO. LTD., INDORE

GPH CAMPUS,POLOGROUND INDORE.

Delegation of Power (2017-18)

DOP

2

M.P. PASCHIM KSHETRA VIDYUT VITRAN CO. LTD., INDORE GPH CAMPUS,POLOGROUND INDORE.

No.MD/WZ/01/HR/790 Indore,Dated:28.10.2016

ORDER

The Board of Director’s of the Company in its 69th meeting dated 07.09.16 have passed a resolution towards the publication of the “Revised Delegation of Power“, of the Company, enclosed as Annexure-I. The “Revised Delegation of Power“, is a compilation of the various circulars and orders released by the Company from time to time and amendments in certain authorities or limits of powers. The powers delegated to various authorities are subject to following conditions:

1. The powers shall be exercised for administratively approved and technically sanctioned schemes subject to the availability of budget provisions for meeting such expenditure.

2. An approval of MD shall invariably be obtained for those powers not specifically defined in the Revised Delegation of Power.

3. The authority higher than the authority which is competent to exercise powers under the orders shall have the powers to exercise such powers, in case no specific delegation to that effect has been made.

4. In case, the designation of the post to which specific powers are delegated is changed, the powers delegated to the previous authority will continue to be exercised by the incumbent of the re-designated post.

5. The authority of Director(Technical/Commercial) shall exercise their powers as per their work distribution.

The revised authorities and or powers will supersede the delegation on the subject in force at present from the date of this order. Pending cases if any for the past period would be decided by authority as may become competent due to revised delegation.

By Order

-Sd-

Chief General Manager (HR&A)

Encl : Annexure-I

DOP

3

Endt. No.MD/WZ/01/HR/18697 Indore, dated 28.10.2016 Copy to: 01. The OSD, Energy Deptt.GoMP ,Mantralaya, Vallabh Bhawan , Bhopal. 02. The ED (HR&A), MP Power Management Co.Ltd., Shakti Bhawan, Rampur

Jabalpur. 03. The Director (Technical/Commercial), Corporate Office, MPPKVVCL, Indore. 04. The Executive Director (IR/UR), MPPKVVCL, Indore/Ujjain. 05. The Executive Director, Corporate Office, MPPKVVCL, Indore. 06. The Executive Director (FS/Purchase), MPPKVVCL, Indore. 07. The Chief Engineer (Operations/Commercial/RAPDRP&IPDS/Civil),

MPPKVVCL, Indore. 08. The Chief Financial Officer, Corporate Office, MPPKVVCL, Indore. 09. The Addl.Chief Engineer & CVO, MPPKVVCL, Indore. 10. The Addl.Chief Engineer(MT), MPPKVVCL, Indore. 11. The Addl.Director (Audit), Corporate Office, MPPKVVCL, Indore. 12. The Joint Secretary – I/II/III, Corporate Office, MPPKVVCL, Indore. 13. The Addl.CE (Works), Corporate Office, MPPKVVCL, Indore. 14. The Superintending Engineer (O&M/City) ,MPPKVVCL ………………………… 15. The Superintending Engineer (IT / RAPDRP-A /Store / MT-I / MT-II /Civil ),

MPPKVVCL, Indore. 16. The Executive Engineer (O&M Dn /City Dn/STC Dn/STM Dn/Civil Dn /

Vigilance Dn /MT Dn/ Area Store / MTRU),MPPKVVCL ……………………….. 17. The PS to MD, Corporate Office, MPPKVVCL, Indore. 18. The Sr./Regional Accounts Officer, MPPKVVCL,

.................................................

Dy.Secretary

Encl : Annexure-I, for information & necessary action.

M.P.PASCHIM KSHETRA VIDYUT VITARAN CO. LTDGPH CAMPUS, POLOGROUND, INDORE

MD/WZ/01/HR/247

The DoP of the company was issued vide order no: MD/WZ/01/HR/790 dated 28.10.2016. After incorporating changes proposed from various department and consequent approval from competent authority, enclosed.

The revised authorities and/or powers will supersede the delegation on the subject in force at present from the date of this order. Pending cases if any for the past period would be decided by the authority as may become competent due to revised delegation.

Encl- DoP of MPPKVVCL Indore.

MD/WZ/01/HR/8221

Copy to:

1. The Director (Technical/Commercial), Corporate Office, MPPKVVCL Indore.2. The Executive Director/Chief Engineer (IR/UR), MPPKVVCL, Indore/Ujjain.3. The Executive Director & CVO, Corporate Office, MPPKVVCL, Indore.4. The Chief Engineer (Comme

Corporate Office, MPPKVVCL, Indore.5. The CFO, Corporate Office, MPPKVVCL, Indore6. The Addl. Chief Engineer 7. The SE(IT), Corporate Office, MPPKVVCL, Indore.8. The Joint Secretary –I/II9. The P.S. to MD (WZ), MPPKVVCL, Indore.

-For information & necessary action.

M.P.PASCHIM KSHETRA VIDYUT VITARAN CO. LTDGPH CAMPUS, POLOGROUND, INDORE

Dated:26.04.2017

ORDER

The DoP of the company was issued vide order no: MD/WZ/01/HR/790 dated 28.10.2016. After incorporating changes proposed from various department and consequent approval from competent authority, the amended “Delegation of Power” is p

The revised authorities and/or powers will supersede the delegation on the subject in force at present from the date of this order. Pending cases if any for the past period

ity as may become competent due to revised delegation.

DoP of MPPKVVCL Indore.

By Order

- CGM(HR and Admn)

Corporate Office MPPKVVCL Indore

Dated:26.04.2017

The Director (Technical/Commercial), Corporate Office, MPPKVVCL Indore.The Executive Director/Chief Engineer (IR/UR), MPPKVVCL, Indore/Ujjain.The Executive Director & CVO, Corporate Office, MPPKVVCL, Indore.

ineer (Commercial/Purchase/Operation/Project/CivilCorporate Office, MPPKVVCL, Indore. The CFO, Corporate Office, MPPKVVCL, Indore. The Addl. Chief Engineer (MT/Works), Corporate Office, MPPKVVCL, Indore.The SE(IT), Corporate Office, MPPKVVCL, Indore.

I/II/III, Corporate Office, MPPKVVCL IndoreThe P.S. to MD (WZ), MPPKVVCL, Indore.

For information & necessary action.

Deputy Secretary

MPPKVVCL Indore

DOP

M.P.PASCHIM KSHETRA VIDYUT VITARAN CO. LTD

26.04.2017

The DoP of the company was issued vide order no: MD/WZ/01/HR/790 dated 28.10.2016. After incorporating changes proposed from various department and consequent

is published as

The revised authorities and/or powers will supersede the delegation on the subject in force at present from the date of this order. Pending cases if any for the past period

ity as may become competent due to revised delegation.

By Order

-Sd- CGM(HR and Admn)

orporate Office MPPKVVCL Indore

26.04.2017

The Director (Technical/Commercial), Corporate Office, MPPKVVCL Indore. The Executive Director/Chief Engineer (IR/UR), MPPKVVCL, Indore/Ujjain. The Executive Director & CVO, Corporate Office, MPPKVVCL, Indore.

rcial/Purchase/Operation/Project/Civil)

), Corporate Office, MPPKVVCL, Indore.

, Corporate Office, MPPKVVCL Indore.

Deputy Secretary

MPPKVVCL Indore

DOP

5

Table of Contents ......................................................................................................................................05

PART-A : Non-Establishment Matters Section-1: Works & Projects...............................................................................................................................................07 Section-2: Civil....................................................................................................................................................................18 Section-3: Procurement........................................................................................................................................................25 Section-4: Store....................................................................................................................................................................33 Section-5: Commercial.........................................................................................................................................................37 Section-6: Franchisee Matter................................................................................................................................................43 Section-7: Operations...........................................................................................................................................................47 Section-8: Hospital or Dispensary Facilities........................................................................................................................50 Section-9: Finance & Audit.................................................................................................................................................53 Section-10: Legal..................................................................................................................................................................64

PART-B: Establishment Matters Section-1: Creation and Formation of Administrative Units...............................................................................................71 Section-2: Selection and Appointment.................................................................................................................................73 Section-3: Increments...........................................................................................................................................................76 Section-4: Disciplinary Action.............................................................................................................................................78 Section-5: Posting and Transfer............................................................................................................................................80 Section-6: Leave....................................................................................................................................................................82 Section-7: Travelling Allowance...........................................................................................................................................86 Section-8: Retirement.............................................................................................................................................................90 Section-9: Medical Facility....................................................................................................................................................92 Section-10: Vehicle Facility...................................................................................................................................................95 Section-11: Miscellaneous......................................................................................................................................................97

DOP-Part A Non Establishment Matters

6

PART-A

NON-ESTABLISHMENT MATTERS

DOP-Works & Projects

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SECTION-1

WORKS & PROJECTS

DOP-Works & Projects

8

Section-1: Works & Projects

S.No Nature of Power Authority Limit [A] Administrative approval for Capital

Works (including those works which involve civil works too)

1 To accord administrative approval for system strengthening works financed from GoMP/other financial institutes under the schemes - MNP, NABARD, PMGY, Kutir Jyoti, RGGVY, R-APDRP, STN, TSP, SCSP, etc. subject to availability of budget provision (except for the Normal Development (ND) works for serving new connections).

MD Full powers

2 To accord administrative approval to the estimate for extension works required for serving new LT connection (excluding Multi-consumer Complex and residential colonies) subject to availability of budget provision under Normal Development Scheme/ supply affording charges.

(a) Urban area - Individual Domestic, Non domestic and Industrial Connections (where 11 KV line and/or DTR work is required).

(i) Extension of 11 KV line, (augmentation of capacity of conductor, if required) and/or installation of DTR.

SE Full powers within the provisions of current MPERC regulations .

(ii) Augmentation of Capacity of DTR only EE Full powers within the provisions of current MPERC regulations .

(b) Rural Area - Individual Domestic, Non domestic and Industrial Connections where extension of 11 KV line, (augmentation of capacity of conductor, if required) and/or installation of DTR and/or augmentation of Capacity of DTR is required.

SE Full powers within the provisions of current MPERC regulations .

3 According administrative approval for works scheme within the budget provision or new works to be financed (from the saving/contingencies of the sanctioned estimates).

(i) MD Full power above Rs. 30 lacs.

(ii) Dir./ED/CE (Corporate Office)

Above Rs.10 lacs & upto Rs.30 lacs.

(iii) Regional ED/CE

Above Rs. 5 lacs and upto Rs. 10 lacs.

(iv) SE Upto Rs.5 lacs. 4 Administrative approval for utilization of

the provisions for contingencies in the sanctioned estimate of works for items which are not specifically provided for in the estimates.

(i) Dir./ED/CE (Corporate Office)

Full powers above Rs. 2.0 lacs

(ii)Regional ED/CE

Above Rs. 50,000/- upto Rs. 2.0 lacs

(iii) SE Upto Rs. 50,000/-

DOP -Works & Projects

9

S.No Nature of Power Authority Limit 5 Administrative approval for new

work/schemes/extension (not included in the budget): (a)From GoMP funds (b)From other financial institutes’ funds (c) From Company’s own fund (other than the Works for serving new service connections

MD

Full powers

6 Administrative approval for the System strengthening works to be executed by the company/for other agencies/company under Deposit/contributory works, subject to the condition that in case the works are to be got executed by the Discom under deposit scheme, funds must be received before execution of the work.

(a) Deposit work for consumer/parties other than Government and Quasi-Government Department, where ownership remains with the consumer/parties.

(i) MD Above Rs. 5 crore (ii) Dir./ED/CE (Corporate office)

Above Rs.2.0 crore and upto Rs. 5.0 crore


Above Rs.25.0 lacs and upto Rs. 2.0 crore

(iv) SE

Above Rs.10.0 lacs and upto Rs. 25.0 lacs

(v) EE Upto Rs.10.0 lacs

(b) Deposit works for Government Department and Quasi-Government Department such as Housing Board, Improvement Trust MPSRTC, CMA NMDC & such other Public Undertaking Local bodies/Corporation which are financed/ controlled by the Government department where ownership remains with the consumer/ parties.

(i) MD Above Rs. 5 crore

(ii) Dir./ED/CE (Corporate office)




(iv) SE


(v) EE Upto Rs.10.0 lacs

(c) To accord administrative approval for System Strengthening works to be executed by the Company / for other agencies /company under Deposit/contributory works,

(i) except the works pertains to New & renewable Energy Generating Stations, where ownership remains with the company, other than the works for Individual consumer for serving new connection on LT

(i) MD Above Rs. 5 crore

(ii)Dir/ED/CE Corporate Office


(iii) Regional ED/CE Above Rs.25.0 lacs and upto Rs. 2.0 crore


10

S.No Nature of Power Authority Limit (iv) SE Above Rs.10.0 lacs and

upto Rs. 25.0 lacs (v) EE Upto Rs.10.0 lacs

(ii) pertains to power evacuation from New & Renewable Energy Generating Stations, where ownership remains with the Company

Dir./ED/CE (Corporate office)

Full Powers

(d) Electrification of the colonies in case where the work is to be carried out by the colonizer/ Development authority/Agency with their own material for contributory works, where ownership remains with the Company





(iv) SE


(v) EE Upto Rs. 10.0 lacs 7 To accord administrative approval to the

estimate for Deposit works, where ownership with the Company for Individual consumer for serving new connection on LT subject to availability of budget provision:

(a) All category consumers (Excluding Agriculture, water supply & street light) in rural area, (where extension of 11 KV line and/or installation of DTR is required)

SE Full power

(b) Agriculture consumers in rural area from 11 KV agriculture feeder only

(i) Extension of 11 KV line and/or installation of DTR

SE Full power

(ii) Extension of LT upto 3 span (max.) from existing network, but within the limit of VR

EE Full power

(c) All works for Water Supply & Street Light connections in both urban and rural area

EE Full power

(d) Deposit works pertaining to LT line on the cost of consumer (In case, where extension of 11 KV line and/or installation of DTR is to be executed under ND fund) in rural and urban areas both.

SE Full power

(e) Deposit works pertaining to LT line on the cost of consumer (In case, where the work of augmentation of capacity of DTR only is to be executed under ND fund) in rural and urban areas both.

EE Full power

8 Electrification of the colonies in case where the work is to be carried out by Company. Arrangement of material is to be done by the Company for which cost of estimate is to be deposited by the colonizer/development authority/Agency, for deposit works, where ownership remains with Company





(iv) SE


(v) EE

Upto Rs. 10.0 lacs


11

S.No Nature of Power Authority Limit 9

System Strengthening Works from the accumulated amount deposited by the colonizers as System Development Cost against the estimate sanctioned for external electrification of the colonies.

(i) MD


(ii) Dir./ED/CE (Corporate office)

Above Rs. 5.0 lacs upto Rs. 20.0 lacs


Upto Rs. 5.0 lacs

10 Authority empowered to decide upon the works to be executed either on contract basis or departmentally

Authority empowered to accord administrative approval of the scheme/estimate.

Full powers

11 Administrative approval of the estimates for purchase/replacement of T&P chargeable to specific work/scheme respectively.

(i) MD Full powers above Rs. 3.0 lacs


Upto Rs. 3.0 lacs


Upto Rs. 1.0 lac

12 Technical modification with-out materially changing the scope of works in approved scheme


Full power above Rs.5 lacs

(ii) Regional ED/CE Upto Rs. 5.0 lacs

(iii)SE Upto Rs. 2.0 lacs

(iv)EE Upto Rs. 50,000/-

[B] Technical Sanction for Capital works (including those works which involve civil works too)

1 To accord technical sanction for system strengthening works financed from GoMP/other financial institutes under the schemes - MNP, NABARD, PMGY, Kutir Jyoti, RGGVY, R-APDRP, STN, TSP, SCSP, etc. subject to availability of budget provision (except for the Normal Development (ND) works for serving new connections).

(i) Regional ED/CE


(ii) SE

Upto Rs. 25.0 lacs

(iii) EE Upto Rs. 10.0 lacs

2 To accord technical sanction to the estimate for extension works required for serving new LT connection (excluding Multi-consumer Complex & residential colonies) within the administratively approved amount under Normal Development Scheme

(a) Urban area - Individual Domestic, Non domestic and Industrial Connections (where 11 KV line and/or DTR work is required).

(i) Extension of 11 KV line, (augmentation of capacity of conductor, if required) and/or installation of DTR.

SE Full powers

(ii) Augmentation of Capacity of DTR only

EE Full powers


12

S.No Nature of Power Authority Limit (b) Rural Area - Individual Domestic, Non domestic and Industrial Connections where Extension of 11 KV line, (augmentation of capacity of conductor, if required) and/or installation of DTR and/or augmentation of Capacity of DTR is required.

SE Full powers

3 To accord technical sanction for Deposit works, where ownership with the Company for serving new connection on LT within the administratively approved amount.

(a) All category consumers (Excluding Agriculture, water supply & street light) in rural area (where extension of 11 KV line and/or installation of DTR is required)

SE Full powers

(b) Agriculture consumers in rural area from 11 KV agriculture feeder only.

(i) Extension of 11 KV line and/or installation of DTR

SE Full powers

(ii) Extension of LT upto 3 span (max.) from existing network, but within the limit of VR

EE Full powers

(c) All works for Water Supply & Street Light connections in rural and urban areas both.

EE Full powers

(d) Deposit works pertaining to LT line on the cost of consumer (In case, where extension of 11 KV line and/or installation of DTR is to be executed under ND fund) in rural and urban area both.

SE Full powers

(e) Deposit works pertaining to LT line on the cost of consumer (In case, where the work of augmentation of capacity of DTR only is to be executed under ND fund) in rural and urban areas both.

EE Full powers

4 To accord technical sanction for system strengthening works to be executed by the Company/for other agencies/company under Deposit/Contributory work (including multi consumer complex and residential colonies but excluding new service connections of LT under Normal Development Scheme) within the administratively approved amount

(i) Regional ED/CE Full powers above Rs. 25.0 lacs

(ii) SE Upto to Rs. 25.0 lacs (iii) EE Upto to Rs. 10.0 lacs

5 To accord sanction for purchase of vehicles on the basis of administrative approval given by the MD within the administratively approved amount.

(i) ED/CE (Purchase) Full powers

6 For capital works other than those mentioned in [B](1) to [B](5)

(a) To accord technical sanction to the detailed estimates within the administratively approved amount.

(i) Regional ED/CE Full powers above Rs. 5.0 lacs

(ii) SE Upto to Rs. 5.0 lacs


13

S.No Nature of Power Authority Limit (iii) EE Upto to Rs. 2.0 lacs

(b)To accord sanction to the working estimates against the lump sum provision made in the technically sanctioned estimate.

(i)Regional ED/CE Full powers above Rs. 5.0 lacs


7 Technical sanction for capital works carried out on contract basis.

Dir./ED/CE(Corporate)/ Project Director

Full powers

8 To accord technical sanction to the detailed estimates for O&M works within the allocated annual O&M budget provisions.

(i) Regional ED/CE



9 Technical sanction of estimate for purchase

of T&P for capital works

(a) To sanction estimate for purchase of T&P in accordance with the prescribed norm.

EE Full powers

(b) To sanction the purchase of T&P Safety appliances in replacement of Survey reported & written off items.

EE Full powers

[C] Extension of currency/validity of estimate 1 To sanction extension of currency/validity

of estimates (except in the case of O&M estimates) beyond the period of 3 years:

(a) All estimates for major capital works of any kind involving expenditure in excess of Rs. 5.0 Lacs.

Dir./ED/CE (Corporate Office)

Full powers

(b) All estimate for minor Capital Works of any kind involving expenditure exceeding Rs. 3.0 Lacs upto Rs. 5.0 Lacs and total period not exceeding 5 years.

Regional ED/CE Full powers

(c) All estimate for minor Capital Works of any kind involving expenditure upto Rs. 3.0 Lacs and total period not exceeding 5 years.

SE Full Powers

[D] Enhancement in the cost of estimate (tentative/detailed)

1 To accord revised administrative approval in following cases:

(a) Detailed/tentative estimate value exceeds approved amount more than 10%

MD Full powers

(b) Detailed/tentative estimate value exceeds approved amount upto 10%


[E] Invitation, opening and acceptance of tenders for capital works

1 Invitation of tenders As per Purchase DOP As per Purchase DOP 2 (a)Opening of tenders As per Purchase DOP As per Purchase DOP

(b) Appointment of Members of Tender Evaluation Committee (TEC)

As per Purchase DOP As per Purchase DOP


14

S.No Nature of Power Authority Limit 3 Acceptance and placing of orders As per Purchase DOP As per Purchase DOP

[F] EMD and Security Deposit 1 Approval for waiver of Earnest Money

Deposit As per Purchase DOP As per Purchase DOP

2 Approval for refund of Earnest Money Deposit


3 Approval for waiver of Security Deposit As per Purchase DOP As per Purchase DOP

4 Approval for refund of Security Deposit As per Purchase DOP As per Purchase DOP

[G] Extension of time limit 1 Extension of time limit (with full or partial

waiver of Liquidated Damage/penalty and other recoveries as prescribed in contract documents)


[H] Extra items 1 To sanction the execution of works and the

rates to be paid for extra items not provided for in the tenders including those accepted by the higher authorities.

Technical Committee

Full Powers within the overall ceiling of the contract amount.

[I] Sanction of estimates for general T&P and department vehicles

1 Sanction of estimate for repairs and maintenance of general tools and plant and department vehicles. (Within the annual O&M budget)

(i) Regional ED/CE Full powers

(ii) Addl.CE/SE (Incharge of Circle)

Upto Rs. 25,000/-

2 To grant sanction for special repairs to T&P(within the annual O&M budget)

(i) MD Full Powers (ii) Dir./ED/CE (Corporate Office)

Upto Rs. 5.0 lacs

(iii) Regional ED/CE Upto Rs. 2.0 lacs (iv) SE Upto Rs. 50,000/-

3 Repairs and maintenance of departmental vehicles and tractors:

(a) Ordinary (minor) repairs and maintenance of motor vehicles, tractors, etc. (within the annual O&M budget provisions)

(i) Concerned SE Full Powers above Rs. 10,000/-

(ii) Concerned EE

Upto Rs. 10,000/-

(iii) Concerned AE Upto Rs. 2,500/- (b) Special (major) repairs of motor vehicles, tractor, etc. (within the annual O&M budget provisions)

(i) Concerned SE Full Powers above Rs. 20,000/-

(ii) Concerned EE

Upto Rs. 20,000/-

(iii) Concerned AE Upto Rs. 5,000/- (c) Purchase of spare parts, batteries, etc.:

(i) For vehicles attached to STC division (From the provisions in the sanctioned estimate for works)

Concerned SE Full powers

(ii) For vehicles attached to other than STC division (From the provisions in the annual O&M budget)

(i) Concerned SE Full Powers (ii) Concerned EE Upto Rs. 10,000/- (iii) Concerned AE Upto Rs. 5,000/-

4 Repairs to plant, machinery, lines, buildings, etc. not provided in the annual O&M Budget

Dir./ED/CE Corporate Office

Full powers


15

S.No Nature of Power Authority Limit [J] Land Acquisition and Compensation 1 Acquisition of land for administratively

approved schemes or against sanctioned estimates and payment of compensation thereof:

(a) To accord sanction for acquisition of Private Land through Revenue Department and payment of compensation thereof as per award passed by Land Acquisition Officer.

(i) MD Full Powers (ii) Dir./ED/CE (Corporate Office)

Upto Rs. 25.0 lacs


Upto Rs. 15.0 lacs

(b) To accord sanction for acquisition of Forest/Nazul land and payment of premium and ground rent fixed by the concerned authorities.

(i) MD Full Powers above Rs.5 Lacs

(ii) CGM (HR&A)/ Dir./ED/CE (Corporate Office)

Upto Rs. 5.0 lacs


Upto Rs. 2.0 lacs

(iv) SE Upto Rs. 25,000/- 2 Acquisition of private land by negotiation

with the party and payment of compensation thereof on the basis of reasonability of the cost of land certified by the concerned Revenue Authorities.

(i) MD

Full Powers above Rs. 5.0 lacs

(ii) CGM (HR&A)/ Dir./ED/CE (Corporate Office)

Upto Rs. 5.0 lacs

(iii) Regional ED/CE Upto Rs. 2.0 lacs

3 To negotiate prices for purchase of private land required for Company’s purpose with owners on the basis of prices certified by the Collector upto 15% over and above the certified prices for taking possession of the private land from the owners who are not agreeable to part with their land.

Business Committee

Full Powers

4 To approve the working estimate for the purpose of payment of compensation to the Forest Department against the provision for contingencies made in the estimate of Sub-Transmission and Distribution lines which are administratively and technically sanctioned.

Regional ED/CE Full Powers

5 Sanction of payment of compensation to Forest Department towards diversion of forest land for laying lines and other charges such as a forestation, tree cutting, transportation, fire protection etc.

Regional ED/CE Full Powers

6 Sanction of compensation for tree cut for getting necessary safety clearance for construction of Sub-Transmission and Distribution lines on the basis of award given by the Revenue Officer.

Concerned EE Full Powers

7 Sanction of compensation for damage to crop while constructing lines on the basis of award given by the Revenue Officer.

Concerned SE Full Powers


16

S.No Nature of Power Authority Limit [K ] Labour contracts 1 Awarding labour contracts for departmental

execution of works under sanctioned estimates on the labour rates approved by the Company

(i) Addl.CE/SE (In-charge of Circle)

(i) Upto Rs. 7.5 lacs at a time without any monthly ceiling, subject to condition that the labour award is being placed for such works for which administrative approval as well as technical sanction has already been obtained.

(ii) EE (ii) Upto Rs. 3.0 lacs at a time without any monthly ceiling, subject to condition that the labour award is being placed for such works for which administrative approval as well as technical sanction has already been obtained.

[L] Technical sanction of estimate for purchase of office furniture

1 (i) Sanction to the estimate for office furniture and equipment as and when new offices are opened and new posts are created for their office and office’s sub-ordinate to them (as per the approved norms.)

(i) SE

Full powers

(ii) Sanction of estimate for purchase of office furniture including electrical equipment and fittings like fan etc.

(i) Regional ED/CE (ii) SE (iii) EE

Upto to Rs. 2 Lacs Upto to Rs. 1 Lac Upto to Rs. 25,000/-

2 To sanction estimate for purchase of office Furniture for Distributions Centres on the basis of sanction accorded by the Superintending Engineer (SE) and also to the estimate for purchase of wall coffers to be provided to the AEs and the Store Keepers who are sub-imprest holders.

EE Full powers

[M] Other miscellaneous items 1 (A) Passing of bills for Payment for works

contract other than turnkey projects

(I) Running Accounts Bills. EE(In-charge of Works) Full Powers (II) Final Bills (upon fulfilment of following conditions): (i) Satisfactory completion of the work and settlement of all claims (arising due to any variation from contract, etc.) as per the provisions of contract. (ii) The final bills should be technically checked by the concerned offices before submission to the Accounts and Audit section of Division/Circle.

EE(In-charge of Works) Full Powers


17

S.No Nature of Power Authority Limit (B) Passing of bills for payment for turnkey projects

As per provisions in the contract.

As per provisions in the contract.

2 Power to record measurement for works Authority in-charge of the work

Full Powers

3 Cancellation of works contract in Part or Full.

Authority competent to accept contract

Full Powers

4 (a) Verification and checking of materials. Concerned AE Full Powers (b) Verification and making of entries on Suppliers and Contractors bills prior to passing by the Executive Engineer (EE)

Concerned AE Full Powers

(c) Recording and checking of entries in the measurement books for both materials and works.

Concerned AE Full Powers

(d) Indenting of materials from Stores Concerned AE Full Powers 5 To sanction advance payment for works to

be undertaken by Railways or any Govt. Department on behalf of the Company and to sanction estimates for the purpose.

(i) MD Full Powers (ii) Regional ED/CE Upto to Rs. 10.0 lacs (iii) SE Upto to Rs.5.0 lacs

6 To sanction the work of overhauling, testing and calibration of sub-standard meters in respective circle/division once in a year in the Laboratory of Govt. of India as per approved rates of Govt. of India of concerned laboratory (including travelling expenses of staff and handling of equipments).

(i) SE

Full powers for their area of jurisdiction

(ii) SE (Meter Testing)/EE (Meter Testing)

Full powers for their area of jurisdiction

7 To award annual or casual contract for hiring vehicles for the transport of Company’s materials, loading, unloading and stacking thereof in accordance with Vehicle Policy.

Dir./ED/CE (Corporate Office)/ Regional ED/CE

Full powers within budgetary ceilings

8 Obtaining the services of indigenous manufacturers, Engineers, Erectors, Supervisors, Experts Specialist etc. extension of the period of their deputation and all incidental matters relating thereto including payment of charges, travel expenses etc. in India, if in their opinion obtaining of services of aforesaid personnel are necessary, genuine and at reasonable rates.

(i) MD Full powers for obtaining the services of the providers from outside India.

(ii)Regional ED/CE

Full powers for obtaining the services from the providers within India.

DOP-Civil

18

SECTION-2

CIVIL

DOP-Civil

19

Section-2: Civil

S.No Nature of Power Authority Limit [A] Administrative approval for

civil works only

1 Administrative approval (including revision) for capital nature of civil works within the budget provisions

(i) MD Full powers

(ii) Dir./ED/CE (Corporate Office) in consultation with CFO

Upto Rs. 50.0 lacs

(iii) Regional ED/CE/CE (Civil)

Upto Rs. 30.0 lacs

(iv) SE (O&M/City) Upto Rs. 15.0 lacs 2 Administrative approval

(including revision) for new works to be financed from the saving/contingencies of the sanctioned estimates

(i) MD Full powers above Rs.30 lacs


Above Rs. 10.0 lacs and upto Rs.30 Lacs

(iii) Regional ED/CE/CE (Civil)

Above Rs. 5.0 lacs and upto Rs.10 Lacs

(iv) SE (O&M/City) Upto Rs. 5.0 lacs 3 Administrative approval for any

civil works (capital or O&M) for which no budget provisions exists

MD on recommendation of committee comprising of Regional ED/CE/CE (Civil) and CFO.

Full powers

4 Administrative approval for purchase of buildings

MD on recommendation of committee comprising of Regional ED/CE, CE/SE (Civil) and CFO

Full powers

5 Administrative approval for leasing out pole factory and buildings for canteen.

MD Full powers

[B] Technical sanction for civil works only

1 (a) To accord technical sanction (including revision) to the detailed estimates of civil works within the administratively approved amount

(i) Regional ED/CE/CE (Civil)

Full powers

(ii) SE (Civil) Upto Rs. 20.0 lacs (iii) EE (Civil) Upto Rs. 10.0 lacs

(b) To accord sanction (including revision) to the working estimates of civil works against the lump sum provision made in the technically sanctioned estimate


Full powers

(ii) SE (Civil)

Upto Rs. 25.0 lacs

(iii) EE (Civil) Upto Rs. 5.0 lacs

DOP-Civil

20

S.No Nature of Power Authority Limit [C] Technical sanction of estimate

for purchase of T&P for civil works

1 To sanction estimate for purchase of T&P in accordance with the prescribed norm and within budgetary ceilings

EE (Civil) Full powers

2 Sanctioning of estimates for replacement of T&P, rest house materials and other miscellaneous items within budgetary ceilings

(i) Regional ED/CE/CE(Civil)

Full powers

(ii) SE (Civil)

Upto Rs. 3.0 lacs

(iii) EE (Civil)

Upto Rs. 1.0 lac

[D] Registration of contractors for civil works

1 Registration of contractors for civil works

Regional ED/CE/CE (Civil) Full powers SE (Civil) Upto Class ‘B’

Contractors EE (Civil) Upto Class ‘C’

Contractors [E] Invitation, Opening and

Acceptance of tenders for civil works

1 Invitation of Tenders for Civil works (including issuance of NIT)

(i) Regional ED/CE/CE (Civil) Full Powers (ii) SE (Civil)

Non publication tenders upto Rs. 5.0 lacs.& publication tenders upto Rs. 10 lacs. However, authorization by next higher authority shall be sought beyond their tender acceptance limit.

(iii) EE (Civil)

Invitation of enquiries/tenders upto Rs. 2 lacs. However, authorization by next higher authority shall be sought beyond their tender acceptance limit.

2 Opening of Tenders for civil works

Atleast two officers not below Class-II rank (technical)

Full Powers

3 To accept tenders and enter into contract for Civil works:

(a) Acceptance of tenders, issue of letter of intent/award and execution of agreement for civil works (on lowest tender basis)

(i) Regional ED/CE and CE (Civil) with concurrence of CFO

Full Powers

(ii) SE (Civil), with concurrence of Jt.Dir (F&A) at Regional Office or Dy.Dir./Sr.AO of Accounting Unit of concerned Circle.

Upto Rs.10.0 Lacs

(iii) EE (Civil) Upto Rs. 2.0 Lacs

DOP-Civil

21

S.No Nature of Power Authority Limit [F] Issuance of work order

1 To issue work order to the supplier/contractor for commencement of civil work/supply subject to fulfilment of terms and conditions as per contract

EE (Civil)

Full Powers

[G] Departmental execution of civil works

1 Execution of Civil Works departmentally

(i) MD

Full powers

(ii) Regional ED/CE/CE (Civil)

Upto Rs. 2.0 lacs

(iii) SE (Civil) Upto Rs. 1.0 lac (iv) EE (Civil) Upto Rs. 50,000/-

[H] Purchase of civil material and T&P

1 (a) Purchase of civil material and T&P

(i) CE (Civil) Rs. 2.0 lacs at a time (ii) SE (Civil) Rs. 1.0 lac at a time (iii) EE (Civil) Rs. 50,000/- at a time

(b) To purchase civil material and T&P on cash payment through temporary advance

(i) Regional ED/CE/CE (Civil) Upto Rs. 10,000/- at a time

(ii) SE (Civil) Upto Rs. 5,000/- at a time (iii) EE (Civil) Upto Rs. 2,000/- at a time

[I] Refund of EMD and Security

Deposit

1

(a) Refund of earnest money/security deposit in respect of Civil Works/Supply to whom contract has been awarded

EE (Civil)

Full Powers

(b) Refund of earnest money in respect of civil works/supply to whom contract has not been awarded

Tender inviting authority

Full Powers

[J] Passing of bills for payment for civil works

1 Passing of bills for Payment for civil works contracts:

(a) Running Accounts Bills

EE (Civil) Full Powers

(b) Final Bills (after technical scrutiny by CE (Civil) for contract value above Rs. 5.0 lacs)

EE (Civil) Full powers

DOP-Civil

22

[K] Revision of Bill of Quantity (BoQ)

S.No Nature of Power Authority Limit 1 To accord approval for revision

of Bill of Quantity (including change of items, if any) of civil works leading to increase in contract value as per the terms and conditions of contract agreement

Tender accepting authority within their financial powers

Full powers

[L] Cancellation or Termination of civil works/supply contract

1 Cancellation or Termination of civil works/supply contract in part or full

Authority competent to accept contract.

Full Powers

[M] Extension of time for Civil Contracts

1 To grant extension of time for Civil Contracts (in accordance with the provisions prescribed in the contract) Note- The liquidated damages for delays attributable to contractor, shall be recovered as per the provisions of contract document, while granting time extension.

Committee consisting of Dir./ED/CE (Corporate), CE (Civil) and concerned SE (Civil)

Full powers beyond 12 months

CE(Civil) (i) Upto 12 months inclusive of time extension granted by EE(Civil)/SE(Civil)

SE (Civil) Upto 6 months inclusive of time extension granted by EE(Civil)

EE (Civil)

Upto 2 months in case of tenders/quotations approved by EE (Civil)

[N] Miscellaneous

1 Recording of measurements and preparation of bills of civil works and materials

JE (Civil)/AE (Civil) Full Powers

2 Checking of measurements and bills

AE (Civil) Full Powers

3 Indenting of materials from stores

EE (Civil)/AE (Civil) Full Powers

4 (a) Sanction of survey report of building/structure, dismantling and sale through tender procedure

Committee of CGM (HR&A), Regional ED/CE and CE (Civil)

Full powers

(b) Acceptance of tender on highest offer basis for sale of survey reported building/structure after approval of dismantling process


Full powers

(ii) SE (Civil) Upto Rs. 5.0 lacs

DOP-Civil

23

S.No Nature of Power Authority Limit 5 Limits for civil works to be

carried out through enquiry/tender procedure, obtaining earnest money deposit/security deposit and publication of NIT

As per Annexure of Procurement section DoP

As per Annexure of Procurement section DoP

6 To dispose off by sale fruit trees and dead trees, etc. after obtaining permission from revenue authorities as per the rules in vogue

EE (Civil) for his area of jurisdiction

Full powers

7 Execution of agreement for leasing out :

(a) Pole factory (where competent sanction for the same is available)

Committee consisting of CE (Civil), Dir./ED/CE (Corporate)and CFO

Full powers Note – Competitive bidding may be resorted for the same.

(b) building for canteen CE (Civil)/SE(Civil) /EE(Civil)

Full powers Note – Competitive bidding may be resorted for the same.

8 Standing earnest money deposit (EMD)

As per Procurement section As per Procurement section

DOP-Procurement

24

SECTION-3

PROCUREMENT

DOP-Procurement

25

Section-3: Procurement

S.No Nature of Power Authority Limit [A] General Provisions 1 (a) Invitation of tenders for

purchase of materials/ works /services contract (except civil works)


Full Powers for tenders which are within the powers of acceptance by the procurement committee/MD/Business Committee.

(ii) By the authority Competent to accept tenders within his financial powers.

Full Powers

(b) Inviting tender for administratively approved works for which technical sanction is granted for execution of capital works on semi turnkey basis


Full powers

(ii) ED/CE (Region) Up to Rs 1 crore (iii) SE Up to Rs 50 lakh (iv) EE Up to Rs 25 lakh

2 (a) Opening of Tenders Two officers not below the rank of AE authorised by respective Competent Authority

Full Powers

(b)Appointment of Members of Tender Evaluation Committee (TEC)

Tender Accepting Authority

Full powers

3 (a) Acceptance of tenders and placing of order for purchase of materials/works contracts.

(i) Business Committee Full powers above Rs.25 crores

(ii) MD Above Rs. 10.0 Crores and upto Rs. 25.0 Crores at a time after recommendation by Procurement Committee

(iii) Procurement committee comprising of Dir./ED/CE (Corporate Office), Regional ED/CE at HQ and CFO./Addl.Dir/Jt. Director (F&A) in Corporate Office

Above Rs. 2.0 crore and upto Rs. 10.0 crore at a time. However, same shall be put up for information of MD.

(iv) (a) Dir./ED/CE (Corporate Office) with the concurrence of CFO/Addl./ Jt. Director (F&A) at Corporate Office

Upto Rs. 2.0 crore at a time

(iv) (b)Addl.CE/ SE (Purchase) Corporate Office with the concurrence of CFO/ Addl./ Jt.Director (F&A) at Corporate Office, whenever specifically ordered by MD.

Upto Rs. 25.00 Lacs at a time

DOP-Procurement

26

S.No Nature of Power Authority Limit (v) Regional ED/CE with the concurrence of Jt. Dir (F&A) posted at Regional H.Q or Sr.AO posted in Regional Accounting Unit at Regional H.Q.

Upto 50.0 lacs at a time for cases where separate fund is provided by corporate office

(vi) All Section Heads (including Vigilance) of Corporate Office, not below the rank of SE

Upto Rs. 3.0 lacs at a time, subject to monthly/annual ceiling as may be fixed from time to time which shall not exceed Rs. 10.0 lacs perannum, for meeting the requirement of their section.

(vii) SE (O&M/City Circle)

Upto Rs. 3.0 lacs at a time subject to monthly/annual ceiling as may be fixed from time to time which shall not exceed Rs. 5.0 lacs per month.

(viii) SE (Stores/MT/IT)

Upto Rs. 3.0 lacs at a time subject to monthly/annual ceiling as may be fixed from time to time which shall not exceed Rs. 5.0 lacs per month.

(ix) EE (O&M /City/STM/STC)

Upto Rs.50,000/- at a time subject to monthly / annual ceiling as may be fixed time to time, which shall not exceed Rs. 2 lacs per month.

(x) EE(MTRU/Store) Upto Rs.50,000/- at a time subject to monthly / annual ceiling as may be fixed time to time, which shall not exceed Rs. 2 lacs per month. Note – Annual ceiling shall not exceed Rs. 8.0 lacs.

(xi) EE (MT/IT) Upto Rs.50,000/- at a time subject to monthly / annual ceiling as may be fixed time to time, which shall not exceed Rs. 2 lacs per month. Note – Annual ceiling shall not exceed Rs. 8.0 lacs.

Notes: (1) Budget provisions shall invariably be observed before exercising these powers. (2) Placing of orders in respect of tenders accepted by BoD/ Business Committee/MD/ Procurement Committee, order placing authority shall be CE (Corporate Office)/Concerned PD

DOP-Procurement

27

S.No Nature of Power Authority Limit (b) Acceptance of

Tender/Enquiries for execution of capital works on semi turnkey basis


Full powers

(ii) ED/CE (Region) Up to Rs 1 crore (iii) SE Up to Rs 50 lakh (iv) EE Up to Rs 25 lakh Notes: (i)This limit applies to tender value quoted by contractor up to NIT value only. (ii) In case tender value quoted by contractors is more than NIT value, the case shall be approved by next higher authority on merits and justification.

4 To make purchases of tyres, tubes and batteries on advance payment basis through proforma invoice.

Regional CEs and SE of Circle

Full powers

5 Purchase of stationery articles, printing of forms, rubber stamps and other misc. items of contingent nature urgently required for their offices and offices sub-ordinates to them. Provided that officer not less than the rank of ED/CE shall exercise powers for printing of items like money receipt and cash books.

(i) Dir./ED/CE (Corporate Office) /Regional ED/CE/CVO

Upto Rs. 5.0 lacs

(ii) SE/Jt. Secy./Jt. Dir (F&A)

Upto Rs. 20,000/-.

(iii) EE/RAOs Upto Rs. 10,000/-.

6 (a) Decision on request for change in technical specification of the ordered material/equipment, which do not affect the performance of equipment and which do not have any financial implications.

Technical Committee Full powers subject to the condition that the Purchase Section should keep the MD informed of the decision taken.

(b) Approval for procurement/erection of any additional/Non-SOR items necessary for completion of project/work

Technical Committee Full powers

(c) Powers for approval of quantity variation along with the contract value (within the ceiling as prescribed in tender documents)

Technical Committee in consultation with CFO

Full powers

(d) Providing clarification relating to scope of work and technical specifications or any other technical matters related to contracts.

Technical Committee Full powers

(e) Providing clarification(s) relating to commercial/contractual matters relating to contract.

Dir./ED/CE (Corporate/Purchase) in consultation with Legal and Finance Section

Full powers

(f) To approve the terms and conditions of the tender document

Dir./ED/CE (Corporate/Purchase)

Full powers

DOP-Procurement

28

S.No Nature of Power Authority Limit 7 Approval for waiver of Earnest

Money Deposit (EMD) Procurement Committee

Full powers

Note: The reasons and justification for waiving of EMD should however be recorded.

8 Approval for refund of Earnest Money Deposit (EMD)

Tender inviting authority

Full powers

Note: (i) EMD of first three acceptable tenders to be retained till final acceptance of tenders. In respect of others to be refunded immediately. (ii) In case of counter offer placed on other than above three acceptable offers, the bidders shall be requested to submit requisite EMD along with acceptance of counter offer. (iii) Subject to the condition that the EMD of Tenderer(s) to whom orders are placed shall be retained till acceptance of Security Deposit. In respect of others, EMD is to be refunded immediately after placement of order.

9 Approval for waiver of Security Deposit

Procurement Committee

Full powers

Note: The reasons and justification for waiving of Security Deposit should however be recorded.

10 Approval for refund of Security Deposit

Order placing authority Full powers

11 Powers for deferment or rescheduling of delivery while execution of purchase orders if deemed appropriate in the interest of the Company (but not against supplier’s request).

Order placing authority Full powers

Notes – (1) Price variation shall be payable for the quantities deferred/rescheduled along with any change in statutory levies, if applicable as per the contract. LD shall also not be recoverable in such cases. (2) Reasons and justification to be recorded in writing.

12

Approval for extension of time limit in delivery period of contracts for supply of goods in cases other than those covered in S. No. 12 above (with full or partial wavier of LD/penalty and other recoveries):

(a) Issued by Corporate office Technical Committee Full powers (b) Issued by Field offices (i)Next higher

authority to the order placing authority i.e Dir./CE Corporate

Full powers

(ii) Next higher authority to order placing authority

Upto 4 months

(iii) Order placing authority

Upto 2 months

Note for (a) and (b) both: (1) The delegations are subject to condition that such cases will be settled on merits of each case and that the reasons for extension of time limit of delivery schedule should be clearly recorded. (2) The penalty waiver should be without extra cost to the company on account of price escalation

DOP-Procurement

29

S.No Nature of Power Authority Limit 13 Extension of time limit (with full

or partial waiver of LD/penalty/interest/3rd partysupervision charges and other recoveries including review of old cases & change in order quantities as prescribed in contract documents) in case of Works/Turnkey/Partial turnkey contracts:

(a) Issued by Corporate office Committee consisting following officers : (i) Dir./ED/CE Corporate (ii)Head of Works Deptt (ED/CE Works) (iii)Head of concern project( ED/CE /SE) (iv)One ED/CE/ACE rank officer nominated by MD (v) Dy.Dir (Fin.)

Full powers of BoD

(b) Issued by Field offices (including labour/service contracts)

(i) Regional ED/CE in consultation with Jt. Dir.(F&A) at region

Full powers

(ii) Next higher authority to order placing authority

Upto 4 months

(iii) Order placing authority

Upto 2 months

Note: (1) The delegations are subject to condition that such cases will be settled on merits of each case and that the reasons for extension of time limit should be clearly recorded. (2) In case of waiver price variation should be allowed as per the terms & conditions of contract.

14 Approval for waiving of Pre-delivery inspection by the representative of the Discom.

(i) Technical Committee


(ii) Dir./ED/CE (Corporate Office)/Project Director(s)

Upto Rs. 75.0 lacs for the value of material to be inspected

Note: (i) Waiver should not be allowed too frequently or to other than very reputed firms. (ii) Waiver should not be restored to as a matter of course for specialized items.

15 Sanction of upto 100% advance for purchase of materials/equipments against proforma invoice:

(a) In case of Public Sector Undertakings/Government organizations

Procurement Committee

Full powers

DOP-Procurement

30

S.No Nature of Power Authority Limit (b) In other cases

Procurement Committee in consultation with MD

Full powers subject to obtaining Bank Guarantee (BG) for equivalent amount.

16 Approval for conducting negotiations.

MD Full powers

17 Approval for conducting rebidding

MD Full powers

18 To approve the terms of payment involving advance payment upto 100% in respect of purchase of proprietary items required for repairs and replacement of damaged parts of failed/damaged transformers and switchgears.

(i) MD with recommendation of procurement committee

Full powers above 5.0 lacs at a time

(ii) Procurement Committee

Upto Rs. 5.0 lacs at a time

(iii) Dir./ED/CE (Corporate office)

Upto Rs. 1.0 lac at a time

(iv) Regional ED/CE Upto Rs. 50,000/- at a time 19 To approve terms of 100%

payment for purchase of spare parts and batteries etc., for the vehicles against proof of dispatch or receipt of delivery.

Officer-in-charge of vehicle (not below the rank of EE)

To the extent of their purchase powers for purchase of spare parts and batteries, etc. for the vehicles.

20 To approve the terms of 100% payment for repairs of vehicles after due verification of the repairs carried out but before taking delivery in each case.

Regional ED/CE

Full powers

Note: Subject to the condition that the repairs are got done in the garages approved by the CE/Addl. CE and SE as per the condition, if any, stipulated in Works Chapter.

21 Approval for Banning/Suspension/Blacklisting of supplier/contractor/vendor

MD on the recommendation of order placing authority

Full powers

22 Recovery of outstanding liabilities against orders placed by the Company through other Discoms of MP and vice versa.

MD

Full powers

Note: Once a policy decision is taken with concurrence of other Discom, approval in individual cases will not be required, however, suitable clause to this effect should be provided in the tender document and in the purchase order.

23 Approval to the specific Qualifying Requirement (QR) and Special Conditions of Contract to the relevant tender documents/turnkey contracts.

Dir./ED/CE (Corporate/Purchase) on recommendation of Technical Committee

Full powers

24 Approval for selection of Modes & Methods of tendering in deviation to the specified guidelines of Procurement Manual

Procurement committee with the approval of MD

Full powers

25 Single source procurement under disaster/emergency conditions

MD in consultation with Dir./ED/CE (Corporate Office) and CFO

Full powers

DOP-Procurement

31

S.No Nature of Power Authority Limit 26 Placing of order against approved

rates of DGS&D/MPLUN Procurement committee in consultation with MD

Full powers

27 Approval for procurement of: (a) Non-Central Purchase Items by the Corporate Office (b) Central Purchase Items by Regions

Procurement committee

Full powers

28 (a) Sanction for engagement of labour on contract basis for Pre-monsoon/Pre-Diwali Maintenance works at the labour rate prescribed by respective district Collector in accordance with the annual O&M budgetary provision for City/O&M Divisions. Note - The Regional ED/CE can divert the labour strength inter-division according to volume of work involved subject to maintaining the overall ceiling labour should be engaged only through Labour contractors

MD Full powers

(b) Approval of the works / service contracts for outsourcing of works. (vide order no.284 / dtd. 30.06.2009)

(i)All Section Heads at the Corporate Office. (ii)All field Superintending Engineers.

With a ceiling of Rs.25,000/- at a time within their area of jurisdiction

Annexure to the Section above - Important Note: (I) – The current financial limits for procurement of goods, works (including turnkey contracts) and services through enquiry/tender procedure have been stated hereunder and are subject to revision from time to time as deemed appropriate. S. No.

Financial Limit Procurement is to be made through limited enquiry or through tender?

EMD/SD to be obtained or not?

NIT advertisement to be published in news papers/website?

1 Upto Rs. 1.0 lac Limited Enquiry No Not published in news papers but displayed on company website

2 Above Rs. 1.0 lac and upto Rs. 2.0 lacs

Limited Enquiry Yes Not published in news papers but displayed on company website

3 Above Rs. 2.0 lacs Tendered through E-procurement/MP Online portal only

Yes Published in news papers as per existing policy and advertisement are also to be displayed on website.

DOP-Procurement

32

(II) –The current slab wise EMD structure is stated hereunder which can be revised from time to time by the Procurement department depending upon the business requirement. S. No.

Value of contract Earnest Money Amount

1 Upto Rs. 1 lac Nil 2 Above Rs. 1 lac and upto Rs. 2 lacs @ 1% 3 Above Rs. 2 lacs and upto Rs. 3.0 lacs Rs. 2,500/- 4 Above Rs. 3.0 lacs and upto Rs. 7.0 lacs Rs. 5,000/- 5 Above Rs. 7.0 lacs and upto Rs. 15.0 lacs Rs. 7,000/- 6 Above Rs. 15.0 lacs and upto Rs. 25.0 lacs Rs. 10,000/- 7 Above Rs. 25.0 lacs and upto Rs. 35.0 lacs Rs. 15,000/- 8 Above Rs. 35.0 lacs and upto Rs. 50.0 lacs Rs. 20,000/- 9 Above Rs. 50.0 lacs and upto Rs. 75.0 lacs Rs. 40,000/- 10 Above Rs. 75.0 lacs and upto Rs. 100.0 lacs Rs. 50,000/- 11 Above Rs. 100.0 lacs Rs. 100,000/-

DOP-Store

33

SECTION-4

STORE

DOP-Store

34

Section-4: Store

S.No Nature of Power Authority Limit 1 Insurance of Stores and Plants &

Equipments as per extant policy:

(i) Storage, erection and commissioning.

(i) Procurement Committee Full powers above Rs.10,000/- (premium value)

(ii) Dir./ ED/CE (Corporate Office)/ Regional ED/CE

Upto Rs.10,000/- (premium value)

(iii) SE


(iv) EE


(ii) Vehicles Officer-in-charge of vehicles

Full powers

2 To sanction release of materials to contractors for bonafide use on Company’s works which are not provided in the contract.

i) Purchase Committee Full powers above Rs. 25,000/-

(ii) Regional ED/CE or ED/CE (Corporate Office)

Upto Rs. 25,000/-

(iii) SE Upto Rs. 10,000/- (iv) EE Upto Rs. 5,000/- Note: In such cases, the book value or present market value (inclusive of stores incidentals in both the cases) whichever is higher plus supervision charges on the cost of materials should ordinarily be recoverable from the contractor unless recovery of supervision charges is specifically waived by the company.

3 To sanction sales of materials to Government Department, Educational Institutions, Local Bodies and other individual consumers.

Procurement Committee Full powers

4 To sanction hiring of Stores materials to contractors/consumers.

SE (O&M/City) Full powers subject to observance of usual procedure laid down

5 To sanction obtaining of materials/equipments on hire/loan from other organizations.

Regional CE Full powers

6 To sanction write-off of unserviceable vehicles.

Committee comprising of: (1) Concerned Circle in-charge; (2) concerned Sr. AO or AO; (3) concerned EE (Stores); and (4) one officer not below the rank of EE from the office of Regional ED/CE

Full powers

DOP-Store

35

S.No Nature of Power Authority Limit 7 To sanction survey report / write

off of unserviceable stores, scrap materials of T&P and other miscellaneous items.

(i) Procurement Committee Full powers above Rs. 10.0 lacs

(ii) Regional ED/CE Upto Rs. 10.0 lacs (iii) SE Upto Rs. 5.0 lacs (iv) EE Upto Rs. 50,000/- Note: These limits apply to Book value of article or where there is no Book value the estimated value.

8 To sanction write-off of office furniture and other office equipments for his own office and sub-ordinate offices.

(i) Regional ED/CE

Full powers

(ii) SE/Jt. Secy./Jt. Director (F&A.)

Upto Rs. 25,000/-

(iii) EE Upto Rs. 10,000/-

Note: These limits apply to Book value of article or where there is no Book value the estimated value.

9 To sanction write-off of store material in case of following: (a) Shortage observed during physical verification of stores material. (b) Losses and damages occurring during storage and handling (c) theft and pilferage, etc.

(i)Business Committee

Above Rs. 10.0 Lacs

(ii) MD Above Rs.5 lacs and upto Rs. 10.0 lacs

(iii) Procurement Committee Above Rs. 1.0 lac and upto Rs. 5 lacs

(iv) SE (Stores) with due intimation to CE (Corporate office)

Upto Rs. 1 lac

Note: The limit applies to book value of the articles. It is further clarified that these delegations are for total value of shortages shown in the inventory (including all articles) and not for each article. For example, if the shortage of all the articles of annual physical inventory exceeds Rs. 5.0 lacs sanction of the MD would be required. Similarly, the delegation would apply in respect of shortages found during the course of each physical verification made during the year. In respect of excess, procedure already out lined for accounting would apply but separate sanction is not necessary.

10 To sanction disposal of unserviceable vehicles.

(i) Regional ED/CE or Dir./ED/CE (Corporate office)

Full powers when once the write off of the vehicle is approved by the Company

(ii) SE (Stores)

When the reserve price fixed is not more than Rs. 50,000/- by auction after observing necessary formalities. This power can be exercised even if the offer received against the reserve price of Rs. 50,000/- fixed by the committee is more.

DOP-Store

36

S.No Nature of Power Authority Limit 11 Disposal of unserviceable stores /

scrap materials. (i) Procurement committee Full powers above Rs.

50,000/- (ii) SE (Stores) With the reserve price

(fixed by the committee) of not more than Rs. 50,000/-

(iii) EE (Stores)

With the reserve price (fixed by the committee) of not more than Rs. 10,000/-

Note – The above delegation is subject to the condition that: (i) All unserviceable / scrap materials including copper conductor scrap aluminium conductor pieces approved for disposal by the competent authority should be disposed off by auction irrespective of their value as determined by the committee. (ii) However, for disposal of unserviceable materials available in the area stores where the certification has been made by the committee constituted for the purpose in accordance with the aforesaid circulars and where the value of disposal exceeds Rs. 50,000/-, the CE (Corporate Office) O/o MD will decide whether disposal may be made by auction or by inviting tenders.

12 Disposal of newspapers by calling tenders/enquiry.

Respective officers subscribing news papers

Full powers

13 Testing of materials in various laboratories.

SE (Stores) Full powers subject to the annual ceiling of Rs. 75.00 lacs.

DOP-Commercial

37

SECTION-5

COMMERCIAL

DOP-Commercial

38

Section-5: Commercial

S.No Nature of Power Authority Limit 1. To sanction proposal for release of

consumers from (HT/LT) agreements or modification to agreements entered into by them with Company for supply of power.

MD Full powers

2 To allow addition of special clause in agreement as per clause 7.17 of supply code, 2013

(i) In all cases for voltages above 33 kV


(ii) In all cases for voltages upto 33 kV

(ii) SE (O&M/City Circle)

Full powers

3. (a) To sanction power/additional power/reduction in power/ shifting of premises/change of tariff category/change in purpose and sanction of change of ownership in respect of all the prospective existing EHT/HT consumers

(i) Regional ED/CE

Full powers in all cases for voltage above 33 kV (comments of TRANSCO to be obtained regarding technical feasibility).


Full powers on standard supply voltage of 33 kV and 11 kV as per provision of tariff order and supply code as applicable at the time of release of connection (excluding open access and non-conventional generators).

(b) To sanction temporary connection at HT and above.

(i) Regional ED/CE

Full powers in all cases for voltage above 33 kV (comments of TRANSCO to be obtained regarding technical feasibility).


Full powers on standard supply voltage upto 33 kV as per tariff order and supply code applicable at the time of release of connection (excluding open access and non-conventional generators).

(c) To sanction conversion of LT/11/33/132 kV connections to 11/33/ 132 /220 kV connections.

(i) Regional ED/CE (i) Full power of conversion of 33/132kV connections to 132/220 kV connection (comments of TRANSCO to be obtained regarding technical feasibility).


(ii) Full power for conversion of LT to 11 kV and 33 kV connections as per provision of tariff order and supply code applicable at the time of release of connection (excluding open access and non-conventional generators).

DOP-Commercial

39

Nature of Power Authority Limit (d) To allow deviation in minimum and maximum demand at different voltage levels in case of HT and EHT consumers as per clause 3.4 of MP Electricity Supply Code, 2013.

MD Full powers

4. (a) To sanction load/additional load at LT in such cases only where no extension is required and to sanction change of ownership of existing LT connection.

(i) AE/JE in-charge of Distribution Centre/Zone.

Full power for Domestic/ Non-Domestic connections upto 10 kW.

(ii) EE in-charge of O&M/City Dn.

Full powers for all other cases of LT connections (within regulation) beyond the power of AE/JE as mentioned above.

(b) To sanction all loads/additional loads at LT where extension is required. (c) To sanction shifting of premises, change in purpose, reduction in load, change in tariff category in case of LT consumers

EE in-charge of O&M/City Dn.

Full powers for all cases of LT connections. Note - However, sanction of estimates for extension works shall be as mentioned in Works Sec. DOP.

5. To sanction temporary LT connections.

(a) For irrigation load and threshers Officer-in-charge (OIC) of Distribution Centre/Zone

Full powers

(b) For loads other than irrigation pumps and threshers:

(i) Load/additional load at LT where no extension is required

(i) EE in-charge of O&M/City Dn.

Full powers for all other cases of LT connections (within regulation) beyond the power of AE/JE as mentioned above.

(ii) AE/JE in-charge of Distribution Centre/Zone.

Full power for Domestic/ Non-Domestic connections upto 10 kW.

(ii) Loads/additional loads at LT where extension is required.

EE in-charge of O&M/City Dn.

Full powers for all cases of LT connections. Note - However, sanction of estimates for extension works shall be as mentioned in Works Sec. DoP.

6. To sanction extension of time period of more than 2 years to temporary connections (as per clause 4.43 of Supply Code 2013):

(a) For EHT Temporary connection Regional ED/CE Full powers (b) For HT Temporary connection SE (O&M/City

Circle) Full powers

(c) For LT Temporary connection

EE (O&M/City) Full powers

DOP-Commercial

40

S.No Nature of Power Authority Limit 7. Fixing of installments in matters

related to recovery of arrears of energy charges (including surcharge thereon) in respect of HT/EHT consumers.

(i) MD

Full powers for arrears exceeding Rs. 1.0 crore

(ii) Dir./ED/CE (Commercial)

Arrears exceeding Rs. 50.0 lacs and upto Rs. 1.0 Crore

(iii) Regional CE/ED

Arrears exceeding Rs. 20.0 lacs and upto Rs. 50.0 lacs.

(iv) SE (O&M/City Circle)

Arrears upto Rs. 20.0 lacs.

8. Fixing of instalments for recovery of arrears in respect of LT consumers and to sanction reconnection of supply to all such LT consumers who have been disconnected for non-payment of bills:

(a) Against whom arrear outstanding is more than Rs. 3.0 lac

Regional ED/CE

Full powers above Rs. 3.0 lac subject to the condition that the consumers shall give a written undertaking accepting his liability for payment of total arrears accrued upto date and agree to make a down payment of at least 25% of the amount and to clear the balance amount in not more than 11 monthly installments along with current monthly bills. Surcharge due to part payment shall be payable by the consumer till the arrears are cleared.

(b) Against whom arrears are exceeding Rs. 1.0 lac and are upto Rs. 3.0 lac

SE (O&M/City)

The consumers shall give a written undertaking accepting his liability for payment of total arrears accrued upto date and agree to make down payment of atleast 25% of the amount and to clear the balance amount in not more than 8 monthly installments alongwith current monthly bills. Surcharge due to part payment shall be payable by the consumer till the arrears are cleared.

(c) Against whom arrears are of not more than Rs. 1.0 lac

EE (O&M/City) Full powers subject to condition that supply shall be reconnected after the consumers pays atleast 1/3rd of the amount of the total arrears as down payment and give an undertaking to pay the balance amount of arrears in not more than 5 equal monthly installments alongwith current bills. Surcharge due to part payment shall be payable by the consumers till the arrears are cleared.

DOP-Commercial

41

Note: (1) If a consumer defaults in paying agreed installments (as per the undertaking) he/she shall not be entitled to avail further instalment facility till the expiry of previous installment period. (2) Exception to point-1: However, one next higher authority may permit any further installment facility on merit basis in line with the aforementioned limits.

9. Waiver of delayed payment surcharge

(i) MD Full Powers (ii) Dir./ED/CE (Commercial) Upto Rs. 10,000/- in

each case (iii) Regional ED/CE Upto Rs. 5,000/- in

each case (iv) SE/Addl.CE (Incharge of circle)

Upto Rs. 1,000/- in each case

(v) EE in charge of Division Upto Rs. 500/- in each case

Note : (i) The officers concerned shall exercise the powers delegated to them in their discretion and satisfy themselves that there has been no deliberate or will full delay in payment of monthly bill by the consumer. The reason for waiver should be recorded in each case). (ii) The Regional ED/CE/SE/EE may not allow waiver in respect of the same consumers (individual or organization) more than twice in a financial year. (iii) The withdrawal of demand from the consumer ledger may be allowed only after receipt of prior approval from the competent authority.

10. To write-off irrecoverable dues on account of energy charges, meter rent and miscellaneous charges.

(i) Business Committee of the Board


(ii)MD Above Rs.10 Lacs and upto Rs.25 lacs in each case

(iii) Dir./ED/CE(Commercial) Upto Rs.10 lacs in each case

(iv) Regional ED/CE Upto Rs. 25,000/- in each case

(v)SE(O&M/City) Incharge of circle

Upto Rs.10,000/- in each case

11. (i) To authenticate by their respective signature on all high tension HT agreements on standard supply voltage of above 33 kV as per provision of tariff order and supply code (excluding open access and non-conventional generators)


(ii) To authenticate by their respective signature on all high tension HT agreement on standard supply voltage upto 33 kV as per provision of tariff order and supply code (excluding open access and non-conventional generators)

(ii) SE (O&M/City) or equivalent rank

Full powers

DOP-Commercial

42

(iii) To authenticate by their respective signature on all low tension agreements.

(iii) EE

Full powers

(iv) AE/JE in-charge of DC/Zone

Full powers where AE/JE are empowered to accord sanction of load as per DoP

12. (i) To sanction grid connectivity proposal of Non-Conventional Generators prepared as above.

Dir./ED/CE(Commercial) Full powers where administrative approval for interconnecting 33 KV line has been accorded by competent authority.

(ii) Preparation of proposal and Estimate for connectivity of Non-Conventional Generating source such as Wind, Solar Photovoltaic, Small Thermal or Non-fossil fuel based Cogeneration power projects to Distribution grid on request of developer.

SE (O&M/City)Circle Full powers

13 (i) To issue technical feasibility to nodal agency for grant of short term/long term open access to the applicant consumer for Open Access through energy exchange/power exchange

MD Full Powers

(ii) to issue technical feasibility to Nodal Agency for grant of long term open access to renewable energy source based operator/ third party consumer/ captive user consumer

Dir./ED/CE (Commercial) Full powers

14. To file aggregate revenue requirement (ARR) and retail tariff petition before MPERC, along with requisite fee.

Any Class I Officer of Commercial section authorised by MD

Full Powers

15. To submit replies before MPERC in various petitions.

Any Class I Officer of Commercial section authorised by MD

Full Power

16. To authenticate by their respective signature on all Power Purchase Agreements from all type of power sources.

Dir./ED/CE (Commercial) Full Powers

DOP- Franchisee Matter

43

SECTION-6

FRANCHISEE MATTER

DOP-Franchisee Matter

44

Section-6: Franchisee Matter

S.No Nature of Power Authority Limit 1 Selection of specified area to appoint

Franchisee for distribution of electric supply and other allied works:

(a) Village level rural franchisee without competitive bidding (including Direct appointment of Gram Panchayat)

EE in-charge of the area Full powers in accordance with and subject to compliance of the prevailing rural franchisee policy of the Company

(b) Village level rural franchisee (through competitive bidding)/Zone level/Distribution Centre level/Division level franchisee

MD Full powers

(c) Circle level franchisee

Business Committee Full powers

2 Finalization of terms and conditions of competitive bidding process for appointment of Franchisee for distribution of electricity or any other work related to distribution

Board of Directors Full powers

3 Invitation of competitive bids for appointment of Franchisee under seventh proviso of section 14 of the Electricity Act, 2003

Dir./ED/CE (Commercial)

Full powers for Division level Franchisee and Circle level Franchisee

SE (O&M/City) Circle in-charge of area

Full powers for DC/Zone level Franchisee and Group of DTRs/Area based Franchisee

4 Invitation of competitive bidding for appointment of village level rural franchisee

SE (O&M Circle) Full powers

5 Opening of tenders for Franchisee The authority competent to invite tender who will nominate two officers of at least Class-II rank

Full powers

6 Refund of earnest money in respect of non-successful bidders

Authority competent for invitation of tender

Full powers as per terms and conditions of bid documents

7 Acceptance of selected bidder for appointment of Franchisee :

(a) Village level rural franchisee through competitive bidding


(b) Area based (Group of DTRs) Franchisee and Zone/Distribution Centre level Franchisee


(c) Division level and Circle level Franchisee


8 Authority to enter into Distribution Agreement with Franchisee:


45

S.No Nature of Power Authority Limit (a) Village level rural franchisee of the Gram Panchayat directly appointed without competitive bidding.

EE (O&M) in-charge of the area

Full powers

(b) Village level rural franchisee through competitive bidding

SE (O&M Circle) Full powers

(c) Area based (Group of DTRs) Franchisee and Zone/Distribution Centre level Franchisee

SE (O&M/City Circle) in-charge of area

Full powers

(d) Division level and Circle level Franchisee

Dir./ED/CE (Commercial) Corporate office

Full powers

9 Extension of time period of Franchisee Authority competent to accept selected bidder/tender on the recommendations of evaluation and monitoring committee

For a period not exceeding one year on mutually agreed terms and conditions and on rates not inferior to those applicable just prior to the expiry of initial contract period. For such extended period a supplementary agreement is to be executed with the Franchisee

10 Approving the scheme of capital works submitted by Franchisee

MD Full powers above Rs. 50.00 lacs

Dir./ED/CE (Corporate office)/CE (Works)

Above Rs. 25.00 lacs and upto Rs. 50.00 lacs

Regional ED/CE Above Rs. 10.00 lacs and upto Rs.25.00 lacs

SE (O&M/City) Circle in-charge of area

Upto Rs. 10.00 lacs

11 Authority to validate the Assets created by Franchisee in asset register:

(a) Verification, checking and making entries on Franchisee’s bill for capital works

SE (O&M/City)Circle in-charge of the area

Full powers

(b) To record in asset register, the assets created by the Franchisee

EE (O&M/City) in-charge of the area

Full powers

(c) To calculate the depreciated value of assets created by the Franchisee

EE (O&M/City) in consultation with RAO

Full powers

12 Power to record joint measurement at input point:

(a) For village level rural franchisee OIC (Officer-In-Charge) of Distribution Centre

Full powers

(b) For other Franchisee area: (i) Remote meter reading EE (STM) Full powers (ii) Reading on field location (in case when remote meter reading is not possible)

AE (Sub-division) and AE (STM) jointly

Full powers


46

S.No Nature of Power Authority Limit 13 Issue of bill to Franchisee based on the

energy supplied and measured/recorded jointly at input point:

(a) For village level rural franchisee

Concerned EE Full powers

(b) For other franchisees RAO of specified area in consultation with Circle in-charge

Full powers

14 Finalizations of settlement amount payable to the Franchisee or recoverable from the Franchisee on expiry/termination of the contract period

Authority competent to accept selected bidder in consultation with Engineer-in-charge and concerned Sr. AO/ RAO.

Full powers as per approved terms and conditions of the bid documents

15 Refund of performance security after completion of term

Authority competent to accept tender on the recommendations of evaluation and monitoring committee.

Full powers

DOP- Operations

47

SECTION-7

OPERATIONS

DOP-Operations

48

Section-7: Operations

S.No Nature of Power Authority Limit 1 Grouping/Regrouping of Discom

controlled 33 kV feeders as per guidelines of Standard Operating Procedures (SOP) for DCC

MD in consultation with the Dir./ED/CE (Operations) Note – The proposal for group allocation to 33 kV feeders received from Regional CEs shall be routed through Head of Department of Works department at Corporate Office who will forward it to Head of Operations after due scrutiny.

Full powers subject to observance of the directives of MPERC, directives of the State Government

2 Finalizations of power supply plans or change in power supply plans for Discom controlled 33 kV and 11 kV feeders as per guidelines of SOP.

MD in consultation with Dir./Head of Operations and Head (DCC)

Full powers

3 Temporary change in power supply plan for specific Discom controlled 33kV and/or 11kV feeder(s) on request of local administrative authorities owing to some festival/public function/ religious event/visit of VIP in the concerned area

MD on the recommendation of the Dir./Head of Operations

Full powers

4 According and conveying consent of Discom on any proposal requiring Planned Outage on EHV line(s) or EHV substation(s) of MPPTCL

Dir./Head of Operations with consultation and recommendation of the concerned SE (O&M)/SE (City)through Regional Heads

Full powers

5 According and conveying consent on any proposal requiring Planned Outage on 33 kV line(s) or 33/11 kV Substation(s)

SE (O&M/City) in consultation with AE (Nodal DCC) with due intimation to Regional Heads & HOD Operations & head (DCC) Note – EE (O&M/City) shall send proposal to SE (O&M/City)

(i)01 no. 33 KV feeder at one EHV S/s

SE(O&M)/City Full Powers

(ii)Two or more 33 KV feeder at one EHV S/s Regional Heads

ED/CE (Region) Full Powers

(iii)Full Outage at one EHV S/s to CE(Operations)

Dir./ED/CE(Operations) Full Powers

6 Unplanned outage required due to over-drawl condition

(i) MD Full Powers (ii) Dir./Head (Operation)

Upto 300 MW at Once limited to Rural area & Tehsil HQ

(iii) Head (DCC)

Upto 200 MW at Once limited to Rural area & Tehsil HQ

(iv) Control Room In-charge Upto 100 MW at Once limited to Rural area

DOP-Operations

49

S.No Nature of Power Authority Limit 7 According and conveying consent on

any proposal required for Planned Outages on 11 kV Line

SE (O&M/City) in consultation with AE (Nodal DCC) with due intimation to Regional Heads &Head (DCC) Note – EE (O&M/City) shall send proposal to SE (O&M/City)

Full Powers

DOP- Hospital or Dispensary Facilities

50

SECTION-8

HOSPITAL OR DISPENSARY FACILITIES

DOP-Hospital or Dispensary Facilities

51

Section-8: Hospital or Dispensary Facilities

S.No Nature of Power Authority Limit

1 Sanctioning of estimates for capital expenditure related to Hospital like purchase of major equipments/ appliances /furniture, etc.

Medical Purchase Committee Full powers, where the items are of proprietary nature – On lowest tender basis or from the manufacturer or the authorized dealers of the manufacturers

(ii) Where the items are not of proprietary nature locally on lowest tender basis.

Note: These powers will be limited to the requirement of 3 months.

2 (a) Purchase of Hospital or dispensary equipments/apparatus/appliances and other materials, etc.

Medical Purchase Committee Full powers

Sr. MO/ MO incharge of the Hospital or dispensary

Upto Rs. 5,000/- at a time with an annual ceiling of Rs. 1.0 lac

(b) Hospital or Dispensary O&M like purchase of medicines, consumables, linen, dressing & bandage materials and other similar items of expenses, within approved provisions.

Regional ED/CE with concurrence of Jt.Dir(F&A) at Regional Office or Dy.Dir/Sr.AO posted at Regional Accounting Unit at Regional H.Q

Full powers within the allotted budget provision.

3 Local purchase of medicines for Hospital or Dispensary provided in the schedule of drugs.

Medical Purchase Committee Beyond the power of Medical Officer or Sr. Medical Officer subject to annual limit of Rs. 3.0 lacs

Sr. MO/ MO in-charge of the Hospital or Dispensary

Upto Rs. 10,000/- at a time subject to annual monetary limit of Rs. 1.0 lac per Hospital or Dispensary

4 Purchase of medicines, drugs, injections, etc. not included in the schedule of drugs, if any, when the epidemics break-out at nearby areas on the basis of recommendations of Sr. Medical Officer/Medical Officer concerned

Medical Purchase Committee in consultation with CGM

Full powers

Medical Purchase Committee Full powers in respect of Hospital or Dispensary under their administrative control, such that purchases should not exceed Rs. 1.0 lac per annum

DOP-Hospital or Dispensary Facilities

52

S.No Nature of Power Authority Limit

Sr. Medical Officer. Full Powers subject to the condition that such purchases should not exceed Rs. 25,000/- per annum per Hospital or Dispensary

5 Diversion of medicines from one Hospital or Dispensary to other Hospital or Dispensary which are not likely to be consumed before the expiry date, on recommendation of the Sr. Medical Officer


6 Acceptance of substitute items of medicines


Full power

7 To sanction survey report/write-off of unserviceable stores, scrap materials like linens and all other items including those made of glass, etc. used in the Company’s Hospital or Dispensary



Upto Rs. 10,000/-

Note: These limits apply to Book value of article or where there is no Book value the estimated value

8 Repairs & services including replacement of spare parts of X-ray machine, ECG machine and other equipments of Hospital or Dispensary

(within the budgetary provisions)

Medical Purchase Committee

Full powers

Sr. MO/ MO in-charge of the Hospital

Upto Rs. 5,000/- at a time

9 Award of contract for washing of clothes of the Hospital or Dispensary

Regional ED/CE

Full powers

* Medical Purchase Committee shall comprise of following : (i)Regional ED/CE (ii)CFO/Addl.Dir/Jt.Dir(F&A) of Corporate Office (iii)Sr.Medical Officer/Medical Officer of concerned dispensary

DOP-Finance & Audit

53

SECTION-9

FINANCE & AUDIT

DOP- Finance & Audit

54

Section-9: Finance & Audit

S.No

Nature of Power Authority Limit

[A] Budgeting for Capital Expenditure

1 Sanction of annual CAPEX plan


2 Administrative approval and Technical sanction of estimates for Capital works

As per Work Sec DOP As per Work Sec DOP

3 Re-appropriation of budget provisions amongst different heads of expenditure within the same scheme.

MD Full powers in accordance with guidelines prescribed by concerned funding agencies

4 Upward revision of sanctioned budget due to any change in scope of work


5 Utilization of contingency funds under various schemes

(i) MD Full powers (ii) Concerned Project Dir in consultation with CFO

Upto Rs.25.0 lacs

[B] Budgeting for O&M Expenditure

1 Sanction of Annual O&M Budget

Business committee Full powers

2 Allotment of O&M budget to various budget control authorities within the ceilings of approved budget

CFO / Addl. Dir. (F&A)/ Jt. Dir. (F&A)

Full powers under the approval of overall O&M budget.

3 Reappropriation of budget provisions amongst different heads of expenditure without changing the overall O&M budget ceiling limit.

MD Full powers

4 Approval for incurring any expenditure from contingency provisions of O&M budget

(i) MD Full powers (ii) CFO Upto Rs.5.0 lacs

5 Approval for additional budget (a) for payment of establishment/statutory nature expenditure (over and above ceiling prescribed in O&M budget)

MD Full powers

(b) Operational needs/unforeseen situations

(i) BOD or Business Committee Full powers

(ii) MD Upto Rs.5.0 crore (annually)


55

S.No


[C] Sanction of Revolving Fund

1 (a) Sanction of limit for Monthly Revolving Fund upon establishment of any new office on permanent basis or revision of limits for existing office.

MD Full powers

(b) Sanction of limit for revolving fund for any Temporary offices/establishment for a specified period(s) not exceeding 1 year.

Committee of CFO, Head of Works department / concerned Project Director/ Dir./ED/CE/HOD Corporate Office

Full powers

(c) Continuation of already sanctioned monthly revolving fund for functional/operational offices (except temporary offices) every year

Sr. AO/RAO Full powers

Note – The purposes for which the Revolving Fund shall be utilised (subject to observance of budget ceiling), delegation of power and other applicable instructions as may be issued time to time by the Company have been given in s. no. 1 of annexure at the end of this section.

[D] Sanction of Additional Revolving Fund

1 Sanction of additional revolving fund due to any operational need subject to availability of overall budgetary provision.

(i) MD

Above Rs.2 lacs

(ii) Committee comprising of CGM (HR&A), CFO and HoD (Purchase)

Upto Rs.2.0 lacs at a time subject to overall annual ceiling of Rs.50.0 lacs

[E] Sanction of Temporary Advance

1 Powers for sanction of Temporary Advance for following purposes:

(a) Taxes and Critical Services (i) All Types of Taxes (ii) Inspection Charges (iii) Vehicle Third Party Insurance (iv) Postage/ Revenue Stamps (v) Water, Sanitation etc charges payable to local authorities (vi) Telephone Bills, Broadband, CUG SIM Charges

(i)Concerned ACE/SE (i)Full Powers

(ii)Concerned RAO

(in case of consolidated payment is to be directly paid by RAO to concerned authority and expenditure is approved and admissible as per rules)

(ii) Full Powers


56

S.No


(b) Expenses on official meetings, training sessions, sports, cultural & welfare related events, Official functions and ceremonies, entertainment expenses, VIP visits etc.

As per Establishment Section DoP (Miscellaneous matters) or as may be prescribed by any specific order of Corporate Office

As per Establishment Section DoP (Miscellaneous matters) or as may be prescribed by any specific order of Corporate Office

(c) Payment of Testing Fees As per Purchase Section DoP or any specific order of Corporate Office

As per Purchase Section DoP or any specific order of Corporate Office

(d) Expenses on organisation of Lok Adalat

(i) Committee of CGM (HR&A), CFO, Dir./ED/CE (Commercial) and CVO

Above Rs. 1.0 lac at a time

(ii) Regional ED/CE Upto Rs 1.0 lac at a time

(e) Payment of Court Fees and Court Decrees

As per Legal Section DoP or any specific order of Corporate Office

As per Legal Section DoP or any specific order of Corporate Office

(f) Miscellaneous contingency expenses (i) Loading/ Unloading/ Transportation Charges (ii) Hiring Charges for Crane, Dumpers, Loaders, special equipments etc. (iii) Breakdown / emergency R&M of electrical network. (iv) Urgent Maintenance of electrical network before special events or festivals. (v) Hiring of generators for ensuring reliability of supply at important events. Note - The sanctioning authority shall maintain a register of sanctions granted by them under this head. In no case approval in excess of ceiling may be granted.

Regional ED/CE Upto Rs.2.0 lacs at a time with annual ceiling of Rs. 8.0 lacs per region.

SE (O&M)/SE (City Circle)/SE (Civil)/SE (Stores)

Upto Rs 25,000/- at a time with annual ceiling of Rs.3.0 lacs per circle.

(g) Corporate Administration related expenses like following : (i) Contribution against Calendars, Diaries. (ii) Contribution against Common expenses of PMC and other Discoms. (iii) Expenses relating to organisation of recruitment/ performance evaluation examinations. (iv) Reimbursement of Accommodation/ Fare charges to candidates appearing in selection exams as per rules.

As per Establishment Section DoP (Misc. matters) or any specific order of Corporate Office

As per Establishment Section DoP (Misc. matters) or any specific order of Corporate Office


57

S.No


(v) Travelling Expenses of Senior Officers/ VIPs on official visits. (vi) Training related expenditure

(h) Security Deposit Refunds of LT Consumers

As per Commercial Section DoP or any specific order of Corporate Office

As per Commercial Section DoP or any specific order of Corporate Office

(i) Stitching Charges, NMR Wages, Uniform and Liveries

Head of Office not below the rank of EE.

As per the prevalent circular (No. CE/IR/PUR/6500, dtd 07.05.2010)

RAOs (for own office) As per the prevalent circular (No. CE/IR/PUR/6500 dtd 07.05.2010)

(j) Beyond above mentioned ceiling or for any purpose other than above and except those mentioned in S. No. 2 of Annexure given at the end of this section.

MD Full Powers

Notes: (1) For all the expenses mentioned above, preference must be given to the Direct Payment Procedure wherein cheque/ DD is issued by RAO directly in favour of beneficiary. (2) Temporary Advance may be drawn for these items only in case of emergencies/ urgencies when following normal purchase procedure is not feasible. For regular and routine type situations, temporary advance must not be drawn and expenditure must be incurred by placing proper work orders after following normal purchase procedure.

[F] Powers for drawl of Revolving Fund and Temporary Advance

1 Powers for drawl of Revolving Fund and Temporary Advance (after administrative approval)

Authority under whose favour administrative sanction has been granted.

Full powers


58

S.No


[G] Powers relating to utilization of Revolving Fund/Additional Revolving Fund (after administrative approval):

1 (a) Expenditure voucher for diesel/oil expense:Powers for admitting vouchers pertaining to expenditure incurred through Revolving Fund/Additional Revolving Fund (subject to observance of procedural formalities)

(i)(a) Regional ED/CE/CVO and equivalent officers; (b) CGM (HR&A) or Joint Secretary (in case of Corporate Office)

Below Rs. 20,000/- at a time if being paid in cash and; Full powers if paid through cheque/DD

(ii) ACE/SE and equivalent officers in-charge of Circle level offices


(iii) SE/EE and equivalent officers who are in-charge of Division level offices


(iv) AE and equivalent Upto Rs. 10,000/- at a time

(b) Expenditure voucher for other than diesel/oil expense:Powers for admitting vouchers pertaining to expenditure incurred through Revolving Fund/Additional Revolving Fund (subject to observance of procedural formalities)

(i)(a) Regional ED/CE/CVO and equivalent officers; (b) CGM (HR&A) or Joint Secretary (in case of Corporate Office)




(iii) Sr. AO/RAO/Sr. Medical Officers/Medical Officers


(iv) SE/EE and equivalent officers who are in-charge of Division level offices


(v) AE and equivalent

Upto Rs. 500/- at a time

(vi) JE

Upto Rs. 250/- at a time

[H] Powers relating to utilization of Temporary Advance (after administrative approval)

1 Powers for admitting vouchers pertaining to expenditure incurred through Temporary Advance (subject to observance of procedural formalities)

(i)(a) Regional ED/CE/CVO and equivalent officers; (b) CGM (HR&A) /JtSecretary (in case of Corporate Office)





59

S.No


(iii) Sr. AO/RAO/Sr. Medical Officers/Medical Officers


(iv) SE/EE and equivalent officers who are in-charge of Division level offices


[I] Approval of Bills/ Invoices for further Processing

1 Approval of bills and Invoices for:

(a) Suppliers/Contractors related bills

Concerned authority as indicated in Purchase Order/Work Order

Full powers

(b) Establishment/administrative/other expenditure related payments

As per estt sec of DOP As per estt sec of DOP

[J] Pre-auditing of Bills/Claims 1 Pre-auditing of

supplier/contractor bills/A&G claims (other than establishment) received in CBP Cell

(i) Dy. Dir. (CBP Cell) with AO(CBP cell)

Full powers

(ii) Two AO (CBP Cell) Jointly Full powers (iii)Dy. Dir. (CBP Cell) Individually

Upto Rs.1 crore

(i)AO(CBP cell) Individually Upto Rs.50.00 lacs 2 Pre-auditing of

(a) All bills or claims pertaining to field offices (b) All establishment related claims of corporate office and field office both. (c)All statutory payment/remittances

Sr.AO/AO/Incharge CEC Cell

Full powers

[K] Payment of Bills

1 Power to release payment for supplier/contractor bills (other than establishment/other bills /claims)

(i) Sr. AO/AO of Accounting unit

Upto Rs. 5.0 lacs

(ii) Jointly by any of two amongst Sr.AO/AO of Accounting unit

Upto Rs. 10.0 lacs

(iii) Dy. Dir / AO Corporate Office

Upto Rs. 25.0 lacs

(iv) Jt. Dir (F&A)

Upto Rs. 50.0 lacs

(v) Jointly by any of AO or Dy.Director with Jt.Director O/o MD

Full powers

(vi) Addl. Dir (F&A)/CFO Full powers

2 Power to release payment (for establishment or administrative/other bills/claims)

(i) Jointly signed by any of the two amongst Sr.AO/AO/ Incharge CEC Cell

Full powers

(ii) Sr. AO/AO individually Upto Rs.5.0 Lacs


60

S.No


3 Power to release bulk payments(individual payment amount of the bills not more than 10 Lac) pertaining to contractors /suppliers through electronic mode transferring fund to Bank

(i)Sr.AO/AO of Accounting unit individually

Upto Rs.5 Lacs

(ii)Jointly by Sr.AO & AO of Accounting unit

Full power

4 All types of statutory payments/remittances

Jointly signed by any of two amongst AO/ Dy.Dir./Sr.AO/ Jt.Dir./ Incharge CEC Cell/Addl.Dir./CFO`

Full powers

Note – In case if only one AO is available the second signatory shall be any other officer not below the rank of AE who is authorized by concerned SE or CFO

[L] Bank and Cash Management 1 Entrusting revenue collection

work to the bank/other agencies.

MD Full powers

2 (a) Opening of Bank accounts in respect of Corporate office as well as RAOs

Jt. Director (Fin.)/Addl. Director (Fin.)/CFO after obtaining administrative approval from MD

Full powers

(b) To deal with the bankers and operation of accounts:

(i) For accounting units Sr. AO/AO in respect of their accounting unit.

Full powers

(ii) For Head Office.

Jt. Dir (F&A)/Addl Dir (F&A)/CFO

Full powers

(iii) CEC Cell Sr.AO/AO/Incharge CEC Cell Full powers

(iv) HT Billing Cell Sr.AO/AO/SE HT Billing Cell Full powers

(c) Closing of any bank account CFO

Full powers

3 Diversion/reappropriation of funds

(i) MD Full powers

(ii) CFO Full powers within the internal resources of the Company except for the funds provided by financial institutions.

4 (a) Obtaining loan from Government/Bank and other financial institutions.

MD

Full powers

(b) Drawl and management of loans from Government/Banks and other financial institutions.

Jt. Dir (F&A)/Addl. Dir (F&A)/CFO

Full powers


61

S.No


5 Fund Transfer to MPPMCL Jabalpur or Company’s one account to another account.

AO/Sr.AO/Dy.Dir./Jt.Dir./ Incharge CEC cell/SE HT Billing Cell/Addl.Dir./CFO.

Full powers for their respective accounts

6 (i)Investment of surplus funds at a time in the form of deposits with nationalised banks or reputed national banks having a full fledged branch office in Indore, by following appropriate competitive bidding process.

MD on the recommendation of Investment Committee comprising of a.Dir(Commercial) b.CFO c.ED/CE Corporate Office

More than Rs.5 crores

CFO

Upto Rs.5 crores

(ii)Temporary Investment of surplus funds (not more than 15 days) with Bank in which account is maintained

CFO/Addl.Dir Full Powers

(iii) Renewal of FDR’s on maturity for a period not exceeding one month.

CFO/Addl.Dir with recommendation of investment committee

Above 20 crores and up to 50 crores

CFO/Addl.Dir Upto Rs.20 crores 7 Purchase of draft (i) Sr. Accounts

Officer/Accounts Officer in respect of their accounting unit.

Full powers

(ii) Dy. Dir/Jt Dir/Addl Dir/ CFO in respect of MD office.

Full powers

[M] Audit Section 1 Issue of Audit Program to Audit

Parties CFO /Addl Dir. (F&A)/Jt. Dir. (F&A)

Full powers

2 Issue of Test Audit Reports/ Spl. Reports

CFO /Addl Dir. (F&A)/Jt. Dir. (F&A)

Full powers

3 Settlement of Audit Paras of TAR/ Notes/Spl. Audit Reports:

(a) Settlement of Paras in case recovery effected in full

Dy.Director or equivalent or above , officer posted in Audit section

Full powers

(b) Dropping of Paras wherein no amount is involved

Dy.Director or equivalent or above , officer posted in Audit section

Full powers

(c) In case of Settlement of Paras on receipt of compliance with partial or no recovery and recommendation of competent authorities

Audit Committee Full Powers

MD Above Rs 150000/- and up to Rs.500000/- in each case.

CFO/ Addl Dir. Or equivalent officer posted in Audit Section

Above Rs. 15000/- and up to Rs. 150000/- in each case.

Jt.Dir. or equivalent officer posted in Audit section

Above Rs.5000/- & upto Rs.15,000/- in each case.


62

S.No


Dy.Director or equivalent officer posted in Audit section

Upto Rs.5000/- in each case.

4 Oversight of Company's financial reporting process

Audit Committee Full powers

5 Recommendation of appointment of external auditors and their remuneration


6 Review of Quarterly, Half yearly, Annual Financial Statement


7 Review of Internal Control System and internal audit function


8 Review of Company's Financial and Risk Management Polices



63

Annexure:

1. Purposes for which RF may be drawn and Utilized:

The Revolving Fund shall be utilised for following purposes only, subject to observance of Budget Ceiling, DoP and other applicable instructions as may be issued time to time by the Company:

S.

No. Particulars

1 Petty expenses on items of office decorum and use. 2 Stationery items in small quantities. Books, Periodicals and News Papers. 3 Loading/ Unloading of Poles and other heavy equipment. Hiring of Crane/ JCB/ Earth Moving Equipment

(These shall be permitted through RF In case of STC and Stores Divisions only. Other offices must obtain Temporary Advance for the same after obtaining competent approval).

4 Small expenses on minor vehicle repairs. 5 Petty Expenses on Sweeping/ Cleaning/ Sanitation of office premises 6 Small expenses on procurement of T&P (within ceiling limits for single voucher as per para 13) 7 Small Civil/ Electrical repairs in buildings and premises. 8 Small repairs of equipment (including computers etc. which are not covered under AMC), T&P,

Furniture. 9 Computers, Printers etc. related consumables in small quantities. 10 Entertainment expenses as may be permitted. 11 Printing in small quantities/ Book Binding. Photocopies. 12 Medicines/ Other Hospital Consumables in small quantities (For Hospitals/ Dispensaries only). 13 Purchase of Revenue/ Postage Stamps 14 Expenses on Diesel and Oil for departmental vehicles. 15 Expenses on Toll-Tax.

2. Discontinuation of the process of drawl of Temporary Advances for certain purposes: Temporary Advance shall not be sanctioned for following purposes:

S. No.

Purpose Remarks

1 Tyre, Tubes and Batteries for vehicles

Instead of sanction of Temporary Advance, the advance payment shall be released to vendor through the procedure of ‘proforma invoice’. Due purchase procedure must be followed before submission of ‘Proforma Invoice’ to RAO for release of payment.

2 Building Rent Temporary Advance shall not be sanctioned. Instead, voucher shall be submitted to RAO for directly making payment to the concerned party.

3 Water, Sanitation etc charges payable to private agencies.

Temporary Advance shall not be sanctioned. Instead, a work order must be placed after following proper purchase procedure. However, priority payment of such bills shall be ensured by RAOs.

DOP- Legal

64

SECTION-10

LEGAL

DOP-Legal

65

Section-10: Legal

S.No Nature of Power Authority Limit 1 To compromise in pending

or threatened litigation by or against the Company.

(i)BOD Full powers above Rs.5 crores

(ii)MD on the recommendation of related Committee

Upto Rs.5 crores

(iii) CGM (HR&A)/ Dir./ED/CE/Regional ED/CE

Upto Rs. 2,00,000/-

(iv) Addl.CE Upto Rs. 1,00,000/- (v) SE Upto Rs. 50,000/- (vi) EE Upto Rs. 25,000/-

2 Administrative sanction to

institute proceeding (including legal cases or appeals or defence or implementation thereof) in the cases other than service matters in following Court of Laws and legal/ Adjudicating Authorities by appointing Officer-In-Charge (OIC) and engaging Counsel as per Company’s rules.

(a) Supreme Court/APTEL/CERC/AAIFR/ National Green Tribunal/NCDRC/BIFR/MPERC/Other Tribunal or Forum or Adjudicating/legal authority (situated in Delhi or out of state)

MD Full powers

(b) High Court/SCDRC/MP Madhyastam Adhikaran Bhopal/State Information Commission/State Green Tribunal.

Dir./ED/CE Commercial in consultation with the concerned Head of Department of Corporate office

Full powers

(c) District courts/Special courts/MP Cooperative Tribunal/ Legal / Ombudsman/ECGRF/ forums/tribunals/other adjudicating authorities not mentioned otherwise.

(i) CGM (HR&A)/ Dir./ED/CE/CFO/CVO/ Regional ED/CE

(i) Full powers for suit value

(ii)Addl.CE/Addl.Dir (F&A)/Jt. Director (F&A)/SE concerned

(ii) Upto Rs. 5.0 lacs

(iii) Concerned EE/ Deputy Director (F&A)

(iii) Upto Rs. 2.0 lacs.

DOP-Legal

66

S.No Nature of Power Authority Limit 3 (a) Lodging of

complaints/FIR and prosecution against culprits/consumers for the offence(s) under Electricity Act, 2003.

JE and above Remark: Authorised to act and prosecute all legal proceedings including lodging of complaints/FIR for and on behalf of the Company within the jurisdiction of respective area against the persons committing any offence under the law.

Full powers

(b) Lodging of complaints/FIR and prosecution against culprits/consumers for the offence(s) not covered under Electricity Act, 2003.

Concerned Head of Office Full powers

4 Powers to sanction: (a) Actual court fee and other expenses as per Company rules for legal cases.

(i) MD Full powers

(ii) Dir./ ED/ CE /CGM (HR&A)/CFO/ Regional ED/CE

Upto Rs. 50,000/-

(iii) Addl. CE/Addl. Dir (F&A)/Jt Dir (F&A)/Jt Secretary /SE

Upto Rs. 25,000/-

(iv) EE Upto Rs. 10,000/-

(b) Professional fee of Counsel and miscellaneous expenses in cases other than those not specified under company’s rules.

(i) MD Full powers

(ii) Dir./ED/CE/CGM (HR&A)/ CFO/ Regional ED/CE

Upto Rs. 50,000/-

(iii) Addl. CE/SE Upto Rs. 25,000/- (iv) EE Upto Rs. 10,000/-

(c) Professional fee of Counsel and miscellaneous expenses beyond Company’s rules.

MD

Full powers

5 (a) To appoint Company’s officer as an Officer-In-Charge (OIC) and to engage suitable counsel (from amongst the empanelled counsels) by OIC in the cases of the service matters.

(a)(i) For cases in Supreme Court/Other Tribunal/Forum/Adjudicating Authorities situated in Delhi or out of state.

MD

Full powers

DOP-Legal

67

S.No Nature of Power Authority Limit (a)(ii) For cases in High Court/Industrial Courts/Tribunals/Adjudicating authorities not mentioned otherwise.

CGM (HR&A)/Regional ED/CE

Full powers

(a)(iii) For cases in Labour Courts

Addl. CE/SE/Jt. Secy. Full powers

(b) Implementation of orders passed by the Court in cases of service matters and other matters having financial implication.

MD

Full powers

6 Appointment of Lawyers/Counsellors/ Attorneys/Legal consultants who are not empanelled.

MD Full powers

7 To appoint arbitrator as per the provision of Arbitration & Conciliation Act, 1996.

MD

Full powers

8 To sign and verify complaints, written statements, applications, petitions, vakalatnamas and to act and appear, produce or withdraw any documents or monies in Criminal or Civil Court or Tax authorities or Tribunals, etc., and to do other acts and things necessary for proper conduct of the proceeding.

(i) Officer not below the rank of AE/Administrative Officer/Manager HR/Law Officer

For matters relating to the Secretariat/Personnel and Chief Engineer’s office establishment

(ii) Officer not below the rank of AE/Administrative Officer/Manager HR

For matter relating to their field/establishment

(iii) Officer not below the rank of Accounts Officers

For matters relating to Accounts Department

(iv) Officer not below the rank of AE

For technical matters

9 To approve the change of OIC/Counsel in the legal cases on account of transfer of OIC or for other unavoidable reasons for conducting and continuing to contest the Company’s civil suits, service matter and other legal cases.

Appointing authority of OIC/Counsel

Full powers

10 To sanction payment of decretal amount awarded by the Court/Forum/Tribunal/Council/Commission etc.

(i) MD Full powers (ii) Dir./ED/CE/ CGM (HR&A)/

Upto Rs. 2,00,000/-

(iii) Addl. CE/SE Upto Rs. 50,000/- (iv) EE Upto Rs. 20,000/-

11 To execute and

authenticate contract documents and all types of agreements falling within

(i) CGM(HR&A)/Regional ED/CE

Full powers

(ii) SE (O&M/City)

Full powers

DOP-Legal

68

S.No Nature of Power Authority Limit their scope of work for and on behalf of the Company as per law.

(iii) SE (Civil) Full powers for all works upto the limit to which he is authorized.

(iv) EE (Civil) Full powers for all works upto the limit to which he is authorized.

(v) EE Full powers for all works upto the limit to which he is authorized.

12 Use of common seal Note – Common seal shall be affixed with the authority of Board of Dir.s under the provisions of Memorandum & Articles of Association of the Company.


13 Sanction of grant in aid to educational institutions, samitees, committees, association, etc. in connection with welfare of Company’s employees and also grant of concession and facilities, etc. to them.

MD Full powers

14 Payment of subscription /contribution to various institutions connected with the Company.

MD Full powers

15 Nomination of Company Officers on various Committees.

MD Full powers

16 (i) To sanction claims of retrenchment compensation payable under MP Industrial Relation Act 1960/Industrial Dispute Act, 1947 and also the claims of compensation payable under Workmen Compensation Act, in respect of fatal accident of the employees working under them for whom they are empowered to appoint.

Dir./ED/CE/ CGM(HR&A)/ /Addl. CE/ CFO /Jt.Secretary/SE/EE

Full powers

(ii) To sanction death compensation in respect of fatal accidents while on duty.

Head of the Office not below the rank of EE

Full powers

DOP-Legal

69

S.No Nature of Power Authority Limit (iii) Sanction of workman’s compensation in accident cases under Workmen’s Compensation Act, 1923.

CGM (HR&A) Full powers

17 To sanction half monthly and lump sum amount of compensation for temporary and permanent/ partial disability caused to the employees who met with an accident while performing work on duty.

MD in consultation with CFO

Full powers

Dir./ ED/CE/ CGM(HR&A), in consultation with Jt. Director (Accounts)

Half Monthly compensation upto Rs 60, 000/- (till a period from 6 Months to 1 year) and lump sum compensation maximum upto Rs. 5.0 Lacs

SE in consultation with Sr. Accounts Officer

Half Monthly compensation upto Rs 40, 000/- (till a period from 3 Months to 6 months) and lump sum compensation maximum upto Rs. 4.0 Lacs

EE in consultation with Accounts Officer

Half Monthly compensation upto Rs 20, 000/- (upto a period of 3 Months) and lumpsum compensation maximum upto Rs. 3.0 Lacs

18 Empanelment of Advocates/Counsel for:

(i) Supreme Court/High Court/APTEL/CERC/AAIFR/BIFR/NCDRC/SCDRC/MPERC/Other Tribunals situated at Delhi and Bhopal/Taxation Authorities

MD Full powers

(ii) District Court/District Consumer Forum /Ombudsman/District Legal authorities/other district adjucating authorities not mentioned otherwise

Dir./ED/CE (Commercial) in consultation with Regional ED/CE

Full powers

(iii) Industrial Court/Labour Courts or Commissions under various Labour Laws/service matter related authorities not mentioned otherwise

CGM (HR&A) Full power for service related matters

(iv) Special Courts under Electricity Act, 2003


DOP- Part-B Establishment Matters

PART-B

ESTABLISHMENT MATTERS

DOP- Creation & Formation of Administrative Units

71

SECTION-1

CREATION AND FORMATION

OF

ADMINISTRATIVE UNITS

DOP-Creation & Formation of Administrative Units

72

Section-1: Creation and Formation of Administrative Units

S. No.

Name of Power Authority Limit

1 Finalization/Changes in organization structure involving increase in number of overall posts in any cadre.

Board of Directors with approval of State Government

Full powers

2 Creation of New regular/contract appointment posts (which are over and above sanctioned Organization Structure)


Full powers

3 (a) Re-appropriation of Class I & II posts (within sanctioned Organization Structure)


(b) Re-appropriation of Class III & IV posts (within sanctioned Organization Structure)

MD Full powers

4 (a) Creation of new office (cadre strength over and above the sanctioned Organization Structure)


Full powers

(b) Creation of new office (cadre strength within the sanctioned Organization Structure)

MD Full powers

5 Creation of supernumerary post for permanently disabled employees as per statutory requirement.

MD Full powers

6 Redefining geographical boundaries of the offices:

(a) Sub-division and Distribution Centre/Zone Regional ED/CE

Full powers

(b) Division and above MD Full powers

DOP- Selection & Appointment

73

SECTION-2

SELECTION AND APPOINTMENT

DOP-Selection & Appointment

74

Section-2: Selection and Appointment S. No.


1 Promotion and appointment of ED/CE/Addl. CE and equivalent rank within the sanctioned cadre strength as per Organization structure.

Chairman Full powers on the basis of recommendations of Corporate Selection Committee in consultation with MD

2 Promotion and appointment of SE/EE/AE/JE/SO/Sr. Steno/Draftsman/ Testing or Line Supervisor/Security Inspector and Sub-Inspector and equivalent rank within the sanctioned cadre strength as per Organization Structure.

MD Full powers on the basis of recommendations of Corporate Selection Committee.

3 Promotion and appointment of OA Gr.-III and equivalent rank and above upto the OA Gr.-I and equivalent rank within the sanctioned cadre strength as per Organization Structure.

Regional ED/CE

Full powers on the basis of recommendations of Regional Selection Committee

4 Promotion and appointment of all Class IV employees

Addl. CE/SE (in-charge of Circle)

Full powers on the basis of recommendations of Circle level Selection Committee after vetting of panel by Regional Head.

5 Recruitment and appointment of trainees on regular and on contract basis

(a) For all Class I & II officers and JE or equivalent

MD Full powers

(b) For all Class III & IV excluding JE or equivalent

Regional ED/CE Full powers after approval from CGM (HR&A)

6 Powers to entrust current charge of the post: (a) For all Class I & II posts MD Full powers (b) For all Class III & IV posts CGM (HR&A)/Regional

ED/CE Full powers

7 Appointment of apprentice(s) under Apprentice Act (such appointments shall not lead to permanent employment):

(a) Graduate apprentice/Diploma apprentice


(b) Technical Apprentices


8 (a) To make officiating arrangement in case of leave/ vacancies/transfers other than office heads and sanction of special pay if applicable.

(i) Concerned Head of office

Full powers within their administrative control for a period not exceeding 90 days.

(ii) Concerned Head of office in consultation with next higher authority

Full powers within their administrative control for period exceeding 90 days.

DOP-Selection & Appointment

75

S. No.


(b) To make officiating arrangement in case of leave/ vacancies/transfers in case of office heads and sanction of special pay if applicable.

(i) Next higher authority Full powers within their administrative control for a period not exceeding 60 days.

(ii) MD Full powers for period exceeding 60 days

9 To accord approval of CFA (Compassionate Financial Assistance) as per Company’s policy.

Authority competent to sanction pension/family pension

Full powers

10 Relaxation in educational qualifications, length of service criteria and experience in respect of those employees, who have been permanently transferred and absorbed in the Company; and who are in excess in their cadre posts for absorption of their service on the basis of their qualification and experience on other sanctioned posts in Organization Structure without implications to any financial burden on the Company.

MD Full powers

11 To grant relaxation in age and give weightage for experience for appointment through recruitment process to the persons who have rendered services in any establishment of the Company or successor Companies of erstwhile MPSEB:

(a) For Class III and IV Technical cadre (where ITI is the maximum qualification)

MD Full powers

(b) For all cadres other than those covered in (a) above.


DOP- Increments

76

SECTION-3

INCREMENTS

DOP-Increments

77

Section-3: Increments

S. No.


1 Powers to grant annual grade increment as per applicable Wage structure.

(i) Sr. AO/AO/Incharge CEC Cell

(1) Full powers in case of Class I & II officers drawing salary through the RAO or CEC Cell. (2) Full powers in case of all Class-III and IV employees posted in the concerned RAO.

(ii) Head of office not below the rank of EE

Full powers in case of all Class-III and IV employees posted in the concerned office.

2 To grant advance increment to employees who undergo sterilization Operation after satisfying the conditions stipulated in State Govt. orders issued by them and adopted by the Company from time to time.

(i) CGM (HR&A) (1) Full powers for Class- I officers; and (2) Full powers for all officers/employees at Corporate office

(ii) Regional ED/CE (1) Full powers for Class- II officers posted in their Region; and (2) Full powers for all Class-III & IV employees posted in their office

(iii) Addl. CE/SE (in-charge of Circle)

Full powers for all Class III & IV employees posted in their Circle

DOP- Disciplinary Action

78

SECTION-4

DISCIPLINARY ACTION

DOP-Disciplinary Action

79

Section-4: Disciplinary Action

S. No.


1 Suspension or Imposing of Punishment (i) Board of Directors Full powers for Dir/ED or equivalent rank – for major penalty

(ii) Chairman Suspension/minor penalty for Dir/ ED or equivalent rank & major penalty for CE or equivalent

(iii) MD Full powers upto Addl. CE or equivalent and Suspension/Minor penalty for CE or equivalent

(iv) Regional ED/CE/CGM (HR&A)

(1) Full powers upto the rank of AE and equivalent; and (2) Suspension/minor penalty for EE and equivalent

(v) Addl. CE/SE (in-charge of circle)

Full powers for Class-III employees

(vi) EE and equivalent

(1) Full powers for Class IV employees; and (2) Suspension & Minor penalty for all class III employees.

Note – However, in case of major punishments of termination/removal/dismissal, the approval of appointing authority must be sought.

2 Powers to decide appeal against punishment orders.

(i) Board of Directors Full powers for the orders passed by Board of Directors

(ii) Next higher authority to order passing authority

Full powers

3

Powers to grant permission for prosecution in case of proceedings under Prevention of Corruption Act or any other law time being in force in respect of the employees.

(i) MD Full powers for Class I rank employees

(ii) Regional ED/CE Full powers for Class II & III rank employees

(iii) SE/Addl.CE (In-charge of Circle)

Full powers for Class IV rank employees

DOP- Posting & Transfer

80

SECTION-5

POSTING AND TRANSFER

DOP- Posting & Transfer

81

Section-5: Posting and Transfer

S. No.


1 Posting and transfer. (i) MD

Full powers

(ii) CGM (HR&A) Full powers for Class III & IV employees

(iii) Regional ED/CE (1) Full powers in respect of employees of the rank of AE/JE and equivalent rank within the region (2) Full powers upto the rank of Class III & IV employees for inter circle transfer within Region

(iv) Addl. CE/SE (in-charge of Circle)

Full powers in respect of Class III/IV employees within the Circle except Junior Engineer or equivalent

(v) EE (in-charge of Division)

Full powers in respect of Class IV employees within the Division

2 Power to fix or change the Headquarters of any employees/officer.

Authority competent to transfer

Full powers

3 Countersigning form D-17 (Charge Handing-Over/Taking-Over Report) of the employees.

(i) Controlling authority not below the rank of CGM (HR&A)

Full powers for ED/CE rank and equivalent

(ii) Controlling authority not below the rank of EE

Full powers for employees below ED/CE rank and equivalent

DOP-Leave

82

SECTION-6

LEAVE

DOP-Leave

83

Section-6: Leave

S. No.


1 To sanction all kinds of leaves to the employees working in Corporate office with permission to leave the Headquarter.

(i) MD Full powers for ED/CE/CGM (HR&A) and Head of Departments.

(ii) CGM (HR&A)

Full powers for Class I employees (other than HODs) working in Corporate office.

(iii) Joint Secretary/Deputy Secretary

Full powers for Class II, III and IV employees working in Corporate office.

2 To sanction casual/optional leave to the employees working under their control with permission to leave the Headquarter.

Controlling officer Full powers for employees working under their control.

3 To sanction leaves other than casual/optional leave under service regulations (upto 45 days) to the employees working under their control with permission to leave the Headquarter.

(i) Regional ED/CE Full powers to sanction all kinds of leave upto Addl. CE and equivalent under their administrative control.

(ii) Addl. CE/SE (in-charge of Circle)

Full powers to sanction all kinds of leave upto Class-II employees.

(iii) EE or equivalent Full powers to sanction all kinds of leave to all Class-III/IV employees under their jurisdiction.

(iv) Sr. AO/AO For class III & IV employees under their administrative control.

4 (a) Sanction of other than casual/optional leave with substitute arrangement under service regulation above 45 days and upto 90 days.

(i) MD Full powers for ED/CE/CGM (HR&A)/Head of Departments.

(ii) CGM (HR&A) Full powers to sanction all kinds of leave upto Addl.CE and equivalent on recommendation of Head of Department.

DOP-Leave

84

S. No.


(iii) Regional ED/CE Full powers to sanction all kinds of leave for Class-II employees and EE or equivalent under their administrative control.

(iv) Addl. CE/SE (in-charge of the Circle)

Full powers to sanction all kinds of leave to all Class-III/IV employees under their jurisdiction.

(b) Sanction of other than casual/optional leave with substitute arrangement under service regulation, above 90 days.

(i) MD Full powers for ED/CE/CGM (HR&A)/Head of Department.

(ii) CGM (HR&A) Full powers to sanction all kinds of leave upto Addl.CE and equivalent on recommendation of Head of Department.

(iii) Regional ED/CE Full powers to sanction all kinds of leave to all Class-III/IV employees under their jurisdiction.

5

To grant extra ordinary leave without pay and allowances to the employees borne on work charge and trade establishment.

(i) Appointing Authority

Full powers upto 90 days irrespective of the fact that the leave without pay is in combination with the earned leave or not.

(ii)CGM(HR&A) in consultation with CFO

Full powers exceeding 90 days on each occasion for officers or employees posted in Corporate Office.

(iii) Regional ED/CE in consultation with Jt.Dir(F&A) posted at Regional H.Q or Sr.AO posted in Regional Accounting Unit at Regional H.Q

Full powers exceeding 90 days on each occasion for officers or employees posted under Regional Office.

DOP-Leave

85

6 (a) Power to extend leave overstayed (leave sanctioned plus leave overstayed shall be clubbed together to decide authority)

Authority competent to sanction leave

Full powers

(b) Powers to decide whether particular absence will be treated as on duty.


Full powers

(c) Powers to accept/ask for Medical Certificate from employee(s) signed by a registered Medical Practitioner while returning on duty.


Full powers

DOP-Travelling Allowance

86

SECTION-7

TRAVELLING ALLOWANCE


87

Section-7: Travelling Allowance

S. No.

Nature of Powers Authority Limit

1 To accord tour approval to all employees within State as per entitlement.

Controlling Officer Full powers for employees under their administrative control.

2 To accord approval for journey to all employees for out of State as per their entitlement.

(i) MD Full powers for ED/CE and equivalent.

(ii) CGM (HR&A) and Head of Departments

Full powers upto the rank of Addl. CE and equivalent; and employees posted in corporate office.

(iii) Regional ED/CE Full powers upto Class II rank employees.

3 Sanction of tour advance to employees under their control.

Authority competent for journey approval

Full powers

4 To accord approval to admit TA claims of all employees by the class/means of journey or/and accommodation charges beyond the entitlement.

MD Full powers

5 To accord approval to admit duplicate TA claims (in case of loss of original travel documents) of all employees.

(i) MD Full powers for ED/CE and equivalent.

(ii) CGM (HR&A) Full powers upto the rank of Addl. CE and equivalent and employees posted in corporate office.

(iii) Regional ED/CE Full powers for employees upto Class II rank.

6 To countersign TA bills (i) Controlling Officer Full powers for employees (other than Corporate office) under their administrative control.

(ii) ED/CE and equivalent

Full powers for own TA bills.

(iii) CGM (HR&A)/Concerned Head of Departments

Full powers for Class I employees posted in corporate office.


88

S. No.


(iv) Joint Secretary/Deputy Secretary

Full powers for Class II, III and IV employees posted in corporate office.

7 Acceptance/sanctioning of TA bill for payment (including reimbursement of the charges paid by the Company’s employees towards cancellation of travel tickets)

(i) Controlling officer (not below the rank of EE or equivalent)

Full powers for employees under their administrative control.

(ii) Dir./ED/CE and equivalent

Full powers for own TA bills.

(iii) CGM (HR&A) Full powers for Class I employees posted in corporate office.



8 Permitting Travelling Allowance (TA) to be calculated by the routes, other than shortest route or cheapest provided that the journey is actually performed by such route and is within the jurisdiction of the Head of the Department.

TA bill accepting authority in consultation with counter signing authority

Full powers

9 Powers to sanction charges on account of the cost of carriage by any means of transport and coolie charges.

TA bill sanctioning authority

Full powers

10 To permit an employee to draw the actual cost of transit if required by the superior authority to travel by a special means of conveyance the cost of which exceeds the entitlement under the Rules.

Next higher authority to controlling officer

Full powers

11 Grant of daily allowance to an employee who halts at one place for more than 10 days.

(i) MD Full powers for ED/CE or equivalent rank.

(ii) CGM (HR&A) Full powers for class I employees below ED/CE rank.

(iii) Regional ED/CE Full powers for class II employees.

(iv) SE/ Addl.CE (In-charge of Circle)

Full powers for class III and IV employees.


89

S. No.


12 Powers to grant TA to person not in Company’s service attending commissions of enquiry etc. or performing public duties in an honorary capacity, and to declare the grade to which such person shall be considered to belong.

ED/CE or equivalent Full powers subject to the limit that such TA is not given at rate higher than Grade-B

13 To regularize excess joining time availed by an employee on transfer provided the general spirit of the rules is observed.

(i) MD Full powers for Class I employees

(ii) ED/CE/CGM (HR&A) and equivalent

Full powers upto Class II employees


Full powers upto Class III employees except JEs

14 Powers to permit an employee to draw daily allowance for halts during tour made on account of heavy rains, floods or sickness.

Authority competent for journey approval

Powers upto a limit of 5 days

15 To grant to any employee one month’s advance of pay plus TA to which he/she may be entitled under the rules in consequence of his/her transfer.

(i) Controlling officer not below rank of EE & equivalent

Full powers

(ii) CGM (HR&A) Full powers upto ED/CE and equivalent

16 Incurring expenditure from Temporary advance/revolving fund for reservation/cancellation charges of journey tickets for the Managing Director/Board of Directors/CGM (HR&A) and Guests of the Company


17 For any stay in Company’s Guest House/Rest House, Hostel/Inspection Bungalows, etc. by the employees/visitors in excess of 3 days on payment of prescribed charges or free of charge.

Regional ED/CE/CGM (HR&A)

Full powers

DOP- Retirement

90

SECTION-8

RETIREMENT

DOP-Retirement

91

Section-8: Retirement

S. No.


1 To accept resignation of employees

Appointing Authority Full powers

2 To accord sanction for Retirement of employees on attaining the age of superannuation:

(a) For Class I employees

MD Full powers

(b) For Class II employees


(c) For Class III employees


(d) For Class IV employees Addl. CE/SE (in-charge of circle)

Full powers

3 To accept voluntary retirement of: (a) Class I employees

MD Full powers

(b) Class II employees


(c) Class III employees


(d) Class IV employees Addl. CE/SE (in-charge of circle)

Full powers

4 (a) Powers to sanction Pension/DCRG/Pensionery benefits in respect of Class I and II employees.

Regional ED/CE in consultation with Joint Director (F&A)

Full powers

(b) Powers to sanction Pension/DCRG/Pensionery benefits in respect of Class III and IV employees.


5 Ex-Gratia payment to the families of the employee(s) who die while in service

Controlling officer (not below the rank of EE and equivalent)

Full powers (Note: Ex-Gratia payment would be in accordance to the Rules/Acts in vogue)

DOP- Medical Facility

92

SECTION-9

MEDICAL FACILITY

DOP- Medical Facility

93

Section-9: Medical Facility S. No.


1 To engage local/private Doctors for attending the Company’s Hospital/ Dispensary during leave vacancies of Medical Officers.

Regional ED/CE Full powers on payment of appropriate remuneration as fixed by committee of Regional ED/CE and CGM.

2 To sanction medical advance to employees in cases of specified terminal diseases such as Heart Surgery, Kidney Transplantation and Cancer Treatment, etc.

(i) MD

Full powers

(ii) Regional ED/CE/CGM (HR&A)

Upto Rs. 1.0 lac

3 (a) To sanction 100% reimbursement of expenditure on treatment taken by a regular/contract employee who met with an accident while on duty, within/outside the state of Madhya Pradesh (but within India) in Government/Private Hospital whether recognized or not recognized by the Company.

Three member committee of CGM (HR&A), Regional ED/CE and CFO

Full powers as per the provisions of MP Civil Services Medical Attendance Rules, 1958.

(b) To sanction 100% reimbursement of expenditure incurred on treatment taken by regular/contract employees for injuries resulted due to manhandling by consumers in connection to execution of Company’s work within/outside MP (but within India) in Government/Private hospital whether recognized or not by the Company. (Subject to lodging of FIR and compliance of other provisions as per prevailing circulars)

Three member committee of CGM (HR&A), Regional ED/CE and CFO

Full powers as per the provisions of MP Civil Services Medical Attendance Rules, 1958.

(c) To sanction advance in case of regular/contract employees who met with an accident while on duty to take care of financial hardship which shall be adjusted from their medical reimbursement bills.

(i) Three member committee comprising of CGM (HR&A), Regional ED/CE and CFO

Above Rs. 1.0 lac

(ii) Regional ED/CE/CGM (HR&A)

Upto Rs. 1.0 lac

(iii) Addl. CE/SE (in-charge of circle)

Upto Rs. 25,000/-

(iv) EE

Upto Rs. 5,000/-

4 To admit the Medical reimbursement claims on duplicate cash memos (in case of loss of original).


Full powers for the staff under their administrative control.

5 Powers to countersign the medical reimbursement bills of employees.

(i) Controlling Officer Full powers for employees (other than Corporate office) under their administrative control.

(ii) ED/CE and equivalent Full powers for own bills.

DOP-Medical Facility

94

S. No.


(iii) CGM (HR&A)/Concerned Head of Departments

Full powers for Class I employees posted in corporate office.



6 To accord approval for hiring services of Specialist Doctors for dispensary as Consultant and fixing of their remuneration on daily basis.

MD Full powers

7 Powers to sanction payment of medical reimbursement bills of Company’s employee and their dependent.

(i) Corporate Level Committee

Above Rs. 10,000/- (Annual Ceiling)

(ii) Regional Level Committee

Upto Rs. 10,000/- (Annual Ceiling)

(iii) Circle Level Committee


(iv) Controlling Officer


8 Recognition of Hospital for availing specialized treatment as may be prescribed from time to time.

MD Full powers

9 Granting permission to all employees for taking treatment from Government and recognized hospitals for the members of their families and themselves within the State of Madhya Pradesh and outside the State of Madhya Pradesh while on tour/leave and allowing reimbursement of medical expenses in connection therewith.

(i) In Government/recognized hospital within the State while on official tour/leave.

Controlling officer not below the rank of EE

Full powers

(ii) In Government hospital outside the state while on official tour.

Controlling officer not below the rank of EE

Full powers

(iii) In Government hospital outside the State while on leave.

MD

Full powers

10 Permission for taking treatment from hospitals other than recognized hospitals while on tour / leave within and outside the State and allowing reimbursement of medical expenses incurred in connection therewith.

MD Full powers

11 Payment of Funeral expenses in respect of accidents sustained by the regular/contract employees during the course of work.

Controlling officers not below the rank of EE and equivalent

Rs. 5,000/- in each case

DOP- Vehicle Facility

95

SECTION-10

VEHICLE FACILITY

DOP-Vehicle Facility

96

Section-10: Vehicle Facility

S. No.


1 (a) Use of staff vehicles by the distinguished visitors, Government officials and Company’s guests.


Full powers

(b) Hiring of vehicle for use by distinguished visitors/Government officials/Company’s guests.


2 Hiring of vehicles (including project related, vigilance and pool vehicles)

As per Vehicle Policy and Budget provisions

As per Vehicle Policy and Budget provisions

3 Hiring of vehicles at daily rates CGM (HR&A)

Full powers

4 (a) Matters related to hiring of vehicles like revision of rates, fixation of rates in case of vehicles not covered under the vehicle policy, revision in the ceilings of monthly vehicle run in respect of various officers and other matters of similar nature.

BOD

Full powers

(b) Determination of ceiling rates, type of vehicles, monthly run and other terms and conditions in respect of vehicles for MD, vehicles engaged for VIP duties and vehicles hired for casual purposes on daily rates/mileage rates. (c) Determination of ceiling rates, type of vehicles, monthly run and other terms and conditions in respect of special types of vehicles like dumpers, loaders, cranes, trucks, etc.

DOP-Miscellaneous

97

SECTION-11

MISCELLANEOUS

DOP-Miscellaneous

98

Section-11: Miscellaneous

S. No.


1 Permission to acquire/disposal of movable or immovable and valuable property by all employees.

(i) MD Full powers for SE or equivalent rank and above officers

(ii) CGM (HR&A) (1) Full powers for EE or equivalent officers; (2) All Class II officers; and (3) Class III & IV employees posted at Corporate office

(iii) Regional ED/CE (1) Full powers for all Class III employees in their region (2) Class IV employees posted in their office


Full powers for Class IV employees posted in their Circle

2 Powers to define the limit of a Company employee’s sphere of duty (jurisdiction).

(i) ED/CE

Full powers in respect of EE and employees of similar rank.

(ii) SE/Addl.CE (In-charge of Circle)

Full powers in respect of employees of Assistant Engineer’s grade in the circle.

(iii) EE All Class III & IV employees in the Division.

3 To grant approval to Company employees to deliver lecture/presentation/examination paper setting/examiner for practical exams/evaluation of exam papers/to become member of selection panel of any central or state or university or autonomous body and accept honorarium for providing such services.

(i) MD Full powers for ED/CE/Addl.CE and equivalent

(ii) CGM (HR&A) Full powers for corporate office employees

(iii) ED/CE Full powers for EE and SE

(iv) SE/Addl.CE (In-charge of Circle)

Full powers upto Class II rank employees

DOP-Miscellaneous

99

S. No.


4 (a) Powers for issue of NOC to employees for Passport.

(i) Regional ED/CE Full powers upto EE and equivalent

(ii) CGM (HR&A) Full powers for SE & above and for staff posted at Corporate Office

(b) Powers for issue of NOC to employees working on deputation in other successor companies of erstwhile MPSEB/GoMP offices for Passport.


Full powers for employees on deputation from their region (upto the rank of EE)

5 Expenditure on Exhibitions/Tableau sponsored by the State or Central Government.

MD Full powers

6 To sanction rent for hiring of Private building for accommodating Company’s Office, Store, Garage and Workshop and continuance thereof with rent reasonability to be ascertained by SE (Civil).

(i) MD

Full powers

(ii) Regional ED/CE

Upto Rs. 10,000/- per month


Upto Rs. 5,000/- per month

(iv) EE

Upto Rs. 2000/- per month

7 Servicing and repairs of office equipments. (provided as per norms)

All Heads of Offices not below the rank of EE

Full powers

8 Hiring of equipments, fixtures and furniture to meet temporary requirements.

(i) CGM (HR&A)

Full powers for Corporate office

(ii) Regional ED/CE

Full powers for their office and offices under their administrative control after careful examination of need and justification.

9 Revision of rates for stitching charges for various items of uniforms/liveries to be provided to the employees.

Committee of CGM (HR&A), ED/CE (Corporate Office) and CFO

Full powers

10 To sanction entertainment expenses in connection with visits of VIPs, important consumers, senior government officers, etc., when they are treated as Company’s guests.

(i) MD Full powers

(ii) ED/CE/ CGM (HR&A)

Upto Rs. 25,000/- at a time with annual ceiling of Rs.2,50,000/-

(iii) Jt.Secretary Upto Rs. 5,000/- at a time with annual ceiling of Rs. 25,000/-

(iv) SE /Addl.CE (In-charge of Circle)

Upto Rs. 5,000/- at a time with annual ceiling of Rs. 50,000/-

DOP-Miscellaneous

100

S. No.


(v) EE (Field)/EE Civil (In-charge of Company’s guest house)

Upto Rs. 2,000/- at a time with annual ceiling of Rs. 20,000/-

11 All expenses on Board of Directors Meetings, Committee Meetings, Annual General Meetings and sanction of expenses on journey/Boarding Lodging of Directors of the Board.


12 Incurring of expenditure for the meetings and conferences.

(i) MD Full powers

(ii) Regional ED/CE/CGM(HR&A)

Upto Rs. 25,000/- on each occasion subject to overall annual limit of Rs. 1.0 lac

(iii) Addl. CE/SE (In-charge of Circle)/Jt.Secretary

Upto Rs. 5,000/- on each occasion subject to overall annual limit of Rs. 50,000/-

(iv) EE (In-charge of Division)

Upto Rs. 5,000/- on each occasion subject to overall annual limit of Rs. 35,000/-

13 Incurring of expenditure limited to serving of Tea and Biscuits from Revolving Fund for entertaining the press representatives visiting the office.

(i) CGM (HR&A) Not exceeding Rs. 2000/- on any occasion

Jt.Secretary/Deputy Secretary

Not exceeding Rs. 1000/- on any occasion

14 Incurring of expenses towards decoration of office building (tent house arrangements, tea/snacks etc.) for Independence Day and Republic Day functions/ceremonial functions.

(i) CGM (HR&A) Full powers

(ii) Regional ED/CE Upto Rs. 10,000/- on each occasion

(iii) SE (O&M) Upto Rs. 7,000/- on each occasion

(iv) EE (O&M) Upto Rs. 5,000/- on each occasion

15

Incurring expenditure on advertisements. (i) CGM (HR&A) Full powers

16 General expenses on library, other books, subscription to newspapers, periodicals, online journals, etc.

(i) Regional ED/CE/CGM (HR&A)/CFO

Powers upto Rs. 50,000/ (annual ceiling)

(ii) Addl. CE/SE (In-charge of Circle)

Upto Rs.15,000/- (annual ceiling)

(iii) EE ( In-charge of Division)

Upto Rs.5,000/- (annual ceiling)

DOP-Miscellaneous

101

S. No.


17 Binding of Books: Cutting, stitching and binding of books, booklets, notes, etc. and payment of charges thereof.

(i) CGM (HR&A)/Regional ED/CE/Addl. CE/CFO/SE/Jt. Secretary

Full powers

(ii) EE or Sr.AO/ Regional AO

Full powers

18 Expenditure on sports, cultural and welfare events organized by the Company

(i) CGM (HR&A) Full powers (ii) Regional ED/CE Upto Rs.15,000/- on each

occasion (iii) Addl. CE/SE (In-charge of Circle)

Upto Rs. 10,000/- on each occasion

(iv) EE (In-charge of Division)

Upto Rs. 3,000/- on each occasion

19 Sanction of expenditure towards obtaining memberships of professional bodies in the name of Company.


20 (a) Contribution against Calendars, Diaries. (b) Contribution against Common expenses of MPPMCL and other Discoms. (c) Expenses relating to organisation of recruitment/ performance evaluation examinations. (d) Reimbursement of Accommodation/ Fare charges to candidates appearing in selection exams as per rules. (e) Travelling Expenses of Senior Officers/ VIPs on official visits (f) Training related expenditure

CGM (HR&A)

Full powers

21 Powers to reduce the pay and allowances of a servant treated on duty under Fundamental Rules (FR) - 9(6)(b)

Appointing authority Full powers

22 Replacement of furniture against survey report Head of Department (not below the rank of EE)

Full powers

23 Free supply of Company publications. CGM (HR&A) Full powers

24 To accord approval for tie-up and signing of MOU (Memorandum of Understanding) between the Company and educational/training institutes of repute at State and National/International level


25 To accord sanction for investigation of time barred TA claims, Medical reimbursement and pay and allowances which are less than three years old.


Full powers in respect of all the employees under their administrative control.

26 Sanctioning for Waivel of penal interest for delay in execution of mortgage deed etc. in respect of advances given for purchase of House building

CFO Full powers

...............................................................................End of Document.........................................................................

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