Hiring Departments & Managers

Southern Methodist University and Kelly Services

@

• Single Point of Contact

• Secondary Supplier Mgmt.

• Conduct Department Needs Analysis

• Management Reporting

• On-Boarding/Off-Boarding

• Conduct Business Reviews

• Forecasting Upcoming Needs

• Design Specialized Recruiting & Retention Plans

• Develop Strong Customer & Employee Engagement Programs

• Serve as Consultative Resource

• Ensure Contract Compliance

• Facilitate Issue Resolution

We are here to help you with your

temporary staffing needs!

Kelly Services @ SMU is your one stop shop for:

*Staff Covered by Kelly Services

SMU Temporary Staff Job Categories covered by Kelly Service:

• Administrative Services• Academic Services• Dining Services• Finance & Accounting• Health Care Services • Information Technology• Lab Assistants/Technicians• Library Staff• Marketing/Public Relations• OPT Student Hiring• Performing & Visual Arts Production• Photography• Service Maintenance/ Security Officers

• And any others not specifically excluded.

* Exceptions for Temporary Staff

SMU Temporary Staff that will be not be covered by Kelly Service at this time.

• Athletic Coaches, Trainers, and other similar positions within the Athletic Dept.

• Recreational Sports Coaches• Trainers• Wellness Instructors • Lifeguard • Select positions within the Department of Recreational Sports & Wellness

Determination of exclusion will be made by SMU’s HR and Kelly Services

Employees on SMU-sponsored or supported work visas will remain on SMU’s payroll. Determination will be made by SMU’s HR & SMU’s ISSS office.

Employee Perks of Working for Kelly

• Weekly Paychecks

• Direct deposit, ePaystubs, eW-2s

• Service Bonus Plan: Kelly offers bonuses to employees who work more than 1,200 hours/year.

• Holiday Pay: Employees will get paid for 6 holidays each year (depending on number of hours worked)

• Group Medical Plans

• 401 (k) retirement options

• Free Skill Enhancement and Training – Kelly Learning Center

• myKelly.com

• Kelly Perks: Employee discounts, amusement parks, retail, travel, etc.

• ACA compliant – Temp Staff can work more than 29 hours, if needed

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Kelly Web Time Site

Time Keeping Made Easy

Short tutorials and Quick Reference Guides available

• All Kelly Services @ SMU temporary employees are responsible for entering time

cards into our web based application called Kelly Webtime weekly.

• Time for the employee is due ever Sunday by midnight, we are still working Saturday-

Friday work week to keep it the same as SMU’s current work week.

• Monday after the employee has submitted their time card, the manager elected for

approval will receive a auto type email from Webtime requesting approval action.

• This is an email that is sent automatically, we request all time cards to be

approved and or resolved with the proper action by Wednesday. In the email

click the green check mark to approve the employees hours.

• Regardless if the time card is submitted by the employee and for whatever

reason isn’t approved the employee always gets paid on Friday.

• On the email for approval there is a quick 3 minute video on how to resolve the

time cards either by approval and or how to make edit’s.

Process of Hiring a New

Temporary Staff

1. Contact the Kelly Services office to determine staffnig needs (x83166)

2. Complete the request to hire form- click here

3. Types of hiring services Kelly Services provides

1. Candidate recruited by Department- Payroll Service

• Manager identifies and refers a new temporary staff to SMU’s Kelly Services

reps to begin new employee processing.

• New temp MUST complete background check & onboarding prior to working.

2. Recruit a candidate via Kelly Services

• Manager identifies a temporary need and contacts SMU’s Kelly Services

representative to begin recruiting.

• New temp MUST complete background check & onboarding prior to working.

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Pre-Employment Checks for New Temporary Staff

All new temporary staff will be required to complete and to pass

a pre-employment background check PRIOR to beginning their

assignment at SMU.

This is a decision made and supported by SMU’s Human Resources

Department.

Temporary positions that require financial responsibilities and/or driving

responsibilities will require a credit check and/or DMV check.

FAQ’s

• When will Kelly begin providing temporary employees?

Kelly Services has been on campus since May 2016 providing temporary employees to SMU.

• Why are we changing temporary staffing procedures?

This change will enable Southern Methodist University to meet the following objectives for our

temporary staffing program:

• To develop a more engaged temporary workforce

• Increase the level of engagement with the supervisors

• Recruiting to ensure temporary employee availability to fulfill SMU’s needs

• Mitigate ACA compliance risk to SMU

• Remove hours restrictions on temporary employees

• How many hours can a Kelly Services @ SMU temporary worker work?

Your Kelly Services employee can work as many hours as approved, overtime starts to accrue at

40 hours worked in one week.

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For any additional questions

Contact your Kelly @ SMU Office

Extension 83166