Hoboken Board of Education 5-14-13 Agenda for Public Meeting

HOBOKEN BOARD OF EDUCATION 158 FOURTH STREET, HOBOKEN, NJ 07030

(Meeting held at 1115 Clinton Street, Hoboken, New Jersey 07030)

AGENDA TUESDAY, MAY 14, 2013

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OPEN PUBLIC MEETING STATEMENT: This meeting is being held in conformity to the Open Public Meetings Act N.J.S.A. 10:4-6 et. seq. Proper public notice of the meeting was published in the local papers on May 11 and May 12, 2013. If any Board member or member of the public in attendance believes that the meeting is in violation of the Open Public Meetings Act, the Hoboken Board of Education requests that they make a statement at this time. The Board wishes to make those in attendance aware that this meeting is being recorded on video and will be broadcast by the Board at a later date on CATV Channel 77 and Fios Channel 46. The Hoboken Board of Education is committed to preserving the decorum of the public process and is mindful that we live in the electronic age of computers, cell phones and other electronic communications devices. Nevertheless, we respectfully request that all meeting participants kindly silence their electronic devices during the course of the meeting, and if use of the device is necessary, we ask that you please leave the meeting room if you need to conduct personal business. SALUTE TO THE FLAG ROLL CALL: PRESENT ABSENT Biancamano, Peter Garcia, Carmelo Kluepfel, Thomas Markle, Rose Marie McAllister, Ruth Mitchell, Jean Marie Rhodes-Kearns, Frances Sobolov, Irene Gold, Leon Also Present:




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7:00 P.M. PUBLIC MEETING Call to Order - Board Secretary Statement of Compliance – Open Public Meeting Act Pledge of Allegiance Roll Call RECOGNITION REPORTS Superintendent's Report Business Administrator Committee Reports Board of Education President PUBLIC COMMENT – Limited to 5 Minutes per person or as modified by presiding officer Agenda Items Only ACTION: Approval of Minutes Policies Curriculum and Instruction Governance and Personnel Finance Facilities Grants




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BOARD BUSINESS PUBLIC COMMENT– Limited to 5 Minutes per person or as modified by presiding officer Agenda and Non-Agenda Items CONSIDERATION OF EXECUTIVE SESSION ADJOURNMENT FUTURE PUBLIC BOARD MEETINGS June 11, 2013 June 25, 2013




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SUBJECT: APPROVAL OF MINUTES RESOLVED, that the Board of Education, upon recommendation of the Superintendent, approves the following Board of Education minutes: February 12, 2013: Public Meeting

Motioned by Seconded by Roll Call Vote

YES NO ABSTAIN Biancamano, Peter Garcia, Carmelo Kluepfel, Thomas Markle, Rose Marie McAllister, Ruth Mitchell, Jean Marie Rhodes-Kearns, Frances Sobolov, Irene Gold, Leon




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SUBJECT: APPROVAL OF MINUTES RESOLVED, that the Board of Education, upon recommendation of the Superintendent, approves the following Board of Education minutes: March 7, 2013: Public Meeting






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POLICIES RESOLUTION NO. PL-0001-12-13 SUBJECT: APPROVAL OF POLICY REVISION (SECOND AND FINAL READING) Policy #5132 Dress and Grooming






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CURRICULUM AND INSTRUCTION RESOLUTION NO. CI-0001-12-13 SUBJECT: APPROVAL OF TEXT BOOK ADOPTION RESOLVED, that the Board of Education, upon recommendation of the Superintendent and Curriculum and Program Sub-Committee at its May meeting approves the following textbook adoption for the 2013-2014 school year: Glencoe Reading Wonders for grades 1-6 Prentice Hall Literature for grades 7, 8, 9 and 10 RESOLUTION NO. CI-0002-12-13 SUBJECT: APPROVAL OF CURRICULUM RESOLVED, that the Board of Education, upon recommendation of the Superintendent and Curriculum and Program Sub-Committee at its May meeting approves the following curriculum for the 2012-2013 school year: Advanced Placement Biology (syllabus approved by the College Board)






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GOVERNANCE AND PERSONNEL RESOLUTION NO. GP-0001-12-13 SUBJECT: ACCEPTANCE OF RESIGNATIONS RESOLVED, that the Board of Education, upon recommendation of the Superintendent, accepts the following resignations for the 2012-2013 school year:

STAFF MEMBER SCHOOL OR LOCATION

POSITION, UPC CODE, & ACCOUNT NUMBER EFFECTIVE DATE

1. Kimberly Tarabocchia Wallace School First Grade Teacher (no UPC code position absorbed)

06/30/13 (personal reasons)

2. Christy Vespa Connors School Elementary Teacher (no UPC code position absorbed)


3. Angela Rivera Wallace School Teacher of Handicapped TCH.WA.RES.04 #15-213-100-101-06-1069-000

07/01/13 (purpose of retirement)

4. Laurinda Pereira Calabro School Principal ADM.CA.PRIN.01 #15-000-240-103-04-1011-000

07/01/13 (purpose of retirement)

5. Eric Boateng Hoboken High School Vice-Principal ADM.HS.VPRN.01 #15-000-240-07-1011-000


RESOLUTION NO. GP-0002-12-13 SUBJECT: APPROVAL OF APPOINTMENTS – 2012-2013 SCHOOL YEAR RESOLVED, that the Board of Education, upon recommendation of the Superintendent, approves the appointments of the following personnel in the Hoboken School District, for the 2012-2013 school year on the appropriate bargaining unit salary guides, pending the full satisfaction of requisite New Jersey Department of Education and District employment criteria. ALSO, BE IT RESOLVED, that the Superintendent recommends that the Board of Education approves the submission to the County Superintendent of Schools the applications for emergency hiring and each applicant’s attestation that he/she has not been convicted of any disqualifying crime pursuant to the provisions of N.J.S.A. 18A:6-7.1 et seq., N.J.S.A. 18A-:39-17 et seq., or N.J.S.A. 18A:6-4.13 et seq. for the employees listed below, if necessary:




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NAME

ASSIGNMENT, ACCOUNT NUMBER,

& UPC CODE EFFECTIVE

DATES

ANNUAL BASE SALARY

/HOURLY RATE

1. Laura E. Olivieri (replacing Jay Calnan)

Security Guard (part-time) SEC.FL.SECP.06 #11-000-266-100-13-1044-000

05/15/13-06/30/13 $10.39 an hour

2. Carlos D. Roman (replacing Jean Roman)

Audio Visual Technician/Soundman VTR.FL.COCR.01 #15-401-100-100-07-1903-000

05/15/13-06/30/13 $20,000.00 per year (prorated)

RESOLUTION NO. GP-0003-12-13 SUBJECT: APPROVAL OF THE APPOINTMENT OF HOBOKEN SCHOOL EMPLOYEES FOR THE 2013-2014 SCHOOL YEAR RESOLVED, that the Board of Education, upon the recommendation of the Superintendent, approves the master employment list for the 2013-2014 school year and corresponding salaries for all employees, in accordance with the attachment which shall be made part of the minutes. (The attachment will be available for review at the office of the Superintendent, 158 Fourth Street, Hoboken, New Jersey). RESOLUTION NO. GP-0004-12-13 SUBJECT: APPROVAL OF THE HIB REPORTS RESOLVED, that the Board of Education, upon recommendation of the Superintendent, approves the April 2013 HIB report.




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RESOLUTION NO. GP-0005-12-13 SUBJECT: APPROVAL OF INCREASE IN HOURLY RATE RESOLVED, that the Board of Education, upon recommendation of the Superintendent, approves the following increase in hourly rates:

NAME OLD

POSITION/SALARY NEW POSITION/

SALARY EFFECTIVE DATE & ACCOUNT NUMBER

1. Joshua Santiago Wallace School ABA Teacher Aide $13.49 per hour

Wallace School ABA Teacher Aide Completed ABA training $15.57 per hour AID.FL.SEAP.06

05/15/13-06/30/13 #11-216-100-106-06-1039-000

2. Bianca Rosado Wallace School ABA Teacher Aide $13.49 per hour

Wallace School ABA Teacher Aide Completed ABA training $15.57 per hour AID.FL.SEAP.65

05/15/13-06/30/13 #11-000-217-106-13-1039-001

3. Samantha Barragan Wallace School ABA Teacher Aide $13.49 per hour

Wallace School ABA Teacher Aide Completed ABA training $15.57 per hour

05/15/13-06/30/13 #11-216-100-106-06-1039-000

RESOLUTION NO. GP-0006-12-13 SUBJECT: APPROVAL OF FACILITY USAGE RESOLVED, that the Board of Education, upon recommendation of the Superintendent, approves two additional meetings to be held at the gymnasium at Wallace School for the City of Hoboken Planning Board on Wednesday, May 22, 2013 from 7:00 - 11:00 p.m. and June 6, 2013 from 7:00 - 11:00 p.m.




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RESOLUTION NO. GP-0007-12-13 SUBJECT: APPROVAL OF LEAVE REQUESTS AND CHANGES RESOLVED, that the Board of Education, upon recommendation of the Superintendent, approves the following leave request:

EMPLOYEE POSITION & BUILDING

FMLA 12 WEEKS NO PAY

AND WITH BENEFITS

FAMILY OR MATERNITY LEAVE OF

ABSENCE

1. Susan Haber ABA Special Ed Aide Wallace AID.FL.SEAP.05 #11-000-217-106-13-1039-001

04/15/13-06/30/13

2. Lea DiVincent Wallace Elementary Teacher TCH.WA.KIND.02 #15-110-100-101-06-1013-000

09/01/13-06/30/14

3. Elise Rosenberg Garfinkel

Wallace School 1st grade teacher TCH.WA.ELEM.20 #15-120-100-101-06-1012-000

09/05/13-10/03/13 (sick days)

10/04/13-01/02/14

01/03/14-06/30/14

RESOLUTION NO. GP-0008-12-13 SUBJECT: APPROVAL OF TRANSFERS RESOLVED, that the Board of Education upon recommendation of the Superintendent, approves the following staff transfers effective March 13, 2013:

STAFF FROM TO & ASSIGNMENT EFFECTIVE DATE

1. James Baker Hoboken High School TCH.HS.HEP.02 #15-140-100-101-07-1027-000

Calabro-Physical Education TCH.FL.PED.04 #11-110-100-101-02-1013-000 #15-110-100-101-04-1013-000 #15-120-100-101-04-1012-000 #15-130-100-101-04-1015-000

September 1, 2013

2. Andrea Canonico Wallace TCH.WA.MID.01 #15-130-100-101-06-1015-000

Connors-English TCH.CR.LAM.01 #15-130-100-101-09-1015-000

September 1, 2013




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STAFF FROM TO & ASSIGNMENT EFFECTIVE DATE

3. Christopher DellaFave Wallace TCH.WA.MID.02 #15-130-100-101-06-1015-000 ABOLISH UPC

Hoboken High School- Middle School Science NEW UPC TCH.HS.SCIM.01 #15-130-100-101-07-1015-000

September 1, 2013

4. Mary Fuchs Connors TCH.CR.LAM.01 #15-130-100-101-09-1015-000 ABOLISH UPC

Hoboken High School-Middle School English NEW UPC TCH.HS.ENGM.02 #15-130-100-101-07-1915-000

September 1, 2013

5. Erin Kraven Connors TCH.CR.SCIM.01 #15-130-100-101-09-1015-000 ABOLISH UPC

Hoboken High School-Middle School English NEW UPC TCH.HS.ENGM.03 #15-130-100-101-07-1015-000

September 1, 2013

6. Hector Morales Hoboken High School TCH.HS.HEP.05 #15-140-100-101-07-1027-000

Wallace-Physical Education TCH.WA.PED.02 #15-120-100-101-06-1012-000

September 1, 2013

7. Derek Piccini Wallace TCH.WA.PED.02 #15-120-100-101-06-1012-000 ABOLISH UPC

Hoboken High School-Physical Education TCH.HS.HEP.05 #15-140-100-101-07-1027-000

September 1, 2013

8. Carmine Ronga Connors TCH.FL.DISC.01 #15-000-211-100-06-1008-000 #15-000-211-100-09-1008-000 ABOLISH UPC

Wallace- 5th grade teacher TCH.WA.ELEM.22 #15-120-100-101-06-1012-000

September 1, 2013

9. Vanessa Phalen Wallace TCH.WA.MID.07 #15-130-100-101-06-1015-000 ABOLISH UPC

Hoboken High School-Middle School Math Teacher NEW UPC TCH.HS.MATM.02 #15-130-100-101-07-1015-000

September 1, 2013

10. Patricia Williams Wallace TCH.WA.SPED.03 #15-212-100-101-06-1066-000 ABOLISH UPC

Calabro- Special Education MD NEW UPC TCH.CA.SPED.01 #15-212--100-101-04-1066-000

September 1, 2013




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RESOLUTION NO. GP-0009-12-13 SUBJECT: APPROVAL OF SUMMER HOURS RESOLVED, that the Board of Education, upon recommendation of the Superintendent, approves the following summer hours:

STAFF POSITION DATES AND AMOUNT ACCT. #

1. Jennifer Lopez Grants/Staff Development Coordinator

20 days in July and August, 2013 1/10 annual base salary (less stipend) $11,091.00

#11-000-221-104-13-1033-000

2. Jennifer Norcia Instructional Technology Specialist

100 hours in July and August, 2013 Not to exceed $3,700.

#11-000-222-100-13-1052-000

3. Andrea Cohen Speech & Language Pathologists

07/01/13-08/05/13 $37.00 an hour (as needed) Not to exceed $1,500.00

#11-422-100-110-13-0000-000

4. Margaret Marino Speech & Language Pathologists


#11-422-100-110-13-0000-000

5. Tricia Jost Speech & Language Pathologists


#11-422-100-110-13-0000-000

6. Jennifer Hernandez Child Study Team Member 07/01/13-08/05/13 6 hours per day 20 days $37.00 per hour

#11-422-100-110-13-0000-000

7. Jennifer Dunst Child Study Team Member 07/01/13-08/05/13 6 hours per day 20 days $37.00 per hour

#11-422-100-110-13-0000-000




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RESOLUTION NO. GP-0010-12-13 SUBJECT: APPROVAL OF COACHES FOR SPECIAL OLYMPICS RESOLVED, that the Board of Education, upon recommendation of the Superintendent, approves the following coaches for Special Olympics for the 2013-2014 school year:

STAFF POSITION & STIPEND DATES ACCOUNT NO.

1. Lorna Courtney Martinez Head Coach Special Olympics $4,191.00

07/01/13-06/30/14 #11-402-100-100-17-1901-000

2. Scotty Morin Assistant Coach Special Olympics $2,095.00

07/01/13-06/30/14 #11-402-100-100-17-1901-000

RESOLUTION NO. GP-0011-12-13 SUBJECT: APPROVAL OF STUDENT TEACHER PLACEMENTS FOR THE 2012-2013 AND 2013-2014 SCHOOL YEAR: RESOLVED, that the Board of Education, upon recommendation of the Superintendent, approves the following student teacher placements for the 2012-2013 and 2013-2014 school years:

STUDENT TEACHER NAME SCHOOL & POSITION

COOPERATING TEACHER TIME PERIOD

1. Bryan Pinamonti Hoboken High School 9-12 Math 40 Hours

Anna Gullo May 2013-June 2013

2. Ashley DePascale Wallace School 1st Grade Classroom Setting 8 Hours

Elise Rosenberg May 2013-June 2013

3. Whitney Berkebile Hoboken High School 1) Counseling Practicum 2) Internship I 3) Internship II

Damien Arnone 1) Sept. 2013 To Dec. 2013 2) Jan. 2014 To May 2014 3) Sept. 2014 To Dec. 2014




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RESOLUTION NO. GP-0012-12-13 SUBJECT: APPROVAL OF SPECIAL EDUCATION DATA MANAGER FOR MANAGING IEP DIRECT DATABASE RESOLVED, that the Board of Education, upon recommendation of the Superintendent, approves the special education data manager for managing IEP Direct database"

STAFF FROM AMOUNT ACCOUNT NO.

1. Loreto Martinez 07/01/13-06/30/14 $37.00 per hour maximum 200 hours (per year)

#11-000-219-105-20-0000-000

RESOLUTION NO. GP-0013-12-13 SUBJECT: APPROVAL OF EXTRA HOURS FOR PRE-SCHOOL REGISTRATION RESOLVED, that the Board of Education, upon recommendation of the Superintendent, approves the following hours for pre-school registration for the following employees:

STAFF FROM AMOUNT ACCOUNT NO.

1. Maritza Ramos 03/12/13 & 03/13/13 1 hour each day

$29.00 per hour Total 2 hours $58.00

#20-218-200-105-27-1028

2. Marisol Ocasio 03/12/13 & 03/13/13 1 hour each day


#20-218-200-105-27-1028

3. Denise Valentin-Brookes 03/12/13 & 03/13/13 1 hour each day


#20-218-200-105-27-1028

4. Joanne Ayala-Bracero 03/12/13 & 03/13/13 1 hour each day


#20-218-200-105-27-1028

5. Nelys Moyeno 03/12/13 & 03/13/13 1 hour each day


#20-218-200-105-27-1028




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RESOLUTION NO. GP-0014-12-13 SUBJECT: APPROVAL OF SBYSP SUMMER PROGRAM AT HOBOKEN HIGH SCHOOL RESOLVED, that the Board of Education, upon recommendation of the Superintendent, approves the SBYSP Summer Program at Hoboken High School. " Camp Redwings 2013" is a summer program which is required by SBYSP contract between the Hoboken Board of Education and NJ State Division of Children and Family Services. The entire program will run for six weeks beginning on July 1, 2013. The program will provide students with a variety of learning support, healthy youth development, recreational activities and a student orientation component. The program will take place at Hoboken High School and include a variety of approved field trips pending renewal of the grant. Salaries from #20-436-200-100-13-1027-000. RESOLUTION NO. GP-0015-12-13 SUBJECT: APPROVAL OF CLASS OF 2014 SENIOR PROM RESOLVED, that the Board of Education, upon recommendation of the Superintendent, approves the date and venue for the Class of 2014 Senior Prom:

DATE TIME VENUE CLASS

Friday, June 6, 2014 7:00 p.m. - 12:00 a.m. The Graycliff Moonachie, New Jersey

Class of 2014

RESOLUTION NO. GP-0016-12-13 SUBJECT: APPROVAL OF MOCK CAR DISPLAY AT HOBOKEN HIGH SCHOOL RESOLVED, that the Board of Education, upon recommendation of the Superintendent, approves Hoboken High School to display a crashed vehicle outside of Hoboken High School from May 28, 2013 until May 30, 2013. The purpose of this display is to demonstrate to our students the dangers of drinking and driving. The Hoboken Police Department will have police caution tape around the display for safety precautions. In conjunction with this Ms. Maria Estevez (Mothers Against Drunk Driving) will speak to 12th graders in a one hour assembly on May 29, 2013.




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RESOLUTION NO. GP-0017-12-13 SUBJECT: ADDITION TO PREVIOUSLY APPROVED JOB TITLE RESOLVED, that the Board of Education, upon recommendation of the Superintendent, approves the following job title change for the 2013-2014 school year: Old Title: Supervisor, Student Support Services New Title: Supervisor, Student Support Services and Junior High Programs which will include the oversight of Junior High teachers, students and programs RESOLUTION NO. GP-0018-12-13 SUBJECT: APPROVAL OF THOMAS G. CONNORS ELEMENTARY SCHOOL SUMMER PROGRAM 2013 RESOLVED, that the Board of Education, upon recommendation of the Superintendent approves Connors Summer Program starting July 8, 2013 through August 2, 2013. Tentative schedule is from 8:30 a.m. - 12:30 p.m. The academic program will be open to all rising 3rd through 6th grade student, including special education in Connors Elementary School. The total budget including salaries, supplies, and certificates is $43,802.00. The lines for the Connors Summer Program are #20-231-100-100-18-0000-101 and 20-231-100-600-16-0150-000. RESOLUTION NO. GP-0019-12-13 SUBJECT: APPROVAL OF TWO NEW JOB TITLES RESOLVED, that the Board of Education, upon recommendation of the Superintendent, approves the following two new job titles: 1. Elementary Response to Intervention (RTI) Reading Intervention Teacher 2. Elementary Response to Intervention (RTI) Reading Intervention Coordinator RESOLUTION NO. GP-0020-12-13 SUBJECT: SCHOOL CHOICE APPLICATION DEADLINE WAIVER RESOLVED, that the Board of Education, upon recommendation of the Superintendent, in accordance with State regulations and the Commissioner's guidelines governing the School Choice application timeline, and pursuant to the circumstances noted below, to have a Jersey City parent's application to the Commission for a School Choice Application Deadline Waiver:




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To confirm that Hoboken Public School District has a 2013-2014 School Choice seat available at the third grade level which we are willing to offer to said parent's child, Jersey City resident JP, knowing that we will not receive any Choice funding for that student for the 2013-2014 school year due to family circumstances. RESOLUTION NO. GP-0021-12-13 SUBJECT: APPROVAL OF PART-TIME AIDES FOR THE 2013-2014 SCHOOL YEAR RESOLVED, that the Board of Education, upon recommendation of the Superintendent, approves the employment of aides, on a part-time basis for no more than 5 hours and 45 minutes per day excluding lunch period for which the high school is 40 minutes and the elementary school is 43 minutes for the 2013-2014 school year.




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FIELD TRIP REQUESTS - May 14, 2013 HBOE Agenda RESOLUTION NO. GP-0022-12-13

Date School Grade Staff Destination/Purpose Cost to District Cost to Students Account Charged

NEW JERSEY

05/15/13 HOPES CAP, Inc./ Brandt

Pre-k M. Avilez + 1 Aid Hoboken Historical Museum, Hoboken, NJ Community Helpers

No cost to District (Walking Trip)

No cost to Students

N/A

5/22/13 Catapult Learning/ Brandt

Pre-k-4 Lipari, Farber, Everett, Banes, Leanord,+ 5 Teacher Aides

Field Station Dinosaurs Secaucus, NJ Explore unique dinosaur zoo and make discoveries about earth's history.

No cost to District (Outside Transportation)

$1,104.00 Cost to Students (@$16.00 each)

N/A

5/29/13 HOPES CAP, Inc./ Brandt

Pre-K Monetti, + 1 Aid Johnny Rockets Hoboken, NJ Community Helpers

No cost to district (Walking Trip)

No cost to Students

N/A

5/30/13 Catapult Learning/ Brandt

Pre-k-3 A.Enrico, B.Peacraro, L.Rauch, S.Pelligrino, K.Fiore, P. Emogen + 6 Teacher Aids

Field Station Dinosaurs Secaucus, NJ Explore unique dinosaur zoo and make discoveries about Earth's history.

No cost to district (Outside Transportation)

$1,312. Cost to Students (@ $16.00 each)

N/A

5/30/13 Catapult Learning/ Wallace

Pre-k-3 J. Reading, + 1 Aid Field Station Dinosaurs Secaucus, NJ Explore unique dinosaur zoo and make discoveries about Earth's history.

No cost to District (Outside Transportation)

$208.00 Cost to Students (@ $16.00each)

N/A

5/20/13 Calabro 2 Kontogiannis + 1 Teacher Aid

Hoboken Historical Museum Hoboken, NJ Social Studies/ Geography

No cost to District (HBOE Transportation)

No cost to Students

N/A




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06/05/13 Calabro 2 Kontogiannis + 1 Teacher Aid

Hoboken Firehouse Hoboken, NJ Reading/Social Studies


No Cost to Students

N/A

4/22/13 Wallace K Selby Columbus Park Hoboken, NJ Butterfly release: Students observe them from caterpillars to chrysalis to butterflies.


No cost to Students

N/A

4/22/13 Wallace 3 Mitsakos,Rizzo Church Street Park Hoboken ,NJ Tree Planting ceremony: Life Science /Interdependence CPI #5.3.6 C1


No cost to Students

N/A

05/01/13 Wallace 7 Dellafave, R. Donovan & Phalen

Columbus Park Hoboken, NJ Physical Ed, free writing, journal writing.


No cost to Students

N/A




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5/7/2013 Wallace 7 DellaFave Hoboken Historical Museum Hoboken, NJ History Hunt with HHS "Big Brothers and Sisters"


No cost to Students

N/A

5/8/2013 Wallace 2-4 Frene,Cordero +6 Aids Post Office Hoboken, NJ Students will lean the steps necessary to mail letters and how the Post Office is important to a community.


$7.38 Cost to Students (@ $0.41 each)

N/A

5/9/2013 Wallace 6 Taglieri Hoboken Historical Museum Hoboken, NJ History Hunt with HHS "Big Brothers and Sisters"


No cost to Students

N/A

5/14/13 Wallace 7 Phalen Hoboken Historical Museum Hoboken, NJ History Hunt with HHS "Big Brothers and Sisters"


No cost to Students

N/A




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5/16/13 Wallace 6 Canonico Hoboken Historical Museum Hoboken, NJ History Hunt with HHS "Big Brothers and Sisters"


No cost to Students

N/A

5/21/13 Wallace 7 Donovan Hoboken Historical Museum Hoboken, NJ History Hunt with HHS "Big Brothers and Sisters"


No cost to Students

N/A

05/21/13 Wallace 4-7 Cohen Montclair University Montclair, NJ EIRC program for Gifted & Talented-SITE inventions and innovations winners.

$140.00 Cost to District (HBOE Transportation)

No Cost to Students (@$35.00 each)

9641-11-190-100-890-18-0000-000

5/22/13 Wallace 5 Martinez Hoboken Museum Hoboken, NJ Social Studies


No cost to Students

N/A

5/22/13 Wallace 1 Reilly,Corea & McLoughlin

Liberty Science Interpretive Center Jersey City, NJ Science

No Cost to District (HBOE Transportation)

No cost to Students

N/A

05/22,23/13

Wallace 6 Taglieri, Canonico, Pearly, Ellis, Lemberg, & Ouellette

City of Hoboken Hoboken, NJ History of Hoboken.


No cost to Students

N/A




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05/23/13 Wallace 6 Cohen Woodrow Wilson School Weehawken, NJ Academic Bowl Challenge for 6th grade gifted students.


No cost to Students

N/A

5/23,5/30 6/6/13

Wallace 2-4 Frene,Cordero +6 Aids Hoboken Waterfront Hoboken, NJ Community Study: Students will learn how local communities have changed over time.


No cost to Students

N/A

5/24/13 Wallace 6 Pearly Hoboken Historical Museum Hoboken, NJ History Hunt with HHS "Big Brothers and Sisters"


No cost to Students

N/A

5/24/13 Wallace 5 Killen Hoboken Museum Hoboken, NJ Social Studies


No cost to Students

N/A

05/29/13 Wallace 1-3 Mitsakos, Reilly & Corea Columbus Park Hoboken, NJ Pigeon Walk- Science/Life Science: 5.3.C Interdependence; all animals/plants depend on other organisms and their environment to meet basic needs.


No cost to Students

N/A




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06/03/13 (*rain date 6/10/13)

Wallace 5 C. Killen + 1 aide Hoboken Pier A Hoboken, NJ Community Connections/Social Studies.


No cost to Students

N/A

6/8/2013 Wallace 5,6 Taglieri,Pearly, Temple Liberty Science Interpretive Center Jersey City, NJ Alka-Seltzer Rocket Challenge: Science/Newton's Law of Motion

No cost to District (Parents will supply Transportation)

No cost to Students

N/A

6/10/13 Wallace 5 Martinez Liberty State Park Interpretive Center Jersey City, NJ Science


No cost to Students

N/A

06/13/13 Wallace 1-7 Grasta & Donnelly Malibu Diner Hoboken, NJ Student of the Month


No cost to Students

N/A

6/13/13 Wallace 2-4 Frene,Cordero +6 Aids Hoboken NJ Transit Train Station Hoboken, NJ Students will ride the Light Rail & explore the development of how different transportation systems impact NJ's economy.


$118.00 Cost to Students (@ $4.20 each)

N/A




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06/17/13 Wallace 5 Killen + 1 aide Liberty Science Interpretive Center Jersey City, NJ Natural Environments & Pond Study.


No cost to Students

N/A

6/19/13 Wallace 5 Killen + 1 aide Liberty Science Center Jersey City, NJ Chemistry Lab Study/Science Exhibits.


No cost to Students (@$20.25 each)

15-190-100-890-06-0250-000

05/29/13 HHS 8-12 Drumgoole,Antune, Allgaier, Courtney Martinez + 1 Aid

Motor Vehicle Jersey City, NJ Life Skills.


$696.00 Cost to Students (@$24.00 each)

N/A

06/22/13 HHS 11 Munoz, Martinez + 1 Aid Six Flags Great Adventure Jackson, NJ Junior Class Trip.


$3,000.00 Cost to Students (@ $45.00 each)

N/A

7/11/13 HHS 9-12 D'Elia, Blue, & Ashley Clearview Cinemas Hoboken, NJ Summer, healthy youth development.

$325.00 Cost to District (Walking Trip )

No cost to Students (@6.00 each)

20-436-200-800-13-0251-000-7993

7/18/13 HHS 9-12 D'Elia, Blue, & Ashley Secaucus Swim Center Secaucus, NJ Summer, healthy youth development activity.


No cost to Students ($7.00 each)

20-436-200-800-13-0251-000-7993




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7/25/13 HHS 9-12 D'Elia, Blue, & Ashley AMF Wallington Lanes Wallington, NJ Summer, healthy youth development


No cost to Students (@6.50 each)

20-436-200-800-13-0251-000-7993

8/1/2013 HHS 9-12 D'Elia, Blue, & Ashley Clearview Cinemas Hoboken, NJ Summer, healthy youth development.

$325.00 Cost to District (Walking Trip )


20-436-200-800-13-0251-000-7993

OUT OF STATE

6/12/13

Connors

7

Kraven,McQuay,White ,Sanchez + 2 Aids

The Bronx Zoo Bronx, NY Students are currently studying the animal kingdom and diversity of life.

$600.00 Cost to District (Outside Transportation)


15-000-270-512-090251-000




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RESOLUTION NO. GP-0023-12-13 SUBJECT: APPROVAL OF WORKSHOPS RESOLVED, that the Board of Education, upon recommendation of the Superintendent, approves the following workshops: WHEREAS, N.J.A.C. 6A:23B-1.1 et. seq. requires that each board of education adopt a formal policy and procedures relating to travel and expense reimbursement for its employees and board members; and WHEREAS, the School District of the Hoboken Board of Education (the “Board”) adopted a Travel Expense Reimbursement Policy that addresses the reimbursement of travel-related expenses by Board members and employees of the District; and WHEREAS, the Board has considered all other relevant guidelines and circulars associated with the adoption of its Travel Expense Reimbursement Policy; and WHEREAS, the Board has determined that the travel listed in this Resolution is educationally necessary and fiscally prudent; and WHEREAS, the Board has concluded that the travel and expense reimbursement listed in this Resolution are directly related to and within the scope of the employee’s current responsibilities; and WHEREAS, the Board has determined that the travel and expense reimbursements listed in this Resolution are for travel that promotes the delivery of instruction or furthers the efficient operation of the school district; and WHEREAS, the Board has concluded that the travel and expense reimbursement listed in this Resolution are in compliance with State travel reimbursement guidelines as established by the Department of Treasury and incorporated herein; THEREFORE, BE IT RESOLVED, pursuant to N.J.A.C. 6A:23B and Board Policy and upon the recommendation of the Superintendent, that the School District of the Hoboken Board of Education, in the County of Hudson, New Jersey, approves travel requests as listed.




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May 14, 2013 BOE Meeting Resolution No. GP-0023-12-13 Workshops

School/Dept. Date(s) Staff Purpose/Destination Cost/Account ChargedCentral Office 05/20/13-

05/21/13 06/12/13-06/13/13

Dr. Miguel Hernandez Instructional Coaching: Essential for School Success Monroe Township, New Jersey

Registration: $797.00 #11-00-223-500-13-0892-000 Transportation Costs $.31 per mile

Hoboken High School

07/15/13-07/18/13

Kirti Tank AP Calculus Summer InstituteRutgers University New Brunswick, New Jersey

Registration: $900.00 #15-000-223-500-07-0251-000 Transportation Costs $.31 per mile and tolls

Hoboken High School

06/05/13 Lorna Courtney-Martinez Safety & Health for Students & young Adults with Special Needs UMDNJ Cape May, New Jersey


Connors 05/22/13 Rosanna Lucignano Best iPads Apps and iPad Strategies to Increase Student Learning Newark, New Jersey


Connors 05/22/13 Howard McKenzie Best iPads Apps and iPad Strategies to Increase Student Learning Newark, New Jersey


Connors 05/22/13 Tammi Oberstein PBSIS Coach Network Event(Positive Behavior Supports in Schools) East Windsor, New Jersey

No cost to District Transportation Costs $.31 per mile

Connors 05/22/13 Marni Rosenblum PBSIS Coach Network Event(Positive Behavior Supports in Schools) East Windsor, NJ

No cost to district Transportation Costs $.31 per mile




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School/Dept. Date(s) Staff Purpose/Destination Cost/Account ChargedHoboken High School

06/04/13 David Antunes Positive Practices in Special Ed. Responses to Interventions Montclair, New Jersey

Registration: $60.00 #11-000-219-580-20-0000-000 $.31 per mile

Wallace 06/04/13 Graciela Orellano Positive Practices in Special Ed Response to Intervention

Registration: $60.00 #11-000-219-580-20-0000-000 $.31 per mile

Brandt 05/30/13 Yesenia Flores Hudson County Consortium for Social Emotional and Character Development "Best Practices" Conference Secaucus, New Jersey


Central Office 05/20/13 Patti DeVries Annual School Choice MeetingCaesar's Atlantic City, New Jersey

No cost to district Transportation Costs $.31 per mile and tolls and parking

Brandt 06/06/13 Bernetta Davis Developing Scattergrams & State Contract Purchasing Atlantic City, New Jersey

Registration: $100.00 #20-218-200-329 Transportation Costs $.31 per mile #20-218-200-580-27-0147-000-9105

Hoboken High School

06/04/13 John LaNeve Positive Practices in Special Education Conference: Response to Intervention, Montclair State Univ. Montclair, New Jersey


Hoboken High School

07/24/13 Cecilia D'Elia Safe Space North Region 3rd Quarter Meeting Paramus, New Jersey

No cost to district Transportation Costs $.31 per mile #20-436-200-800-13-0251-000




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School/Dept. Date(s) Staff Purpose/Destination Cost/Account ChargedHoboken High School

05/21/13 Edward Barfield Practical Strategies for Implementing Common Core State Standards for English/Language Arts New Brunswick, New Jersey


Wallace 05/29/13 Anna R. Gonzalez-Martingale NJTESOL/NJBE 2013 SpringConference New Brunswick, NJ

Registration: $294.00 #20-241-200-500-18-0150-000 #20-242-200-500-18-0150-00 Transportation Costs $.31 per mile plus tolls

Wallace 05/29/13 05/30/13

Luz S. Durando NJTESOL/NJBE SpringConference New Brunswick, New Jersey


Connors 05/30/13 Stefanee Margolis Hudson County Best Practices SECD Conference Secaucus, New Jersey


Connors 06/14/13 Stefanee Wolfsie PBSIS - Site Visit Oakridge, New Jersey


Connors 06/14/13 Michael Scott PBSIS Site Visit Oakridge, New Jersey


Connors 06/14/13 Gerald Fitzhugh, II PBSIS VisitOakridge, New Jersey





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School/Dept. Date(s) Staff Purpose/Destination Cost/Account ChargedConnors 06/14/13 Marni Rosenblum PBSIS Visit

Oakridge, New Jersey No cost to district Transportation Costs $.31 per mile

Connors

06/14/13 Sharon Barth PBSIS Visit to Site Oakridge, New Jersey


Connors 06/14/13 Michael Maskileyson PBSIS Site Visit Oarkridge, New Jersey


Connors 06/24/13-06/28/13

Marni Rosenblum Orton-Gillingham Comprehensive Training Secaucus, New Jersey

Registration: $975.00 #20-270-200-500-18-0150-000 Transportation Costs

Hoboken High School

06/10/13 Lisa Allgaier Understanding and Treating the Complex Puzzle of Non-Suicidal Self-Injury Paramus, New Jersey

Registration: $60.00 #15-000-223-500-07-0251-000 Transportation Costs and tolls $.31 per mile




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FINANCE RESOLUTION NO. FI-0001-12-13 SUBJECT: APPROVAL OF THE FOLLOWING REPORTS FOR FEBRUARY 2013 AND

MARCH 2013 RESOLVED, that the Hoboken Board of Education approves the following reports for February 2013:

(A-148) Board Secretary (A-149) Treasurer Report

RESOLVED, that the Hoboken Board of Education approves the following reports for March 2013:

(A-148) Board Secretary (A-149) Treasurer Report

RESOLUTION NO. FI-0002-12-13 SUBJECT: APPROVAL OF THE FINANCE CERTIFICATION FOR FEBRUARY 2013 AND

MARCH 2013 Pursuant to N.J.A.C. 6A:23-2.11(c)3, the Board Secretary does certify that no line item account has encumbrances and expenditures, which in total exceed the line item appropriation in violation of N.J.A.C. 6A:23-2.11(a). Pursuant to N.J.A.C. 6A:23-2.11(c)4, the Hoboken Board of Education has reviewed for the minutes of this meeting the Board Secretary and Treasurer’s monthly financial reports for February and March 2013 that no major account or fund has been over-expended in violation of N.J.A.C. 6A:23-2.11(b).




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RESOLUTION NO. FI-0003-12-13 SUBJECT: MONTHLY TRANSFERS RESOLVED, upon the recommendation of the Superintendent, that the School District of the Hoboken Board of Education, in the County of Hudson, New Jersey approves transfers within the 2012-2013 budget in compliance with N.J.A.C. 6:20-2. (On file in the Business Office) RESOLUTION NO. FI-0004-12-13 SUBJECT: APPROVAL OF PAYROLL RESOLVED, that the Hoboken Board of Education approves the payroll, employer’s share of social security and unemployment for the following pay dates:

Pay

Pay Date

Net Payroll

Employee Deductions

Taxes

Refunds and/or Net Pay Adjust

Gross Payroll

Employer Share SS and SUI

Total

22 of 26 04/23/13 $ 614,945.20 $ 261,378.13 $ 267,340.71 - $ 1,143,664.04 $ 85,400.37 $ 1,229,064.41

23 of 26 05/07/13 $ 630,924.03 $ 260,596.31 $ 274,990.93 - $ 1,166,511.27 $ 87,175.15 $ 1,253,686.42

RESOLUTION NO. FI-0005-12-13 SUBJECT: APPROVAL OF BILLS AND CLAIMS REPORT RESOLVED, that the Hoboken Board of Education approves the claims for the following month:

Month Amount

May 2013: $ 2,617,888.21 RESOLUTION NO. FI-0006-12-13 SUBJECT: APPROVAL OF CONTRACT(S) RESOLVED, that the Hoboken Board of Education approves the following contract(s):

Vendor Purpose Location Amount Method Date

a WeeCare Occupational

Therapy LLC Occupational Therapy Services

District $400.00 per Evaluation plus travel fees ($1.00/minute)

Contract 2013/14 School Year

b Occupational Therapy Consultants

Occupational therapy services

Out of District $375.00 per Evaluation; $85.50 per 30 minute session

Contract 2013/14 School Year

c Trinitas Children’s Therapy Services

Occupational Therapy services

District $83.50 per hour Contract 2013/14 School Year

d Porzio, Bromberg, & Newman

Legal Services Special Board Council

Central Office $120,000.00 (increase of $45,000.00)

Contract Increase

2012/13 School Year




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Vendor Purpose Location Amount Method Date

e Lerch, Vinci &

Higgins, LLP District Auditing Service District $48,000

Contract Renewal

2013/14 School Year

f Donohue, Gironda & Doria, CPA

Accounting and Consulting Services

District $85,000 Contract Renewal

2013/14 School Year

RESOLUTION NO. FI-0007-12-13 SUBJECT: APPROVAL OF TUITION CONTRACT(S) AS SENDING DISTRICT RESOLVED, that the Hoboken Board of Education approves the following Tuition Contract(s) as the sending District for students with disabilities:

School

Classification

Student

School Year

Tuition

Aide

Total

a YCS – Ernest May Academy

ED A.S. 05/03/13 through 06/30/13

$9, 015.30 - $9,015.30

b YCS-Ernest May Academy

OHI A.R. 5/02/2013 through 06/30/13

$9,272.88 $5,592.24 $14,865.12

ED: Emotionally Disturbed OHI: Other Health Impaired RESOLUTION NO. FI-0008-12-13 SUBJECT: APPROVAL OF TUITION CONTRACT(S) AS RECEIVING DISTRICT RESOLVED, that the Hoboken Board of Education approves the following Tuition Contract(s) for the 2012-2013 school year as the receiving district for students with disabilities:

Sending District Classification Student ESY Total

a Weehawken BOE OHI K.N. $ 4,556.00 $ 4,556.00 b Weehawken BOE PSD J.P. $ 4,556.00 $ 4,556.00 OHI: Other Health Impaired PSD: Pre-school Disabled




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RESOLUTION NO. FI-0009-12-13 SUBJECT: APPROVAL OF APPOINTMENT OF BOARD SECRETARY AND ASSISTANT

BOARD SECRETARY RESOLVED, that the Hoboken Board of Education appoints as Board Secretary, (N.J.S.A. 18A:13-13, N.J.S.A. 18A:17-2, 17-5), Edward J. Appleton effective July 1, 2013 through August 17, 2013; and BE IT FURTHER RESOLVED, that the Hoboken Board of Education, in the county of Hudson, New Jersey, appoints Dianne Botti as Assistant Board Secretary to function in the absence of the Board Secretary effective July 1, 2013 through June 30, 2014. RESOLUTION NO. FI-0010-12-13 SUBJECT: IMPLEMENT 2013-2014 BUDGET RESOLVED that the Board of Education approves the Superintendent and the Business Administrator/Board Secretary to implement the 2013-2014 budget pursuant to local and state policies. RESOLUTION NO. FI-0011-12-13 SUBJECT: TAX PAYMENT SCHEDULE RESOLVED that the Board of Education approves the attached payment schedule to receive the current expense tax levy and the debt service tax levy for the 2013-2014 school year.

Due Date Amount Due Date Amount July 1, 2013 $ 3,185,000 January 1, 2014 $ 3,185,000

August 1, 2013 $ 3,185,000 February, 1, 2014 $ 3,185,000 September 1, 2013 $ 3,185,000 March 1, 2014 $ 3,185,000

October 1, 2013 $ 3,185,000 April 1, 2014 $ 3,185,000 November 1, 2013 $ 3,185,000 May 1, 2014 $ 3,185,000 December 1, 2013 $ 3,185,000 June 1, 2014 $ 3,185,173

Total $ 38,220,173

General Fund Debt Service Total

$ 37,946,477 $ 273,696 $ 38,220,173




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RESOLUTION NO. FI-0012-12-13 SUBJECT: APPROVAL OF DESIGNEE TO APPROVE LINE ITEM BUDGET TRANSFERS RESOLVED, that as provided by N.J.S.A. 18A:22-8.1 amended, the Superintendent or School Business Administrator be designated to approve such line item budget transfers as are necessary between Board of Education meetings, and that such transfers shall be reported to the Board of Education, ratified and duly recorded in the minutes of the next regular meeting, be and hereby is submitted. RESOLUTION NO. FI-0013-12-13 SUBJECT: APPOINTMENT OF REPRESENTATIVES REQUESTING FEDERAL AND

STATE FUNDS RESOLVED, that the Board of Education, upon recommendation of the Business Administrator, approves that the Superintendent of Schools and the Business Administrator/Board Secretary for the Hoboken Board of Education, or their designees, be designated as the Board’s agents to request state and federal funds under the existing State and Federal Laws for the period from the date of this Organization Meeting to the Board Organization Meeting in the next calendar year. RESOLUTION NO. FI-0014-12-13 SUBJECT: APPROVAL OF CUSTODIAN OF RECORDS RESOLVED, that the Hoboken Board of Education approves the appointment of the Board Secretary as Custodian of Records in accordance with N.J.S.A. 47:1A-1 et seq. for the 2013-2014 school year; and BE IT FURTHER RESOLVED that the Hoboken Board of Education indemnifies the Board Secretary for all legal costs, which might arise from this position. RESOLUTION NO. FI-0015-12-13 SUBJECT: DESIGNATION OF OFFICIAL FOR INVESTMENTS AND WIRES RESOLVED, that the Hoboken Board of Education, designates the Board Secretary as the person responsible for any and all Hoboken Board of Education investments; and BE IT FURTHER RESOLVED that the Board Secretary, Assistant Board Secretary, or Accountant is authorized to make wire transfers amongst the Board accounts as may be necessary.




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RESOLUTION NO. FI-0016-12-13 SUBJECT: APPROVAL OF PAYMENT OF BILLS BETWEEN MEETINGS RESOLVED, that the Hoboken Board of Education, appoints the Business Administrator as Claims Auditor to verify and pay bills as needed to protect the interests of the Board between meetings with the advice and consent of the Chairperson of the Finance Committee and/or the Board President which will be listed as paid at the next regular Board meeting. RESOLUTION NO. FI-0017-12-13 SUBJECT: APPROVAL OF MINIMUM CHART OF ACCOUNTS

RESOLUTION HOBOKEN BOARD OF EDUCATION MINIMUM CHART OF ACCOUNTS

RESOLVED, that the Hoboken Board of Education, in the County of Hudson, New Jersey, designates the NJDOE Chart of Accounts as the minimum Chart of Accounts for use in the District; and BE IT FURTHER RESOLVED, that the business office is authorized to add additional sub account designation (both within the existing sub accounts as well as additional sub positions), as the School Business Administrator may deem necessary; and BE IT FURTHER RESOLVED, that the Superintendent is authorized to make any necessary transfer below the level of the NJDOE Chart of Accounts. RESOLUTION NO. FI-0018-12-13 SUBJECT: APPROVAL OF SCHOOL DEPOSITORIES AND SIGNATURES RESOLVED, that the Hoboken Board of Education, approves that all checks, drafts for payment or withdrawal of money from said account be signed by the person holding the appropriate title as listed below (N.J.S.A. 18A:19-1):

Account Signature/Facsimile Bank Account #

General Account

1 of President, Vice-President

TD Bank

3451684306

3 1 of Board Secy, Asst Bd Secy 1 of Superintendent General Account


TD Bank

4268268773

3 1 of Board Secy, Asst Bd Secy 1 of Superintendent




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Account Signature/Facsimile Bank Account #

Payroll Account 1 of President, Vice-President

TD Bank 3451684284 3 1 of Board Secy, Asst Bd Secy 1 of Superintendent Payroll Agency Account


TD Bank

3451684292

3 1 of Board Secy, Asst Bd Secy 1 of Superintendent Calabro Student Activity Account

1 of Principal

TD Bank

3453065727

2 1 of Principal's Secretary 1 of Board Secy, Asst Bd Secy Connors Student Activity Account

1 of Principal

TD Bank

3453064593

2 1 of Asst Principal 1 of Board Secy, Asst Bd Secy Wallace Student Activity Account

1 of Principal

TD Bank

3453064666

2 1 of Asst Principal 1 of Board Secy, Asst Bd Secy Hoboken HS Student Activity Account

1 of Principal, Asst Principal

TD Bank

3451277395

2 1 of Activity Fund Trustee 1 of Board Secy, Asst Bd Secy Child Nutrition

2 1 of Activity Fund Trustee

TD Bank

3451684314

1 of Board Secy, Asst Bd Secy Comp Services

2 1 of Activity Fund Trustee

TD Bank

3453061721

1 of Board Secy, Asst Bd Secy NJ Cash Management 1 of Bd Secy, Asst Bd Secy, Accountant NJCMF 117-46043-171

RESOLUTION NO. FI-0019-12-13 SUBJECT: APPROVAL OF PAYROLL SCHEDULE RESOLVED, that the Hoboken Board of Education approves the attached Payroll Schedule for the 2013-2014 school year. RESOLUTION NO. FI-0020-12-13 SUBJECT: ORGANIZATION CHART RESOLVED, that the Board of Education, upon recommendation of the Business Administrator, approves the Organization Chart for the Board of Education. (Attachment)




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RESOLUTION NO. FI-0021-12-13 SUBJECT: ADOPTION OF OFFICIAL NEWSPAPERS RESOLVED, that the Board of Education, upon recommendation of the Business Administrator, approves the following: To authorize the Jersey Journal and Star Ledger be adopted as the official newspapers to be used for the advertisement of meetings and legal ads and all other necessary public notifications for the 2013-2014 school year and the Hoboken Reporter be used on an as-needed basis and hereby is submitted. RESOLUTION NO. FI-0022-12-13 SUBJECT: PARLIAMENTARY PROCEDURES RESOLVED, that the Board of Education, upon recommendation of the Business Administrator, approves to adopt Roberts Rules of Order as the official parliamentary procedure manual to be used to conduct meetings and appoint the board secretary and board attorney to act as the parliamentarians for the 2013-2014 school year. RESOLUTION NO. FI-0023-12-13 SUBJECT: APPROVAL OF CURRICULUM RESOLVED, that the Curriculum as prepared, written, and presented, be accepted and adopted by the Hoboken Board of Education on this the 14th day of May 2013 for the 2013-2014 school year. RESOLUTION NO. FI-0024-12-13 SUBJECT: APPROVAL OF TEXTBOOKS Submitting for review and approval, all previously approved textbooks currently in use until such time there are additions or modification approved by the Board.




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RESOLUTION NO. FI-0025-12-13 SUBJECT: APPROVAL OF MEMBERSHIP IN THE NEW JERSEY STATE

INTERSCHOLASTIC ATHLETIC ASSOCIATION RESOLVED, that the Hoboken Board of Education approves membership in the New Jersey State Interscholastic Athletic Association (NJSIAA). The annual dues for 2013-2014 are $2,150.00.

HOBOKEN BOARD OF EDUCATION MEMBERSHIP IN NJSIAA

RESOLVED, that the Hoboken Board of Education, in the County of Hudson, New Jersey, as provided for in Chapter 172 Laws 1979 (N.J.S.A. 18A:11-3 et seq. and Policy 2431) herewith enrolls Hoboken High School as a member of the New Jersey State Interscholastic Athletic Association to participate in the approved interschool athletic program sponsored by the NJSIAA; and BE IT FURTHER RESOLVED, that this resolution will continue to be in effect until or unless rescinded by the Board of Education and shall be included among those policies adopted by the Board. Pursuant to N.J.S.A. 18A:11-3, in adopting this resolution the Board of Education adopts as its own policy and agrees to be governed by the constitution By-Laws and Rules and Regulations of the NJSIAA. RESOLUTION NO. FI-0026-12-13 SUBJECT: APPROVAL OF TRAVEL RESOLUTION FOR THE 2013-2014 SCHOOL YEAR WHEREAS, the Hoboken Board of Education is required pursuant to N.J.S.A. 18A:11-12 to adopt policy and approve travel expenditures by district employees and board members using local, State, or Federal funds to ensure that travel is educationally necessary and fiscally prudent, and WHEREAS, the Hoboken Board of Education has determined that the training and informational programs submitted for board approval are directly related to and within the scope of district employees’ and board members’ duties, and WHEREAS, the Board of Education has determined that the training and informational programs submitted for board approval are directly related to and within the scope of the traveler’s current responsibilities and the board’s professional development plan, and WHEREAS, the Board of Education has determined that participation in training and informational programs requires school district travel expenditures and that this travel is critical to the instructional needs of the district and/or furthers the efficient operation of the district, and WHEREAS, the Board of Education has determined that the school district travel expenditures to these programs are in compliance with State travel guidelines of $.31 per mile reimbursement as established by the Department of the Treasury and within the guidelines established by the federal Office of Management and Budget; except as superseded by conflicting provision of Title 18A of the New Jersey Statutes, and




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WHEREAS, the Board of Education has determined that participation in training and informational programs are in compliance with the district policy on travel, THEREFORE BE IT RESOLVED that the Hoboken Board of Education hereby approves the attendance of the listed district employees and school board members at these regularly occurring, no cost, training and informational programs per Policy 9250 Regular Business Travel Authorization and Approval

Regular business travel such as NJDOE meetings and association events, is authorized by the board not to exceed $1,500 per employee, pursuant to N.J.A.C. 6A:23A-7.3(b). Approval by the Superintendent or designee is required, including justification for the travel. Regular business travel is authorized for regularly scheduled in-state professional development activities for which the registration fee does not exceed $150 per employee or board member. WHEREAS, the Board of Education hereby approves the attendance of the listed number of school board members and district employees at any New Jersey School Boards Association and Hudson County School Boards Association training and informational programs, and the costs of attendance including all registration fees, and statutorily authorized travel expenditures, provided that such expenditures are within the annual maximum travel expenditure amount listed above; and, BE IT FURTHER RESOLVED, that the Board of Education authorizes in advance, as required by statute, attendance at regularly occurring and state mandated training programs and informational events as per the listing below:

District Employee Training

Dates Training Location Training Event

Dr. Mark Toback, Superintendent Monthly County DOE County Roundtable

Edward J. Appleton, Interim Business Administrator Monthly County DOE County Roundtable

All School Board Members Monthly As determined by NJSBA

Hudson County SBA events

Dr. Miguel Hernandez, Assistant Superintendent As Required As determined by

NJ DOEMandated Training

Dianne Botti, Assistant Business Administrator As Required County DOE County Roundtable

Tamika Bauknight As Required As determined byNJDOE

Hudson County Curriculum Training, RAC/NJDOE

Jennifer Lopez As Required As determined byNJDOE

Hudson County NCLB Training




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District Employee Training

Dates Training Location Training Event

Dr. Cecilia D'Elia, HIB Coordinator As Required As determined by

NJDOEMandated Training

Thomas Fitzgibbons, Director of Special Ed As Required As determined by


Robin Piccapietra, Principal As Required As determined by


Jay Medlin, Principal As Required As determined by

NJDOE Mandated Training

Gerald Fitzhugh, Principal As Required As determined by


Laurinda Pereira, Principal As Required As determined by


Adriana Coppola, Director Early Childhood As Required As determined by


Bernetta Davis, Fiscal Specialist Early Childhood As Required As determined by


Madeline Raccuia, Payroll Clerk As Required Systems 3000

trainingMandated Training

Mallory Sullivan, Payroll Clerk As Required Systems 3000

trainingMandated Training




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RESOLUTION NO. FI-0027-12-13 SUBJECT: APPROVAL OF ESTIMATED NON-RESIDENT STUDENT TUITION RATE RESOLVED, that the Hoboken Board of Education approves the following estimated tuition rate for non-resident pupils for the 2013-2014 school year:

Annual Per Diem Preschool/Kindergarten $ 13,287 $ 73.82 Grades 1-5 $ 17,866 $ 99.26 Grades 6-8 $ 17,518 $ 97.32 Grades 9-12 $ 18,725 $ 104.03 Cognitive Moderate $ 28,466 $ 158.14 Language/Learning Disabled $ 17,962 $ 99.79 Behavioral Disabilities $ 21,270 $ 118.17 Multiple Disabilities $ 24,583 $ 136.57 Preschool Disabled Full-time $ 41,006 $ 227.81

RESOLUTION NO. FI-0028-12-13 SUBJECT: APPROVAL OF COLLECTION AND MAINTENANCE OF PUPIL RECORDS RESOLVED, that the Hoboken Board of Education authorizes certified school personnel to collect and maintain the following mandated pupil records as per N.J.A.C. 6A:32-7.3 and Policy 5125: a. The student’s name, address, telephone number, date of birth, name of parent(s), gender, citizenship,

standardized assessment scores, grades, classes attended, grade level completed, and year completed; b. Record of daily attendance; c. Descriptions of student progress according to the system of student evaluation used in the school

district; d. History and status of physical health compiled in accordance with State regulations, including results

of any physical examinations given by qualified school district employees; e. Records pursuant to rules and regulations regarding education of students with disabilities; and f. All other records required by State Board of Education. RESOLUTION No. FI-0029-12-13 SUBJECT: APPROVAL FOR COOPERATIVE PRICING SYSTEM AGREEMENT RESOLVED, that the Hoboken Board of Education approves the participation in a cooperative pricing system with Middlesex Regional Educational Services for the 2013-2014 School Year




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RESOLUTION NO. FI-0030-12-13 SUBJECT: APPROVAL OF PROCUREMENT OF GOODS AND SERVICES THROUGH

COOPERATIVE PRICING AGREEMENT RESOLVED that the Board of Education approves the following resolution regarding Procurement of Good and Services through Cooperative Pricing Agreement: WHEREAS, N.J.S.A. 40A:11-11(5) authorizes contracting units to enter into Cooperative Pricing Agreements; and WHEREAS, the Board, on May 14, 2013 duly adopted resolution to enter into a Cooperative Pricing Agreement through Educational Data Services, Inc. with Educational Services Commission of Morris County as Lead Agency; and WHEREAS, the Hoboken School District has the need, on a timely basis, to procure goods and services utilizing Cooperative Pricing Agreements, and WHEREAS, the Hoboken Board of Education desire to authorize its purchasing agent to make any and all purchases necessary to meet the needs of the school District throughout the 2013-2014 school year. NOW THEREFORE, BE IT RESOLVED, that the Hoboken Board of Education does hereby authorize the District purchasing agent to make purchases of goods and services entered into this Cooperative Pricing Agreement through Educational Data Services, Inc., with ESC of Morris County as Lead Agency utilizing various vendors as per the attached lists. RESOLUTION NO. FI-0031-12-13 SUBJECT: APPROVAL OF PARTICIPATION IN JOINT TRANSPORTATION

AGREEMENT WITH SUSSEX COUNTY REGIONAL COOPERATIVE RESOLVED, that the Hoboken Board of Education upon the recommendation of the School Business Administrator participate in a Joint Transportation Agreement with the Sussex County Regional Cooperative. RESOLUTION NO. FI-0032-12-13 SUBJECT: WAIVER OF COVERAGE FOR THE 2013-2014 SCHOOL YEAR

WAIVER OF COVERAGE STATE HEALTH BENEFITS PROGRAM

WHEREAS, employees are now permitted to waive their SHBP medical and prescription coverage – provided they have other health care coverage, and




46

WHEREAS, a State Health Benefits Program Coverage Waiver/Reinstatement Form and Active Employee Health Benefits Application must be submitted through the Human Resources Office to the SHBP in order to waive SHBP medical and prescription coverage, and WHEREAS, to reinstate coverage under the SHBP, an employee must once again complete a State Health Benefits Program Coverage Waiver/Reinstatement Form and Active Employee Health Benefits Application, and WHEREAS, the employee must notify the SHBP within 30 days of the loss of the other coverage and provide proof of loss of that coverage. And WHEREAS, reinstatement will be effective immediately following the loss of the employee’s other health plan coverage, NOW THEREFORE BE IT RESOLVED that the Hoboken Board of Education offers the opt out plan to all active eligible employees, and BE IT FURTHER RESOLVED, those active eligible employees who are eligible for other health care coverage, and waive coverage with the Hoboken Board of Education, will receive an incentive payment of either 25% of the amount saved by the employer or $5,000, whichever is less, and BE IT FURTHER RESOLVED, the incentive payment will be made twice a year on the closest pay date to December 15 and June 15 each year. The decision of the Hoboken Board of Education to allow its employees to waive coverage, and the amount of incentive to be paid, cannot be subject to the collective bargaining process. RESOLUTION NO. FI-0033-12-13 SUBJECT: APPROVAL OF TAX SHELTER ANNUITY COMPANIES RESOLVED, that the Hoboken Board of Education designates the current Tax Sheltered Annuity Companies, open for enrollment to any school district of the Hoboken Board of Education, employee for the 2013-2014 school year as per N.J.S.A. 18A:66-127 and Policy 4142/4242. American Funds Service Company Aspire Financial Services Inc. AXA Equitable Mass Mutual Financial Group MetLife Smith Barney – Morgan Stanley The Variable Annuity Life Insurance Company

Lincoln Investments




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RESOLUTION NO. FI-0034-12-13 SUBJECT: APPROVAL OF RECOGNITION AND CANCELLATION OF OUTSTANDING

CHECKS RESOLVED, that the Hoboken Board of Education recognizes and cancels all obligations associated with the outstanding checks as listed below:

General Checking Account, TD Bank Account # 3451684306

Stale dated outstanding checks to be cancelled

Check Date

Check Number

Amount 08/16/11 39381 $ 265.44 08/16/11 39388 $ 83.08 08/16/11 39392 $ 74.00 08/16/11 39466 $ 635.00 11/15/11 40011 $ 269.00 02/14/12 40592 $ 156.00 02/24/12 40698 $ 300.00 03/28/12 40968 $ 78.00 03/28/12 41011 $ 11.00 04/17/12 41199 $ 73.00

Total checks to be cancelled $ 1,944.52

Payroll Account, TD Bank Account # 3451684284 Stale dated outstanding checks to be cancelled

Check Date

Check Number

Amount

12/20/11 153795 $ 190.37 02/28/12 156151 $ 23.88 03/13/12 156390 $ 511.79 04/25/12 158238 $ 1,183.74 05/08/12 158429 $ 1,713.41 05/08/12 158483 $ 1,543.95 05/08/12 158536 $ 296.64 05/08/12 158601 $ 2,877.91

Total checks to be cancelled $8,341.69




48

Payroll Agency Account, TD Bank Account # 3451684292

Stale dated outstanding checks to be cancelled

Check Date

Check Number

Amount

01/09/08 1501 $ 90.30 01/06/11 2459 $ 700.00 02/03/11 2626 $ 4.40 08/16/11 2660 $ 73.20 10/11/11 2849 $ 255.40

Total checks to be cancelled $ 1,123.3

RESOLUTION NO. FI-0035-12-13 SUBJECT: ADOPTION OF EMERGENCY MANAGEMENT PLAN RESOLVED that emergency procedures described in the official Hoboken Board of Education Emergency Management Plan be approved as recommended by the Superintendent of Schools. This plan is on file in the office of the Director of Facilities. RESOLUTION NO. FI-0036-12-13 SUBJECT: ESTABLISHMENT OF EMERGENCY AT BRANDT SCHOOL RESOLVED, that the Hoboken Board of Education ratifies the declaration of an emergency by the Interim Business Administrator due to structural issues with the facade of the Brandt School effecting the health and safety of the Hoboken community, in accordance with the N.J.S.A. 18A:18A-7, and BE IT FURTHER RESOLVED, that the Board approves the continuation of an emergency contract with T&M Contracting Company Inc. of Hoboken, New Jersey in an amount not to exceed $50,000 from September 2012 through June 2013, to include emergency installation of the protective sidewalk bridge (erecting, dismantling, lights, rental of materials) and the determination of the extent of the problem in concert with the architect to determine the specifications for repair (includes the cost of the equipment to complete the site analysis); and BE IT FURTHER RESOLVED that the Interim Business Administrator be authorized to submit the declaration of emergency to the Executive County Superintendent for approval.




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RESOLUTION NO. FI-0037-12-13 SUBJECT: APPROVAL OF SETTLEMENT AGREEMENT RESOLVED, that the Hoboken Board of Education approves the Settlement Agreement made and entered into by and between the Hoboken Board of Education (“District”) and H.L. o/b/o T.T. (“Parent”) for full settlement of certain civil and administrative claims that were alleged and/or could have been alleged by Petitioners. Business Administrator Agenda Resolution Nos. FI-0001-12-13 through FI-0037-12-13



FACILITIES RESOLUTION NO. FA-0001-12-13 SUBJECT: SAFETY AND FIRE DRILL REPORTS RESOLVED, that the Hoboken Board of Education approves the Safety and Fire Drill Reports for April 2013.




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RESOLUTION NO. FA-0002-12-13 SUBJECT: FACILITIES REQUEST RESOLVED, that the Hoboken Board of Education approves the following Facilities Request(s):

a. Organization: Day(s)/Date(s): Time(s): Facility: Purpose: Fee:

HHS Class of 2014 May 22, 2013 (Wednesday), June 5, 2013 (Wednesday), & June 12, 2013 (Wednesday) 6:00 pm – 9:00 pm Hoboken High School Gymnasium (1/2 of the Gym) Class of 2014 Zumbathon Fundraiser No Charge

b. Organization: Day(s)/Date(s): Time(s): Facility: Purpose: Fee:

Learn and Serve America Club June 6, 2013 (Thursday) 3:00 pm – 9:00 pm Hoboken High School Gymnasium 21st Annual St. Patrick’s Day Dinner Dance in the summer (Dinner/Dance for the community senior citizens, the Paramus Veterans Home, and Elks Club of Hoboken) No Charge

Business Administrator Agenda Resolution Nos. FA-0001-12-13 through FA-0002-12-13






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GRANTS RESOLUTION NO. GR-0001-12-13 SUBJECT: APPROVAL TO ACCEPT THE PROJECTSERV FEDERAL GRANT AWARD RESOLVED, that the Hoboken Board of Education approves the acceptance of a ProjectSERV federal grant award of $ 48,142.00 for reimbursement to the district for eligible expenses incurred as a result of the disruption to the learning environment caused by Hurricane Sandy. A proportionate share of the award will be allocated to the two nonpublic school participants, Hudson School and Hoboken Catholic Academy, for their eligible expenses, in accordance with federal requirements to provide equitable services. RESOLUTION NO. GR-0002-12-13 SUBJECT: RENEWAL OF DIVISION OF CHILDREN AND FAMILY GRANT RESOLVED, that the Hoboken Board of Education approves of the application for funds from the Division of Children and Families (DCF), for the purpose of program continuity and delivery of services to District students. The District agrees to provide an in-kind contribution in an amount no less than 25% of the grant. School Based Youth Services Program (SBYSP) $ 263,976.00 Family Friendly Center $ 45,463.00 Grant total $ 309,439.00




52

RESOLUTION NO. GR-0003-12-13 SUBJECT: APPROVAL TO AMEND THE NCLB GRANT FOR FINANCIAL YEAR 2013 RESOLVED, that the Hoboken Board of Education approves the submission of an application to amend the Financial Year 2013 NCLB Grant.

E.S.E.A. – NCLB 2012-13 GRANT AMENDMENT I

TITLE I, PART A

TITLE III

FROM CURRENT +/- CHANGE PROPOSED 100-100 $ 36,133.00 - $ 2800.00 $ 33,333.00 400-732 $ 0.00 + $ 2800.00 $ 2,800.00

Business Administrator Agenda Resolution Nos. GR-0001-12-13 through GR-0003-12-13



FROM CURRENT +/- CHANGE PROPOSED 100-100 $ 195,000.00 - $ 42,330.00 $ 152,670.00

100-600 $ 131,683.00 + $ 99,600.00 $ 231,283.00

200-100 $ 30,000.00 - $ 22,600.00 $ 7,400.00

200-200 $ 41,033.00 - $ 13,865.00 $ 27,168.00

200-300 $ 111,165.00 - $ 47,705.00 $ 63,460.00

200-500 $ 1,057.00 + $ 6,300.00 $ 7,357.00

200-800 $ 0.00 + $ 1,000.00 $ 1,000.00

400-732 $ 0.00 + $ 19,600.00 $ 19,600.00

Documents

Hoboken Board of Education 5-14-13 Agenda for Public Meeting