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Hire Touch Create New Position Request https://siue.hiretouch.com/admin
Hire Touch Create a New Position Request Open Hire Touch Admin • Open browser • Navigate to https://siue.hiretouch.com/admin • Redirected to SIUE CAS login • Enter e-ID • Enter e-ID password
• Click
Create Position Request • HireTouch dashboard opens • Click Jobs tab
SIUE Hire Touch Dashboard
• Click SIUE Hire Touch My Jobs
HireTouchCreateNewPositionRequest Page 1 of 9 January 15, 2015
Hire Touch Create New Position Request https://siue.hiretouch.com/admin Fill a Vacancy • By default, Choose Position tab opens (Step 1) • Select Position
- Select Category from dropdown - Select Position
o Can start typing to search o Selection will open State University
minimum Civil Service qualifications • Click
Jobs/Fill a Vacancy Step 1
• Moves to Fill a Vacancy Step 2 tab - If additional information available; can be
viewed here - Do NOT change or add anything to this tab
• Click
Jobs/Fill a Vacancy Step 2
• Moves to Fill a Vacancy Step 3 tab - Do NOT change or add anything to this tab
• Click
Jobs/Fill a Vacancy Step 3
HireTouchCreateNewPositionRequest Page 2 of 9 January 15, 2015
Hire Touch Create New Position Request https://siue.hiretouch.com/admin Job Forms • Moves to Jobs/Forms tab • Position Request Forms & PDQ row, click Start in
the Action column Note: Do not remove any forms or position request. Request for deleting a form or position request must be sent to HR.
Jobs/Forms
Position Request Forms & PDQ • Opens Jobs/Forms/Position Request Form & PDQ • Position Request Detail (Step 1 of 7) • Posting # – Leave blank; to be completed by HR • Position Title – Autofill by selection by Job Selection • Department – Select from dropdown
- Available departments determined by login • Position Type – New or Replacement
- If replacement; must answer next five questions • Previous Incumbent’s Employee ID # - University ID
(800#) of previous employee • Previous Incumbent Name – Name of previous
employee • Previous Incumbent Title – Title of previous
employee • Previous Incumbent Reason for Leaving – Select
reason from dropdown • Previous Incumbent Reason for Leaving
Response(s) – Based on reason for leaving, complete with required data - i.e.; Date of termination & previous Position
number or Date of promotion & department • Click
Forms/Position Request Forms & PDQ 1
HireTouchCreateNewPositionRequest Page 3 of 9 January 15, 2015
Hire Touch Create New Position Request https://siue.hiretouch.com/admin • Moves to Jobs/Forms/Interviewer Information (Step
2 of 7) • Hiring Manager – Click
- User Lookup: Hiring Manager dialog box opens - Enter search criteria - Click on user - Click
• Interviewer – Click - User Lookup: Contact dialog opens
(i.e.; Interview Committee Chair) - Enter search criteria - Click on user - Click
• Interviewer’s Title – Enter title • Click to populate
and verify phone number and email prior to saving • Click
Forms/Position Request Forms & PDQ 2
User Lookup: Hiring Manager Dialog Box
User Lookup: Contact Dialog Box
HireTouchCreateNewPositionRequest Page 4 of 9 January 15, 2015
Hire Touch Create New Position Request https://siue.hiretouch.com/admin • Secondary Position Information (3 of 7 tabs) • Employee Class Description – Autofill
- Can be changed - Usually leave as populated
• Appointment Type – Autofill - Can be changed - Usually leave as populated
• Appointment Percentage - Key in 1 to 100 - If part-time; key in less than 100
• Location – Dropdown to select campus • Bargaining Unit – Autofill • Shift Type – 37.5 or 40
- If part-time, the Appointment Percentage controls that aspect
• Shift Hours (8 am – 4:30 pm) – Work hours - Can use varies (i.e.; shiftwork)
• Work Week (M-F) – Scheduled work days - Can use varies (i.e.; shiftwork)
• Click
Forms/Position Request Forms & PDQ 3
• Salary/Funding Information (4 of 7 tabs) • FLSA Exemption Status – Autofill
- Do NOT change • Salary Type – Autofill
- Do NOT change • PDQ Review Type – Completed by HR • PDQ Ranking – Completed by HR • Budgeted Salary – Highest annual salary • Posting Salary – Autofill • Salary Group – Salary Table: Grade: Step: - Autofill • PDQ Effective Date – Completed by HR • Budget Purpose – Key in Budget Purpose • Budget Purpose Description – Key in BP description • Percent – Key 1 to 100
- Must add to 100 - Click if less than 100%
• Click
Forms/Position Request Forms & PDQ 4
HireTouchCreateNewPositionRequest Page 5 of 9 January 15, 2015
Hire Touch Create New Position Request https://siue.hiretouch.com/admin • Position Codes (5 of 7 tabs) • Civil Service System ID –If known, enter N# • Occupational Code – Autofill • Leave Category – Autofill
- Do NOT change • Two Reporting Lines of Chancellor – Y/N dropdown • Click
Forms/Position Request Forms & PDQ 5
• PDQ Questionnaire/PDQ Section 1 (6 of 7 tabs) • Posting # – Completed by HR • Position Title – Autofill • Job Category – Autofill • Civil Service System ID - If known, enter N# • Department – Autofill
- Do NOT change • Division – Select from dropdown • Immediate Supervisor (if different from
requester): - Key in immediate supervisor’s name for requested position
• Immediate Supervisor Title – Key in title for above supervisor
• Click
Forms/Position Request Forms & PDQ 6
HireTouchCreateNewPositionRequest Page 6 of 9 January 15, 2015
Hire Touch Create New Position Request https://siue.hiretouch.com/admin • PDQ Questionnaire/PDQ Section 2 (7 of 7 tabs) • Primary Purpose – Text box (does expands/scrolls)
- Page 3 from saved PDQ - Must click to spellcheck
• Minimum Acceptable Qualifications – Autofill - Do NOT change
• Preferred Qualifications – Text box (does expands/scrolls) - Page 5 from saved PDQ/Knowledge Skills - Must click to spellcheck
• Duty/Responsibility – Page 4 from saved PDQ • References/Resources – Page 5 from saved PDQ • Accountability/Responsibility – Page 6 from saved
PDQ • Line of Reporting Table – Page 6 from saved PDQ • Range of Employees Report:
- Directly – Page 6 from saved PDQ - Indirectly – Page 6 from saved PDQ
• How is this position supervised – Text box; page 6 from saved PDQ
• Most Typical – Text box; page 7 from saved PDQ • Action Taken – Text box; page 7 from saved PDQ • Most Complex – Text box; page 7 from saved PDQ • Action Taken – Text box; page 7 from saved PDQ • Contacts Table:
- Internal – Page 7 from saved PDQ - External – Page 7 from saved PDQ
• Additional Information – Text box; page 8 from saved PDQ
• Click –If ready to send for approvals OR
• Click – If need to review/change
Forms/Position Request Forms & PDQ 7
HireTouchCreateNewPositionRequest Page 7 of 9 January 15, 2015
Hire Touch Create New Position Request https://siue.hiretouch.com/admin • Approvers – All dropdowns based upon DDU; so
approvers shown will vary - Sends an email to each line of approver as it is
approved; not all at once • Click to save and send to
first approver OR
• Click to save but not send to approvers
Continue/Review New Position Request • To open an existing position request (in progress or
completed): • Click Jobs tab • All Jobs will open • Locate position
- By title - By Job ID - Or search
• Click on position title
Jobs/All Jobs
• Jobs/Forms/Applicants will open • Click on Forms tab
Jobs/Applicants
HireTouchCreateNewPositionRequest Page 8 of 9 January 15, 2015
Hire Touch Create New Position Request https://siue.hiretouch.com/admin • Jobs/Forms/Show Job Forms will open • If completing the process; click • If process complete; select option
- Recertify - View - Re-generate PDF - Edit - View History
Jobs/Forms – Continue Process
Jobs/Forms – Available Options of Completed Process
Logout • Click
Logout – Any Tab
Additional Resources Phone Numbers • Human Resources: 650-2190 • ITS Help Desk: 650-5500 Web Sites • Human Resources Employment: http://www.siue.edu/employment • Human Resources: http://www.siue.edu/humanresources • ITS: http://www.siue.edu/its Email Addresses • ITS Help Desk: [email protected] • ITS Application User Support Group: [email protected]
HireTouchCreateNewPositionRequest Page 9 of 9 January 15, 2015
