HIRING OF TRANSACTION ADVISOR …...to; advice, support, design, plan, engineering estimates, feasibility study, route optimization, capacity assessment and strategy development for

Procurement No. LWMC/P&C/PR/2019/387

a

LAHORE WASTE MANAGEMENT COMPANY

HIRING OF TRANSACTION ADVISOR (CONSULTANT)

TO OUTSOURCE SWM (SOLID WASTE

MANAGEMENT) SERVICES IN DISTRICT LAHORE

EOI Documents

October 2019

General Manager (P & C)

Office No. 4&5, 4th Floor, Shaheen Complex, Egerton Road, Lahore

Ph.: 092-42- 99205153-55, Fax: +92-42-99205156

Email: [email protected]

Website: www.lwmc.com.pk

mailto:[email protected]

http://www.lwmc.com.pk/

Procurement No. LWMC/P&C/PR/2019/387

b

HIRING OF TRANSACTION ADVISOR (CONSULTANT) TO

OUTSOURCE SWM (SOLID WASTE MANAGEMENT) SERVICES IN

DISTRICT LAHORE

EOI DOCUMENT

TABLE OF CONTENTS

SR. NO. DESCRIPTION PAGE NO.

1. PROJECT BACKGROUND 1

2. EXPRESSION OF INTEREST 4

3. INSTRUCTIONS TO APPLICANTS 5

3.1 Submission of Application 5

3.1.1 Basic Eligibility 5

3.2 Qualification Criteria 6

3.2.1 Litigation History 8

3.3 Joint Venture (JV) 8

3.3.1 Joint Venture must comply with the following requirements 8

3.4 Conflict of Interest 8

3.5 Updating EOI Information 8

3.6 Other Factors 9

4. EVALUATION CRITERIA 9

5. ADDITIONAL CLAUSES 10

LETTER OF APPLICATION 11

A. FORMS

FORM A-1: GENERAL INFORMATION

FORM A-2: GENERAL EXPERIENCE RECORD

FORM A-3: JOINT VENTURE SUMMARY

FORM A-4: PARTICULAR EXPERIENCE RECORD

FORM A-5: DETAILS OF CONTRACTS OF SIMILAR

NATURE AND COMPLEXITY

FORM A-6: CURRENT CONTRACT COMMITMENTS /

WORKS IN PROGRESS

FORM A-7: PERSONNEL CAPABILITIES

FORM A-8: CANDIDATES SUMMARY

FORM A-9: FINANCIAL CAPABILITY

FORM A-10: LITIGATION HISTORY

FORM A-11: FORMAT OF POWER-OF-ATTORNEY

FORM A-12: UNDERTAKING FOR CORRECTNESS OF INFORMATION

FORM A-13: UNDERTAKING FOR NOT BLACKLISTED

Documents Checklist

1

1. PROJECT BACKGROUND

Background:

Lahore Waste Management Company (LWMC) was established under section 42 of the Companies

Ordinance 1984 in March 2010. Incorporation of LWMC was aimed to improve the SWM services

by encouraging private sector participation. It is envisioned to outsource the Waste Management

Services for a second time to the contractors with improved amenities, new organizational design

of LWMC integrated with the mandate of Metropolitan Corporation Lahore (MCL) under Local

Government System.

Purpose:

The purpose of this exercise is to hire the advisory services of consultant, including but not limited

to; advice, support, design, plan, engineering estimates, feasibility study, route optimization,

capacity assessment and strategy development for outsourcing of SWM services, keeping in view

the challenges and issues faced during implementation of existing contracts, with cost effective

solutions, value for money, transparency and accountability.

Scope of Work:

The LWMC is seeking an experienced and eligible consulting firm / company (not single member)

for outsourcing of SWM services which is economical, efficient & cost effective and in line with

the best international practices. The scope and extent of the consultant firm / company is to review

the existing outsourcing agreements, technical specifications, costs, LWMC’s organizational

architecture, monitoring mechanisms, current practices of international contractors and prepare new

procurement strategy, procurement of contracts, engineering estimates, LWMC’s organizational

design and agreements for Lahore. The subject exercise, interalia, shall include as out lined below:

1. Review the work and contracts of existing SWM contractors.

(i) Deployment of suitable technical and analytical staff for learning from existing

agreement of LWMC with two international contractors for new contracts.

(ii) Review existing technical specifications of equipment and machinery of existing

contracts and develop updated specifications and requirement as per zones.

2. Formulate Zones / route(s) based on efficiency and cost optimization.

(i) Formulate Zones / Areas for outsourcing with HR, equipment, machinery and

facilities and duration of contracts. It will entail the premise of route optimization

and economy of scale for each zone viz-a-viz distance from GTS (Garbage Transfer

Stations), landfill site(s) and any prospective RDF, MRF or Compost facility.

(ii) Review of HR and Organizational Design of LWMC and suggesting succinct

measures for new organizational architecture for making LWMC a viable and

thriving company.

(iii) Review the organizational design of LWMC and MCL as per proposed future

mandate, review their capacity and skillsets for SWM and propose a workable

business model.

(iv) Propose structure and qualification of all required staff including monitoring and

contracts administration staff and their qualification.

2

(v) Prepare engineering estimates for each proposed zone including boundary

demarcation, breakup of equipment, machinery, HR (Management and Labor),

Operation and Maintenance (O&M), Garbage Transfer Stations (GTS), segregation

facility, monitoring conduits and reporting. The costing must include the Primary

Collection and without primary collection by LWMC.

3. Detailed feasibility study and capacity assessment of LWMC for integrated SWM services.

(i) Propose feasible zones for outsourcing cost with their engineering cost for

a. Secondary collection, transportation, segregation and safe disposal with

contactor’s vehicle.

b. Secondary collection, transportation, segregation and safe disposal with

vehicle provided by LWMC international contactor vehicle.

(ii) Conduct in detailed feasibility study about the primary collection whether it is a

viable option for LWMC to be conducted by LWMC or Metropolitan Corporation of Lahore

(MCL) with its own resources or by outsourcing mode by looking at capacity &

management expertise of MCL and LWMC in light of the legal mandate as per Services and

Asset Management Agreements (SAAMA) & Punjab Local Government Act 2019.

4. Propose exist strategy from existing SWM contracts, transition and its implementation plan

and new SWM plan.

(i) Propose transition and its implementation plan from International contracts for

taking over of all services, system, vehicle equipment and facilities

5. Prepare all necessary bidding documents, evaluation reports and assist in outsourcing of

SWM operations.

(i) Prepare Advertisement, TORs along with technical specifications / Pre-qualification

documents or evaluate pre-qualification documents/ contract / bidding documents including

KPIs & penalties mechanism, complete Bid evaluation reports on each procurement stages

and any other relevant document for outsourcing for the new contracts.

(ii) Prepare contract document and support LWMC for signing as per PPRA

6. Evaluate current landfill mechanism and devise strategy for new land fill site (s).

(i) Preparing preliminary design, engineering estimate and operational plan for landfill

site (s) including HR requirement.

(ii) Prepare scope of work for secondary solid waste collection including option for

transfer stations, segregation and safe disposal including management of existing

dumpsite till new disposal site /land fill site is developed.

3

INVITATION FOR EXPRESSION OF INTEREST (EOI)

For

HIRING OF TRANSACTION ADVISOR (CONSULTANT) TO OUTSOURCE SWM

(SOLID WASTE MANAGEMENT) SERVICES IN DISTRICT LAHORE

The Lahore Waste Management Company (LWMC) invites applications from eligible (as

per the EOI document) and experienced national consultancy Firm/Company for

“HIRING OF TRANSACTION ADVISOR (CONSULTANT) TO OUTSOURCE SWM

(SOLID WASTE MANAGEMENT) SERVICES IN DISTRICT LAHORE”. National

Competitive bidding process will be adopted as stipulated in PPRA Rules, 2014.

EOI documents are immediately available after date of publication of the notice. Interested

participants may view the EOI documents by downloading from the LWMC & PPRA

website. Participant must purchase EOI document from the office of the employer against

non-refundable fee of Pak Rs. 2000/- which should be deposited in LWMC bank account

No 3531-1 (6580003820300018), Liberty Branch, Bank of Punjab, Lahore. A pre-EOI

meeting will be held on October 14, 2019 at 1100 Hours.

Applications for EOI in original (signed and stamped) must be delivered in sealed envelopes

by hand or through registered mail to address given below not later than 1100 Hours on

October 21, 2019 and be clearly marked “HIRING OF TRANSACTION ADVISOR

(CONSULTANT) TO OUTSOURCE SWM (SOLID WASTE MANAGEMENT)

SERVICES IN DISTRICT LAHORE”. In case of official holiday on the day of submission,

next day will be treated as closing date.

General Manager (P & C)

Office No. 4&5, 4th Floor, Shaheen Complex, Egerton Road, Lahore

Ph.: 092-42- 99205153-55, Fax: +92-42-99205156


Website: www.lwmc.com.pk


http://www.lwmc.com.pk/

4

3. INSTRUCTIONS TO APPLICANTS

3.1 Submission of Application

Applications for EOI (one original hard copy and two copies signed in original and soft

copy) must be received in sealed envelopes, to be delivered by hand or through registered

mail to:-

General Manager (Procurement & Contracts)

Lahore Waste Management Company

4th Floor, Shaheen Complex, Egerton Road, Lahore, Pakistan.

Ph: +92-42-99205153-5, Fax; +92-42-99205156,


Not later than 1100 Hours on October 21, 2019 and be clearly marked “APPLICATION

FOR HIRING OF TRANSACTION ADVISOR (CONSULTANT) TO OUTSOURCE

SWM (SOLID WASTE MANAGEMENT) SERVICES IN DISTRICT LAHORE”

The applications are to be prepared in English language. Response to all questions should

be provided completely along with supporting documents. No column is to be left blank.

Applicants may request the office of General Manager (P & C), at above mentioned

address, for clarification about the Project or EOI document, during office hours, three

days prior to deadline for submission. No document will be received/considered after the

due date. All documents submitted by the consulting firms/JVs should preferably be

delivered in one packet/parcel.

3.1.1 Basic Eligibility/Mandatory Criteria

The firms (individual consultants are not allowed) fulfilling the following basic

requirements shall only be considered for further evaluation (relevant documents to be

attached). Lead Partner and all other partners in Joint venture shall individually comply with

the following criteria:

i. Registration with Income Tax Authorities

ii. Active Taxpayer Status

iii. Registration certificate from PRA (if not already registered with PRA then, if

awarded the work, the Firm/company will have to get registered with PRA before

signing of contract)

iv. Registration with Registrar of Firms (Certified copy of Partnership Deed, along with

Form C/D) OR SECP along with latest certified copy of Form 29 and A)

v. Affidavits for each of the following on a separate Rs. 100 Stamp Paper:

a. Non blacklisted (FORM A-13)

b. Correctness of information (FORM A-12)

c. Power of attorney (FORM A-11)

vi In case of a JV, Joint Venture or association, agreement (stamp paper of Rs. 100) of

the parties specifying shares of each party and clearly mentioning the lead partner.

vii Three (03) years audited financial statements

Note: All companies/JV will sign & stamp all the pages of EOI document issued by LWMC and

submit this document along with the EOI proposal.


5

3.2 Evaluation Criteria

EOI evaluation will be based on the criteria given in succeeding paras in line with PPRA rules and

as demonstrated by the Applicant’s responses in the forms given in this document.

Sub-contractor’s experience and resources shall not be taken into account in

determining the Applicant’s compliance with the qualifying criteria.

Joint Venture may meet the following criteria jointly.

The interested consultancy firm having experience of similar nature may apply for selection,

containing the following information/particulars, duly supported with necessary documents.

Criteria for evaluation of above mentioned particulars is as follows:

SN Description Marks

1 Relevant and past experience 40

2 Managerial Capability 10

3 Personnel Capabilities 30

4 Financial Position 20

Total 100

* The company / JV securing more than 65% marks will qualify.

6

SN Description Marks

1 Relevant and past experience 40

i

Consultancy of SWM & related sector planning and assessment (at-least 02 project in last

5 years, worth PKR 30 Million catering a population of 1 million or above) 20

ii

Consultancy of preparing cost estimates and tender document & procurement of related

project (at-least 02 project in last 5 years, worth PKR 30 Million catering a population of

1 million or above)

10

iii Consultancy of HR & organization design related project (at-least 2 projects in last 5 years) 10

2 Managerial Capability 10

i Organogram of the company 5

ii Quality management systems 5

3 Personnel Capabilities 30

i

Project Manager (Team Leader)

16 years’ education in Project Management or Economics or Environment Sciences/

Engineers (2 Marks)

Minimum of 10 years’ experience in Project Management (4 Marks - 1 for each project

as Project Head)

6

ii

Solid Waste Management Specialist

16 years’ education in the field of Environment / Solid Waste Management or equivalent

(2 Marks)

Minimum of 10 years’ experience in Waste Management at Planning or Operational

level. (4 Marks) supported by 02 similar project

6

iii

Urban / Town Planner / Design Expert

16 years’ education in urban & regional planning/ CRP / GIS or other relevant fields (2

Marks)

Minimum of 5 years’ experience in Urban / Town Planning / GIS mapping / Geo

Database (4 Marks- 01 mark each year after 5 years of experience)

6

iv

Legal Expert

Law Graduate (LLB) (2 Marks)

Minimum of 5 years’ bar experience and contract management in relevant field (4 Marks

- 01 mark each year after 5 years of experience)

6

v

Financial / Costing expert

Membership of any professional accounting body e.g. CA / CIMA / ACCA / CFA /

ACMA (2 Marks)

Minimum of 5 years’ experience in relevant field (4 Marks - 01 mark each year after 5

years of experience)

6

4 Financial Position 20

Average Annual Turnover (Last 3

Years) in PKR Million Maximum Marks-10

Minimum 30 Million to 40 Million 4 Marks

More than 40 to 50 Million 6 Marks

More than 50 to 70 Million 8 Marks

More than 70 Million 10 Marks

Current Ratio

(Current Assets/Current Liabilities)

Maximum Marks-10

Current Ratio less than 0.5=zero marks

Current Ratio Greater than 0.5 but less than and

equal to 01 =2.5 Marks

Current Ratio Greater than 01 but less than 1.5=5

Marks

Current Ratio Greater than 1.5 but less than 2=7.5

Marks

Current Ratio Greater than 02=10 Marks

Total 100

Note: Educational qualifications / degrees should be from HEC recognized institutes or equivalent

7

3.2.1 Litigation History

The applicant and partners of a Joint Venture should provide accurate information

on any litigation or arbitration resulting from contracts completed or under execution

over the last five (05) years. A consistent history of litigations against the applicant

or any partner of a joint venture may result in rejection of the application.

3.3 Joint Venture (JV)

3.3.1 Joint Venture must comply with the following requirements: -

a) Following are minimum qualification requirements: -

i) The lead partner and all other partners in Joint venture shall individually meet

all the criteria given in para 3.1.1.

ii) Joint Venture may meet criteria jointly of paras 3.2.

b) Request for EOI shall be signed by all members in the JV so as to legally

bind all partners, jointly and severally, and any bid shall be submitted with a

copy of the JV agreement providing the joint and several liabilities with

respect to the contract.

c) One member of consortium participate in only one EOI and if one member

participate in more than one EOI, the procuring Agency may reject all such

EOI applications.

The shortlisting of a JV does not necessarily prequalify/shortlist any of its partners

individually or as a partner in any other JV or association.

3.4 Conflict of Interest

The applicant (including all members of a JV) must not be associated, nor have been

associated in the past, with the consultants or any other entity that has prepared the

design, specifications, bidding documents for new project, or was proposed as

Engineer for the contract, over the last five (05) years. Any such association may

result in disqualification of the applicant.

3.5 Updating EOI Information

3.5.1 Bidders shall be required to update the financial and personnel information used for

EOI at the time of submitting their proposal, to confirm their continued compliance

with the qualification criteria and verification of the information provided at the time

of EOI. A proposal shall be rejected if the Applicant’s qualification thresholds are

no longer met at the time of Request for proposal.

3.6 Other Factors

3.6.1 Only firms/consultants/JVs that have been short listed under this procedure shall be

invited to RFP. A shortlisted firm/JV may participate only in one RFP for the

8

contract. If a firm submits more than one proposal, singly or as a JV, all proposals

including that consultant will be rejected.

3.6.2 All procurement processes shall abide by PPRA rules 2014 and LWMC procurement

manual.

3.6.3 a) All the applicants will be informed, in due course, of the result of evaluation

of applicants.

b) The Client shall neither be liable for any such actions nor be under any

obligation to inform the Applicant of the grounds for rejection, however, may

be debriefed.

9

5. ADDITIONAL CLAUSES

5.1 Answers must be given to all questions in the attached Forms. If necessary,

additional sheets may be attached. Failure to provide complete information may

result in disqualification.

5.2 Each sheet shall be duly signed by the applicant or by the duly authorized

representative of the applicant. Such authorization shall be indicated by a written

power of attorney which shall be attached with the application.

5.3 All the documents submitted by the applicants shall be treated as confidential and

shall not be returned.

5.4 If necessary, additional sheets may be added to the Forms. Each page of each Form

shall be clearly marked in the right top corner as follows: Form I, Page 1 of 2, Form

I, Page 2 of 2 etc.

5.5 All the forms given in the documents shall be completely filled in.

Application Form A-1.…………………………………………General Information

Application Form A-2.………………………………....General Experience Record

Application Form A-3.…………………………………..…Joint Venture Summary

Application Form A-4.…………………………….…Particular Experience Record

Application Form A-5.….....Details of Contracts of Similar Nature and Complexity

Application Form A-6. …….Current Contract Commitments/ Works in

Progress

Application Form A-7. ... ……………………………………Personnel Capabilities

Application Form A-8. ..... …………………………………….Candidate Summary

Application Form A-9. ............... ……………………………………..Financial

Capability

Application Form A-10. ......... ……………………………………….Litigation

History

Application Form A-11.……………………………Format of Power-of-

Attorney

Application Form A-12.………………Undertaking for Correctness of

Information

Application Form A-13. ........... ………………Undertaking for not Blacklisted

10

Letter of Application

[Letterhead paper of the Applicant, or partner

responsible for a joint venture, including full postal

address, telephone no.,fax no. and e-mail address]

Date:................................

To:

Lahore Waste Management Company (LWMC)

4th Floor, Shaheen Complex, Egerton Road, Lahore, Pakistan.

Dear Sir,

1. Being duly authorized to represent and act on behalf of................................... (Hereinafter

“the Applicant”), and having reviewed and fully understood all the EOI information

provided, the undersigned hereby apply to be shortlisted as a consultant for the “HIRING

OF TRANSACTION ADVISOR (CONSULTANT) TO OUTSOURCE SWM (SOLID

WASTE MANAGEMENT) SERVICES IN DISTRICT LAHORE”

2. Attached to this letter are copies of original documents defining1:

(a) The Applicant's legal status;

(b) The principal place of business; and

(c) The place of incorporation (for applicants who are corporations); or

The place of registration and the nationality of the owners (for applicants who are

partnerships or individually-owned firms).

3. The LWMC and its authorized representatives are hereby authorized to conduct any inquiry

or investigation to verify the statements, documents, and information submitted in

connection with this application, and to seek clarification from our bankers and clients

regarding any financial and technical aspects. This Letter of Application will also serve as

authorization to any individual or authorized representative of any institution referred to in

the supporting information, to provide such information deemed necessary and requested by

LWMC, Hiring of Transaction Advisor (Consultant) to Outsource SWM (Solid Waste

Management) Services in District Lahore or the authorized representative to verify

statements and information provided in this application, or with regard to the resources,

experience, and competency of the Applicant.

4. The LWMC and its authorized representatives may contact the following persons for further

information2, if needed.

1 For applications by joint ventures, all the information requested in the EOI documents is to be provided for the joint

venture, if it already exists, and for each party to the joint venture separately. The lead partner should be clearly identified.

Each partner in the joint venture shall sign the letter

2 Application by joint ventures should provide information on a separate sheet information for each party to the application.

11

General and Managerial Inquiries Contact 1

Telephone 1

Contact 2

Telephone 2

Personnel Inquiries Contact 1

Telephone 1

Contact 2

Telephone 2

Technical Inquiries Contact 1

Telephone 1

Contact 2

Telephone 2

Financial Inquiries Contact 1

Telephone 1

Contact 2

Telephone 2

5. This application is made with the full understanding that:

(a) Proposals by shortlisted applicants will be subject to verification of all information

submitted for EOI at the time of request for proposal;

(b) The LWMC reserves the right to:

(i) amend the scope and value of any contract under this project; in such event

proposals will only be called from shortlisted applicants/consultants who meet

the revised requirements; and

(ii) cancel the EOI process, and reject applications; and

(c) The LWMC shall not be liable for any such actions and shall be under no obligation

to inform the Applicant of the grounds for actions at 5(b) here above.

Applicants who are not joint ventures should delete para 6&7 and initial the

deletions.

6. Appended to this application, we give details of the participation of each party, including

capital contribution and profit/loss agreements, to the joint venture or association. We also

specify the financial commitment in terms of the percentage of the value of the (each)

contract, and the responsibilities for execution of the (each) contract. 7. We confirm that in the event that we participate in request for proposal, that proposal as well

as any resulting contract will be.

(a) Signed so as to legally bind all partners, jointly and severally; and

12

(b) Submitted with a Joint Venture agreement providing the joint and several liability of all partners in the event the contract is awarded to us.

8. The undersigned declare that the statements made and the information provided in the duly

completed application are complete, true, and correct in every detail.

a) ___________________________

Signature

b) ___________________________

Name (For and on behalf of)

c) ___________________________

Designation

d) ____________________________

Seal

Note: In case of joint venture/ other partners, also give their particulars mentioned under 8

(a-d) above.

13

Application Form A-1 Page___ of ____Pages

General Information

All individual firms and each partner of a joint venture applying for EOI are requested to

complete the information in this form. Nationality information is also to be provided for foreign

owners or applicants who are forming part of the Joint Ventures as required under Bye-Laws

as a Partnership/Joint Venture.

1. Name of Firm

2. Head Office Address

3. Telephone

Contact Person:

Name:

Title:

4. Fax

Telex/Email

5.

Place of Incorporation/Registration

Year of incorporation/registration

NATIONALITY OF OWNERS

NAME

NATIONALITY

1.

2.

3.

4.

5.

14


General Experience Record

Name of Applicant or partner of a joint venture

All individual firms/consultants and all partners of a joint venture are requested to complete

the information in this form. The information supplied should be the annual turnover of the

Applicant (or each member of a joint venture), in terms of the amounts billed to clients for each

year for work in progress or completed over the past five years.

Use a separate sheet for each partner of a joint venture.

Year

Equivalent Rupees in Millions. 1.

2.

3.

4.

5.

15


Joint Venture Summary

Names of all Partners of a Joint Venture 1. Lead Partner

2. Partner

3. Partner

4. Partner

5. Partner

6. Partner

Sr #

Name of Member/Partner Lead Member/Associate member Short description of role of member

16


Particular Experience Record


To shortlist, the Applicant shall be required to pass the specified requirements applicable to

this form, as set out in the: Instructions to Applicants”.

On a separate page, using the format of Application Form A-5, each applicant or partner of a

Joint Venture is required to list all contracts of a value equivalent to Pak Rs.-(User/Employer

to provide the amount) million, of a similar nature and complexity to the contract for which the

Applicant wishes to qualify, undertaken during the last 5 years.. The information is to be

summarized, using Application Form A-5, for each contract completed or under execution by

the Applicant or by each partner of a Joint Venture.

17


Details of Contracts of Similar Nature and Complexity


Use a separate sheet for each contract.

1. Name of Contract

Country

2.

Name of Employer

3.

Employer Address

....................................................................................................................

4. Nature of works and special features relevant to the contract for which the Applicant wishes to

shortlisted

....................................................................................................................

....................................................................................................................

5. Contract Role (Tick One)

(a) Sole Contractor (b) Sub- Contractor (c) Partner in a Joint Venture

6. Value of the total contract (in specified currencies) at completion, or at date of award for current

contract

Currency…………. Currency…………… Currency…………………….

7. Equivalent in Pak/Rs.

8.

Date of Award

9.

Date of Completion

10.

Contract Duration (Years and Months)

_____Years _______Months

11. Specified Requirements1

..............................................................................................................................................................

..............................................................................................................................................................

.................................................................................................................

1 Insert any specific criteria required for particular operations, such as annual volume

of earthmoving, underground excavation, or placing concrete etc.

18


Summary Sheet: Current Contract Commitments/Works

in Progress Name of Applicant or partner of a joint venture

Applicants and each partner to an application should provide information on their current

commitments on all contracts that have been awarded, or for which a letter of intent or

acceptance has been received, or for contracts approaching completion, but for which

substantial Completion Certificate has yet to be issued.

Name of Contract

Estimated

Completion Date

Estimated Value of Project

(PKR.)

1.

2.

3.

4.

5.

6.

19


Personnel Capabilities

Name of Applicant

The applicant should indicate that all the relevant personnel, to assess the overall capacity and

strength of the company to undertake this assignment. The data on their experience should be

supplied on separate sheets using one Form for each candidate (Application Form A-8).

1. Title of Position

Name of Candidate


Name of Candidate


Name of Candidate


Name of Candidate

20

Application Form A-8 Page____ of ____Pages Personnel Summary Name

Candidate information

1. Name of Candidate

2. Date of Birth

3. Professional Qualification

Present employment

4. Name of employer

Address of employer

Telephone

Contact (manager/personnel officer)

Fax

Telex

Job title of candidate

Years with present employer

Summarize professional experience over the last 5 years, in reverse chronological order.

Indicate particular technical and managerial experience relevant to the Project.

Month/

Dates/Years

Company / Project / Position / Relevant technical and management experience

From

To

21


Financial Position Name of Applicant or Partner of a Joint Venture

Applicants, including each partner of a joint venture, should provide financial information to

demonstrate that they meet the requirements stated in the Instructions to Applicants. Each

applicant or partner of a joint venture must fill-in this form. If necessary, use separate sheets

to provide complete banker information. A copy of the audited balance sheets should be

attached.

Banker

Name of banker

Address of banker

Telephone

Contact name and title

Fax

Telex

Total value of annual turnover, in terms of work billed to clients,

Partner

Form A-2 Page No.

2015-16

2016-17

2017-18

1. Lead Partner

2. Partner

3. Partner

Total:

Attach audited financial statements for the last three years (for individual applicant or each

partner of joint venture).

Firms owned by individuals, and partnerships, may submit their balance sheets certified by a

registered accountant, and supported by copies of tax returns, if audits are not required by the

laws of their countries of origin in case of foreign firms.

22

Application Form A-10 Page____ of ____Pages

Litigation History Name of Applicant or Partner of a Joint Venture

Applicants, including each of the partners of a joint venture, should provide information on

any history of litigation or arbitration resulting from contracts executed in the last five years

or currently under execution (Instructions to Applicants). A separate sheet should be used for

each partner of joint venture.

Year Award FOR

or

AGAINST

Applicant

Name of client, cause of litigation, and

matter in dispute

Disputed

amount

(current value

Pak Rs.

or equivalent)

23


Format of Power-of-Attorney

(POWER OF ATTORNEY)

(On Stamp Paper of relevant value of 100 Rupees Value)

Know all men by these presents, we (name of the company and address of the

registered office) do hereby appoint and authorize Mr. (full name and residential address)

who is presently employed with us and holding the position of as our attorney, to do in our

name and on our behalf, all such acts, deeds and things necessary in connection with or

incidental to our proposal/EOI for (name of the project) in response to the tenders/EOI invited

by the (name of the Client) including signing and submission of all documents and providing

information/responses to (name of the Client) in all matters in connection with our Bid/EOI.

We hereby agree to ratify all acts, deeds and things lawfully done by our said

attorney pursuant to this Power of Attorney and that all acts, deeds and things done by our

aforesaid attorney shall and shall always be deemed to have been done by us.

Dated this day of 20

For

(Signature) (Name, Designation and Address)

Accepted

(Signature) (Name, Title and Address of the Attorney)

Date:

24


(UNDERTAKING FOR CORRECTNESS OF INFORMATION)


It is certified that the information furnished here in and as per the document

submitted is true and correct and nothing has been concealed or tampered with. We have gone

through all the conditions of tender/EOI and are liable to any punitive action for furnishing

false information / documents.

Dated this day of 20

Signature

(Company Seal)

In the capacity of Duly authorized to sign bids/EOI for and on behalf of

25


(UNDERTAKING FOR NOT BLACKLISTED)


In response to the EOI for HIRING OF TRANSACTION ADVISOR (CONSULTANT) TO

OUTSOURCE SWM (SOLID WASTE MANAGEMENT) SERVICES IN DISTRICT

LAHORE, I/ We_________________ Hereby declare that presently our Company/ firm is

having unblemished record and is not declared ineligible for corrupt & fraudulent practices

either indefinitely or for a particular period of time by any State/ Central Government/

PSU/Autonomous Body.

We further declare that presently our Company/ firm is not blacklisted during last 10 years and

not declared by any State/ Central Government/ PSU/ Autonomous Body/Firm/Agency on the

date of Bid Submission.

If this declaration is found to be incorrect then without prejudice to any other action that may

be taken, my/ our security may be forfeited in full and the tender if any to the extent accepted

may be cancelled.

Thanking you,

Date……. Place…..

Yours faithfully,

Signature……… Name……..

Seal of the Organization…

26

List of Required Documents

All individual firms and each partner of a joint venture applying for EOI are requested to provide

the support documents (where applicable) specified in paras 3.

Sr # Description

1 Registration certificate with Income Tax Authorities

2 Registration certificate from PRA

3 Registration with Registrar of Firms (Certified copy of Partnership Deed, along with

Form C/D) OR SECP along with latest certified copy of Form 29 and A)

4

Affidavits for each of the following on a separate Rs. 100 Stamp Paper:

a. Non blacklisted (FORM A-13)

b. Correctness of information (FORM A-12)

c. Power of attorney (FORM A-11)

5 In case of a JV, Joint Venture or association, agreement (stamp paper of Rs. 100) of

the parties specifying shares of each party and clearly mentioning the lead partner.

6 Three years audited financial statements