HPCL SUPPLY OF DG SETS

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HINDUSTAN PETROLEUM CORPORATION LIMITED ENGINEERING & PROJECTS

GRESHAM ASSURANCE HOUSE, 2ND FLOOR, A-1595(3) 1-A, SIR P M ROAD, FORT

MUMBAI-400 001

TENDER DOCUMENT

FOR

SUPPLY OF DG SETS

TO

KADAPA PROJECT

ANDHRA PRADESH

HPCL SUPPLY OF DG SETS

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TABLE OF CONTENTS

Chapter No. Description Page No.

I Scope of Supply 3

II Special Conditions of Contract 5

III Technical Specifications 9

IV Quality Assurance Plan 20

V Schedule Of Quantities 24

HPCL SUPPLY OF DG SETS

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CHAPTER I

SCOPE OF SUPPLY

HPCL SUPPLY OF DG SETS

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INTRODUCTION & SCOPE OF SUPPLY

Hindustan Petroleum Corporation Limited, a Government of India Enterprise, is a Global Fortune 500 Energy Company involved in the business of Refining and Marketing of Petroleum Products. This tender envisages procurement of DG SETS for petroleum products for tank truck loading, tank wagon unloading and other lighting and motive loads with details as per attached technical specifications and data sheets for Kadapa new IRD Project site. SCOPE OF WORK A) SUPPLY: Design, engineering, shop assembly, testing, Third Party Inspection, transit

insurance, delivery and commissioning of DG Sets of the following capacities and quantities along with associated accessories, acoustic enclosures, fuel tank, battery, supports, cables, exhaust pipe system etc at KADAPA NEW IRD PROJECT SITE, near KADAPA, in Andhra Pradesh including first fill of lubricant and consumables except Diesel (to be provided by owner) for commissioning till performance guarantee test.

AND Design, engineering, assembly, testing, Supply & commissioning of Floor mounted Automatic Mains Failure (AMF) Panel for the above D.G. set. The operation philosophy for AMF Panel shall be communicated to the successful bidder and necessary provision need to be made in the AMF panel for sequential & safe operation.

B) RATINGS & QUANTITIES:

a. 500 kVA: 3 Nos. (TANK WAGON UNLOADING & T/TRUCK LOADING &SPARE) b. 125 kVA: 1 No. (LIGHTING & OTHER MOTIVE LOADS)

Address of location :

HPCL : KADAPA Depot Peoject Site Peddapalli Village, Siddhout Mandal Kadapa-Rajampet Road YSR District, Andhra Pradesh

Conatct : Chf.Manager-E&P, B Ramakrishna, +919920825874

Exe. Proj. Engr., M S Rao, +919997035560 1. DELIVERY PERIOD:

Delivery period of all the DG sets shall be as under: - Within 08 (EIGHT) months from date of Fax of Intent on FOR destination basis.

The delivery period of 8 months does not include the commissioning of DG

sets. The supplier will have to report within 10 days of notice given for

commissioning and complete the activity in 2 weeks from date of reporting.

HPCL SUPPLY OF DG SETS

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CHAPTER II

SPECIAL CONDITIONS

OF CONTRACT

HPCL SUPPLY OF DG SETS

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SPECIAL CONDITIONS OF CONTRACT

C) ERECTION & COMMISSIONING: The owner shall give commissioning call through e-mail/ Fax to the vendor, the vendor shall depute their representative within 10 days of the commissioning call failing which owner may proceed ahead with commissioning through other party at the risk and cost of the vendor. The broad scope of erection and commissioning includes but not limited to the following:

(i) Erection supervision of DG set, Panels & fuel piping as per vendor’s requirement. (ii) Battery charging, connections, interconnections between alternator, AMF panel,

conducting all tests, commissioning all complete. All cables between alternator and AMF Panel shall be provided by vendor. The length shall be 15 m each(run). Cable glanding, lugs, dressing, clamping of cables shall comply IE rules.

(iii) First fill of lube oil, coolant and other related works. Only Fuel for first fill will be supplied by owner.

(iv) Cable termination at Alternator end, AMF panel (Incomer & Outgoing) (v) Exhaust Piping including all supply & civil support works and materials and

cladding (vi) Earthing connection. (Body earthing of DG sets, Panels and Neutral earthing of 2

Nos DG set). The earth electrode shall be provided by the owner near the DG installation location. 2 Nos for Body earthing and 2 Nos for Neutral earthing. The body earthing shall be done thru GI wire rope or GI earth flat for Alternator & Panels ( Min 2 Nos connection for each equipment)

(vii) No load & Load run of both the DG sets. (viii) Basic training to operating personnel at site.

(ix) EXCLUSION:

a. Erection of DG sets/ Panel/Fuel Tank on foundation/ support. b. Cable laying from AMF panel to MCC provided by owner. c. Supply & Installation of earth electrode for alternator body and neutral. d. Supply of Diesel for testing and commissioning.

D) PAYMENT TERMS: Payment schedule shall be as under:

For Supply Items (viz. DG Set incl accessories & AMF Panel)

: 95% on supply at site as per scope : 5% on successful commissioning For Commissioning: 100% after successful commissioning

Payment against invoices shall be made on receipt of material at site against submission of following documents along with Bill/Invoice. (i) Delivery Challan/Lorry receipt duly acknowledged by our site (ii) Manufacturer’s Test Certificate (iii) Third Party Inspection/ Clearance report (iv) Manufacturer’s Guarantee Certificate.

HPCL SUPPLY OF DG SETS

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(v) After successful commissioning, commissioning report shall accompany the invoice for 5% payment for supply items & 100% payment for commissioning items.

Payment shall be made within 15 days of receipt of bill at our Disbursement Section at Gresham Assurance House, 2nd Floor, Sir P.M.Road, Fort, Mumbai- 400 001.

E) TRANSIT INSURANCE & UNLOADING: Transit insurance to be arranged by vendor

and unloading will be by HPCL

F) Performance Guarantee: Supplies shall be fully guaranteed against any

manufacturing defects/poor workmanship/inferior design or quality etc., for a period of

18 months from the date of delivery or 12 months from the date of commissioning

whichever is earlier. During this period seller will arrange to repair/replace any defective

part at free of cost or replace complete set if required.

G) Evaluation of Bids:

Techno – Commercial evaluation of bids:

a) To assist in the examination, evaluation and comparison of bids, the owner may at its discretion, ask the bidder clarifications on the bid. The request for such clarifications and responses shall be in writing.

b) Prior to evaluation and comparison of bids pursuant to relevant clause in this chapter, owner will determine the substantial responsiveness of each bid to the bid document. A substantially responsive bid is one which confirms to all the terms and conditions of the bid document without material deviation or reservations. The owner determination of bids responsiveness is to be based on the contents of the bid itself without recourse to the extrinsic evidence.

c) The bid determined as substantially non-responsive will be rejected and may not be subsequently be allowed by the owner to be made responsive by the bidder by correction of the non-conformity. Owner's decision in this regard will be final and binding on the bidder.

d) Conditional bids are liable to be rejected. e) Bidders are requested to accept all terms and conditions of the bid document.

Bidders are requested to note that exception if taken by them to or suggested modifications to the following clauses may result in rejection of their bid.

i) Bid Security if applicable as per HPCL terms. ii) PBG. iii) Period of Validity of Bids. iv) Delivery Period. v) Firm Prices. vi) Guarantee/Warranty. vii) Payment Terms. viii) Force Majeure. ix) Price Reduction. x) Arbitration.

HPCL SUPPLY OF DG SETS

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H) PREFERRED MAKE OF ENGINE/ ALTERNATOR AND COMPONENTS

Engine Caterpillar / Cummins / Greaves /KOEL

Alternator NGEF /Kirloskar /Crompton-Greaves /Stamford

Pipes ISI mark

Control & Relay Panels ABB / Alstom/ English Electric

Battery Exide/ Standard/ AMCO

Battery Charger & DC Board Caldyne / Automatic Electric/ Afcoset

LT switchboard Siemens /L&T /NGEF/ Alstom

LT Cables Universal/ Havells/ Polycab/ Indian Cable/ Asian

MCCB Siemens / ABB/Crompton/ Alstom

Protection Relays Siemens / ABB/Crompton/ Alstom/ Easun Reyrolle

LT contactor & Thermal O/L Relays

Siemens/ Tele Mechaniq/ L&T/ Control & switchgear

Selector Switch Kaycee/ ABB/ Siemens/ Alstom

LT/ CTS KAPPA/ Automatic Electric/ Siemens

Annunciators GEC/Alstom/Yashmin/ Bharani Electronics

Indicating Meters Automatic Electric/ Industrial Meters/ MECO/ Rishabh

Cable glands Comet/ Siemens

Copper Lugs Dowell / Electropower

Indicating lamps & PB Alstom / Siemens/ L&T/ BCH

HPCL SUPPLY OF DG SETS

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CHAPTER III

TECHNICAL SPECIFICATIONS

HPCL SUPPLY OF DG SETS

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TECHNICAL SPECIFICATION FOR DIESEL GENERATOR SETS

NOTE: Vendor to give their offer in line with this data sheet only. Separate data sheet to be submitted for each DG set .

Any deviations/additions/deletions shall be brought out in a separate sheet.

LOCATION

SL

NO TECHNICAL DATA

SHEET

HPCL’S REQUIREMENT VENDORS COMMENTS

1.0 SCOPE DESIGNING, MANUFACTURING, TESTING, SUPPLYING

& COMMISSIONING OF DIESEL GENERATOR SETS AS

PER TERMS AND CONDITIONS

APPLICABLE CODES BS:5514

IS: 10000

IS: 10002

IS: 4722

IS: 4691

A ALTERNATOR

2.0 MAKE KIRLOSKAR / CROMPTON / STAMFORD / NGEF

2.1 MODEL NO VENDOR TO SPECIFY

3.0 CAPACITY AS GIVEN IN THE SCOPE OF WORK

4.0 VOLT/PHASE/

FREQUENCY

415V / 3-PHASE / 50Hz / 4 WIRE

5.0 PROTECTION DRIP PROOF CONSTRUCTION, IP-23, AS PER IS:

4691. VENDOR TO SPECIFY THE DEGREE OF

PROTECTION. DG SET SHOULD BE SUITABLE FOR

OUTDOOR INSTALLATION.

6.0 INSULATION CLASS H with temp rise upto Class F

7.0 EXCITATION BRUSHLESS SELF EXCITATION THROUGH A

SUITABLE TRANSFORMER RECTIFIER /AVR

COMBINATION GIVING :-

FLAT AND RISING CHARACTERISTICS

PROTECTION FROM DISCHARGE

EASY ARRANGEMENT TO REMAGNETISE

8.0 VOLTAGE REGULATOR SHUNT FIELD & AUTOMATIC VOLTAGE

HPCL SUPPLY OF DG SETS

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REGULAT0RS TO BE PROVIDED.VENDOR TO GIVE

ALL DETAILS LIKE MODEL NO. etc

VOLTAGE VARIATION +/-5%

FREQUENCY VARIATION +/-1%

9.0 SPACE HEATERS 240 V , SINGLE PHASE LOCATED

IN THE LOWER PART OF STATOR FRAME-

SHOULD CUT OFF AUTOMATICALLY WHEN

ALTERNATOR STARTS RUNNING

SEPERATE POWER CONNECTION TO

BE GIVEN WITH A PUSH BUTTON IN CONTROL

PANEL

10.0 TERMINAL BOX SUITABLE CLAMPING ARRANGEMENT FOR

CONNECTING THE CABLES TO THE TERMINALS

WITH SUITABLE CP BRASS CABLE GLANDS

10.1 GLAND SIZE TO BE SUITABLY PROVIDED

11.0 OVER LOAD SHOULD TAKE 10% IN EXCESS OF THE RATED

OUTPUT

FOR 1 HOUR OUT OF 12 CONTINUOUS HOURS OF

OPERATION

DURING WHICH TEMPERATURE SHOULD NOT

EXCEED PRESCRIBED LIMITS OF CLASS 'F'

INSULATION

12.0 UNBALANCED LOAD SHOULD BE CAPABLE OF CARRYING LOAD OF 25%

WITH OUT ANY DAMAGE TO ANY PART PROVIDED

RATED CURRENT IS NOT EXCEEDED.

CORRESPONDING VOLTAGE UNBALANCE SHOULD

NOT EXCEED +/-2% OF AVERAGE TERMINAL

VOLTAGE

13.0 VOLTAGE DIP VOLTAGE DIP SHALL NOT EXCEED 20% OF THE RATED

VOLTAGE FOR ANY STEP LOAD OR TRANSIENT LOAD

AS PER IS: 8528 (PART-1)

HPCL SUPPLY OF DG SETS

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14.0 SHORT CIRCUIT SHOULD WITHSTAND SHORT CIRCUIT AT TS

TERMINALS FOR 3 SECONDS WITH EXCITATION

ADJUSTED TO DEVELOP RATED VOLTAGE AT NO

LOAD WITH OUT ANY DAMAGE

15.0 SUB TRANSIENT FAULT SHOULD NOT EXCEED 15 TIMES THE FULL CURRENT

LOAD CURRENT.

16.0 EFFICIENCY AT FULL LOAD AND 0.8 P.F. SHALL NOT BE LESS THAN

90%(UPTO 250 kVA) & NOT LESS THA 93% (ABOVE

250kVA)

17.0 EARTHING 2 NOS. SEPARATE FROM NEUTRAL

TERMINAL

18.0 FIELD WINDING SHOULD BE FULLY INSULATED

FROM CORE.

B DIESEL ENGINE

1.0 MAKE KIRLOSKAR /CUMMINS / GREAVES COTTON /

CATERPILLAR

1.1 MODEL NO VENDOR TO SPECIFY

2.0 CAPACITY VENDOR TO SUBMIT THE

CALCULATIONS OF ENGINE TO SUIT THE ALTERNATOR

3.0 TYPE VENDOR TO SPECIFY

4.0 CYLINDER VENDOR TO SPECIFY

5.0 RPM VENDOR TO SPECIFY

HPCL SUPPLY OF DG SETS

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6.0 COOLING SYSTEM

6.1 TYPE RADIATOR TYPE COOLING SYSTEM WITH

CHEMICAL INHIBITION

6.2 FAN BLOWER TYPE WITH GUARD

6.3 CORROSION RESISTOR TO CHECK CORROSION,

RUST, ACIDITY & REMOVE IMPURITIES

7.0 ASPIRATION VENDOR TO QUOTE

8.0 OVERLOAD 10% IN EXCESS OF RATED POWER FOR 1 HOUR IN ANY

12 CONTINUOUS HOURS OF OPERATION

9.0 FUEL OIL SYSTEM

9.1 FUEL PUMP WITH FILTER

9.2 FUEL TANK ALONG

WITH LEVEL INDICATOR

& VALVE

VENDOR TO SPECIFY

9.2.1 CAPACITY 24 HRS RUNNING CAPACITY

9.2.2 STAND FOR MOUNTING THE FUEL TANK

10.0 LUBE OIL SYSTEM AUTOMATIC PRESSURE

LUBRICATION BY ENGINE DRIVEN GEAR TYPE PUMP

11.0 AIR INTAKE OIL BATH TYPE/DRY TYPE WITH

AIR FILTER

12.0 EXHAUST INDUSTRIAL TYPE SILENCER WITH NECESSARY

ADAPTOR PIPING & SPARK ARRESTOR.

EXHAUST PIPING INSIDE ACCOUSTIC eNCLOSURE /

D.G. ROOM TO BE LAGGED WITH ASBESTOS ROPE

AND COVERED WITH ALUMINIUM SHEET

CLADDING

HPCL SUPPLY OF DG SETS

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13.0 STARTING SYSTEM ELECTRICAL STARTING

13.1 STARTER TO BE PROVIDED

13.2 BATTERIES VOLTAGE TO BE SPECIFIED -MAKE:

EXIDE/INDEX LEADS FOR THE BATTERIES NOT

LESS THAN 70 SQ.MM. COPPER

BATTERY CAPACITY OF NOT LESS THAN 180 AH.

13.3 BATTERY CHARGER SUITABLE TO CHARGE THE ABOVE BATTERIES

WITH ALL NECESSARY INSTRUMENTS AND

ACCESSORIES

STATIC BATTERY CHARGER SUITABLE FOR AMF

APPLICATION

14.0 GOVERNING SYSTEM

14.1 TYPE VENDOR TO SPECIFY (A-1 CLASS, ELECTRONIC TYPE)

14.2 SPEED DROP (-)4% TO (+)4%

14.3 NOMINAL SPEED VENDOR TO SPECIFY

14.4 FREQUENCY VARIATION RATE SHALL NOT EXCEED

0.5 Hz PER SECOND

14.5 OVER SPEED TRIP

MECHANISM

SHOULD CUT OFF FUEL IN CASE SET REACHES THE

OVER SPEED BETWEEN 110% TO 130% OF RATED

SPEED

AN ENGINE MOUNTED EMERGENCY STOP PUSH

BUTTON SHALL BE PROVIDED FOR TRIPPING THE

ENGINE.

NECESSARY RPM INDICATOR, TACHOGENERATOR

TO BE PROVIDED.

15.0 COUPLING FLEXIBLE TYPE WITH

GUARD/ CLOSE COUPLING

16.0 ACCESSORIES THE ENGINE SHALL BE FITTED WITH FOLLOWING

ACCESSORIES

DYNAMICALLY BALANCED FLYWHEEL

LUB OIL COOLER

LUB OIL FILTER WITH REPLACABLE ELEMENT

HPCL SUPPLY OF DG SETS

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17.0 INSTRUMENT PANEL TO BE MOUNTED ON ENGINE AND SHOULD HAVE

STARTING SWITCH WITH KEY

ENGINE RPM / HOUR METER

LUBE OIL PRESSURE GAUGE

WATER TEMP GAUGE

BATTERY CHARGING AMMETER

LOW LUB OIL TRIP INDICATION

HIGH WATER TEMP INDICATTION

- OVERSPEED INDICATION

C GENERAL

1 BASE FRAME ENGINE COUPLED WITH

ALTERNATOR SHOULD BE MOUNTED ON A ROBUST

FABRICATED STEEL FRAME

2.1 ANTI-VIBRATION MOUNTING

PADS

TO BE PROVIDED

2.2 MAKE DUNLOP / AVMEC

2.3 DUTY VENDOR TO SPECIFY

2.4 NO OF PADS VENDOR TO SPECIFY

2.5 ACCOUSTIC ENCLOSURE REQUIRED AS PER CPCB NORMS, RESIDENTIAL

SILENCER. MAX SOUND LEVEL SHALL MEET THE

STATUTORY REQUIREMENT.LIGHTING ARANGEMENT

INSIDE THE ENCLOSURE REQUIRED. BATTERY SPACE

WITHIN ENCLOSURE

3.0 DRAWINGS AND DATAS

(4 COPIES)

OUTLINE DIMENSIONAL DRAWINGS AND THE

GENERAL ARRANGEMENT OF DG AND CONTROL

PANEL SHOWING ALL REQD. CLEARANCES

FOUNDATION PLAN DRAWINGS FOR DG SET AND

CONTROL PANEL

FUEL OIL SYSTEM, LUBE OIL SYSTEM, JACKET

WATER SCHEME WITH INTRUMENTATION AND

CONTROL WITH WRITE-UP.

GOVERNOR SYSTEM AND VOLTAGE REGULATOR

WITH WRITE-UP.

DG SET INSTRUMENTATION AND CONTROL

SYSTEM WITH WRITE-UP.

HPCL SUPPLY OF DG SETS

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4.0 INSTRUCTION MANUAL 4 SETS REQUIRED COVERING OPERATION,

MAINTENANCE & MAJOR OVERHAULING

5.0 PACKING ENGINE COUPLED WITH

ALTERNATOR SHOULD BE SUITABLY PACKED.

PACKING IN A WOODEN CASE IS NOT REQUIRED.

HOWEVER, SUPPLIER HAS TO SUPPLY A

TARPAULIN FOR COVERING THE ASSEMBLED DG

SET.

CONTROL PANEL TO BE PACKED SEPARATELY

BATTERIES IN ONE PACK

6.0 UNLOADING AT SITE BY HPCL

7.0 TESTING AND

COMMISSIONING

AS PER SCOPE OF WORK

8.0 PAINTING DG SET SHOULD BE EPOXY PAINTED AND ACCOUSTIC

ENCLOSURE SHALL BE POWDER COATED.

D AMF CONTROL PANEL

1.0 BODY FABRICATED OUT OF 14 SWG CRCA SHEETS

(DUST PROOF)

CUBICLE TYPE

FLOOR MOUNTED

HINGED DOORS WITH DUST

PROOF GASKET & THUMB KNOB.

KNOCKOUT GLAND PLATE TO BE PROVIDED AT

THE BOTTOM

2.0 MCCB WITH OVERLOAD / UNDERVOLTAGE / SHORT CIRCUIT

PROTECTION DEVICE. RATING TO BE DECIDED BY

VENDOR.

POWER MODULE A SINGLE CONTACTOR FOR ALL THE PHASES

AND THE NEUTRAL.

-OVERLOAD RELAY FOR CONTACTOR

CONTROL & METERING

MODULE

LINE VOLTAGE MONITOR

GENERATOR VOLTAGE MONITOR

AMMETER

3 TIMES ATTEMPTS TO START FACILITY.

HPCL SUPPLY OF DG SETS

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AUTO / MANUAL SWITCH

EMERGENCY STOP PUSH BUTTON

MANUAL START PUSH BUTTON

SELECTOR SWITCH FOR SELECTION OF ANY

ONE OF BITUMEN D.G.1 & BITUMEN D.G. 2

4.0 FREQUENCY METER TO BE PROVIDED

5.0 KWH METER TO BE PROVIDED

6.0 AMMETER TO BE PROVIDED

7.0 VOLTMETER TO BE PROVIDED

8.0 CURRENT TRANSFORMER TO BE PROVIDED

9.0 SAFETY CONTROLS AUDIO / VISUAL WITH ONE HOOTER ALARM FOR THE

FOLLOWING :

OVER SPEED

LOW LUBE OIL PRESSURE

HIGH WATER

TEMPERATURE

OVER LOAD

10.0 INDICATION LAMPS 'SUPPLY ON'

'LOAD ON'

'EMERGENCY STOP'

‘ENGINE FAILURE TO START'

11.0 OPERATIONAL FEATURES

11.1 AUTO MODE 1. A LINE VOLTAGE MONITOR SHALL MONITOR

SUPPLY VOLTAGE ON EACH PHASE. WHEN

MAINS SUPPLY VOLTAGE FAILS COMPLETELY

OR FALLS BELOW A SET VALUE ON ANY OF

THE PHASES, THE MONITOR MODULE SHALL

INITIATE THE ENGINE TO START. A TIME

DELAY OF ABOUT 3 SECONDS SHALL BE SET TO

AVOID START UP ON MOMENTARY

DISTURBANCE.

2. THREE ATEMPTS STARTING FACILITY SHALL

HPCL SUPPLY OF DG SETS

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BE PROVIDED WITH APPROPRIATE ON-OFF

CYCLE. AFTER THIRD ATTEMPT IF THE ENGINE

FAILS TO START IT SHALL BE LOCKED OUT TO

START UNTIL THE STARTING FACILITY IS

RESET. SIMILARLY IF THE ALTERNATOR FAILS

TO BUILD UP THE VOLTAGE AFTER FIRST

ATTEMPT, FURTHER STARTING ATTEMPT

SHALL NOT BE MADE UNTIL STARTING

FACILITY IS RESET. ONCE THE VOLTAGE IS

BUILT UP THE CONTACTOR/BREAKER SHALL

CLOSE TO FEED THE LOAD. WHEN THE MAINS

SUPPLY IS RESTORED AND SENSED FOR

HEALTHYNESS BY LINE MONITOR FOR A

PERIOD OF 1-10 MINUTES, THE LOAD SHALL BE

TRANSFERED TO MAINS SUPPLY.

11.2 MANUAL MODE IN MANUAL MODE IT SHALL BE FEASIBLE TO START

THE D.G. SET BY PRESSING THE START PUSH BUTTON.

THREE ATTEMP FACILITY SHALL BE OPERATIVE IN

THIS MOD ALSO.

ALTERNATOR CIRCUIT BREAKER/CONTACTOR

CLOSING AND TRIP SHALL BE THROUGH PUSH

BUTTONS. CLOSING SHALL BE POSSIBLE ONLY WHEN

ALTERNATOR HAS DEVELOPED FULL VOLTAGE.

11.3 TEST MODE IN TEST MODE, PRESSING OF TEST BUTTON SHALL

START ENGINE AND BUILD UP VOLTAGE BUT SHALL

NOT TAKE LOAD. PERFORMING THE MONITORING

FUNCTIONS SHALL BE FEASIBLE WITHOUT SUPPLYING

THE LOAD.

IF DURING TEST MODE, THE POWER SUPPLY FAILS, THE

LOAD SHALL BE TRASFERED TO D.G. SET

AUTOMATICALLY.

BRINGING THE MODE SELECTOR TO AUTO POSITION

SHALL SHUT DOWN THE SET.

II SCOPE OF THIRD PARTY

INSPECTION.

1.0 AGENCIES THIRD PARTY INSPECTION SHALL BE ARRANGED BY

THE VENDOR ON THEIR OWN COST BY ONE OF THE

HPCL SUPPLY OF DG SETS

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FOLLOWING AGENCIES:

- D N V / CE I L / L L O Y D S / I R S/ BV

2.0 ACTIVITIES TO BE CARRIED

OUT BY THIRD PARTY

INSPECTION AGENCIES

CERTIFYING THEFOLLOWING :

LOAD TESTS ON THE ASSEMBLED DG SET

1/2 HOUR AT 50% LOAD

1/2 HOUR AT 75% LOAD

1 HOUR AT 100% LOAD

1 HOUR AT 110% LOAD

ACTIVATION OFF ALL SAFETY CONTROLS AND

CHECKING WHETHER THE AUDIO / VISUAL

SYSTEM IS FUNCTIONING. PROPERLY OR NOT

THIRD PARTY INSPECTION

AGENCY SHALL GIVE A

CERTIFICATE TO THE EFFECT THAT ENTIRE DG

SET ALONG WITH THE ACCESSORIES CONFORM

TO THE SPECIFICATIONS GIVEN IN THE

PURCHASE ORDER.

ENGINE AND ALTERNATOR SHALL BE TESTED

BY THE MANUFACTURERS AS PER THE

RELEVANT CODES AND THE CERTIFICATES

SHALL BE PROVIDED TO THE THIRD PARTY

INSPECTION AGENCY DURING THE INSPECTION

FOR THEIR VERIFICATION AND ENDORSEMENT.

INDIVIDUAL INSPECTION OF ENGINE AND

ALTERNATOR AT MANUFACTURER'S WORKS IS

NOT INCLUDED IN THE SCOPE OF THIRD PARTY

INSPECTION.

ONE COPY OF THIRD PARTY INSPECTION

REPORT AND TEST CERTIFICATES SHALL BE

SENT TO SITE ALONG WITH THE DG SET AND

BALANCE 2 COPIES SHALL BE SENT ALONG

WITH THE INVOICE.

HPCL SUPPLY OF DG SETS

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CHAPTER IV

QUALITY ASSURANCE PLAN

1.1] QA PLAN 1.2] ITP 1.3] DRAWING SCHEDULE 1.4] PROGRESS REPORT AND SCHEDULE 1.5] WAIVER AND DEVIATION 1.6] PROCUREMENT OF BOUGHT OUT MATERIALS 1.7] CALIBRATION RECORDS 1.8] INSPECTION TEST STATUS 1.9] QUALITY RECORDS 1.10] IDENTIFICATION AND TRACEABILITY 1.11] VENDOR DOCUMENT FOR REVIEW AND RECORDS 1.12] DOCUMENTS UNDER REVIEW CATEGORY.

1.13] FINAL DOCUMENTS

HPCL SUPPLY OF DG SETS

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QUALITY ASSURANCE PLAN AND INSPECTION & TESTING PLAN REQUIREMENTS 1.1] QA PLAN VENDOR DURING BIDDING STAGE SHALL SUBMIT HIS QUALITY ASSURANCE PLANS (QAP) CONSISTING OF RELEVANT PROCEDURES COVERING VARIOUS ACTIVITIES LIKE DESIGN AND ENGINEERING, MATERIAL PROCUREMENT , MANUFACTURE INSPECTION AND TESTING, DOCUMENTATION, DISPATCH TO SITE , ERECTION AND COMMISSIONING WHEREVER APPLICABLE AND MAINTENANCE OF QUALITY RECORDS IN THE POST ORDER STAGE. THE VENDOR SHALL SUBMIT THE QAP TO THE SITE ENGINEER FOR APPROVAL WITHIN 2 WEEKS FROM THE DATE OF RECEIPT OF LOI/PO WHICHEVER IS EARLIER. THE QAP SHALL BE APPROVED BY THE AUTHORIZED REPRESENTATIVE OF HPCL WITHIN A WEEK OF SUBMISSION 1.2] ITP VENDOR SHALL SUBMIT INSPECTION AND TEST PLAN FOR APPROVAL WITHIN 2 WEEKS OF LOI/PO AND BEFORE COMMENCEMENT OF MANUFACTURE TO THE SITE ENGINEER AS WELL AS TO THE THIRD PARTY INSPECTION AGENCY (TPIA) THAT THE VENDOR WISHES TO APPOINT FOR CARRYING OUT INSPECTION AND TESTING. THIS DOCUMENT SHOULD CLEARLY SPECIFY THE NAME, DESIGNATION OF THE PERSON CONCERNED (WITH TELEPHONE/MOBILE NO AND EMAIL) AND COMMUNICATION ADDRESS OF THE TPI. THE ITP SHALL BE IN ACCORDANCE WITH BS:1868/6755 (PART -1) AS APPLICABLE. 1.3] DRAWING SCHEDULE VENDOR SHALL SUBMIT A TOTAL INDEX OF DRAWINGS AND DOCUMENTS REQUIRED FOR APPROVAL/REVIEW/RECORDS ALONG WITH THE SCHEDULED DATE OF SUBMISSION OF EACH DRAWING/DOCUMENT WITHIN 2 WEEKS FROM DATE OF ISSUE OF LOI/ PO WHICHEVER IS EARLIER. 1.4] PROGRESS REPORT AND SCHEDULE VENDOR SHALL SUBMIT MONTHLY PROGRESS REPORT AND UPDATE PROCUREMENT ENGINEERING AND MANUFACTURING SCHEDULE EVERY MONTH STARTING FROM 2 WEEKS FROM DATE OF ISSUE OF FOI/PO WHICHEVER IS EARLIER. 1.5] WAIVER AND DEVIATION VENDOR SHALL STRICTLY COMPLY WITH THE PO STIPULATIONS AND NO DEVIATIONS SHALL BE PERMITTED. 1.6] PROCUREMENT OF BOUGHT OUT MATERIALS

HPCL SUPPLY OF DG SETS

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ALL CRITICAL MATERIALS SUCH AS CASTING, FORGING, FITTING, PRESSURE HOLDING PARTS ELECTRICAL AND INSTRUMENT ACCESSORIES ETC. SHALL BE PURCHASED BY THE VENDOR FROM SUB- VENDORS HAVING BV, LRIS OR CEIL APPROVAL. VENDOR SHALL SUBMIT A LIST OF BOUGHT OUT MATERIALS FOR HPCL APPROVAL WITHIN 2 WEEKS FROM THE DATE OF ISSUE OF FOI/PO WHICHEVER IS EARLIER. 1.7] CALIBRATION RECORDS VENDOR SHALL USE ONLY CALIBRATED MEASURING AND TEST INSTRUMENTS AND MAINTAIN CALIBRATION RECORDS. VENDOR SHALL FURNISH RECORDS OF CALIBRATION OF MEASURING AND TEST INSTRUMENTS INCLUDING RECALIBRATION RECORDS TO THIRD PARTY INSPECTION AGENCY ON DEMAND. 1.8] INSPECTION TEST STATUS INSPECTION AND TEST STATUS OF PRODUCTS SHALL BE IDENTIFIED BY USING MARKINGS. AUTHORIZED STAMPS, TAGS, ROUTE CARDS, INSPECTION CARDS ETC. DURING THE COURSE OF MANUFACTURE TO CLEARLY INDICATE ACCEPTANCE/ REJECTION OF TESTS/STAGES OF INSPECTION PERFORMED DURING ITS MANUFACTURING CYCLE. THE IDENTIFICATION OF TEST STATUS SHALL BE MAINTAINED AND RECORDS SUBMITTED AS AND WHEN DEMANDED BY HPCL/TPIA. 1.9] QUALITY RECORDS VENDOR SHALL MAINTAIN QUALITY RECORDS AS PER HIS PROCEDURES. INSPECTION REPORTS & TEST RECORDS COPIES SHALL BE FURNISHED TO HPCL/TPIA. 1.10] IDENTIFICATION AND TRACEABILITY VENDOR SHALL ESTABLISH AND MAINTAIN A STANDARD WRITTEN PROCEDURE FOR IDENTIFYING THE PRODUCTS FROM APPLICABLE DRAWING SPECIFICATIONS OR OTHER DOCUMENTS DURING ALL STAGES OF PRODUCTION DELIVERY AND INSTALLATION. A COPY OF THIS STANDARD PROCEDURE SHALL BE MADE AVAILABLE TO HPCL/TPIA. THE VENDOR SHALL ENSURE THAT EACH PRODUCT WHICH IS GOING IN THE PROCESS OF FABRICATION / MANUFACTURE / CONSTRUCTION / ERECTION HAS PROPER IDENTIFICATION THROUGHOUT THE PROCESS INCLUDING THE FINAL OUTPUT. 1.11] VENDOR DOCUMENT FOR REVIEW AND RECORDS GENERAL

1] ALL DOCUMENTS SHALL BE IN ENGLISH LANGUAGE AND SI SYSTEM OF

UNITS.

2] REVIEW OF THE VENDOR DRAWING BY THIRD PARTY INSPECTION AGENCY / HPCL WOULD BE ONLY TO REVIEW THE COMPATIBILITY WITH

HPCL SUPPLY OF DG SETS

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BASIC DESIGN AND CONCEPTS AND IN NO WAY ABSOLVE THE VENDOR OF HIS RESPONSIBILITY TO COMPLY WITH PO REQUIREMENTS, APPLICABLE CODES, SPECIFICATIONS AND STATUTORY RULES/REGULATIONS.

3] SUBMISSION OF DOCUMENTS FOR REVIEW/RECORDS SHALL COMMENCE WITHIN 2 WEEKS FROM THE DATE OF ISSUE OF FOI/PO

4] THE VENDOR SHALL SUBMIT ALL DRAWINGS AND DOCUMENTS IN THREE COPIES AS STIPULATED IN THE VENDOR DATA REQUIREMENT ALONG WITH DOCUMENTS INDEX. THE DOCUMENTS SHALL ALSO BE SUBMITTED IN SOFT COPIES TO EXPEDITE THE PROCESS OF APPROVAL/REVIEW.

VENDOR SHALL ENSURE THAT EACH DRAWING SHALL CONTAIN THE FOLLOWING INFORMATION:

PO NO NAME OF EQUIPMENT, TAG NO., NAME OF PROJECT, CLIENT, DRAWING/DOCUMENT TITLE, DRAWING NO., REVISION AND DATE.

THE DRAWING DOCUMENT SHALL BE CHECKED APPROVED AND DULY SIGNED STAMPED BY THE VENDOR REVISIONS AND DATE.

1.12] DOCUMENTS UNDER REVIEW CATEGORY. FOLLOWING REVIEW CODES SHALL BE USED FOR REVIEW OF VENDOR DOCUMENTS / DRAWINGS. AFI: APPROVED FOR INSPECTION

AFM: APPROVED FOR MANUFACTURING / FABRICATION AS PER COMMENTS VENDOR SHALL RESUBMIT THE SAME AFTER INCORPORATING THE COMMENTS BEFORE CARRYING OUT FINAL INSPECTION BY TPIA AND DESPATCH.

NOT APPROVED: RESUBMISSION REQUIRED IN CASES OF MAJOR NON- CONFORMITIES WITH RESPECT TO PO SPECIFICATIONS.

1.13] FINAL DOCUMENTS FINAL DRAWINGS/DOCUMENTS CONSISTING OF TECHNICAL DATA MANUAL AS A COMPILATION OF AS-BUILT CERTIFIED DRAWING AND MANUFACTURING DATA AND TEST RECORDS DULY CERTIFIED BY HPCL/TPIA SHOULD BE SUBMITTED IN THREE SETS ALONG WITH SOFT COPY OF THE SAME. INSTALLATION, OPERATING AND MAINTENANCE INSTRUCTIONS OF THE MATERIAL/EQUIPMENTS (WHEREVER APPLICABLE) SHALL ALSO BE SUBMITTED IN THREE SETS AND IN SOFT FORMAT.

HPCL SUPPLY OF DG SETS

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CHAPTER V

SCHEDULE OF QUANTTIIES

HPCL SUPPLY OF DG SETS

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SCHEDULE OF QUANTITIES FOR SUPPLY & COMMISSIONING OF DG SETS & AMF PANELS

SN DESCRIPTION UNIT QTY

1 500 KVA DG SET Each 03

1.a Design, engineering, shop assembly, testing, Third Party Inspection, transit insurance, delivery of 500 KVA DG Set along with associated accessories, acoustic enclosures, fuel tank, battery, supports, cables, exhaust pipe system etc including first fill of lubricant and consumables except Diesel (to be provided by owner) for commissioning till performance guarantee test.

1.b Design, engineering, shop assembly, testing, Third Party Inspection, transit insurance, delivery of Floor mounted Automatic Mains Failure (AMF) Panel for the above 500 KVA D.G. set.

2 125 KVA DG SET Each 01

2.a Design, engineering, shop assembly, testing, Third Party Inspection, transit insurance, delivery of 125 KVA DG Set along with associated accessories, acoustic enclosures, fuel tank, battery, supports, cables, exhaust pipe system etc including first fill of lubricant and consumables except Diesel (to be provided by owner) for commissioning till performance guarantee test.

2.b Design, engineering, shop assembly, testing, Third Party Inspection, transit insurance, delivery of Floor mounted Automatic Mains Failure (AMF) Panel for the above 125 KVA D.G. set.

3 TESTING AND COMMISSIONING

Supervision, Testing and commissioning of 3 nos – 500 KVA DG sets & AMF panels and 1 no. – 125 KVA DG set and AMF panel as a single package including other accessories as per data sheet, terms and conditions and approved operation philosophy.

Days 15

Note: All the items have to be supplied and commissioned as per the approved Data Sheet, operation philosophy, terms and conditions.