Hmel Hr Workshop Bbp1 Tm 15012009 Ver1.1

“UTKARSH” Workshop on Travel Management

15th January 2009

Copyright © HPCL-Mittal Energy Ltd.

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Workshop

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Travel Process - OverviewTravel Process - Overview

Travel RequestCreation

Travel RequestApproval

Trip ExpenseCreated

Trip ExpenseApproved

Payment Issued

Trip Completed

Audited by Accounting

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One-Step Reference Approval Process for Requests

One-Step Reference Approval Process for Requests

Workflow Process while creating a Travel Request

•The trip data is recorded in the system by the employee.

•The employee’s superior is responsible for approving the trip. The system uses the organizational plan to determine the superior automatically.

•The superior can approve the trip, send it back to the employee for correction, or reject it.•If the superior approves the trip, the employee who submitted the request is informed of this approval in an automatically generated mail.


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Workflow Process while creating Travel Expense Reports

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TOP Reasons for Choosing SAP Travel Management It is an end-to-end solution requiring no development or

additional interfaces It is completely integrated with all surrounding and follow-on

processes in the SAP e-business platform. It provides a global solution in local (country-specific) versions. It dramatically reduces indirect costs by automating your

processes and workflow. It ensures improved compliance with company travel policy.

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Creates Travel Request

Trip Accounting

Approves Travel Request

Traveler Employee

SupervisorEmployee

Employee Travel

AdministratorJohnJohn

SAP Travel Management

Workflow

SAP Travel Management

Workflow

SAP Travel ManagementFinancials/Controlling/HR

PeoplePeople Perform RolesRoles to Participate in Business ScenariosBusiness Scenarios Implemented by ComponentsComponentsPeoplePeople Perform RolesRoles to Participate in Business ScenariosBusiness Scenarios Implemented by ComponentsComponents

People, Their Roles, (Travel) Business Scenarios

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Per diems/flat rates and maximum rates:

Accommodation/Meals

Travel costs

Individual statements

Travel Expenses - Per Diems / Flat Rates

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Indicators & Payment history Using Travel Expense Manager, the Expense Team can :

Change trip facts (if required)

Settle trips to facilitate postings to Finance.

Do reversals of trips already posted to Finance.

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Thank You


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Questions?


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Documents

Hmel Hr Workshop Bbp1 Tm 15012009 Ver1.1